N00421-17-R-0065.docx

N0042117R0065

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 26-Feb-2018 09:00 AM to 27-Feb-2018 02:00 PM.

The following have been added by full text:

GENERAL INFORMATION

Contracts Specialist: Kate McKeown Kate.mckeown@navy.mil 301-995-2683

Procuring Contracting Officer: Silas Alexander Silas.alexander@navy.mil 301-757-9796

The following RFP amendment has been created to answer questions to the solicitation provided by vendors and update multiple sections and attachments.

The following sections have been modified:

Section B Section L Section M

The following Attachments have been modified and attached:

ATT-1 SOW

ATT-23 Government Hours Estimate ATT-24 Wage Determination Schedule ATT P-3 Past Performance ATT P-6A Cost Summary Spreadsheet ATT P-6B Cost Summary Spreadsheet RFP Question and Answer Spreadsheet

**Please note the proposal submittal time has been extended

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 3017

The contract type has changed from CPFF to COST.

Lot

COST

FOB: Destination

ESTIMATED COST

CLIN 3018

Lot

ESTIMATED COST

CLIN 3019

Lot

ESTIMATED COST

CLIN 3020

Lot

ESTIMATED COST

CLIN 3021

Lot

ESTIMATED COST

CLIN 3022

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ESTIMATED COST

CLIN 3023

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ESTIMATED COST

CLIN 3024

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ESTIMATED COST

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L – [ 1 ] CONTENT OF PROPOSALS (SERVICES) (13 October 2017)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

This contract is a 100% Small Business set-aside under NAICS code 488190 and only Small Businesses who meet the Size Standard Exception for Aircraft ($32.5 millions of dollars), will be considered for award of this requirement. Proposals from other contractors will not be considered.

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror's capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. Failure to meet the above criteria may result in the proposal being deemed "unacceptable" and further evaluation may not be performed.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at Kate McKeown, kate.mckeown@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2010 and for information not supported by MS Office products Adobe files will not be accepted. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content, the Offeror’s name, and includes “For Official Use Only” and “Source Selection Information”. See FAR 2.101 and FAR 3.104. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

1.1 Management Approach

1.2 Manning Approach

1.3 Transition/Phase In Plans

Each volume shall contain the following information:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Department of the Navy Aircraft Support Contracts Division Attn Kate McKeown 2.5.1.12.8 21983 Bundy Road Patuxent River, MD 20670 Solicitation Number: N00421-17-R-0065

Hand carried proposals may be delivered to the address above, attention (Ben Washburn) and/or (Kate McKeown).

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

The Offeror shall complete Table T-1 Technical Cross Reference Matrix (TCRM)and submit it as the first page within this section and as a separate electronic file. The TCRM is included to help the Offeror develop its proposal and to ensure traceability of Section L paragraphs to the requirements. The Offeror’s TCRM may be identical to the one provided or revised to add information. For example, the Offeror’s TCRM may cross-reference its proposal volumes, paragraph numbers, and pages to specific solicitation requirements identified within the table, as well as other parts of the proposal that contain relevant information.

Table T-1 Technical Cross Reference Matrix

Throughout the Technical Volume the Offeror should identify any proposed capability, approach or feature that exceeds a requirement or provides merit associated with a performance or operational benefit to the Government. The Offeror should also identify any proposed capability, approach or feature that reduces risk inherent in the program. Specifically, explain the benefits to the Government in technical terms and the degree of impact it will have to performance, operations and/or risk. Offeror’s are advised that any offer to exceed a requirement or to provide a feature with performance and/or operational benefits may be included in the resulting applicable contract within the proposed cost/price.

1.1 Management Approach

The Offeror shall:

a. Provide an overview of the management approach. Include recruitment, retention, and professional development.

b. Describe the lines of authority and the levels of responsibility of management personnel.

1.2 Manning Approach

a. Manning Approach. Each offeror shall demonstrate the proposed manning/personnel skill levels, and expertise to perform the work required by this solicitation. The workforce identified in P-1 represents the Government’s best estimate for proposal purposes of the workforce necessary to successfully execute the mission requirements of the Performance-Based Statement of Work. If a contractor’s technical approach requires additional maintenance personnel, supervisory, or administrative personnel, include those personnel and their recommended qualifications in all relevant sections of the proposal in addition to the Government’s estimated requirements. The Offeror shall provide an approach that includes, but is not limited to, the following:

1. Manning Approach. The offeror shall complete the attached spreadsheet (Attachment P-1) for each current, contingent, and prospective hire employee proposed under this effort. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential key employee(s) to work for the offeror effective at contract award. Subcontractors and team members’ information should be included in the prime contractor’s submission of this document.

2. The offeror shall provide a breakdown of hours for each individual labor category required for the base and each option period of performance. The offeror must submit a labor category breakdown that covers the completion of the tasks in the Performance Work Statement (PBSOW) in Section C of the solicitation in accordance with the format in the Workforce Hour Matrix (Attachment P-2). Subcontractors and team members’ information shall be included under the prime contractor’s submission. Rationale for the proposed labor categories and hours, and mix of personnel shall be provided in a narrative.

3. Describe how a temporary increase in the frequency and/or duration of maintenance operations will be supported. The Offeror shall describe the approach to the following scenarios:

a. Execute operations at three separate sites simultaneously for example: Two MQ-8’s detached to a Naval Ship, one RQ-21 land detachment outside the 100 mile radius and maintain flight/maintenance operations at UASTD home guard.

b. In preparation for numerous detachments involving several aircraft, describe the plan to minimize scheduled inspection maintenance requirements from causing cancellations of detachments.

4. Personnel

a. Describe how personnel receive initial, continual and recurring training with no additional direct charges to the Government and how qualifications/certifications will be kept current and maintained;

b. Describe how gaps in positions due to long-term illness or discontinued employment will be managed in order to prevent loss in efficiency and mission accomplishment.

5. Small Business Utilization

a. Small Business (SB) Utilization Strategy: All Offerors shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include the subcategories of Small Disadvantaged Business, Women-Owned SB, HUBZone SB, Veteran-Owned SB, and Service-Disabled Veteran-Owned SB. Each subcategory of SB shall be addressed. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

1. Describe its approach to identifying SB Concerns;

2. Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the SB Concern's CAGE Code, or, if the SB Concern is not registered in the Central Contractor Registration, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern;

3. Identify what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements;

4. Provide goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concerns and each subcategory of SB. Goals of subcontractors must be listed separately;

5. Describe its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the NAVAIR Office of Small Business Programs website (http://www.navair.navy.mil/osbp ) to locate small business concerns; and

6. Offerors must provide a copy of any teaming agreements and explain why the teaming arrangements do not inhibit competition. The Government will evaluate and determine there are no unfair and inhibiting exclusive teaming arrangements.

1.3 Transition / Phase In Plans

a. Transition Plan - The transition period begins 60 days prior to the beginning of the period of performance. The Offeror shall describe the approach to initiating this program and provide a 60 day plan of action with milestones required to begin performing the requirements in this solicitation to start full performance on the first day of the period of performance. Include the following information:

1. Start-Up/Learning. Identify the major challenges with regard to start-up and "learning". Describe the Offeror’s approach to minimizing start-up time as well as the effects of learning on accomplishing the work effort.

2. Development of Procedures and Plans - Provide a plan of action and milestones for the development of the procedures and documents needed to start full performance on the first day of contract performance.

b. Phase In Plan - The phase in period begins on the first day of the period of performance and extends for 60 days. The Offeror shall describe the approach to initiating this program and provide a detailed plan illustrating how Flight and Operational safety is maintained during the phase in period while supporting full performance from the first day of the period of performance. The phase in plan shall address the following:

1. Program to train maintenance and management personnel during phase in, including method for incorporation of lessons learned during previous site phase in(s).

2. Training plan for personnel whose job requires formal certification/licensing prior to assumption of tasks, by site.

3. Plan for preparation and execution of NTWL Safe for Flight inspection prior to conducting operations.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General:

a. Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

b. The Offeror shall complete the Past Performance Information Form, Attachment P-3, for each past performance reference performed within five years of the solicitation release Joint Venture (JV) team, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues. NOTE: Only the most current five submitted contracts will be evaluated, all others will be disregarded.

c. The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Insert following if desired: Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 1 to this Past Performance Volume.

d. The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Past Performance Questionairre (PPQ), Attachment P-5, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Kate McKeown Contract Specialist, at Email kate.mckeown@navy.mil thereby allowing the customer approximately two weeks to complete their response. All PPQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE/COST PROPOSAL

3.1 Volume Content:

(a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship. Failure to provide any of this information will render the proposal unacceptable and unawardable.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

v. Business Systems Status: The offeror shall complete a table substantially the same as the one below to identify the current status and or determinations regarding its business systems. If any item is not applicable to the Offeror or for contract performance, state so and provide an explanation. If any item has been determined to be unapproved/inadequate, outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations as necessary within your proposal.

(b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

(c) All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

3.2 Ground Rules and Assumptions:

(a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

(b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

(c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.3 Price/Cost Information:

Offerors shall submit their fully completed cost/price proposal utilizing the Cost Summary Format (Attachment P-6). The spreadsheet shall be formatted on letter size (8.5 X 11) paper and shall be unprotected and unlocked, with formulae intact to show mathematical operations.

(a) Reasonableness and Consistency between the Technical and Price/Cost Volumes. Demonstrate that the unit prices and the total proposed price/cost are reasonable, realistic, and commensurate with the work required by the solicitation and the technical and management approaches identified in the Technical Volume of the proposal. Show traceability with the CLINs, SubCLINs, PWS, proposed effort, proposed manning levels, and prices/costs. Refer to specific sections in the Technical Volume as needed to illustrate the consistency between the Price/Cost Volume and the Technical Volume. The Offeror shall explain any inconsistency between promised performance and price/cost, as well as any appearance of unbalanced pricing, in the proposal.

(b) The Government is not soliciting any investments. However, in order for the Government to properly assess a proposed price/cost that appears low due to a corporate decision to absorb costs, e.g., lower than usual burdens or rates, the Offeror shall fully identify and explain any such investments.

(c) Direct/Indirect Rates: The Offeror shall submit Forward Pricing Rate Agreements (FPRAs), Collective Bargaining Agreements (CBAs), and Area Wage Determinations (AWDs) as applicable for all proposed personnel. The Offeror shall identify whether the labor rates proposed are FPRAs, CBAs, AWDs, ACO/DCAA recommended rates (FPRRs), or Offeror proposed rates (FPRPs). The Offeror shall propose in compliance with the current hourly rate set forth in the Department of Labor Wage Determination as applicable. The Offeror shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows: A DCAA point of contact, with a current e-mail address, must be provided for the prime and each subcontractor. The Offeror and proposed subcontractors shall provide the most current DCAA Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, and/or DCAA Forward Pricing Rate Agreement recommendation, payroll verification for currently employed proposed personnel, and any other information necessary to substantiate the rates proposed. Payroll verification shall consist of a form containing the title, direct labor rate, and a signed certification by an authorized representative of the company that the information contained in the form is correct. For contingent hires, the offeror shall provide contingent offer letters outlining salary information for contingent hire employees. For any prospective hires for non-key personnel, provide information to substantiate the rates proposed. All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Any proposed consultants shall have a consultant agreement substantiating the rates proposed. If a composite rate or other pricing methodology (e.g. cost estimating relationships) is utilized, the Offeror shall demonstrate how those rates were developed. Subcontractors and team members shall provide this information either separately or included in the Offeror’s submission of this document.

The following definition applies:

- A “contingent hire” is an individual who has committed, under a signed letter of intent, inclusive of salary information , to being employed by the Offeror if the Offeror is awarded the contract.

If any of the rates utilized by the Offeror or any subcontractors differ from the DCAA information and/or payroll verification, a justification shall be provided for the difference. If DCAA has not reviewed the rate information for an Offeror or one of its subcontractors, the Offeror must submit a detailed justification of the proposed direct and indirect rates. The Offeror shall also provide documentation verifying that it has a DCMA approved Accounting System in accordance with DFARS clause 252.242-7006, or state that its Accounting System has not been approved by DCMA. Offerors shall provide the last three (3) years of actual indirect information. The Government may compare a prospective Offeror’s labor category rate to the average labor rate from industry.

(f) This solicitation is, and the resulting contract will be, subject to the Service Contract Act of 1965, as amended, and to FAR clause 52.222-41, contained in Section I of this solicitation. Offerors shall propose employee’s wages in accordance with the attached Wage Determination. As part of the cost/price proposal, the Offeror shall furnish the names of the proposed labor categories and the corresponding labor categories from the attached Wage Determination as well as documentation of compliance with the minimum monetary wages and fringe benefits for service employees as specified in the Wage Determination (provided as an attachment in Section J of this solicitation). Offerors are required to submit a total compensation plan setting forth salaries and fringe benefits proposed for employees (including temporary and part time employees) who will work under the contract and are subject to the Act, and explain how the compensation plan complies with the Service Contract Act. Offerors are reminded that in accordance with FAR clause 52.222-43.

If the Offeror’s proposed employees are under a collective bargaining agreement, the Offeror shall provide a copy of the agreement.

(g) Provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

· Labor hours per labor category

· Direct labor rates by category. The Offeror is required to submit labor rates for all proposed current, contingent, and prospective hire individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. If necessary provide a narrative to describe derivation of labor rates, use of uncompensated overtime, pools to which indirect rates are applied, historical /provisional billing rates for indirect rates for the last 3 years and description, and amount of proposed other direct costs. If the Offeror requires the use of consultants in performance of the effort, the consultant cost shall be captured under the appropriate labor CLIN not the ODCs CLIN.

· Escalation on labor. Offerors, including subcontractors, shall address escalation for all labor categories, and shall provide rationale for the specific escalation rate used. Offerors that do not include escalation, or an explanation as to why it is not included, may be considered unrealistically low and may have their proposals adjusted by the Government to include escalation in the option periods.

· Indirect costs (e.g., Overhead, Fringe Benefits, General & Administrative (G&A), etc.)

· Information needed to explain the offeror’s estimating practices

· Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Profit, Base, Award, and Incentive fee rates, as applicable in Section B, must be clearly distinguishable. Profit/Fee shall not be applied to ODCs.

· Other Direct Costs (ODCs) by specific cost element (e.g., Travel and Material). Reimbursement for Travel will be in accordance with FAR 31.205-46. If the Offeror proposes burdens on the Government provided ODC estimates, the Offeror shall provide a percentage breakdown of the Offeror’s indirect costs and burdens added to the Government estimates for any and all Cost Reimbursable CLINs in Section B.

· When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount.

3.4 Government Furnished Information

3.4.1 ODCs

The Government's estimate for ODCs for the prime and all subcontract efforts, unburdened is listed below:

The values provided above are for informational purposes only. The Offeror should propose costs/prices for the ODC CLINs that it determines reasonable and appropriate. If it is the Offeror’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the Offeror shall propose the ODC amount plus the addition of the applicable burdens. If the Offeror chooses not to burden ODCs, then the Offeror shall propose an H-clause to identify this special term and condition. ODC Changes must not exceed 10%. (NO FEE SHALL BE APPLIED TO ODCs).

3.5 Labor Hours

The estimated hours below are based on Government historical data inclusive of options for the entire work effort. The Offeror may use the following table for informational purposes only. It is expected that the Offeror will propose a mix of labor categories based on its understanding of the work being requested. A work-year is defined as 1920 hours exclusive of holidays and leave and shall be utilized for proposal purposes. The following table provides a snapshot of the current and projected requirements. Offerors are being provided with this information in order to ensure an understanding of the anticipated magnitude of this requirement.

3.6 Incumbent Information

The incumbent contractors are:

Not Applicable

The incumbent subcontractors are:

Not Applicable

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M

M - 1 EVALUATION FACTORS FOR AWARD (SERVICES) (October 12, 2017)

PART A: GENERAL INFORMATION

1.0 GENERAL

The Government expects to select one offeror whose proposal offers the “best value” to the Government, using the trade-off method. "Best value" means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit(s) in response to the requirement. The Offeror is advised that the lowest priced proposal meeting the solicitation requirements may not be selected for an award if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional price.

2.0 EVALUATION PROCESS

The Government intends to evaluate each proposal and award a contract without discussions to the responsible offeror whose offer, conforming to the solicitation, provides the greatest overall benefit to the Government, all factors considered. The Government reserves the right to contact any or all or a limited number of awardees with questions concerning their responses as permitted under FAR Part 15; however, award may be based upon initial offers. Therefore, offerors are cautioned that their initial offer should contain the offeror’s best terms from a technical, past performance and cost/price standpoint. If a competitive range is established, the Government may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

For the Technical evaluation a combined Technical/Risk rating will be assigned. This method reflects whether the proposal meets or does not meet the minimum requirements along with an assessment of the strengths, weaknesses, significant weaknesses, and deficiencies of the proposal to determine the combined Technical/Risk rating. The benefit to the Government associated with assessed strengths along with technical risk will be considered in determining whether the Offeror’s proposal rises to a level of being thorough or exceptional. Assessment of technical risk considers potential for disruption of schedule, increase in costs, degradation of performance, the need to increase Government oversight, or the likelihood of unsuccessful contract performance. Offeror’s are advised that during the evaluation process, a technical factor with an “Unacceptable” Technical/Risk Rating may result in the entire proposal being found unacceptable and eliminated from the competition.

Under Past Performance, the Government will evaluate recent performance to determine how well an Offeror has performed work similar to the work required by the solicitation. When proposals are received from joint ventures, specifically formed by the Offeror to propose on a particular acquisition, the past performance evaluation will consider each individual JV team member’s relevant past performance. After evaluating the Offeror’s past performance information, a Performance Confidence Assessment Rating will be assigned. More relevant past performance will typically be a stronger predictor of future success and have more influence on the Performance Confidence Assessment Rating than past performance of lesser relevance. In the case of an Offeror without a record of relevant past performance, the Offeror will receive a Performance Confidence Assessment Rating of “Unknown Confidence (Neutral)” which is considered a “Neutral” rating.

The proposal must demonstrate to the Government’s satisfaction that the Offeror will provide a program that will ensure the successful accomplishment of the solicitation requirements and overall program objectives. Proposal information provided for one factor may be used to assess other factors if the Government deems it appropriate. In addition, the Offeror’s technical proposal will be reviewed to determine if it is consistent with the Cost/Price proposal where applicable, and reflects a clear understanding of the scope of work necessary to meet the solicitation requirements.

3.0 EVALUATION FACTORS FOR AWARD

Proposals will be evaluated using the factors listed below. Technical is more important than Past Performance, and Past Performance is more important than Cost/Price. Technical and Past Performance, when combined, are significantly more important than Cost/Price.

A. Technical B. Past Performance C. Cost/Price

PART B: SPECIFIC INFORMATION

1.0 TECHNICAL

The Government will evaluate the proposal to determine the Offeror understanding of, approach to, and ability to meet the solicitation requirements. The Government will assess the Offeror’s Technical Proposal with respect to its compliance with the solicitation requirements and the risk associated with the Offeror’s approach to meet the solicitation requirements. Additionally, inconsistencies between the Technical and Cost/Price proposals may result in the assessment of up to high proposal risk under this factor.

The technical evaluation will include an assessment of the following subfactors listed in descending order of importance:

1.1 Management Approach: The Government will evaluate the Offeror’s proposed management approach based on the information required by Section L of this solicitation. The management approach will be evaluated to assess the Offeror’s ability to plan, manage, staff, and execute the contract and the extent to which any proposed processes and procedures ensure successful accomplishment of the tasks described in the SOW.

1.2 Manning Approach: The Government will evaluate all proposed manning approach and the supporting information to determine if they meet the minimum qualification requirements. The proposed workforce hour matrix (Attachment P-2) will be assessed to determine the capability of the Offeror to meet the requirements of the PWS.

The Offeror's strategy for utilizing Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business and Women-Owned Small Business will be evaluated.

1.3 Transition Phase-in/phase Out Plan: The offeror’s transition plan will be assessed for its compliance with the solicitation requirements and the risk associated with the Offeror’s approach to meet the solicitation requirements.

2.0 PAST PERFORMANCE

There are three aspects to the past performance evaluation: Recency, Relevancy, and Quality.

2.1 Recency: The first aspect of the past performance is to evaluate the recency of the Offeror’s past performance being evaluated. Past performance will be considered recent if the contract/order has been performed within five years of the solicitation release date. Past Performance that is not recent will not be considered in the evaluation.

2.2 Relevance: The second aspect of the past performance evaluation is to evaluate how relevant the Past Performance being evaluated is to the requirements of this solicitation. The Government will use the following aspects to determine relevancy for this evaluation: Relevant contracts are contracts that performed the required functions in alignment with the labor categories and requirements of this effort.

2.3 Quality: The third aspect of the past performance evaluation is to evaluate the overall Quality of the Offeror’s recent relevant, past performance. The Government will evaluate the Offeror, principal subcontractors, and Joint Venture team member’s and focus its evaluation on the following areas: 1) meeting technical requirements, i.e., the quality of technical performance; 2) meeting schedule requirements, e.g., on time or late delivery; 3) controlling contract cost; 4) managing the contracted effort; and 5) the demonstrated systemic improvement actions taken to resolve past problems. A separate quality rating will not be assigned, rather the past performance confidence assessment rating is based on the Offeror’s overall record of past performance taking into account the Recency, Relevancy, and Quality of Performance.

3.0 PRICE/COST

Cost Reimbursement CLINs:

Except for otherwise unacceptable proposals when awarding on initial proposals, the Government will perform a cost realism analysis to determine the most probable cost (MPC) for each applicable offeror’s proposal. Cost realism analysis is the process of independently reviewing and evaluating specific elements of each Offeror’s proposed cost to determine whether the proposed cost is realistic for the work to be performed and are consistent with the unique methods of performance and materials described in the Offeror’s technical proposal. In conducting its cost realism evaluation, the Government may review the prospective Offeror’s proposed labor categories and compare the proposed rate to the average labor rate in industry or other similar rates within the same demographic zone where the work is to be performed. Pertinent cost information, including but not limited to DCAA-recommended rates for such costs as direct labor, overhead, G&A, etc., as necessary and appropriate, will be used to arrive at the Government determination of the MPC for the performance of this contract.

In addition, adjustments to the cost portion of the offer may be made to include Government costs required to accomplish the Offeror’s proposed approach (e.g., additional Government-Furnished Property/Government-Furnished Information required by the Offeror to implement its approach) with the exception of those costs to the Government that are equal to all Offerors. The MPC is an Offeror’s total cost, including fee, and any additional adjustments the Government has determined necessary to make the proposed cost realistic for all periods. The Government will use the results of its cost realism analysis to determine the MPC of performance for each Offeror. The MPC may differ from the proposed cost. The probable cost shall be used for purposes of evaluation to determine the best value. Contract awarded value, however, will be based upon the successful Offeror’s proposed costs.

Unrealistically low costs or inconsistencies between the technical and cost proposals may be assessed as proposal risk and could be considered weaknesses under the technical factor. Therefore, any inconsistency, whether real or apparent, between the technical proposal and cost proposal should be explained in the narrative section of the cost/price proposal.

Overall Summary Level for all CLINs

Normally, competition establishes price reasonableness. In limited situations, additional analysis will be required by the Government to determine reasonableness. If, after receipt of a proposal, the PCO determines that adequate price competition does not exist and a determination is made that none of the exceptions in FAR 15.403-1(b) apply, the Offeror may be required to provide certified cost and pricing data in accordance with FAR 15.403-4.

As this is a total small business set-aside competition, the contractor’s compliance with FAR Clause 52.219-14, ‘Limitation on Subcontracting’, will be assessed as an element of responsibility. An offeror’s proposal that fails to meet the limitations on subcontracting during shall not be considered for award.

Prospective Offerors are forewarned that their proposed Cost and Fee will be determined by the amounts expressed in Attachment P-6. The Government will populate Section B based on the proposed amounts in Attachment P-6 at award and reserves the right to redistribute the cost and fee between CLINs during performance based on the actual funding received. Should offerors populate Section B in their proposal resulting in a discrepancy with Attachment P-6, Section B will prevail.

4.0 EVALUATION OF OPTIONS

Clause 52.217-8, Option to Extend Services, is incorporated in the solicitation. Total evaluated cost/price will also include the six month performance period permitted under the clause, to account for a situation where invoking of the clause, in whole or part, becomes necessary. Specifically, the evaluated cost/price of this six-month period will be calculated by dividing the final option period (CLINS 4001-4052) by two to establish the estimated cost for the six-month option to extend services.

PART C: EVALUATION RATING AND RISK ASSESSMENT DEFINITIONS

1.0 EVALUATION RATING AND RISK ASSESSMENT DEFINITIONS

The definitions below will be used by the Government when assessing solicitation compliance and the…