DD Form 1423-1 SWI-013.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

7.1 Production Chart:

7.1.1 Within ten (10) days after award of contract, the contractor shall prepare and submit to the MSCREP, three (3) hard copies, along with an electronic copy in portable document format (PDF), of a Gantt (bar type) Production Chart clearly indicating planned start date, planned completion date, and planned manning for each item of the specification for Contractor and Subcontractors;Contractor to provide critical path and secondary critical path work . The contractor remains responsible for providing the chart based upon input from the subcontractors. The contractor production schedule must integrate all work being accomplished to include AIT work and SFWL items.

7.2 Progress Report:

7.2.1 Commencing on the second Wednesday after start of the contract, and every Wednesday thereafter until the End of the Availability, the contractor shall prepare and submit a Progress Report in accordance with Data Requirements List.

7.3 Manning Chart:

7.3.1 Within five (5) days after the start of the contract, the contractor shall prepare and submit to the MSCREP a Manning Chart, clearly indicating the planned and actual contractor and subcontractor manning used on a daily basis, including weekends, throughout the contract performance period. The Manning Chart shall be updated weekly, until the completion of the contract period to reflect increased or decreased planned and actual manning as a result of change orders issued by the government, cancellation/increase and/or contractor initiated manning changes.

7.4 Condition Found Reports (CFRs):

7.4.1 Submittals shall be prepared in the Contractor’s format unless otherwise specified. Each submittal shall be clear, legible, and electronically developed and formatted (keyed/typed) unless otherwise specified.

7.4.2 All submittals shall be prepared in the English language. Calculations and design data shall be provided in metric units unless otherwise specified, or in inch pound system where existing documentation is in the inch pound system.

(CONT ON SECOND SHEET)

Data Items shall be assigned a sequential one-character alphabet designation in the Revision Block to signify a change from the previous submittal. Revision letter designations shall be in alphabetical order. The first submittal of any data item shall be identified as Revision “-”. Electronic media and digital files shall be compatible with Windows 10 operating system, unless otherwise specified. The following software products shall be utilized in the generation of data items, unless otherwise specified: Microsoft Office 2010™, Microsoft Project 2010™, Adobe Acrobat X™, WinZip 17.5™, or AutoCAD 2014 TM. Electronic files shall not be password protected.

7.4.4 Unless otherwise stated, all deliveries shall be in digital format submitted to the Contracting Officer Representative (COR) via Email; hard copies shall be hand delivered to distribution at the Contractor’s facility.

7.4.5 The Condition Found Report (CFR) identifies needed repairs and recommends corrective action for work discovered during the contract performance period which are not covered by the work specifications.

7.4.6 The report shall be in contractor’s format.

7.4.7 The report shall be serialized by CFR Number, and shall include the following:

7.4.7.1 Contract number, ship and hull number.

7.4.7.2 Work Item Number to which the CFR relates.

7.4.7.3 Work Item paragraph number or Drawing Reference.

7.4.7.4 Date work requirement was discovered.

7.4.7.5 Work Item Title.

7.4.7.6 Brief Description of the Issue.

7.4.7.7 Clear description of the work requirement.

7.4.7.8 Specific location of the work requirement.

7.4.7.9 Recommendation for corrective action.

7.4.7.10 (1) Recommendation for appropriate/best time to accomplish(i.e. during current availability with or without schedule change, future availability, and supporting rationale for the recommendation (such as cost efficiencies, availability of work force, availability of material, premium expenditures, etc.).

7.4.7.11 Space for government comments.

7.4.7.12 Originator’s name and shop.

7.4.7.13 Identification of related changes, if any, to the internal milestones and production and contract completion dates shall be included. When no changes were required a statement to that fact shall also be included.

7.4.7.14 All CFRs must be submitted within 3 days of discovering the issue.