ACS Hardware RFP AMD 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendement is to incorporate changes neccesary after review ing questions from a potential offeror. Specific questions and answ ers can be found in the posted PDF document titled ACS Hardw are_QA.

1. CONTRACT ID CODE PAGE OF PAGES

1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Feb-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0042121R0161

X 9B. DATED (SEE ITEM 11)

07-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Feb-2022

CODE

NAWCAD PROCUREMENT GROUP

21983 BUNDY ROAD, BLDG 441

PATUXENT RIVER MD 20670

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0042121R0161

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

L – 1 CONTENT OF PROPOSALS (SERVICES)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror(s) are advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror(s) are advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation.

Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

Offeror’s must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or element clearly may be considered a deficiency.

Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror’s that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total Cost/Price (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Questions regarding the solicitation should be submitted in Procurement Integrated Enterprise Environment (PIEE) via the Contracting Communication Module (CCM) at https://piee.eb.mil. It is required that all questions be received within 14 calendar days of the date this solicitation is issued.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Do not submit hardcopy proposals for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and Tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5”

X 17” or 11” X 17” printed page will be counted as one page. Drawings and illustrations do not need to be placed in a grid (box) but follow the same font type and size as tables and graphs. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented. When using Government supplied templates (e.g. Attachment P3, Attachment P6, Attachment P7), no modifications to font or scaling required. All proposal documents must be compatible with the Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable.

The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

The Offeror will provide the proposal as electronic files fully compatible with Microsoft 2016.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Glossaries of abbreviations and acronyms are also excluded from page limits.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Proposal Content

Proposal Organization and Page Limits:

Volume Section Title Recommended Page Count

1 1.0 Offer Letter/Section K

1.1 Offer Letter Two (2) pages Electronic submission only

1.2 Section K – Representations and

Certifications (if applicable) No page limit Electronic submission only

2 2.0 Technical Proposal

2.1 Understanding of the Work See below Electronic submission only

2.1.1 Statement of Work Approach Thirty (30) pages

2.1.2 Sample Task Five (5) pages

2.2 Workforce Electronic submission only

2.2.1 Key Personnel Resumes Two (2) pages per resume

2.3 Management Approach Twenty-five (25) pages Electronic submission only

2.3.1 Management Plan

2.3.2 Transition Plan

3 3.0 Past Performance Ten (10) pages Electronic submission only 4 4.0 Cost/Price

4.1 Cost Summary/CLIN Breakout

Spreadsheet No page limit Electronic submission only

4.2 Ground Rules and Assumptions No page limit Electronic submission only

4.3 Cost Price Information No page limit Electronic submission only

4.3.1 Small Business Utilization and

Subcontracting Plan

4.4 Total Professional Compensation

Plan

No page limit Electronic submission only

4.5 Government Furnished

Information

No page limit Electronic submission only

Annex #1

Organizational Conflicts of Interest (OCI) Disclosure and Mitigation Plans

No page limit Electronic submission only

Annex #2 Offerors copy of Statement of Work for each contract referenced in Past Performance Volume 3

No page limit Electronic submission only

Each volume shall contain the following information:

-Cover and title page -Title of proposal and proposal number as applicable -Offeror’s name, address, and POC -RFP number -Proposal volume number -Copy number (if applicable) -Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Section L – Proposal Instructions

Government

SOW/PWS

Section M – Evaluation Factor Offeror’s Proposal Reference

CLIN

Reference

Volume 1 Technical

Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the

SOW/PWS.

2.A Provide reference to Offeror’s Proposal Volume I – Technical. Example: Refer to appropriate page number in Offeror’s written proposal

Questions regarding the solicitation should be submitted in Procurement Integrated Enterprise Environment (PIEE) via the Contracting Communication Module (CCM) at https://piee.eb.mil. Each question or comment should reference the applicable document, page number, and paragraph number.

For additional information about using the CCM, refer to https://pieetraining.eb.mil/wbt/xhtml/wbt/ccm/index.xhtml. Offerors shall not include any proprietary information in a question, because the Government will provide the question and answer to all potential offerors. All questions must be submitted no later than 2:00 PM Eastern Time on the 14th calendar day after the date that this solicitation is issued. Questions received after the deadline above may be answered at the Government’s sole discretion.

4.0 ELECTRONIC PROPOSAL SUBMISSION:

All volumes of the proposal shall be submitted electronically through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) at https://piee.eb.mil. No other submissions, such as mail, hand-carried, proprietary, or other electronic system (e.g., DOD SAFE) will be evaluated. In the event of a PIEE system outage preventing the offeror from submitting a timely proposal, see paragraph 4.1 below. All proposals received after the exact time specified for receipt shall be treated as late submissions. For instructions on how to post an offer, please refer to the Posting Offer demo: https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the PIEE system.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

4.1 In the event of a PIEE System outage within 24 hours of the proposal due date that prevents the offeror from submitting a timely proposal, the Contractor shall immediately notify the Contracting Officer. This notification shall occur prior to the proposal submission deadline and shall be made in writing. The notification may be in conjunction with verbal notification, but verbal notification alone shall not be sufficient. The Offeror shall obtain written approval from the Contracting Officer to submit the proposal via an alternate method described in paragraph

4.2 below. The Contractor shall have 24 hours to provide their proposal upon contracting officer approval. In the event the Contractor does not provide notification to the contracting officer until after the closing date and time, the contracting officer will follow the procedures identified in the Federal Acquisition Regulation (FAR) 15.208.

5.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

6.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://beta.sam.gov/.

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: OFFER LETTER/SECTION K

Note: This volume shall not contain any reference to cost or price aspects of the offer.

1.1 Offeror Letter - The purpose of the Offer letter is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

Place of Performance/DUNS # if applicable

Brief Work Description and/or Program Responsibility

% of Total Proposed Price

ii. Signed SF33 for basic solicitation and each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iii. Affirmation of no Exceptions, Deviations or Waivers

iv. Guarantee the length of proposal validity (at least 180 days after proposal due date).

v. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

1.2 Section K

The offeror shall complete and submit Section K of the solicitation.

1.2.1 OCI Disclosure and Mitigation Plans (if applicable)

The offeror shall include an OCI disclosure and OCI Mitigation Plan as Annex 1, if applicable based on offeror’s completion of NAVAIR Provision 5252.209-9511.

2.0 VOLUME 2: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation.

The Offeror shall address the following in the proposal:

2.1 Understanding of the Work

2.1.1 Sample Task

Each response should include the following information and follow this outline:

(1) Team - Identify the contractor team members that need to participate in the effort; and if applicable, describe the roles and responsibilities of any subcontractors, and/or JV team members required to perform the work.

(2) Technical Approach - Provide a detailed description of the technical approach including a step-by-step procedure and methodology which would be used in accomplishing the task.

(3) Performance Risk Analysis - Identify contingent events inherent to the nature of the effort that could, if they were to occur, endanger satisfactory performance. Focus on critical events that are realistically likely to occur and that would pose serious problems (do not try to identify every event that could cause some minor difficulty).

(4) Work Breakdown Structure/Integrated Master Schedule - Provide a detailed schedule of events and briefly describe each activity with its inputs and outputs and the interrelationships and interdependencies among the activities.

(5) Models & Tools - Identify the models and / or other tools that would be utilized to perform the task.

(6) Identify process to track progress towards completion of task.

(7) Reports - Provide a list of recommended reports(s) to document the task.

(8) Level of Effort - Provide an outline of hours by labor category required to complete the task; do not include cost.

2.1.1.1 Task: Create an Integrated Range Status System (IRSS) Radar Interface.

a. Subject: Design, engineer, code, integrate, and install an IRSS Radar Interface.

b. Background: The Naval Air Warfare Center Aircraft Division (NAWCAD) Webster Outlying Field (WOLF) Air Traffic Control & Landing Systems (ATC&LS) Division has been tasked with the design, engineering, coding, integration, and installation of the IRSS Radar Interface. The current IRSS Radar Interface supports multiple legacy radar data connections as Common Digitizer (CD) binary serial synchronous data streams and All Purpose Structured Euro-Control Surveillance Information Exchange (ASTERIX) byte oriented serial asynchronous data streams over legacy RS-232 serial networks into IRSS as well as external systems and radar data recording devices.

Over the years, radar interface technology has evolved to support both CD and ASTERIX packet streams over Internet Protocol (IP) networks. Therefore, the Government is requesting an illustration and redesign of the IRSS Radar Interface to support multiple radar data connections as CD and ASTERIX packet streams over IP networks into IRSS as well as external systems and radar data recording devices.

c. Requirements: The NAWCAD WOLF ATC&LS Division has a requirement for an IRSS Radar Interface. The Offeror’s response shall address the task cited above in paragraph 2.1.2.1 by responding to the following:

1. Describe the data streams, message protocols, external interface components, cyber requirements, and data redundancy required for the Digital Airport Surveillance Radar (DASR) External Interface radar data connection.

2. Describe the data streams, message protocols, external interface components, cyber requirements, and data redundancy required for the Air Route Surveillance Radar (ARSR) External Interface radar data connection.

3. Describe the data streams, message protocols, external interface components, cyber requirements, and data redundancy required for the IRSS, as well as external systems and radar data recording devices, to interface with multiple DASR and ARSR External Interface radar data connections.

4. Provide preliminary illustrations for all connections.

2.2 Workforce

Workforce - Labor Category Information – Labor Category descriptions and qualifications are in accordance with Section C SOW, paragraph 3.4 LCAT Qualifications.

2.2.1 Key Personnel Resumes

KEY PERSONNEL LABOR

CATEGORY

LEVEL BLS SOC

# OF PERSONNEL

REQUIRED

General and Operations Manager (Program Manager)

Senior 11-1021 One (1)

General and Operations Manager (Project Manager)

Senior 11-1021 One (1)

For all proposed current or contingent Key Personnel, provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each key person proposed. As stated in the cost section, 4.0 below, for key personnel contingent hires, the offeror shall provide a copy of their contingent offer letters, signed by the contingent hires outlining salary information for contingent hire employees. If this contingent offeror letter is not provided under the cost section, the Government will assign a deficiency in the technical workforce section.

Resumes shall contain, at a minimum, the following information:

Employee name Month/Years of employment experience in chronological order including narrative description of duties and responsibilities Current position, title and employer Educational history Institution name, degree or certification earned, and year for all degrees or certifications earned Current level of security clearance and status (final, interim, or pending)

The Government may check educational background to verify degrees or certifications received.

If the qualification (i.e. education, experience) does not readily or easily compare to the minimum qualification stated in the SOW the offeror shall provide an explanation as to the equality of the proposed qualification to meet the minimum qualification.

2.3 Management Approach:

2.3.1 Management Plan - Offerors shall address the following:

(a) Adequacy of corporate management and resources to support the technical requirements of the solicitation.

(b) Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement;

(c) Procedures to be taken to ensure quality and cost control;

(d) Plan for early identification and resolution of problems;

(e) Identification of potential performance risks and proposed risk mitigation strategies;

(f) Subcontract Management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach; and

(g) Qualification/recruitment/retention plan and procedures that demonstrate how the Offeror will meet the minimum requirements of the SOW.

2.3.2 Transition Plan

The services under this solicitation are vital to the Government and must be continued without interruption.

The Offeror is required to submit a written narrative delineating a transition plan based on a 45 day transition that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

(a) Work Turnover - The offeror shall provide a plan of action to effectively transfer work, which may be in process when the current contract expires, from the incumbent to the successful offeror.

(b) Training - The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

(c) Risk Mitigation strategies - The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

(d) Security Requirement to include OPSEC, facility clearances, and base access For personal security clearances, explain the status of the proposed individual’s clearance and if the clearance is not active, what is the offeror’s plan to get the individual the required active clearance level by the beginning of the ordering period which is projected to begin 30 after contract award.

3.0 VOLUME 3: PAST PERFORMANCE

3.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P4, for each past performance reference (contract or delivery/task order) performed within five years of the solicitation release date. The Offeror shall submit no more than four Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror may add an additional “Continuation Page” to the actual Past Performance Information Form. For contract references that contain delivery/task orders, additionally provide the work description(s) for each specific delivery/task order deemed relevant by the Offeror to this solicitation’s requirements. For contract references where the Offeror performed as a subcontractor, the Offeror shall clearly identify the applicable portion of the contract requirements that they performed. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy criteria specified in Section M, Section B Paragraph 3.0 of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work for each contract reference as Annex 2 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P3, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to the contract specialist at mary.k.watters.civ@us.navy.mil and the contracting officer at jennifer.l.lundburg.civ@us.navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

4.0 VOLUME 4: COST/PRICE PROPOSAL

4.1 Cost Summary/CLIN Breakout Spreadsheet:

(a) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. In accordance with Section B of the solicitation, Offerors shall insert their proposed prices for the following CLINs.

1000 Labor (CPFF) 2000 Travel & Material

All other CLINs shall not be priced in Section B as they are Not Separately Priced (NSP). Section B prices shall be provided within the Price/Cost proposal and separately in one digital data copy in MS Office 2016 Excel format.

Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(b) All Cost/Price and Cost/Price supporting information shall be contained in Section B and the Cost/Price proposal. No price or pricing information shall be included in any other technical volume including cover letters.

Offeror’s are responsible for submitting sufficient information to enable the Government to fully evaluate their cost/price proposal.

(c) Government Agency Information: Offerors shall provide the mailing address, telephone number, email addresses and facility codes for the Offeror’s local Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office. If the Offeror’s Administrative Contracting Officer (ACO) at the DCMA is known, Offerors shall provide the name and contact information for that individual.

4.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its Cost/Price as well as an explanation of all ground rules and assumptions that affect the Cost/Price estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted in the Cost/Price Information section below.

(d) The proposed employees should be identified as either:

1) Current – is an individual who is currently employed by the Offeror

2) Contingent – is an individual who has committed, under a signed letter of commitment, to being employed by the offeror if the offeror is awarded the contract.

3) Prospective – is an individual that the offeror has committed to hiring if the offeror is awarded the contract whose identity may not be known until after contract award.

4.3 Cost/Price Information:

Offerors shall submit their fully completed cost/price proposal utilizing the Cost Summary Spreadsheet Format (Attachment P1). The spreadsheet shall be formatted on letter size (8.5 X 11) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations. The Offeror shall use the CLIN Summary tab to breakout total proposed costs by CLIN.

Complete Attachment P2 (Fully Burdened Labor Rates), detailing the fully burdened labor rates for all prime contractors and their subcontractor personnel. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass-through costs where applicable. For subcontractor labor, the fully burdened labor rates shall be inclusive of any pass-through charges (e.g., subcontractor handling, fixed fee on subcontractor labor, etc.) applied by the prime contractor. Proposed fully burdened labor costs may be subject to the NAVAIR labor tripwire identified in Section M. Offerors that propose a fully burdened per employee labor cost exceeding the labor tripwire shall provide rationale in their cost proposal narrative section that justifies the reasonableness of the tripwire cost for the applicable employees.

(a) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed cost/price that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(b) Direct/Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel.

The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For key personnel contingent hires, the offeror shall provide a copy of contingent offer letters, signed by the contingent hires outlining salary information for contingent hire employees. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

The following definition applies:

- A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information, to being employed by the Offeror if the Offeror is awarded the contract.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that it’s Accounting System has not been approved by DCMA. Offerors shall provide the last three (3) years of actual indirect information. The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

(c) The Offeror shall fully disclose the buildup of cost/price of each CLIN.

(d) When completing the Cost Summary Spreadsheet Attachment P1, the Offeror shall not utilize any fully burdened hourly rates when pricing the labor of its employees. These fully burdened labor rates shall be calculated on Attachment P2, Fully Burdened Labor Rates Spreadsheet.

(e) Offeror's labor classifications should cross-reference to Department of Labor (DOL) wage determination classifications as much as possible.

(f) This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose employee’s wages in accordance with the attached Wage Determination. As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). If additional locations are proposed, the Offeror shall demonstrate compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination for each proposed location. Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

(g) Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

Direct labor rates by category. The Offeror and any proposed subcontractor is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the “out-years”.

Indirect costs (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

Information needed to explain the Offeror’s estimating practices Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit, Base, Award, and Incentive fee rates, as applicable in Section B, must be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

Other Direct Costs (ODCs) by specific cost element (e.g., Travel, Material, and Field Services).

Reimbursement for Travel will be in accordance with FAR 31.205-46. If the Offeror proposes burdens on the Government provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in Section B.

When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount.

4.3.1 Small Business Utilization and Subcontracting Plan

4.3.1.1 Small Business (SB) Utilization Strategy: All offerors shall describe their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor to achieve a Government established Small Business Participation goal of no less than 13% of the total contract value. Small business offerors should include themselves in addressing their strategies. Although the aforementioned stated goal represents the Small Business category, offerors shall include goals for not only Small Business, but also for Small Disadvantaged Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, and Women-Owned Small Business. All goals shall be presented in percentages in relation to total contract value, This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required.

4.3.1.2 SB Subcontracting Plan: The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 unless there is an already approved comprehensive SB Plan. The pages of information provided will not count toward the Management Approach page limit.

The Subcontracting Plan of the successful Offeror will be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a) (1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract.

4.4 Total Professional Compensation Plan:

The Offeror and all proposed subcontractors shall provide a Total Compensation Plan in accordance with FAR 52.222-46 for each proposed professional employee. The Plan shall include, but not limited to, the following items:

(1) The proposed direct labor rate for each professional employee proposed for Prime and Subcontractor(s);

(2) The total cost of the proposed fringe benefits package for each professional employee proposed, including:

(a) A list and brief summary of the benefits that make up the fringe package for Prime and Subcontractor(s) (e.g. vacation time, sick leave, stock, incentive plans, family leave, life insurance, severance pay, bonus plans, health insurance, holidays, location allowance, retirement benefits); and

(b) An itemization of the benefits that require employee contributions, and the amount of that contribution as a percentage of the cost of the particular benefit; and

(3) Data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used by the Offeror in establishing the total compensation structure.

4.5 Government Furnished Information

4.5.1 ODCs

The Government's estimate for ODCs for the prime and all subcontract efforts, unburdened is listed below:

Cost ODC CLIN Year 1 Year 2 Year 3 Year 4 Year 5 Total Travel 2000 $ 155,322 $ 160,602 $ 165,426 $ 181,493 $ 204,909 $ 867,752 Material 2000 $ 949,810 $ 982,100 $ 1,011,596 $ 1,109,852 $ 1,253,039 $ 5,306,397 Total Costs $ 1,105,132 $ 1,142,702 $ 1,177,021 $ 1,291,346 $ 1,457,948 $ 6,174,149

The Offeror shall utilize the Not-to-Exceed (NTE) amounts provided by the Government for CLINs/items shown in the table above in their Cost Volume and Attachment P1 Spreadsheet. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the contractor shall propose the NTE ODC amount as shown above plus the addition of the applicable burdens. If the contractor chooses not to burden ODCs, then the contractor shall propose an H-clause to establish that burdens will be unallowable for ODCs. NO FEE SHALL BE APPLIED TO ODCs.

4.5.2 Labor Hours

The Government proposed Level of Effort Ceiling is 387,282 hours for the entire five (5) year ordering period. A work-year is defined as 1,920 hours exclusive of holidays and leave. For evaluation purposes, the Offeror shall propose the labor categories/hours as outlined in attachment P1.

4.5.3 Incumbent Information

The incumbent contractor is:

KBRWyle Technology Solutions, LLC Cage Code: 15151 7000 Columbia Gateway Dr. Ste. 100 Columbia, MD 21046-3151

List of Subcontractors:

American Electronics, Inc. (AMELEX) InfoReliance Midwest Ultra-Electronics

JVIATION, INC.

SAAB DEFENSE AND SECRITY USA LLC

Cask Services LLC Cornet Technology, Inc Saab Sensis Corporation GrayFin Security LLC BMT Designers & Planners, Inc. (BMT)

(End of Summary of Changes)