N00421-17-R-0013_Amendment_0001.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 06 Sep 2017

X

A

X B

X C X D

EX

X

G

F 63 - 75

76 - 92

X H 93 - 100 melissa.tennyson@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 100

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00421 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 3 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Bldg 433 Liljencrantz Road conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

MELISSA TENNYSON 301-757-9725

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 6

7 - 15

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

16 - 30

31 - 32

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

33 - 34

35 - 37 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 38 - 41 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 42 - 47 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

48 - 61

PART II - CO NTRACT CLAUSES

NAVAL AIR WARFARE CENTER AD-PAX

2.5.1.2 - BLDG 433

47060 LILJENCRANTZ RD

PATUXENT RIVER MD 20670 301-342-2186

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

03 Aug 2017

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N00421-17-R-0013

Section A - Solicitation/Contract Form

POINTS OF CONTACT

Contract Specialist: Melissa A. Tennyson

Phone: 301-757-9725

E-mail: melissa.tennyson@navy.mil

Procuring Contracting Officer: Kristen W. Ferro

Phone: 301-342-0627

E-mail: kristen.ferro@navy.mil

GENERAL INFORMATION

The NAICS code for this effort is 561499- All Other Business Support Services with a size standard of $15M.

1. The Product Service Code (PSC) for this procurement is R408- Program Management/ Support Services.

2. This contract will have a five (5)-year period of performance.

3. The contractor will be required to have a SECRET facility clearance and a SECRET clearance for personnel identified in Section C Statement of Work (SOW) paragraph 3.2.2 within sixty (60) days of contract award. The contractor will not be permitted access to classified information until a final DD254 is incorporated as an attachment to the contract award.

AMENDMENT 0001 Changes:

The below change is in addition to changes noted within the Questions & Answers below.

1. The proposal due date has changed to 06 September 2017 at 2 P.M.

QUESTIONS AND ANSWERS:

AS OF 14 AUGUST 2017

1. Question: Does the prime contractor need to have the facilities clearance? Can a teaming partner have the facilities clearance?

Answer: A Contractor is required to have a Facility Security Clearance when one or more of its employees require a security clearance in performance of the contract and therefore access to classified information or materials. Contract award may be made prior to the issuance of a facility clearance; however, the contractor shall not be afforded access to classified information until the facility clearance has been granted. Contractors without a facility clearance require U.S. Government sponsorship.

Therefore, if the prime Contractor has one or more its employees that require a security clearance in performance of this effort, then the prime Contractor is required to hold a Facility Security Clearance.

2. Question: Can the economically disadvantaged women owned small business be a subcontractor to the prime with the facilities clearance?

Answer: As this requirement is a set-aside for Economically Disadvantaged Woman-Owned Small

Businesses, the prime must be an Economically Disadvantaged Woman-Owned Small Business. Please see the answer to question 1 for further guidance on the Facility Security Clearance requirements.

3. Question: RFP Section 3.3.2.1, Page 20 of 23. Would the government provide technical details or reference documentation for the AWDB SharePoint application, i.e., SharePoint version(s), technical architecture, application architecture, database architecture, and software support tools?

mailto:melissa.tennyson@navy.mil mailto:kristen.ferro@navy.mil

Answer: SharePoint is a Microsoft product and its version is dependent on the latest update the

Government receives from Microsoft. The Government is currently utilizing SharePoint 2013.

4. Question: RFP Section 3.3.2.1, Page 20 of 23. Would the government provide an accessible technical library for this opportunity containing AIRWorks Standard Operating Procedures (SOPs) and AWDB technical architecture documents?

Answer: Currently, there are no AIRWorks Standard Operating Procedures (SOPs) or AWDB technical architecture documents.

5. Question: RFP Section 3.3.2.2, Page 20 of 23. Would the government please provide the number of support agreements currently stored in the AWDB and provide an estimated range for the number of new agreements anticipated to be produced monthly?

Answer: For estimating purposes, approximately 125 support agreements have been processed in

Government Fiscal Year 2017. It is anticipated that the number of support agreements will increase by approximately 70% next year.

6. Question: RFP Section B. Workforce, page 77 of 93. Is a signed Letter of Commitment (LOC) required to accompany Key Personnel resumes?

Answer: Section L-1, Part B, Paragraph 1.2 has been updated to include applicable definitions. The Key

Personnel Resumes paragraph within Section L, Part B, Paragraph 1.2 has been updated to specify that Key

Personnel may only be current employees or contingent hires.

7. Question: RFP Section 3.4.3 (page 86 of 94), Place of Performance, indicates that “This requirement shall be performed 100% on-site at Patuxent River Naval Air Station.” As the Senior Manager has a small number of hours to support this staff, will this function be primarily provided at an off-site location with visits to the office to perform management functions as required?

Answer: Section L, Part B, Paragraph 3.4.3 has been updated to include clarification on the place of performance.

8. Question: Will the Government please provide the current site location of the AIRWORKS program office where the on-site staff would provide support?

Answer: Currently, the anticipated location for on-site support is Building 2187 on Patuxent River NAS.

However, that location is subject to change.

9. Question: RFP Section 3.4.2 (page 84 of 94), Labor Hours, indicates a table that shows that (2) of the required (4) Program Analyst-Journeyman; (2) of the required (2) Management Analyst, Sr.; and (1) of the (1)

Computer Programmer, Journeyman are indicated to be key personnel that require resume submission. Can the

Government confirm that these are the five (5) staff designated as Key. The chart on page 10 of 94 indicates the categories and hours, but does not stipulate the total number designated as key personnel for the effort.

Answer: Yes, those are the five (5) staff designated as key personnel. The chart within the B-2 Clause and the chart in Section C Statement of Work Paragraph 4.5 have been updated to show this information consistently.

10. Question: RFP Section 2.0, Volume 2: Past Performance, 2.1 General (page 80 of 94) indicates that “the

Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor for this solicitation, no more than two forms for each principal subcontractor, and/or no more than two forms for each

JV team member.” Can the Government clarify that the maximum total of past performance submissions allowed for this solicitation is 5 total Past Performance Information Forms, to include submissions of the prime and potential principal subcontractor. For example, three from the Prime Contractor and two from the

Principal Subcontractor would be allowable for the total of 5 references in 10 pages.

Answer: Section L-1, Part B, Section 2.0 has been updated to provide clarification. The Offeror shall submit no more than five Past Performance Information Forms for the Prime Contractor for this solicitation, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member.

11. Question: RFP B-1, FIXED PRICE LEVEL OF EFFORT COMPOSITE RATES (AUG 2017) (page 9 of

94). Will the Government confirm that the Offeror will be reimbursed the composite rate proposed in B-1 for both Prime and Subcontractor Level of Effort.

Answer: Yes, the Offeror will be reimbursed the composite rate in B-1 for both Prime and Subcontractor

Level of Effort.

12. Question: RFP Section L, Para 3.2, Ground Rules and Assumptions, Item (b) states ‘The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates. RFP Para 3.3, Price Cost Information, states “Offerors shall submit a fully completed chart in Section B, Fixed Price Level of Effort, for all FFP CLINS. Further, Item (d) of the same paragraph states ‘The Offeror shall fully disclose the buildup of price/cost for each Cost-type

CLIN’ (i.e., ODC/Travel). Will the Government clarify whether a spreadsheet detailing cost buildup of the FFP labor rates is required? If so, is there a specific format that the Government would like Offerors (and subcontractors) to illustrate labor cost build-up?

Answer: A spreadsheet detailing the cost building of the FFP labor rates is not required. However, in fulfilling the requirements of Section L Paragraph 3.3(a), the offerors shall provide FFP labor rates by labor category. The composite rate in Section B Clause Fixed Price Level Effort should be derived from the labor rates by labor category. There is not a specific format for Offerors to utilize in showing the labor rates by labor category. The Offeror is not required to disclose the buildup of price for the FFP CLINs.

13. Reference: (1) FBO.gov Solicitation Release Page, dated Aug 03, 2017, 4:35 pm

(2) Section F, Page 29 of 94, CLINs 0001 – 0003

(3) Section F, Page 30 of 94, Clause 5252.211-9507

(4) Section L-1, Page 72 of 94, Clause 5252.215-9503

Question: The Solicitation, under References (2) – (4) above identify a contract award/start date, for estimating purposes, of 28 March 2018. However, FBO identifies an anticipated award date of 4 April

2018. Will the Government please confirm that the start date is to remain 28 March 2018?

Answer: For planning purposes, estimated award date is 04 April 2018 with a planned performance start date of 03 May 2018. The FBO announcement, Section F CLIN periods of performances, Section F Clause

5252.211-9507 and Section L-1 Clause 5252.215-9503 have all been updated.

14. Reference: (1) General Information, Page 2 of 94, Paragraph 1

(2) Section J, Attachment 6

Question: The Government provided Wage Determination (WD) 15-4279 Revision 2; however, Revision 3 has been posted as of 1 August 2017, dated 25 July 2017. Will the Government please confirm if Revision 3 is applicable to this Solicitation?

Answer: This contract is not a Service Contract Act (SCA) covered contract and therefore wage determinations do not apply. The General Information section has been updated to remove the note regarding the Wage Determination and the Wage Determination has been removed as an attachment.

15. Reference: (1) Section B, B-1 Clause, Page 9 of 94

(2) Section B, B-2 Clause, Page 10 of 94

(3) Section L-1, Part B, Paragraph 3.4.2, Pages 84-86 of 94

Question: B-1 Clause identifies a total core labor hours of 17,472 per year not inclusive of surge;

however, B-2 Clause and Section L-1, Part B, Paragraph 3.4.2 all identify a total core labor hours of 17,664 per year not inclusive of surge. Will the Government please confirm that the B-1 Clause should identify

17,664 hours per year not inclusive of surge, so that the total hours plus total surge equal 134,400 man-hours?

Answer: The charts in Clause B-2 and Section L-1, Part B, Paragraph 3.4.2 are correct. The chart within

Clause B-1 has been updated to reflect the correct level of effort of 17,664 hours.

16. Reference: Section C, Paragraph 4.5, Page 23 of 94

Question: The Government identifies SCA Code “SCA 0120” for Admin Assistant. Will the

Government please confirm that the SCA Code should be “SCA 01020”?

Answer: As the Admin Assistant is not an SCA position, the reference to the SCA Code has been removed from Section C, Paragraph 4.5.

17. Reference: (1) Section L-1, Part A, Paragraph 3.0, Past Performance Page Limit (10 pages), Page

(2) Section L-1, Part B, Paragraph 2.0, Past Performance, Page 80 of 94

(3) Attachment_P1-_Past_Performance_Information_Form.pdf

Question: Section L sets a page limit of 10 pages for the Past Performance Volume. However, Section L-

1, Part B, Paragraph 2.0, identifies no more than five Past Performance Information Forms for the Prime

Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. Based on the number of Past Performances references to be submitted, the Past

Performance Information Form for each contract could potentially be limited from one to three pages for each past performance reference in order to meet the Page Limitation of the Past Performance Volume.

However, Attachment P1 – Past Performance Information Form is a PDF document locked at 2 pages; the form also only allows 8 lines for the contract effort description and a full page for demonstrated systemic improvements.

Will the Government please confirm that this form can be used as a template, modified to allow the room required to adequately address section L and M requirements? Alternatively, would the Government consider removing the page limitation for the Past Performance Volume?

Answer: Offerors may choose one of two options: They may either fill in the information in the Contract

Effort Description box of Attachment P1 – Past Performance Information Form, if the response is concise enough to fit within the limitations of the form. Or, Offerors may designate within the Contract Effort

Description box “See Continuation Page” and then submit a second PDF or MS Word document up to one page in length for a total of 3 pages for an offeror’s Past Performance reference submission. Section L-1, Part A, Paragraph 3.0 has been updated to reflect the page limitations for the Past Performance Volume.

18. Reference: (1) Section L-1, Part B, Paragraph 3.3(c), Page 82 of 94

(2) Section L-1, Part B, Paragraph 3.3(f), 2 nd

Bullet, Page 83 of 94

Question: Will the Government please confirm that the stated requirements within Section L-1, Part B, Paragraph 3.3(c) for indirect rates is in direct relation to Section L-1 Paragraph 3.3(f), “Indirect costs as they relate to ODCs (i.e. Overhead, General & Administrative (G&A), etc.). Historical indirect costs for the past three years, as applicable”, and remove the requirement to provide indirect rates in regards to

Collective Bargaining Agreements (CBAs) and Area Wage Determinations (AWDs) in Paragraph 3.3(c)?

Answer: Yes, the stated requirements within Section L-1, Part B, Paragraph 3.3(c) for indirect rates is in direct relation to Section L-1, Part B, Paragraph 3.3(f). The reference to Collective Bargaining Agreements

(CBAs) and Area Wage Determations (AWDs) in Paragraph 3.3(c) have been removed.

19. Reference: Exhibit A - CDRL A002 – Financial Progress Reports, Block 16

Question: CDRL A002 does not provide a reporting requirement for the CDRL? Will the Government please consider changing Block 16 to state “Submit NLT 10 th of each month following the first full month of the contract.”?

Answer: CDRL A002 has been updated to correct the submission instructions.

20. Reference: Exhibit A - CDRL A005 – Transition Plan, Block 16

Question: CDRL A005 states “Submit NLT 10 th of each month following the first full month of the contract.” Block 16 indicates the transition plan is a recurring monthly deliverable. Will the Government please consider changing Block 16 to state “Transition-out plan is due 180 calendar days after contract award.”?

Answer: CDRL A005 has been updated to correct the submission instructions.

21. Question: RFP, Section B (page 9): The Non-Surge Level of Effort (LOE) listed within Table B-1 FIXED

PRICE LEVEL OF EFFORT COMPOSITE RATES (AUG 2017) of 17,472 hours each year does not match the

LOE provided within B-2 LEVEL OF EFFORT (FIXED PRICE) NAVAIR 5252.211-9503 (Variation)(AUG

2017) (page 10) or Section L, Para. 3.4.2 Labor Hours (pages 84-85) which lists 17,664 non-surge hours each year. Can the Government please clarify the LOE for non-surge hours for the Base and each Option Year?

Answer: The charts in Clause B-2 and Section L-1, Part B, Paragraph 3.4.2 are correct. The chart within

Clause B-1 has been updated to reflect the correct level of effort of 17,664 hours.

22. Question: With regards to Section L, 2.0 Proposal Format, 1st paragraph states: “graphs shall be presented in no smaller than a 10pt font…” Does the government consider a table to be included in the definition of a graph and therefore tables can be 10pt font?

Answer: No, a table is not considered to be a graph and therefore tables shall be presented in 12 pt font.

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements--

Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreeements or Statements

JAN 2017

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 17,472 Hours Base Year - Labor

FFP-LOE

Services in accordance with Section C, SOW paragraphs 3.3.1-3.3.4.

FOB: Destination

NET AMT

CEILING PRICE

0002 Lot Base Year - ODCs

COST

Travel in accordance with Section C, SOW paragraph 3.1.5.

ESTIMATED COST

0003 Lot Base Year- Data

Not separately priced. Technical data exhibits in accordance with Section C, SOW paragraph 3.1.3.

0101 17,472 Hours OPTION Option Year I - Labor

FFP-LOE

0102 Lot OPTION Option Year I - ODCs

COST

0103 Lot OPTION Option Year I - Data

0104 11,520 Hours OPTION Option Year I - Surge

FFP-LOE

Services in accordance with Section C, SOW paragraphs 3.3.1-3.3.4. Additional

LOE that will be exercised if needed.

0201 17,472 Hours OPTION Option Year II - Labor

FFP-LOE

0202 Lot OPTION Option Year II - ODCs

COST

0203 Lot OPTION Option Year II - Data

0204 11,520 Hours OPTION Option Year II - Surge

FFP-LOE

Services in accordance with Section C, SOW paragraphs 3.3.1-3.3.4. Additional

0301 17,472 Hours OPTION Option Year III - Labor

FFP-LOE

0302 Lot OPTION Option Year III - ODCs

COST

0303 Lot OPTION Option Year III - Data

0304 11,520 Hours OPTION Option Year III - Surge

FFP-LOE

Services in accordance with Section C, SOW paragraphs 3.3.1-3.3.4. Additional

0401 17,472 Hours OPTION Option Year IV - Labor

FFP-LOE

0402 Lot OPTION Option Year IV - ODCs

COST

0403 Lot OPTION Option Year IV - Data

0404 11,520 Hours OPTION Option Year IV - Surge

FFP-LOE

Services in accordance with Section C, SOW paragraphs 3.3.1-3.3.4. Additional

B-1 CLAUSE

B-1 FIXED PRICE LEVEL OF EFFORT COMPOSITE RATES (AUG 2017)

As this is a Firm-Fixed Price Level of Effort (FFP LOE) contract, the contractor’s failure to expend the full effort will lead to a pro rata reduction in payment while complete expenditure of the required labor hours will result in full payment.

The table below contains the required LOE for each year and the negotiated composite FFP rates, which will be used in determining payment. The composite rate will be a weighted average based on the negotiated hourly rates for each labor category. Because of the firm-fixed pricing, these rates will be the cap for the payment of hours.

Base Year

CLIN 0001

LOE

Composite Rate

17,664

Option Year 1

CLIN 0101

LOE

Surge CLIN 0104

LOE

Composite Rate

17,664 11,520

Option Year 2

CLIN 0201

LOE

Surge CLIN 0204

LOE

Composite Rate

17,664 11,520

Option Year 3

CLIN 0301

LOE

Surge CLIN 0304

LOE

Composite Rate

17,664 11,520

Option Year 4

CLIN 0401

LOE

Surge CLIN 0404

LOE

Composite Rate

17,664 11,520

B-2 CLAUSE

B-2 LEVEL OF EFFORT (FIXED PRICE) NAVAIR 5252.211-9503 (Variation)(AUG 2017)

(a) The level of effort estimated to be ordered during the term of this contract is 134,400 man-hours of direct labor including authorized subcontract labor, if any. The contractor shall not, under any circumstances, exceed one hundred (100%) percent of the total level of effort specified in the contract. The estimated composition of the total man-hours of direct labor by classification is as follows:

Labor Category Base

Year Option Year I Option Year II Option Year III Option Year IV

Total

Hours

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

CLIN

Administrative

Assistant 3,840 3,840 1,920 3,840 1,920 3,840 1,920 3,840 1,920 26,880

Program

Analyst, Journeyman*

(2)

7,680 7,680 3,840 7,680 3,840 7,680 3,840 7,680 3,840 53,760

Management

Analyst, Senior* (2)

3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 3,840 34,560

Computer

Programmer, Journeyman*(1)

1,920 1,920 1,920 1,920 1,920 1,920 1,920 1,920 1,920 17,280

Manager, Senior 384 384 0 384 0 384 0 384 0 1,920

Total Hours 17,664 17,664 11,520 17,664 11,520 17,664 11,520 17,664 11,520 134,400

* denotes Key Personnel labor categories; the number in parenthesis indicates the number of key personnel resumes required.

(b) The contractor agrees that effort performed in fulfillment of level of effort obligations under this contract shall include only verifiable effort in direct support of the work specified. It shall not include efforts such as work performed in transit to or from an employee's usual workplace, work during lunchtime activities, or effort performed at other non-work locations.

(c) As this is a Firm-Fixed Price Level of Effort (FFP LOE) contract, the contractor’s failure to expend the full effort will lead to a pro rata reduction in payment while complete expenditure of the required labor-hours will result in full payment.

Section C - Descriptions and Specifications

STATEMENT OF WORK

1. Scope: This Statement of Work (SOW) establishes the requirements for contractor services in support of Naval Air Warfare Center Aircraft Division (NAWCAD) AIRWorks Division

(AIR-5.0X).

The Department of Defense (DoD), Department of the Navy (DON), Naval Air Systems

Command (NAVAIRSYSCOM), Naval Air Warfare Center Aircraft Division (NAWCAD), AIRWorks Division (AIR-5.0X) has the requirement for analytical, administrative, and management support for Non-Navy workload acceptance to support customers in identifying and capturing requirements and tracking through the AIRWorks Data Base (AWDB).

Current and future workload acceptance ensures work performed is mission compliant, strategically aligned, and meets sound business rules, including statutory and regulatory compliance.

AIRWorks is an organization, operating within NAWCAD, which has the role of managing and prioritizing current and future workload. Customers range from Naval Aviation

Enterprise (NAE), other Navy, Department of Defense (DoD) and Specified Joint Programs.

Projects range from rapid response, Engineering Change Proposals (ECPs), demonstrations, prototyping, and fleet exercises.

The scope of this contract is for analytical, administrative, and management support services as detailed in the requirements below (Para 3.0). Workload acceptance should be based on an approach that is common and transparent, such that the work performed represents the highest priority, highest value efforts, while achieving and maintaining an optimal level of capability and capacity within NAVAIR and its subordinate commands and field activities.

The scope includes prioritizing and sourcing work strategically within legal, policy and resource constraints, while promoting efficiency and managing the reduction of total ownership cost to perform mission tasking.

2. Applicable documents:

2.1. Department of Defense Specifications:

2.1.1. DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM) 28 Feb 2006

2.1.2. SECNAV M-5510.36 Information Security Program, 30 Jun 2006

2.1.3. DoDM 5200.01 (DoD Information Security Program: Controlled

Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18) 24 Feb

2.1.4. DoD Manual NUMBER 5220.22, Volume 3 April 17, 2014

National Industrial Security Program: Procedures for Government

Activities Relating to Foreign Ownership, Control, or Influence (FOCI)

2.1.5. DoD Manual NUMBER 5200.01, Volume 1 February 24, 2012

DoD Information Security Program: Overview, Classification, and

Declassification

2.1.6. DoD INSTRUCTION NUMBER 5230.24 August 23, 2012 Incorporating

Change 1, Effective April 28, 2016 Distribution Statements on Technical

Documents

2.1.7. OPNAV Form 5239/14 (Rev 9/2011) SYSTEM AUTHORIZATION

ACCESS REQUEST NAVY (SAAR-N)

2.1.8. DoDD 5230.24 Distribution Statements on Technical Documents, Change

1, Effective 28 Apr 2016

2.1.9. SECNAV M-5510.30 Personnel Security Program Jun 2006

2.1.10. OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1

Aug 2014

2.1.11. OPNAVINST 5239.1C NAVY INFORMATION ASSURANCE (IA)

PROGRAM

2.2. Other Government documents (e.g. NAVAIR Documents)

2.2.1. NAVAIRWARCENACDIV INSTRUCTION 3432.1B OPERATIONS

SECURITY

3. Requirements

This SOW is laid out in paragraph format to facilitate tracking and task identification.

3.1. General Requirements

3.1.1. Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government

Information Technology (IT) environment through the security classification of SECRET. The current operating environment required for this contract includes:

Microsoft Windows 10

Microsoft Project 2010

Microsoft Office Professional Plus 2010

Adobe Acrobat XI (PRO)

Internet access

SharePoint

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and Local Area Network (LAN) communications with AIRWorks. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with

AIRWorks during normal working hours.

3.1.2. Work Location and Facilities

3.1.2.1. Work location: 100 percent of the work will be performed at the Government site.

The Government site is located at NAS Patuxent River, MD. All requests for recurring or situational telework, both Continental United States

(CONUS) and Outside Continental United States (OCONUS), will be reviewed for approval by the designated Contracting Officer

Representative (COR)/Alternate Contracting Representative (ACOR).

Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks.

3.1.2.2. Meeting and conference room support will not be required.

3.1.3. Contract Status reporting. The contractor shall provide the following documentation:

3.1.3.1. Monthly Progress and Financial Status Report: In accordance with the

Contract Data Requirement List (CDRL) the contractor shall provide a monthly progress report (CDRL A001) and financial status report (CDRL

A002). The reports shall include work accomplished since submittal of the last reports, both monthly and cumulative man-hour labor costs expended by labor category and travel costs.

3.1.3.2. Technical Data: The contractor shall provide technical data reports in accordance with CDRL A003.

3.1.3.3. Operations Security (OPSEC) Plan: The contractor shall submit an

OPSEC Plan in accordance with CDRL A004.

3.1.3.4. Transition- Out Plan: The Contractor shall submit a Transition-Out Plan in accordance with CDRL A005.

3.1.4. Workplace and Schedule.

3.1.4.1. Normal Working Hours: The Contractor shall provide the required services and staffing coverage during Normal Working Hours(NWH). NWHs are usually 8.5 hours (including a 30-minute lunch break), from 0730 to

1600 each Monday through Friday (except on Federal holidays). Some supported

Government offices have flexibility to start as early as 0600 and end as late as

1800, Monday –Friday. Services and staffing shall be provided for each office at least 8 hours per day.

3.1.4.1.1 Compressed Work Schedule (CWS): The contractor, with notification to the COR, may allow its employees to work a CWS schedule. Any contractor that chooses to allow its employees to work a

CWS schedule in support of this contract agrees that any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this task order and will not be reimbursed by the Government. Furthermore, all contractors shall comply with the requirements of the Fair Labor Standards Act (FLSA) and particularly with Section 7 regarding compensatory overtime.

New Year’s Day, January 1

Martin Luther King’s Birthday, the third Monday in January

President’s Birthday, the third Monday in February

Memorial Day, the last Monday in May

Independence Day, July 4

Labor Day, the first Monday in September

Columbus Day, the second Monday in October

Veteran’s Day, November 11

Thanksgiving Day, the fourth Thursday in November

Christmas Day, December 25

The contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a

Government facility without Government personnel present, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.4.1.4 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

3.1.5. Other Direct Costs: ODCs are based on a per annum amount. The

Contractor shall obtain COR/ACOR approval prior to incurring any travel expenses.

3.1.5.1. Travel: Travel will be allowable only when it is essential to the performance of the tasks detailed in Section 3.3. Reimbursement for travel performed shall be in accordance with Section H Clause 5252.232-9509, Travel Approval and Reimbursement Procedures.

Estimated Travel per year includes, but is not limited to:

Location Number of Trips

Per Year Number of People

Number of Days per

Person per Trip

Lakehurst, NJ 1 2 2

Orlando, FL 1 2 3

3.1.5.2. There will be no material ODCs on this contract.

3.1.6. Subcontractors: The contractor shall clearly and effectively communicate requirements to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7. Management of Contractor Personnel: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the

Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.8. Transition-Out Strategy: The overall transition strategy shall be built around maintaining the mission of AIRWorks with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition-Out Plan, to include the minimum elements listed below in accordance with CDRL A005.

- Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.2. Security

3.2.1. Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request shall include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2. Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-

Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security

Office. The Government Security Office shall initiate the Contractor’s

Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor’s eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The

Government Security Office may deny the Contractor access to

Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the

Contractor’s eQIP. In such cases, the Contractor employee may not perform on the Contract.

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security

Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program

Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

All contractor personnel supporting the tasks under this contract must obtain a

SECRET Security Clearance within 60 days of contract start date and maintain it throughout the performance of the contract.

3.2.3. Common Access Card (CAC)/Public Key Infrastructure (PKI), System

Authorization Access Request (SAAR-N).

3.2.3.1. SAAR-N: All contractor personnel requiring access to Government

IT systems shall have an approved System Authorization Access Request (SAAR-

N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual

Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the

SAAR-N forms are available at:

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative

(COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Agent.

3.2.3.2. Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges. All CACs and identification badges issued to Contractor employees shall be returned to the COR/ACOR following completion of the contract, relocation or termination of an employee. The

Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.3.3. DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only.”

Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR/ACOR of this contract for approval.

3.2.4. Information Security. If the work is performed at the Contractor’s facility, http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of

CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV

M-5510.36.

3.2.4.1. Marking: All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01.

Technical information shall also be marked with appropriate Distribution

Statements and Export Control warnings in accordance with DoDD

5230.24 and program Security Classification Guidance.

3.2.4.2. Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through

AIRWorks.

3.2.4.3. Loss, Compromise and/or Electronic Spillage of Classified or Controlled

Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR/ACOR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.5. Operations Security (OPSEC): The contractor shall comply with activity

OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all required activity

OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the

Requiring Organization (RO) and contractor in support of the mission

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6. Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with

OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities in any event or emergency where Government officials direct curtailment of operations to

“Mission Essential Only.” All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and

Active Shooter training.

3.2.7. Data Handling: The contractor shall perform in accordance with OCI Clause

5252.209-9510(e)(5).

3.2.8. Government Furnished Equipment (GFE): The contractor shall perform in accordance with Government Property Clause 52.245-1.

3.3. Detailed Support: All tasking will be funded by Navy Working Capital Fund (NWCF).

3.3.1. Contractor Program Management Support

The contractor shall provide the capability to perform a wide variety of tasks related to the efforts defined in Section 3.3. The contractor shall provide flexible, responsive, and high quality management, systems analysis, special operations, and technical support.

The contractor shall ensure proper management of subcontractors through competitive subcontractor selections, analysis, critique, and assessment of the adequacy, timeliness, and cost effectiveness of work performed.

The contractor shall adhere to the small business subcontracting plan incorporated into this contract.

The contractor shall coordinate management efforts with Government personnel as required, and shall provide information and documentation as requested by the Government to provide Government insight into subcontractor selection and management. The contractor shall provide reporting as described in Section 3.1.3 above.

The contractor's technical effort shall be under the direction of a Program

Manager (PM). The PM shall provide the overall management of program, personnel, planning, quality control, direction, coordination, and reviews necessary to ensure effective contract performance. The PM and other contractor personnel shall participate in Integrated Product Teams (IPTs) and Program Management Reviews (PMRs) as required.

3.3.2. Analytical support

3.3.2.1. The contractor shall assist AIRWorks in maintaining and evaluating the

AIRWorks database (AWDB) SharePoint application, which is used for content management and document sharing. The contractor shall ensure projects are appropriately captured, triaged, updated, and warehoused in the AWDB.

3.3.2.2. When a support agreement is required for a particular project, the contractor shall provide support in reviewing and researching the appropriate support agreement form and supporting documentation required for individual agreements.

3.3.2.3. The contractor shall provide support with coordinating drafts, edits, and reviews of support agreements. The contractor shall ensure all requirements for successful project execution have complete and accurate documentation prior to obtaining authorizing officials’ signatures.

3.3.2.4. The contractor shall work with Technical Points of Contact (TPOCs) to assist with making necessary revisions to SOWs, support agreements, and other documentation to accurately reflect the work stipulated in an agreement. The contractor shall assist Contracts, Comptroller, and

Counsel with the resolution of potential risk or other legal or fiscal policy issues.

3.3.2.5. The contractor shall provide input to successfully negotiate and facilitate discussions in order to resolve dispute impasses prior to agreement signature. The contractor shall engage the supporting activity subject matter experts for additional guidance when necessary.

3.3.2.6. The contractor shall provide input and assistance to the NAWCAD technical and financial communities with the AIRWorks workload acceptance / Support Agreement processes.

3.3.2.7. The contractor shall provide support with adhoc data calls as required.

3.3.2.8. The contractor shall provide input on processes and policies to support efficiency improvement decisions by the government.

3.3.3. Software support

3.3.3.1. The contractor shall provide services to define, code, debug and test software. Elements of this effort shall include:

a. Define and identify the functional and performance requirements for each software component of the system and document how the identified requirements satisfy the specific mission, goals and objectives of the fully integrated system.

b. Document database specification which shall include a discussion of the organization of the database structure, field tables, storage requirements and record linkages.

c. Develop, code, debug and test the required units, modules and programs and create the database systems in accordance with the specifications. Models, simulation, and/or test programs shall be designed as appropriate for reliable code assessment and validation. Debug each program before formal system testing.

d. Provide independent evaluation of software specifications and code. Identify deficiencies and recommend corrective measures.

3.3.4. Administrative and Management Support

3.3.4.1. The contractor shall provide Microsoft Office support to include, but not be limited to: drafting Outlook meeting makers, emails and other correspondence, generating PowerPoint presentations, developing Word documents, and generating Excel spreadsheets.

3.3.4.2. The contractor shall provide administrative support to include, but not be limited to: taking meeting notes, develop briefings, writing memoranda, managing conference calendars, and entering data into the AWDB.

3.3.4.3. The contractor shall provide administrative / troubleshooting support for the AWDB to include: assisting new users with project entry, adding new user permissions for access, and identifying and resolving

SharePoint account issues.

3.3.4.4. The contractor shall maintain relevant trackers that supports the

AIRWorks team with analyzing metrics and tracking agreement statuses, review statuses, project information and financial data.

3.3.4.5. The contractor shall provide support to ensure projects are accurately and sufficiently populated in the AWDB and ensure that all entries contain all required information. The contractor shall communicate with and provide assistance to technical and financial communities when necessary.

3.3.4.6. The contractor shall assist AIRWorks with providing project metrics utilizing the AWDB to ensure timely workload acceptance processing.

3.3.4.7. The contractor…