SAC_11082016.docx

Surveillance Activity Checklist For Program Office Project Management support PMA-274 Presidential Helicopters

1. Purpose This Surveillance Activity Checklist (SAC) is a Government developed and applied document used to make sure the systematic quality assurance assessment methods are used in the administration of the Non-Performance Based Work Statement (NPBWS). The intent is to ensure that the Government receives the quality of services and products for tasks identified in the NPBWS.

The contract requirement is for services to perform program management, acquisition management, access control, technical, and administrative tasks to support the execution of PMA-274 acquisition programs. This level of effort (LOE) contract contains cost-plus-fixed-fee (CPFF) labor CLINs, and cost-reimbursable CLINs for travel and material. The contract will be for a twelve month base period and four twelve month option periods. A properly executed SAC will assist the Government in achieving the objectives of this procurement.

2. Authority Authority for issuance of this SAC is provided under Contract Section E – Inspection and Acceptance, which provides for inspections and acceptance of the services and documentation called for in the contract, to be executed by the Contracting Officer or a duly authorized representative.

3. Scope The SAC is put in place to provide Government surveillance oversight of the quality of the contractor’s efforts to assure that they are timely, effective and are delivering the results specified in the contract.

4. Government Resources The following definitions for Government resources are applicable to this plan:

Contracting Officer - A person duly appointed with the authority to enter into (Procuring Contracting Officer (PCO)) or administer (Administrative Contracting Officer (ACO)) contracts and make related determination and findings on behalf of the Government. The PCO for this contract is Lauren Martz, AIR-2.5.1.10. The ACO will be designated in the resulting contract. Contracting Officers are designated via a written warrant, which sets forth limitations of authority.

Contracting Officer’s Representative (COR) - An individual appointed in writing by the PCO to act as their authorized representative to assist in administering the contract. The COR will be appointed in the resulting contract. The limitations of authority are contained in a written letter of appointment.

5. Responsibilities The following Government resources shall have responsibility for the implementation of this Surveillance Activity Checklist:

Contracting Officer – The Contracting Officer ensures performance of all necessary actions for effective contracting, ensures compliance with the terms of the contract and safeguards the interests of the United States in the contractual relationship. It is the Contracting Officer who assures the contractor receives impartial, fair and equitable treatment under the contract. The Contracting Officer is ultimately responsible for the final determination of the adequacy of the contractor’s performance Contracting Officer’s Representative – The COR is responsible for technical administration of the contract and assures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the Contracting Officer for action.

b. Informal Performance Assessment Report (IPAR) – IPARS will not be used for this requirement. However, as required, if the value of the Task Order exceeds $50 Million, informal feedback will be provided to the contractor on a quarterly basis in accordance with the requirements and guidelines for usage of IPARs. For this procurement, the Government will address the quality of product or service, schedule, cost control, business relations, management, and other important areas, using the same ratings as on the CPARS. Unlike CPARS, however, the IPARs are used only as informal communications between the Government and the Contractor to provide performance feedback and the information may not be used in future source selections.

c. Surveillance Activity Checklist - The form below lists the methods of surveillance that will be used by the COR in the technical administration of the NPBWS tasks performed by the contractor.

d. Observation, Feedback, and Review – Unscheduled observation of products and services provided by the contractor on site and recurring review of contractor submitted reports and documentation identified in the CDRLs will be performed by the COR. Feedback from PMA-274 activity personnel will be collected and used by the COR to document surveillance of technical performance.

7. Surveillance The Surveillance Activity Checklist, Enclosure (1), will be provided to the contractor on a quarterly basis, as feedback on the performance of their management and quality control actions for the services and products provided under the contract.

8. Documentation In addition to providing an annual report to the Contracting Officer, the COR will maintain a complete Quality Assurance file. The file will contain copies of all reports, evaluations, recommendations, and any actions related to the Government’s performance of the quality assurance function, including the originals of the Surveillance Activity Checklists. All such records will be maintained for the life of the contract. The COR will forward these records to the Contracting Officer at termination or completion of the contract.

9. Enclosures Enclosure (1) - Surveillance Activity Checklist

Seaport-e RFP N00024-12-R-3461 Attachment J3

RFP N00421-16-R-0022

Source Selection Information 9 For Official Use Only See FAR 3.104 and 2.101 Attachment (1) to MOPAS

Source Selection Information 1 For Official Use Only See FAR 3.104 and 2.101 Attachment (1) to MOPAS

SURVEILLANCE ACTIVITY CHECKLIST

All NPBWS/CDRL tasks, including NPBWS/CDRL sub-tasks, will be assessed focusing on the following:

Quality of Product or Service – Assess the contractor’s effort to transform operational needs and requirements into an integrated solution. Areas of focus may include the planning and management of project tasks, the quality of support provided throughout all phases of contract execution, the integration of project management specialties, management of interfaces, and the management of a totally integrated effort of all project management concerns to meet cost, performance, and schedule objectives. Assess how successfully the contractor meets program quality.

Schedule – Assess the contractor’s adherence to the required delivery schedule by assessing the contractor’s efforts during the assessment period that contribute to or effect the schedule variance. Also address significance of scheduled events (i.e., design reviews), discuss causes, and assess the effectiveness of contractor corrective actions.

Cost Control – Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. Is the contractor experiencing cost growth or underrun? If so, discuss the causes and contractor-proposed solutions for the cost overruns. For contracts where task or contract sizing is based upon contractor provided person-hour estimates, the relationship of these estimates to ultimate cost should be assessed. In addition, the extent to which the contractor demonstrates a sense of cost responsibility, through the efficient use of resources in each work effort should be assessed.

Business Relations – Assess the timelines, completeness and quality of problem identification, corrective action plans, the contractor’s reasonable and cooperative behavior, effective business relations, and customer satisfaction.

Management – Assess the extent to which the contractor discharges its responsibility for integration and coordination of all activity needed to execute the contract; identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks/actions required by contract; communicates appropriate information to affected program elements in a timely manner. Assess the contractor’s risk mitigation plans Utilization of Small Business – Assess whether the contractor provided maximum practicable opportunity for Small Business to participate in contract performance consistent with efficient performance of the contract. Assess compliance with all terms and conditions in the contract relating to Small Business participation, including FAR 52.219-8, Utilization of Small Businesses, FAR 52.219-9, Small Business Subcontracting Plan (DoD Contracts), and DFARS 252.219-7003 Small Business Subcontracting Plan.

Other areas – Assess additional evaluation areas unique to the contract or that cannot be captured elsewhere.

Quarterly Surveillance The COR will perform a Quarterly assessment of Quality, Schedule, Cost Control, Business Relations, Management, and Other Areas as applicable utilizing the CPARS evaluation rating definitions listed below.

Exceptional – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good - Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory - Performance meets contractual requirements. The contractual performance of the task and sub-task contain some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal - Performance does not meet contractual requirements. The contractual performance of the task and sub-task being assessed reflect a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains a serious problem(s) for which the contractor’s actions appear or were ineffective.

RFP N00421-16-R-0022

Attachment J3

Source Selection Information 8 For Official Use Only See FAR 3.104 and 2.101 Attachment (1) to MOPAS

PMA-274 Project Management Support Services

Measure Date Planned Date Completed

Control Business Relations Mgmt of Key Personnel Utilization of Small Business

Project level support of VH-60N, VH-3D & VH-92A IPT requirements See NPBWS Para.

4.1.1 4.2.1 4.3.1.1 4.3.2.1 Surveillance by COR and

SME

feedback

Travel Services in support of VH-92A IPT requirements See NPBWS Para.

4.1.2 Surveillance by COR and

Financial Analyses in support of VH-60N, VH-3D & VH-92A IPT requirements See NPBWS Para.

4.1.3 4.2.2 4.3.1.2 4.3.2.2 Surveillance by COR and

Support to manage and execute projects as they pertain to the VH-92A depot level maintenance facility.

See NPBWS Para.

4.1.4 4.2.3 Surveillance by COR and

Access Control and facility management support in support of VH-60N, VH-3D & VH-92A IPT requirements.

4.1.5, 4.2.4, 4.3.1.3 & 4.3.2.3 Surveillance by COR and

Services to support project information management requirements for VH-92A.

4.1.6 4.3.2.4 Surveillance by COR and

Project Management support for VH-60N, VH-3D & VH-92A

4.1.7 4.2.6 4.3.1.5 4.3.2.5 Surveillance by COR and

Engineering and Technical management support for VH-60N, VH-3D & VH-92A

4.1.8 4.2.7 4.3.1.9 4.3.2.9 Surveillance by COR and

Project Information Management Requirements

4.2.5 4.3.1.4 4.3.2.4 Surveillance by COR and

Data Management Services

4.3.1.6 4.3.2.6 Surveillance by COR and

Support for In-service aircraft & VH-92A project management meetings and technical reviews.

4.3.1.7 4.3.2.7 Surveillance by COR and

In-service VH-3D. VH-60N & VH-92A CM Support.

4.3.1.8 4.3.2.8 Surveillance by COR and

CDRL A0002 - Funding Report COR Review

Quarterly Summary of Ratings

RFP N00421-16-R-0022

Enclosure (1)

Enclosure (1)

Annual Surveillance

The COR will perform an annual assessment of overall contract performance utilizing the CPARS evaluation rating definitions as well as the quarterly summary of ratings listed in Attachment (1) to the MOPAS.

Measure