FJ_Pre_Solicitation_Conference_Brief.pdf

NAVAIR Public Release 2019-634. Distribution Statement A – “Approved for public release; distribution is unlimited"

Contracted Air Services (CAS) Fleet Fighter Services

Pre-Solicitation Conference N00421-19-R-0011

NAVAIR Public Release 2019-634. Distribution Statement A – “Approved for public release; distribution is unlimited"

Schedule

0800-1100 – All Parties

• Pre-Solicitation Brief

1200-Completion

• One-on-ones as scheduled release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview

• DRAFT Sections L&M

• Summary & Path Forward release; distribution is unlimited"

Welcome / Ground Rules

• All attendees must sign in

• No electronic recording of presentation or discussion

• Please silence your cell phones

• Conference Classification: UNCLASSIFIED

• This pre-solicitation conference constitutes an informal exchange of information

– Provides insight into Government plans

– The information shared today represents the Government’s current intentions with regard to the subject acquisition; however, the

Government’s intentions may change based on today’s discussions and any follow-up comments / questions

– The remarks made by Government officials during this exchange should in no way be construed as a guarantee of the

Government’s final course of action

• The formal solicitation, when issued, is the ONLY document that should be relied upon in determining the Government’s requirement

• Attendance list and briefings approved for release to the public will be posted on FedBizOpps release; distribution is unlimited"

Specialized and Proven Aircraft Program Office

PMA226 manages and supports specialized and proven platforms & systems Assigned responsibilities:

Adversary Aircraft

USN and USMC Adversary F-5 Squadrons Naval Aviation Warfighting Development Center (NAWDC) F-16s

Contracted Aircraft Services (CAS)/Public Aircraft Operations (PAO) Declarations/Airworthiness

US Naval Test Pilot School / Naval Postgraduate School (USNTPS / NPS / VX) Out of Active Navy Inventory Aircraft (FMS)

(17) aircraft types in (9) Countries (F-5, F-16, T-38, UH-72, OH-58, U-6A, NU-1B, X-26A, C-26, O-2A, T-39D, UV-18, T-2, H-2, H-3, A-4, CN-235) and (11) platforms on NAVAIR contracts.

Sponsors: Adversary - LCDR Lee Smallwood, N98 (OPNAV); LCDR Phillip Moore, N34 (CNAFR);

CAS - LCDR Lee Smallwood, N98 (OPNAV); LCDR Charles Sikorski(CNAL); Maj Justin Wortendyke, HQMC AVN;

TPS – CAPT Pickard, N98 (OPNAV)

Program Manager CAPT R. E. Flores Deputy Program Manager Mr. Andy Wilkinson http://www.airliners.net/photo/USA---Navy/Cessna-O-2A-Pelican/1611364/L/ release; distribution is unlimited"

Contracted Air Services IPT

Contracted Air Services (CAS) provides cost effective:

• Fleet Training and Exercise Support

• Acquisition Program Test and Evaluation Support By providing:

• OPFOR (Air to Air, Air to Surface, EW…)

• Air to Air Refueling

• Close Air Support for Training

• Range Support and Clearance

Fleet Demand for CAS Growing

• CNAF has bought Fighter Jet capacity

• CNAF POM20 has grown to $1.6B

• New Efforts

• Fighter Jet Services

• Fleet Fighter Jet Follow-on

• Red Air (Air to Air)

• CAF CAS AdAir TOs

• Tanker

• JSF Squadrons fielding plan requires additional OPFOR support

NAVAIR Commander’s Intent

CAS supports AIR-00’s two Strategic Imperatives:

1. Align resources to better support Today’s Readiness.

By providing cost effective Fleet Training and Exercise Support

2. Reduce Cost and Increase Speed of Products to Fleet.

By providing cost effective Acquisition Program Test and Evaluation Support release; distribution is unlimited"

Purpose of Pre-Solicitation Conference

• Ensure common understanding between Government and industry of the content of the DRAFT Solicitation, with focus on Sections L and M

• Final opportunity for industry feedback prior to official RFP release

• All information released to date and during this conference is to be considered DRAFT and for informational purposes only

• Internal source selection plans and procedures will not be discussed release; distribution is unlimited"

Purpose of One-on-One Communications

• One-on-Ones provide an opportunity for Industry to present meaningful information to the Government regarding its potential solution to the requirements of the DRAFT Performance Based Work Statement (PBWS) and evaluation criteria

• The Government is not interested in a “sales pitch”; rather, Industry will have an opportunity to provide feedback on the Government's intentions release; distribution is unlimited"

Questions and Answers

• The Government may answer questions during the conference.

However, all questions may not be answered today due to time constraints

• Initial questions relating to the DRAFT documents should have been submitted in accordance with FBO release instructions

• Additional questions must be submitted in writing to the Government via e-mail to ebes.olumes@navy.mil and david.silverstone@navy.mil by 12:00 Noon Local time on 31 July 2019.

• Answers to relevant questions received will be posted at FBO.

(Exceptions: Any questions and answers which would divulge a potential Offeror’s competitive strategy/solutions will not be posted.)

• If necessary, related changes to documentation will be incorporated into the final RFP release release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview release; distribution is unlimited"

DRAFT Performance Based Work Statement (PBWS)

Paragraph 3.0 Requirements

• Provide Certified Aircraft and Personnel to Deliver the

Required Fighter Jet Services in two different operational envelopes with an option for a third type:

– Type III Paragraph 3.2.1

– Type IV Paragraph 3.3.1

– Optional Type J Paragraph 3.4.1

• Meet Aircraft Mission Profiles IAW Matrix 1 (Type III), Matrix 3 (Type IV), and the Optional Matrix 5 (Type J) release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 3.0 Requirements (cont..)

• Contractor Aircraft may be configurable for any mission (Details on Carriage in Paragraph 3.5.1 and subs)

• Presentations can be found in Matrix 2, 4 and 6.

There is also attachment L-6 which has historic usage and detachment information

• Full Operational Capability is defined in Paragraphs 3.7.1, 3.7.2, 3.7.3

• Added requirement for a contractor manager during times where IFCs are being processed in Paragraph 3.8.1.3.1 release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 3.0 Requirements (cont..)

• Aircraft Certification, Maintenance and Operating

Procedures Para 3.8

– Shall be IAW 14 CFR and its NAVAIR IFC

– Aircraft shall have and maintain current NAVAIR IFC

– Contractor shall provide accurate, usable and timely AW data

IAW CDRL A001

release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 4.0 Operational Requirements

• Mission Planning para 4.1

– Via Scheduling Officers

– All Flights require authorization

• Mishap Response Plan is required to be maintained as part of the requirement para 4.5.5

• General Deployments - Directed by the SO IAW para 4.5.10

• Pilot Requirements – para 4.6.2.2 release; distribution is unlimited"

DRAFT PBWS Requirement (cont.)

Paragraph 5.0: Basing Requirements

• Operate aircraft from home bases

• West Coast: Government provided (Naval Base Ventura County) para 5.1.1

• East Coast: Contractor provided (within 100NM of NAS Oceana) para 5.1.2

• Hawaii (MIDPAC): Government provided (Marine Corps Base Hawaii) para 5.1.3

• Japan (WESTPAC): Government provided (Naval Air Facility (NAF) Atsugi, Japan or MCAS Iwakuni) para 5.1.4 release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 5.0 Basing (cont.)

• DCMA Support Basing (Option): Contractor provided

(within 30 NM of Fort Worth NAS Joint Reserve Base Carswell Field (Type J) para 5.1.5

• Operation and Maintenance equipment and supplies are contractor furnished para 5.4

• Government basing responsibilities can be found paragraph 5.5 Paragraph 6.0 Government Oversight of GOPS & FOPs

• Government will conduct inspection of Contractor ground and flight operations procedures release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 7.0 Government Furnished Property

(GFP)

• GFP provided is listed in Section J attachment

• Unique developmental GFP may be provided as required for special mission evaluation test flights

• The contractor shall track, manage, and report on all GFP provided for the duration of the contract (CDRL A005)

• GFP transfer and management will be accomplished in WAWF

• GFP will be returned at the end of Contract release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 8.0 Other Performance Requirements

• Coordinate work hours

• Ensure that appropriate Technical Assistance

Agreements (TAAs) and/or applicable export licenses are in place release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 9.0 Security

• Contractor shall adhere to the Contract’s DD-254, Contract Security Classification Specification Note: For this requirement, aircrew must have a SECRET clearance

• Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and CUI and to control distribution of CUI in accordance with DOD 5220.22-M (NISPOM), and SECNAV M-5510.36.

• OPSEC plan to safeguard, identify and protect Critical Information release; distribution is unlimited"

DRAFT PBWS Requirements (cont.)

Paragraph 10.0 Data Deliverables CDRL PBWS Title Required Data

A001 3.8.1, 3.8.1.1, 3.8.1.2, 3.8.1.3.3, 10.1

FAA Airworthiness and Related Substantiation Data

Data as outlined in DI-SAFT-82905A to include all required content and/or as tailored in the DD1423 Block 16.

A002

4.3.3, 4.4.2, 4.5.4.2, 4.5.5, 4.5.8.2, 4.5.8.3, 10.2

Management Plan

Data as outlined in DI-MGMT-80004A to include all required content and/or as tailored in the DD1423 Block 16.

A003 4.5.1.3, 10.3 Fuel Chits Data as outlined in DI-MISC-81461 to include all required content and/or as tailored in the DD1423 Block 16.

A004 4.5.5, 4.6.1.G(4), 4.6.1.H, 6.3, 10.4

Contractor's Progress, Status and Management Report: Monthly Report

Data as outlined in DI-SAFT-81904 to include all required content and/or as tailored in the DD1423 Block 16.

A005 7.1, 7.4.2, 10.5 Government Property Inventory Report

Data as outlined in DI-MGMT-80411C to include all required content and/or as tailored in the DD1423 Block 16.

A007 9.2, 10.6 OPSEC Plan Data as outlined in DI-MGMT-81999 to include all required content and/or as tailored in the DD1423 Block 16.

release; distribution is unlimited"

DRAFT PBWS Appendix

• Appendix A: Definitions and Glossary

• Appendix B: Acronym List

• Appendix C: Potential Bases of Operation/ Deployments

• Appendix D: Aircraft and POD Wiring Information release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview release; distribution is unlimited"

Contract Overview

• Single Award ID/IQ Services Contract

• Firm Fixed Price (FFP)

• Federal Acquisition Regulation (FAR) PART 15 Source Selection

• 4-year, 364-day Ordering Period (FY21 – FY26) In Compliance with 10 USC 2401

• No Ordering Period Extension Options release; distribution is unlimited"

DRAFT RFP - Section B

CLINs Title Type Description Deliverable

0012(o)

Stand Up Capability

– Type III, IV, J Aircraft

FFP To capture fixed monthly stand-up costs for a Type of Aircraft, i.e. performing aircraft modifications, completion of NAVAIR Interim Flight Clearances (IFCs), and operational validation of required aircraft capabilities in accordance with (IAW) the Performance-Based Work Statement (PBWS). Limited to costs associated with stand up only in order to meet the requirements for mission ready aircraft.

(Service) 6 months of labor

0013(o)

Monthly Fixed Cost

– Type III, IV, J Aircraft

FFP To capture fixed monthly operating costs for a Type of Aircraft. Monthly fixed costs shall include labor, meetings with the Government, Contractor hangar space, insurance (hull and liability), training requirements, material, and any other recurring operating costs not attributable to other CLINs.

(Service) 60 months of labor

If Stand-up CLINs (0001, 0004, and 0012 (Option)) are utilized, the number of months associated with the related fixed monthly CLINs (0002, 0005, and 0013 (Option)) will decrease commensurably.

release; distribution is unlimited"

DRAFT RFP - Section B (cont.)

CLINs Title Type Description Deliverable

0014(o)

Fighter Jet Services

– Type III, IV, J Aircraft

FFP To capture fixed cost per flight minute for Fighter Jet services utilizing a Type of Aircraft. Services shall be provided on a per Task Order basis. Fighter Jet Service fixed cost (charged by the flight minute) shall include mission flight time and all flight support costs (e.g. ferry operations, weather and navigation services, and any other operating costs not included in the fixed monthly costs).

(Service)

III: 2.85M

IV: 1.305M

J(o): 600K Flight Minutes release; distribution is unlimited"

DRAFT RFP - Section B (cont.)

CLIN Title Type Description Deliverable

0007 Travel – Continental United States

(CONUS)

FFP To capture fixed travel costs in the Continental United States (CONUS) for CONUS locations identified in Appendix C of the PBWS. The Offeror shall propose a fixed rate per Travel Day inclusive of all transportation, lodging, meals and incidentals, and associated costs to support one person for one day in a CONUS location. A Travel Day is defined as one day of travel per person to support each deployment as defined in the individual task order. The Offeror shall propose the unit price multiplied by the travel day quantities to develop the total price for this CLIN. Travel shall be approved in advance by the Contracting Officer’s Representative (COR). This CLIN may not be used until after successful demonstration of FOC.

(Services) 30,000 Days release; distribution is unlimited"

DRAFT RFP - Section B (cont.)

CLIN Title Type Description Deliverable

0008 Travel – Outside Continental United States (OCONUS)

FFP To capture fixed travel costs Outside Continental United States (OCONUS) for the OCONUS locations identified in Appendix C of the PBWS. The Offeror shall propose a fixed rate per Travel Day inclusive of all transportation, lodging, meals and incidentals, and associated costs to support one person for one day in a OCONUS location. A Travel Day is defined as one day of travel per person to support each deployment as defined in the individual task order. The Offeror shall propose the unit price multiplied by the travel day quantities to develop the total price for this CLIN. Travel shall be approved in advance by the Contracting Officer’s Representative (COR). This CLIN may not be used until after successful demonstration of FOC.

(Services) 7,500 Days release; distribution is unlimited"

DRAFT RFP - Section B (cont.)

CLIN Title Type Description Deliverable

0009 Administrative/Techni cal Data

FFP The Contractor shall provide technical and administrative data in accordance with Section C and CDRL Exhibit A.

(Data) 1 Lot

NSP

0010 GFP

Installation/Removal

FFP To capture cost of installation and removal of Government Furnished Property (GFP) and Government provided mission equipment; and, cost of modifications to incorporate GFP and Government provided mission equipment not previously defined.

(Services) NTE $1,000,000

0011 Transportation of Equipment

FFP *To capture fixed cost per 100 pounds shipped for transportation of support equipment required for deployed missions.

Services shall be provided on a per Task Order basis. Transportation of Equipment costs shall include planning, scheduling, and shipment of equipment, to include GFP as applicable.

(Service) 85,000 units release; distribution is unlimited"

DRAFT RFP - Section F

– CLINs 0001 and 0004 – Stand-up Capability (Type III and Type IV): The Government intends to issue an order for these CLINs following contract award. The Contractor shall complete the NAVAIR IFC and operational validation of required performance capabilities IAW the PBWS. The Contractor shall provide Full Operational Capability (FOC) within six (6) months from date of contract award.

– CLINs 0002 and 0005 – Monthly Fixed Cost (Type III and Type IV): These CLINs may be utilized after successful demonstration of the stand-up capability (CLINs 0001 and 0004). The delivery information detailed below constitutes the ordering period. The period of performance (POP) shall not exceed 60 months and shall be identified in the individual task orders.

– CLINs 0003 and 0006 - Fighter Jet Services (Type III and Type IV): These CLINs may be utilized after successful demonstration of the stand-up capability (CLINs 0001 and 0004). The POP applicable to each task order shall be identified in the individual task orders.

release; distribution is unlimited"

DRAFT RFP - Section F (cont.)

– CLINs 0007 and 0008 – Travel: These CLINs may be utilized after successful demonstration of the stand-up capability (CLINs 0001, 0004, and 0012(Option)). The POP applicable to each task order shall be identified in the individual task orders.

– CLIN 0009 – The technical data shall be delivered in accordance with the applicable Contract Data Requirements List (CDRL), DD Form 1423 Exhibit A, as identified in the individual task orders.

– CLIN 0010 – GFP Installation/Removal: This CLIN may be utilized after successful demonstration of the stand-up capability (CLINs 0001, 0004, and 0012(Option)). The POP applicable to each task order shall be identified in the individual task orders.

– CLIN 0011 – Transportation of Equipment: This CLIN may be utilized after successful demonstration of the stand-up capability (CLINs 0001, 0004, and 0012(Option)). The POP applicable to each task order shall be identified in the individual task orders.

release; distribution is unlimited"

DRAFT RFP - Section F (cont.)

– CLIN 0012 (Option) – Stand-up Capability (Type J): The Government intends to issue an order for this CLIN following exercise of the option. The Contractor shall complete the NAVAIR IFC and operational validation of required performance capabilities IAW the PBWS. The Contractor shall provide Full Operational Capability (FOC) within six (6) months from date of exercise of the option.

– CLIN 0013 (Option) – Monthly Fixed Cost (Type J): This CLIN may be utilized after successful demonstration of the stand-up capability (CLIN 0012) or at any time following successful demonstration that the Contractor can meet the Type J performance requirements. The delivery information detailed below constitutes the ordering period. The period of performance (POP) shall not exceed 60 months and shall be identified in the individual task orders. In the event the Government elects to unilaterally exercise CLIN 0013, it will exercise CLIN 0014 concurrently.

release; distribution is unlimited"

DRAFT RFP - Section F (cont.)

– CLIN 0014 (Option) - Fighter Jet Services (Type J): This CLIN may be utilized after successful demonstration of stand-up capability (CLIN 0012) or at any time following successful demonstration of the Contractor’s ability to meet the Type J performance requirements. The POP applicable to each task order shall be identified in the individual task orders. In the event the Government elects to unilaterally exercise CLIN 0014, it will exercise CLIN 0013 concurrently.

release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview release; distribution is unlimited"

Source Selection Objectives

• Select the Offeror who’s proposal provides the best value to the Government, all factors considered

• Obtain the best value using a comprehensive evaluation process

• Use evaluation process that provides the fair and consistent evaluation of proposals release; distribution is unlimited"

Source Selection Organization

SSA

SSAC CHAIR

SSEB CHAIR

SSAC Advisors

SSEB Advisors

SSEB

TECHNICAL

SSAC Members

ASSISTANT CHAIR

PRICEPAST

PERFORMANCE PCO

Evaluators release; distribution is unlimited"

Source Selection Process

Generic Source Selection Process

Req’ts Developed Plan the Approach

• ISTRAP/AP/Strategy

• SSP

Market Research & Early Exchanges w/Industry

• SOO/SOW

• PBWS

• Draft RFPs • One-on-ones • Industry Days • Tech. Library

Receive Proposals

Compare Proposals

Discussions w/ Offerors

(ENs)

Complete Discussions

Evaluate Proposals

Competitive Range

(or SSA Selects Source)

Technical Past Perf

Evaluate FPRs

Price

Request Final

Proposal Revision (FPRs)

Debrief

Contract

SSAC SSA

SSAC SSA

SSAC SSASSA SSAC

SSAC/L&M

Formal

RFP

Select Source

Award on Initial Proposals?

release; distribution is unlimited"

Sections L & M

Proposals should use the same paragraph format as provided in Section L

• Understanding sections L&M is the key to developing a good proposal.

• Section L – Instructions to Offerors:

– Tells Offerors what to put in the proposal

• Section M - Evaluation Factors for Award:

– Identifies what will be evaluated

– Identifies relative order of importance of factors release; distribution is unlimited"

Section L General Instructions

• An “Offeror” is defined as the prime Contractor with its CAGE code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award

• A “Joint Venture” (JV) is a partnership or teaming arrangement that is formed for the purpose of responding to this solicitation when the prime Contractor consists of more than one legal entity. “JV Team Members” are the entities that make up a Joint Venture

• The term “entity” is used to mean any or all of the following: prime Contractor, JV, JV team members, any subcontractor, and corporate parent, division, subsidiary, or affiliate (e.g., any Contractor with a different CAGE Code/DUNS than the Offeror)

• The following entities are defined as principal entities and only principal entities will be used in the past performance evaluations:

a) the prime Contractor;

b) JV Team Members;

c) other entities that are proposed to perform at least 20% of the proposed total price for the contract; and release; distribution is unlimited"

DRAFT Order of Importance

Technical is more important than Past Performance with each being more important than Price. All evaluation factors other than Price, when combined, are significantly more important than Price.

Price

(FFP)

Technical (Technical

Compliance Rating and

Technical Risk Rating)

Past Performance (Performance Confidence Assessment

Rating)

Key: > greater than; >> Significantly More Important release; distribution is unlimited"

Proposal Content and Volumes

• Annexes are used to provide supporting data

• Annexes do not count toward the suggested page count for each Volume

Volume Number Volume/Annex Title Suggested Pages

VOLUME 1 – EXECUTIVE

SUMMARY AND CONTRACT

ADMINISTRATION

2 VOLUME 2 - TECHNICAL 75

3 VOLUME 3 - PAST PERFORMANCE 25

4 VOLUME 4 – PRICE As Needed

Annex A Contractual Documentation Support (CDS) for Past Performance

As Needed

Annex B Small Business Subcontracting Plan As Needed

Annex C DCAA/DCMA Reports, Audits, and Determinations

As Needed release; distribution is unlimited"

Volume 1: Executive Summary and Contract Administration

• Offeror Summary Table (ES-1, Part of Attachment L-1)

• Relevant Contract Summary Table (ES-2, Part of Attachment L-1)

• Technical

• Contract Administration

a) Offeror Representatives and Information

b) Government Agency Information

c) Business System Compliances (Business System Status, ES-3 part of Attachment L-1)

d) Small Business (SB) Subcontracting Plan

e) Terms and Conditions

f) Joint Ventures

g) Contract Documents

1) Original signed SF33 (Solicitation, Offer, and Award) cover page of the solicitation and a signed SF30 cover page of each amendment (as applicable) with all applicable Blocks completed and acknowledgement of receipt of each amendment (as applicable) to this solicitation

2) Signed Representations, Certifications, and Acknowledgements and System for Award Management (SAM) reference

3) A complete copy of all FAR, DFARS, NAVAIR, and special clauses and provisions requiring Contractor fill-ins

4) Small Business Subcontracting Plan release; distribution is unlimited"

Offeror Summary (Table ES-1)

• This table summarizes the Offeror and its entities’ proposed type and level of work, indicating a commitment to that effort during contract performance

• Offerors are advised that in order to demonstrate work commitment, each entity identified in Table ES-1 (Offeror Summary) must be identified in Volume 4 (Price) and associated with a dollar value commensurate with the Percent of Total Proposed Price identified in Table ES-1 (Offeror Summary)

• This table must be a reflection of what is proposed in Volume 4 (Price)

Offeror: ABC, Inc.

Entity Name

Physical Location of Entity

CAGE

Codes/DUNS

Roles and Responsibilities with

Work Description Workshare - % Total Proposed Price

Principal Entity Yes or

No?

ABC, Inc. Nowhere, MD 12345 Prime: FJS III, and IV 65% YES

XYZ, LLC Somewhere, VA 98765 FJS J 25% YES

PQR Elsewhere, KS 25486 Admin 10% NO release; distribution is unlimited"

Relevant Contract Summary (Table ES-2)

Offeror: ABC, Inc

Entity Name Contract Reference

Contract Number

Contract Type Contract Title

*Description of Changes/Additions from Early Information

Prime or Joint Venture Company ABC, Inc

P1 XXXXXXXX FFP CAS aircraft services No changes P2 XXXXXXXX FFP Target Banner Tow services Added PBWS P3

JV team member A (where applicable)

T1 T2 T3 T4

Subcontractor A

XYZ, LLC

S1 XXXXXXXX CPFF Aircraft Maintenance services No changes

S2 XXXXXXXX FFP Advance Fighter Tactics Services Fixed typo in contract number

Subcontractor B

LMN

S3 XXXXXXX FFP Engine PE services No changes S4 XXXXXXX CPFF IFC Consultant services No changes release; distribution is unlimited"

Discussions

• The Government intends to evaluate proposals and award a contract without discussions

• The Government may award based on initial proposals if . . .

– the Government receives proposals that conform to the requirements of the solicitation, and

– the proposals received provide the greatest overall benefit to the

Government, all factors considered

• Offerors are advised that their initial offer should contain its best terms from a technical, past performance, and price standpoint since discussions may not be conducted

• The Government reserves the right to conduct discussions release; distribution is unlimited"

General Proposal Preparation Guidance

• Demonstrate a thorough understanding of requirements, inherent risks, and sufficient resources to meet the requirements

• Support your statements with facts, analysis and substantiating data to illustrate that you have a valid and practical solution for all requirements

– Substantiate, don't simply make claims

– Provide information to allow an independent assessment

• Structure your proposal in accordance with Section L - Proposal Instructions

• Be consistent from Volume to Volume

• Provide clear and concise descriptions

– Drawings & diagrams complement narratives, but don't replace them

• Help the evaluator quickly find information

– Is it clear and well organized?

• Be attentive to all parts of the RFP

– Requirements, PBWS

– Evaluation Criteria and Proposal Instructions release; distribution is unlimited"

Typical Proposal Shortfalls

• Proposal Instructions are not followed

– Information not provided in the way it was requested

– Too little information

• Statements in the proposal are not well supported

– Not documenting assumptions

– Not substantiating performance and/or claims

• Proposals are not well organized

– Does not follow Proposal Instructions structure – requires the evaluator search for the information

• Past Performance POCs are not current

• DUNS/CAGE Codes references do not match

• Deficiencies - preclude award

– Information provided does not support claims of compliance

– Proposal is non-compliant to the requirements

• SF-33 not signed release; distribution is unlimited"

Source Selection Summary

• The Source Selection process will assure that each offeror’s proposal receives a fair and consistent evaluation.

• Sections L&M are intended to help offerors provide the Government with its best value solution and instruct them in preparing a proposal that will facilitate the Government’s evaluation.

• Result in Offeror submitting a realistic proposal that demonstrates that the Offeror is likely to perform as proposed.

release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview

• DRAFT Sections L&M - Technical release; distribution is unlimited"

Volume 2: Technical

Volume 2 shall provide the Offeror’s approach to:

2.1: Capability Stand-up 2.2: Aircraft Performance Requirements 2.3: Airworthiness 2.4: Aircraft Support 2.5: Aircraft Availability 2.6: Small Business Management

Price Information is not included in this Volume release; distribution is unlimited"

Section L – Proposal

Instructions Volume or Paragraph Numbers

Section L - Proposal Instructions Volume or Paragraph Title

RFP Sections (e.g. Sections F, H, and M)

CLIN(s)_ Offeror’s Proposal Reference

Volume 2 Technical

2.1 Capability Stand-up Section F, Section

M, Part II.A

0001, 0004,

2.2 Aircraft

Performance Requirements

Section C, Section M, Part II.A

0003, 0006,

2.3 Airworthiness Section C, Section

M, Part II.A

2.4 Aircraft Support Section M, Part

II.A

0002, 0003, 0005, 0006, 0012, 0013

2.5 Aircraft Availability Section M, Part

II.A

0002, 0003, 0005, 0006, 0012, 0013

2.6 Small Business

Management

Section K, Section M, Part II.A

0001, 0002, 0003, 0004, 0005, 0006, 0010, 0012, Volume 2: Technical Cross Reference Matrix

The CRM is included to help the offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements release; distribution is unlimited"

DRAFT Section M: Technical

• The Government will evaluate the proposal to determine the Offeror's understanding of, approach to and ability to meet the solicitation requirements

• The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements and the risk associated with the Offeror’s approach

• The evaluation will include an assessment of the Offeror's proposed

1) Capability Stand-up

2) Aircraft Performance Requirements

3) Airworthiness Data

4) Aircraft Support

5) Aircraft Availability

6) Small Business Strategy release; distribution is unlimited"

DRAFT Section M: Technical

• A Technical Evaluation Compliance Rating and Technical Risk Rating will be assigned

• The Technical Compliance Rating assignments reflect the Government’s assessment of the Offeror’s technical solution to meeting the Government’s requirement

• The Technical Risk Rating assignments reflect the Government’s assessment of potential for disruption of schedule, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance

– Appreciably exceeding the threshold in requirements that are expressed with both a threshold and an objective can also potentially produce performance or operational benefits, but only up to the objective. Meeting the objective shall be considered a strength.

– Additionally, a proposal that provides the Government with a capability, service, or resource that is not specifically required, but benefits the Government, can have merit if it appreciably enhances performance and/or operations to benefit the Government.

release; distribution is unlimited"

Technical Compliance Rating Definitions

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.

Green Acceptable Proposal indicates an adequate approach and understanding of the requirements.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements.

Red Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable.

release; distribution is unlimited"

Technical Risk Rating Definitions

Rating Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal Contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate

Proposal contains a significant weakness or combination of weaknesses, which may potentially cause disruption of schedule, increased cost or degradation of performance. Special Contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High

Proposal contains a significant weakness or combination of weaknesses, which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special Contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

release; distribution is unlimited"

DRAFT Section M: Technical

• “Offerors are advised that during the evaluation process, a Technical Rating of “Unacceptable” or a Technical Risk Rating of “Unacceptable” will result in the entire proposal being found unacceptable and eliminated from the competition” release; distribution is unlimited"

Technical - Risk Reducer

Risk Reducer Definition: An aspect of an offeror’s proposal that reduces risk in a way that will be advantageous to the Government during contract performance

• Affects Technical Risk Rating

– Provides appreciable risk reducing benefits to the Government that may mitigate weaknesses or further reduces the risk to performance

– Each risk reducer may provide different degrees of benefit, thereby affecting the risk rating differently

– Used to assess the risk associated with the proposed approach release; distribution is unlimited"

Technical - Risk Reducer Examples

• Reduces proposal risk by providing more than sufficient resources in order to respond to unknown conditions/situations

• Reduces proposal risk by providing resources/capabilities that are in-place and ready to be used

• Reduces proposal risk by providing plans that reduce/mitigates risks inherent in the proposed approach and program

• Reduces proposal risk by providing performance margin release; distribution is unlimited"

Technical - Significant Weakness

A “Significant Weakness” is a flaw in the proposal that appreciably increases the risk of unsuccessful contract performance

• Affects Technical Risk Rating

– Provides appreciable increased risk to the Government

– Used to assess the risk associated with the proposed approach

– Each significant weakness may provide different degrees of impact, thereby affecting the risk rating differently based on the likelihood of occurrence and the consequences

• A combination of Significant Weaknesses could result in a Deficiency release; distribution is unlimited"

Technical – Significant Weakness Examples

• Marginal resources or capability to accomplish the effort

• Approaches that rely on resources or actions not within the Offeror’s full control

• Approaches that rely heavily on a single action or resource (aka single point failure)

• Untested/unproven approaches

• Lack of substantiation or full description of the approach

• Lack of information to assess risk

• Requirements can only be accomplished by impacting Government operations, capability or resources beyond that which is normal for this effort or system release; distribution is unlimited"

Technical – Strengths

A “Strength” is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance

• Affects Technical Rating

– Provides appreciable performance or operational benefits to the

Government

– Each strength may provide different degrees of benefit, thereby affecting the rating differently

– Used to determine adequacy of approach and understanding of requirement Meeting an Objective shall be considered a strength.

* Draft RFP Page 91 & 95 release; distribution is unlimited"

Technical – Strengths Examples

• Proposal demonstrates appreciable performance, operational, or other capability benefit to the Government (Exceeds a requirement)

• Proposal contains feature(s) that enhance operational or other program/product capability with appreciable benefits to the Government (Aspect of a proposal that has merit) release; distribution is unlimited"

Technical - Uncertainty

An “Uncertainty” is an aspect of the proposal that affects the Government’s ability to determine if a requirement will be met

• An Uncertainty will result in a Marginal Technical Rating

• Affects Technical Rating

– Not possible to make an assessment of what the offeror is proposing

– It is unclear that the requirement will be met release; distribution is unlimited"

Technical – Uncertainty Examples

• Inconsistencies in the proposal that bring into question what is being proposed

• Critical information required to enable the Government to determine if the requirement will or will not be met is missing release; distribution is unlimited"

Technical - Deficiency

A “Deficiency” is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level

• Affects the Technical Rating (compliance) or both the

Technical Rating and the Technical Risk Rating (due to a combination of significant weaknesses)

• Results in an Unacceptable Rating and makes the proposal unawardable release; distribution is unlimited"

Technical – Deficiency Examples

• Proposal states it will not meet a requirement

• Approach is assessed to be unable to meet a requirement

• Combination of significant weaknesses that increase the risk of unsuccessful contract performance to an unacceptable level

– Failure to address part or parts of the technical factor caused by a lack of information may be assessed as a significant weakness or multiple significant weaknesses

• An approach that relies on Government resources or operations not identified as available in order to comply with the requirement release; distribution is unlimited"

Agenda

• Welcome, Disclaimers, Admin

• Program Overview & Requirements

• Contract Overview

• Source Selection Overview

• DRAFT Sections L&M - Past Performance release; distribution is unlimited"

Past Performance

Experience is what you have done.

(not being evaluated for this requirement) is how well you did it!

release; distribution is unlimited"

Past Performance Evaluation Concept

Look Back Look Forward

• Assess each Contract Referenced

– Determine Recency / Relevancy

• How did Offeror perform on current and/or past contracts?

– Review Offerors Past Record, e.g., CPARS, Questionnaires

• Assess any additional contracts found through Government research

• Roll up each contract reference assessment into an overall Offeror Assessment

• Based on assessment of Offeror’s past performance (Look Back), how do we think they will perform on this requirement?

• Assign a Past Performance Confidence Assessment Rating for this requirement

Price Information is not included in this Volume release; distribution is unlimited"

Volume 3: Past Performance

Past performance information received will be evaluated for recency and relevancy.

– Recency: Past performance will be considered recent if the contract/order has been performed within the past five years of the solicitation release date

– Relevancy: The Government will use the definitions in Section M for Relevant and Not Relevant to determine relevancy as it relates to the evaluation of past performance

Only contracts determined to be recent/relevant will be considered in the past performance evaluation.

release; distribution is unlimited"

Volume 3: Past Performance

Only principal entities will be considered in the past performance evaluation. The following entities are defined as principal entities:

a) The prime Contractor;

b) JV Team Members;

c) other entities that are to perform at least 20% of the total proposed total price for the requirement.

Offeror’s shall complete a Past Performance Contract Data Sheet (PP-1) (Attachment L-4) for each Past Performance contract reference.

release; distribution is unlimited"

Table PP-1 Past Performance Contract Data Offeror Name Entity Name (Prime or JV Team Member)

Contract Reference

Title of Contract

Contract Number

Contract Type

Relevant Delivery/Task Order Numbers (if applicable)

Subcontract Number/PO Number

Procuring agency

Description of product or service

Period of performance - Start Date MM/DD/YYYY

Period of performance - End Date MM/DD/YYYY

CAGE Code (if not the same as Offeror, explain)

Relevant Contract Data

Provide Relevant contract information for the proposed Prime (e.g. P1) or proposed JV team members (e.g. T1)

Only applies if performed as subcontractor on this reference

Period and Place of release; distribution is unlimited"

13 a. Scope For each attribute below, briefly describe how the past performance contract demonstrates relevance and list CDS references that document the scope of the past performance contract submitted.

Contracted Air Services involving Contractor provided high performance turbo fan or turbo jet aircraft employing Fighter Tactics.

Contracted Air Services involving Contractor provided high performance turbo fan or turbo jet aircraft employing Electronic Warfare Missions.

Contracted Air Services involving Contractor provided tactical aircraft employing Contracted Close Air Support (CCAS).

b. Magnitude

Dollar value of Contract/Task Order ($500,000 or greater)

Relevant Contract Data

For each area in 13, explain how the past performance contract demonstrates relevance and list CDS references that document the relevant scope of the past performance contract submitted.

release; distribution is unlimited"

c. Complexity For each attribute below, briefly describe how the past performance contract demonstrates relevance and list CDS references that document the complexity of the past performance contract submitted.

Providing Aircraft Basing and Maintenance Support involving Operations in support of Sortie Generation and Execution.

Obtaining FAA Airworthiness Certificate for high performance turbo fan or turbo jet aircraft from the FAA or other FAA or DoD recognized Civil and Military Airworthiness Authorities.

Maintaining Continuing Airworthiness of high performance turbo fan or turbo jet aircraft (FAA or Military).

Date of last completed CPARs MM/DD/YYYY

For each area in 13, explain how the past performance contract demonstrates relevance and list CDS references that document the relevant scope of the past performance contract submitted.

release; distribution is unlimited"

Date past performance questionnaires were sent

MM/DD/YYYY

Points of Contact who can validate performance on the past performance contract, specific delivery order or task order number referenced above.

Gov't PCO or Commercial Purchasing Agent Name:

Phone:

Email:

Gov't ACO Name:

Phone:

Email:

Gov't PM or Commercial PM Name:

Phone:

Email:

Other POC: Name:

Phone:

Email:

Ensure all contact info is current!!

release; distribution is unlimited"

Relevancy Documentation

• Offerors are required to explain what aspects of the referenced contracts are deemed relevant (as defined in Section M) to this solicitation’s requirements

• To demonstrate relevancy, Offerors should provide a comparative analysis to the similarity of the referenced contract to this solicitation’s requirements

• Within the comparative analysis, Offerors should identify the relevant portions (sections, paragraphs, and page numbers) of the referenced contract’s CDS (Annex A) to clearly identify how past efforts performed are similar to this solicitation’s requirements and aligned with PP-1 release; distribution is unlimited"

Relevancy Documentation (continued)

• For Task or Delivery Orders, ensure that the CDS for the order is provided in addition to the basic contract CDS

• If the offeror performed as a subcontractor on the reference past contract, then ensure that the sub-contract and associated CDS that was flowed down is provided to show the work performed as the subcontractor. Also provide a copy of the signed agreement between the prime and the sub

• Please Do NOT provide self-assessed relevancy ratings. Only provide the comparative analysis as stated release; distribution is unlimited"

Demonstrated Systemic Improvement

For any past performance problems:

• Identify systemic improvement actions taken to resolve any past problems identified in 3.3.b Past Performance Information

• Provide the records of such results and indicate where they are documented, preferably in Government record systems

• Describe the techniques, elements, and tools used to correct problems on the reference contract and, if applicable, how these techniques, elements, and tools may be used for the contract to be awarded as the result of this solicitation

• Provide quantifiable evidence or metrics that substantiate or demonstrate claims of improvement and to demonstrate that the past problem will not occur on the contract to be awarded as the result of this solicitation

• Consideration for discounting problems may be given when those problems are addressed through demonstrated systemic improvement release; distribution is unlimited"

Past Performance Feedback

• Contract Performance Assessment Reporting System (CPARS) and Past Performance Questionnaires (PPQs) (Attachment L-3) will be the primary customer feedback data used to evaluate the Offeror’s past performance

• For all contracts identified that do not have a CPARS, the Offeror shall forward a copy of a PPQ to that contract’s PCO, ACO, and PM; or commercial contractor equivalents

– Send to contacts within two weeks from release of the Final RFP

– Request the POC submit a completed PPQ to the Government within two weeks

– Identify when and where the PPQs were sent on PP-1

– DO NOT FOLLOW-UP on PPQs, the Government will perform all follow-up actions release; distribution is unlimited"

DRAFT Section M: Past Performance

• The Government will evaluate the Offeror’s (defined in Section III., B. Other Evaluation Definitions) and (if applicable) its principal entities’ demonstrated relevant past performance in delivering quality products and services similar to the solicitation requirements

• The past performance evaluation will be based on customer feedback of contracts in the performance areas of:

1) Technical

2) Schedule

3) Management

4) Small Business Utilization release; distribution is unlimited"

DRAFT Section M: Past Performance

• A relevancy assessment will be conducted in accordance with the following definitions:

Relevant - Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

For this solicitation, a past contract is considered to have similar scope, magnitude, and complexity as the solicitation when the past contract involved meets the following criteria:

• SCOPE: Has a scope including at least two (2) of the following elements:

• Contracted Air Services involving Contractor provided high performance turbo fan or turbo jet aircraft employing Fighter Tactics.

• Contracted Air Services involving Contractor provided high performance turbo fan or turbo jet aircraft employing Electronic Warfare Missions.

• Contracted Air Services involving Contractor provided tactical aircraft employing Contracted Close Air Support (CCAS).

release; distribution is unlimited"

DRAFT Section M: Past Performance

• COMPLEXITY: Must have at least two (2) of the following elements:

• Providing Aircraft Basing and Maintenance Support involving Operations in support of Sortie Generation and Execution.

• Obtaining FAA Airworthiness Certificate for high performance turbo fan or turbo jet aircraft from the FAA or other FAA or DoD recognized Civil and Military Airworthiness Authorities.

• Maintaining Continuing Airworthiness of high performance turbo fan or turbo jet aircraft (FAA or Military).

• MAGNITUDE: Contract/Task Order value of $500,000 or greater.

release; distribution is unlimited"

DRAFT Section M: Past Performance

– Not Relevant - Present/past performance contract reference involving little or none of the scope, complexity and magnitude of effort this solicitation requires

– Offerors are advised that contracts assessed as not relevant will not be considered in the Past Performance assessment.

– A separate Performance Confidence Assessment Rating will be assigned based on an integrated assessment of all performance areas release; distribution is unlimited"

Performance Confidence Assessment Definitions

Rating Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

release; distribution is unlimited"

Early Proposal Information

• The Government requests that Offerors submit an advance copy of the following information (electronically on DVD-ROM) at least two weeks prior to the submission due date/time specified on Standard Form 33 (Block 9).

– Table ES-1 (Offeror’s Summary)

– Table ES-2…