Touch_Labor_IDIQ.pdf

Touch Labor Indefinite-Delivery/Indefinite-Quantity

(IDIQ)

Industry Briefing

PHNSY & IMF

Building 2, Auditorium 19 February 2016

0630-1500

Statement A: Approved for Public Release; Distribution is unlimited

19 February 2016

Agenda

Background

Purpose of Industry Briefing

General Procurement Information

Requirement Description

Contract Strategy

Expected Acquisition Timeline

Q&A Session unlimited 2

Background

Pearl Harbor Naval Shipyard & IMF (PHNSY & IMF) continually compares active and upcoming requirements to current organic capacity in an effort to determine shortfalls and subsequent contracting opportunities

PHNSY & IMF has currently identified an organic non-nuclear trade labor shortfall for FY16 – FY18 This shortfall presents a contracting opportunity in the form of a non-nuclear touch labor contract unlimited 3

Purpose of Industry Brief

Purpose:

1) Provide requirement description

2) Communicate selected contract strategy

3) Address questions from industry unlimited 4

Pre-solicitation Notice N32253-15-R-0005 (DATED 1/27/2016) was issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future

The RFI does not commit the Government to contract for any supply or service

All costs associated with responding will be solely at the responder’s expense

Statement A: Approved for unlimited 5

Not responding to the RFI does not preclude participation in any future RFP, if any is issued

The information provided today represents a draft of the Government’s intentions

All work executed in accordance with Technical Work Directives and applicable Federal, State, and Local laws

Statement A: Approved for unlimited 6

Requirement Description

Pearl Harbor Naval Shipyard & IMF (PHNSY & IMF) has a requirement for “Red Badge” non-nuclear trade labor support in the following trades and quantities:

Statement A: Approved for unlimited 7

Trade Description Man Hours FY16 Man Hours FY17 Man Hours FY18

SHEETMETAL 6,336 15,120 15,341

FIREWATCH/TANKWATCH 2,246 691 6,125

INSIDE MACHINIST 0 0 5,501

MARINE MACHINERY

MECHANIC 0 576 23,760

ELECTRICIAN 0 2,074 2,170

ELECTRONICS 0 6,605 1,642

PIPEFITTING 0 0 1,642

PLASTIC

FABRICATOR/WOODCRAFTING 0 9,248 5,494

FABRIC WORKER 0 9,248 5,494

SHIPWRIGHTS 0 9,248 5,494

PAINTING & BLASTING 0 17,808 33,523

Statement A: Approved for unlimited 8

Period of Performance: (on or about) Base Year:

1 September 2016-31 August 2017 Option Year:

1 September 2017-31 August 2018

Performance Location:

PHNSY & IMF, JBPHH

Statement A: Approved for unlimited 9

Contract Strategy

100% Small Business Set-Aside

Single Award

Cost-Plus-Fixed-Fee, Indefinite-Delivery, Indefinite-Quantity Contract

LPTA or Trade Off Process unlimited 10

Touch Labor Expected Acquisition Timeline

DATE DESCRIPTION

27 January 2016 RFI posted

19 February 2016 Industry Day

22 February 2016

RFI responses due

12 March 2016 Solicitation Issue

14 April 2016 Solicitation Close

9 August 2016

Contract Award

1 September 2016 First Delivery Order unlimited 11

Questions?

Break for Question Development-15 minutes

◦ Attendees prepare questions

◦ Q&A sheets will be provided

Break for Government Review and Answer Preparation– 60 minutes

◦ Government will provide responses to questions immediately answerable

◦ Government will provide responses to questions requiring additional response time via FEDBIZOPPS website (www.fbo.gov)

◦ All questions must be documented on the Q&A sheets provided

ALL questions and answers will be posted on the FEDBIZOPPS website as an attachment to RFI N32253-15- R-0005

Statement A: Approved for Public Release; Distribution is unlimited 12 http://www.fbo.gov/

Q&A Session

Question: Is there an incumbent contract and how much was spent on the contract in previous years?

Answer: There is not an incumbent contract.

Statement A: Approved for unlimited 13

Question: As a small business, are we allowed to sub with a large business?

Answer: The rules for subs can be found in the FAR clauses that will be referenced in the solicitation.

unlimited 14

Question: Is there a 50% in-house must use clause/rule. If so, can you remove it being we are on an island and resources are limited.

Answer: The contract is going to include FAR Clause 52.219-14, Limitations on Subcontracting.

Statement A: Approved for unlimited 15

Question: Why not make this a MAC?

Answer: We anticipate that this will be a single award IDIQ, however, the government has not made its’ determination yet; A MAC is still an option.

Statement A: Approved for unlimited 16

Question: Paragraph C.1.3 Coordination Process- are the cost associated with providing supervisors/management of the contract directly billable as individual labor categories or should these costs be rolled into the trade rates?

Answer: It depends on how your accounting system allocates these costs.

Statement A: Approved for unlimited 17

Question: Would the government consider a large business version of this contract to increase your chance of getting all the labor you need?

Answer: We have already considered whether this will be open to large businesses as the prime. This is a 100% small business set aside.

Statement A: Approved for unlimited 18

Question: Does the government intend to specify a percentage or number of hours to be allocated to overtime for pricing?

Answer: This will be included as part of the solicitation.

Statement A: Approved for unlimited 19

Question: Will travel be an allowable cost under the contract or do you expect all of the labor to come from local (on island) sources?

Answer: Travel is an “other direct cost” (ODC) under the contract.

Statement A: Approved for unlimited 20

Question: Will there be a material line item included in the contract to allow the contractor to purchase consumables such as respirator cartridges, etc.?

Answer: Some consumables will be provided by the Shipyard (such as respirator cartridges). Consumables under the contract will be minimal and specified per delivery order.

Statement A: Approved for unlimited 21

Question: Will there be any SUBSAFE work associated with this effort?

Answer: No.

unlimited 22

Question: Are you able to specify what trade skill designators (TSD’s) you are seeking and/or specific skills such as pipefitter, load, SUBSAFE, etc.?

Answer: This will be included as a part of the solicitation.

Statement A: Approved for unlimited 23

Question: Will the IDIQ have a minimum delivery specified?

Answer: Yes.

unlimited 24

Question: Will the desired technical details be specified such as: Journey level, Helper level, apprentice, etc.?

Answer: The experience level is within C.2.4 of the draft PWS.

Statement A: Approved for unlimited 25

Question: Will there be a requirement for Shipboard experience? And if so, will there be allowance consideration for other equivalent industrial experience?

Answer: This is identified within C.2.4 of the Draft PWS.

Statement A: Approved for unlimited 26

Question: Understood the “Red badge” are able to be given when awarded contracts.

Question is, how long will red badge take to process? We have received CIA access on previous jobs.

Answer: Average turn around time for an interim clearance is 30 days.

The time for the red badge process may be different depending upon multiple factors. We do not have a specific time how long will the red badge take to process.

Statement A: Approved for unlimited 27

Question: Are there several responses from viable small businesses that have helped to dictate the decision for a 100% small business allocation?

Answer: Yes.

unlimited 28

Question: How long will task orders usually allow before start of work?

Answer: 2 weeks.

unlimited 29

Question: What OQE will be requested/required for training/qualifications?

Answer: Records to support that trade requirements have been met.

Statement A: Approved for unlimited 30

Question: Who will actually put the trades to work (pre-job brief, TWD, etc.), oversee the work and certify the work. If PHNSY, what is the role of contractor supervisor?

Answer: The role of the contractor supervisor is identified within the PWS at C.2.4. The NSA certifies the work.

Statement A: Approved for unlimited 31

Question: How far in advance of in yard need do you foresee issuing orders under the IDIQ? Lead-team for contractor to fulfill request?

Answer: 2 weeks from date of delivery order.

Statement A: Approved for unlimited 32

Question: Will a listing of current red-badge holders be required with the company’s proposal? Or/And will a list be required at the award?

Answer: This will be identified within section L of the solicitation.

Statement A: Approved for unlimited 33

Question: Are legal residents able to qualify for red badge? (green card, states of Micronesia, etc.)

Answer: The contract will include an access to vessel by non-US citizens.

Statement A: Approved for unlimited 34

Question: Why only one award? Will multiple companies be listed on the single award?

Answer: We anticipate a single-award

IDIQ.

Statement A: Approved for unlimited 35

Question: Will the stated labor rate be fixed throughout the contract period or can it be modified at some point?

Answer: The rates will be covered by a rate agreement, which is agreed to each year.

Statement A: Approved for unlimited 36

Question: Will the majority of work be onboard submarines or surface ships?

Answer: Submarines.

unlimited 37

Question: What Shipyard security and safety training must the laborers attend?

Can that training be arranged to occur at one time for all, plus a stragglers session?

Answer: This is covered by the PWS at C.2.4.

Statement A: Approved for unlimited 38

Question: If the contract will be cost plus fee, what is the historic fee rate that was awarded?

Answer: This is a first time contract.

unlimited 39