N00421-13-R-0069-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See Section A

1. CONTRACT ID CODE PAGE OF PAGES

1 28

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Aug-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00421-13-R-0069

X 9B. DATED (SEE ITEM 11)

18-Jul-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Aug-2013

CODE

NAVAL AIR WARFARE CENTER AD (PAX)

CODE 2.5.1.12, BLDG 441

21983 BUNDY ROAD

PATUXENT RIVER MD 20670-1127

N00421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00421-13-R-0069

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 22-Aug-2013 12:00 AM to 22-Aug-2013 02:00 PM.

The following have been added by full text:

AMENDMENT 1

The changes below were made to Section L, Proposal Instructions. Revisions in the conform text are noted in bold.

Section L, Part A General Instructions:

Paragraph 4.0: Revised the Volume number for the Past Performance Volume.

Section L, Part B Specific Instructions:

Paragraph 2.3.2 Key Personnel: Added language clarifying that Key Personnel proposal information is required only for employees proposed in the base period.

Paragraph 2.3.3.a. Workforce Qualifications: Revised to require the P-1 Workforce Qualifications Spreadsheet information only for Key Personnel. Offerors are not required to include non-key Personnel in the completed

Attachment P-1.

Paragraph 5.6.2 Labor Hours: CLIN X002 was incorrectly labeled as a Labor Hour type CLIN. CLIN X002 was revised to Cost Plus Fixed Fee.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

PROPOSAL INSTRUCTIONS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal deemed beneficial to the Government.

With the exception of the Price/Cost volume, no cost or pricing information should appear in any volume.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. The Offeror shall present sufficient information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in a rating of unacceptable. For the purpose of this solicitation, “relevancy” as it pertains to past performance is defined in

Section M. Aspects of relevancy include the type of effort (e.g., development, production, repair), the type of requirement (e.g., weapon systems, information systems, engineering services, scheduled depot maintenance), service similarity, service complexity, contract type, contract dollar value, the division of the company that will perform the work, and degree of participation by principal subcontractors, team members, or critical team members.

“Recency” as it pertains to past performance is defined in Section M; for this solicitation, performance is considered

“recent” if it has been accomplished within 5 years of the Request For Proposal (RFP) release.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency.

There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the RFP. The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable, unless the RFP expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the RFP that is not expressly authorized by the RFP to be a deficiency.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least

10% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as one of the entities that makes up a joint venture (JV) or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as one of the entities of the Offeror that performs a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that has an important role in any high- or medium-risk areas identified in the Offeror’s proposal.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at amber.l.tucker@navy.mil. It is requested that all questions be received within 10 calendar days of the date this solicitation is issued.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs shall be presented in no smaller than a

10 pt font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Word, and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the

Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B

Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Volume Section Volume Title Recommended

Page Count Copies Required

1 1.0 EXECUTIVE SUMMARY No page limit

1 original;

2 additional hard copies;

1 electronic CD ROM copy

2 2.0 TECHNICAL See below:

1 original;

4 additional hard copies;

1 electronic CD ROM copy

2.1 Understanding the Work 50 Pages

2.1.1 Maintenance Process Inclusive of 2.1

2.1.2 Aircraft Flight and Ground

Operations/Procedures As required

2.1.3 Material Management and Supply

Support Inclusive of 2.1

2.1.4 Armament Inclusive of 2.1

2.1.5 Aviator Personnel Protective and

Survival Equipment Inclusive of 2.1

2.1.6 Quality Assurance Plan Inclusive of 2.1

2.1.7 Safety Programs Inclusive of 2.1

2.2 Management Plan 30 pages

2.2.1 Management Control Systems Inclusive of 2.2

2.2.2 Subcontract Management Inclusive of 2.2

2.2.3 Transition Plan Inclusive of 2.2

2.2.4 Qualification/Recruitment

/Retention

Inclusive of 2.2

2.2.5. Security Plan 10 pages

2.2.6 Small Business Utilization Strategy 15 pages

2.2.6.1 Small Business Subcontracting

Plan No page limit

2.3 Workforce/Key Personnel/Personnel

Qualifications 40 pages

2.3.1 Workforce Inclusive of 2.3

2.3.2 Key Personnel Inclusive of 2.3

2.3.3 Workforce Qualifications 20 pages

2.3.4 Security Clearance Requirements Inclusive of 2.3

3 3.0 CORPORATE EXPERIENCE 30 pages

1 original;

3 additional hard copies;

1 electronic CD ROM copy

3.1

Management, including Program

Management and Subcontractor

Management Experience

Inclusive of 3.0

3.2 Rotary Wing Maintenance Inclusive of 3.0

3.3 Corporate Experience Form Inclusive of 3.0

4 4.0 PAST PERFORMANCE See below:

1 original;

3 additional hard copies;

1 electronic CD ROM copy

4.1 General 20 pages

4.1.5.a Past Performance Matrix 15 pages

4.2 Past Performance Data Requirements 10 pages

5 5.0 PRICE/COST See below:

1 original;

3 additional hard copies;

1 electronic CD ROM copy

5.1 Volume Content No page limit

5.2 Ground Rules and Assumptions No page limit

5.3 Price/Cost Information No page limit

5.4 Use of Government Furnished Property No page limit

5.5 Other Costs No page limit

5.6 Government Furnished Information N/A

6 6.0

EXCEPTIONS, DEVIATIONS AND

WAIVERS

No page limit

1 original;

3 additional hard copies;

Annex 1 Corporate System Status

Documentation No page limit

1 original;

2 additional hard copies;

1 electronic CD ROM copy

Annex 2 Flight and Ground Operations

Manual/Procedures No page limit

1 original;

2 additional hard copies;

1 electronic CD ROM copy

Annex 3 Security Plan No page limit

1 original;

2 additional hard copies;

1 electronic CD ROM copy

Annex 4 Small Business Subcontracting Plan No page limit

1 original;

2 additional hard copies;

Each volume shall contain the following information:

-Cover and title page

-Title of proposal and proposal number as applicable

-Offeror’s name, address, and POC

-RFP number

-Proposal volume/book number

-Copy number

-Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements)

-Use tabs and dividers

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the

Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information.

The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

4.0 PROPOSAL SUBMISSION:

Section L –

Proposal

Instructions Government SOW

Section M –

Evaluation

Factor Offeror’s Proposal Reference

CLIN

Reference

Volume 2

Technical

Example: Para 3.1

Note: This column shall address all paragraphs in

Sections xx and xy of the SOW.

2.A Provide reference to Offeror’s

Proposal Volume I – Technical.

Example: Refer to appropriate page number in Offeror’s written proposal

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. However it is requested that Volume 4 Past

Performance information be submitted 14 days prior to the submission date specified in Block 9 of the SF 33 of the

RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

Naval Air Systems Command

Attn: Ms. Amber Tucker/Mr. Daniel Chambers

Code 2.5.1.12

21983 Bundy Road, Building 441

Patuxent River, MD 20670-1163

Solicitation Number: N00421-13-R-0069

Hand carried proposals may be delivered to the address above, attention Daniel Chambers, PCO, and/or Amber

Tucker, Contract Specialist.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information –

See FAR-2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 RESERVED

8.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.fbo.gov.

PART B SPECIFIC INSTRUCTIONS

1.0 VOLUME 1: EXECUTIVE SUMMARY

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror’s strategy for each non-cost evaluation factor/subfactor contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is http://www.fbo.gov/ proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a

Prime/subcontractor relationship.

Contractor Name

(Indicate Prime, Team Member, or Sub)

Place of

Performance/DUNS # if applicable

Brief Work Description and/or Program

Responsibility

% of Total

Proposed Price

iii. Signed SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iv. Signed Representations, Certifications, and Acknowledgements or Online Representations and

Certifications Application (ORCA) reference

v. Affirmation of no Exceptions, Deviations, or Waivers if Volume 6.0 is not being submitted as part of the proposal.

vi. Corporate Systems Status Table: The Offeror shall complete the table below showing the current/latest status and or determination regarding its business systems. If any item is not applicable, so state and explain why. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations in Annex 1.

System

(D)FAR

Reference

Clause Reference

Status

Comments

Accounting System 16.301-3 52.216-7

Estimating System 215.407-5 252.215-7002

CAS Disclosure Statements 30.202-6(b) 52.230-1

Purchasing System 44.3 252.244-7001

vii. Guarantee the length of proposal validity (for at least 180 days after proposal submission).

viii. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

2.0 VOLUME 2: TECHNICAL

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

Understanding of the Work

Management Plan

Workforce/Personnel Qualifications/Key Personnel

2.1 Understanding of the Work.

2.1.1 Maintenance Process. The Offeror shall provide a written narrative demonstrating their understanding and capability to perform the requirements identified within the Performance-Based Statement of Work (PBSOW).

The narrative shall include, but is not limited to, the elements set forth below:

2.1.1.1 Provide a detailed description of the approach, including step-by-step procedure and methodology which would be used in accomplishing each task to include:

a. Describe the approach for the accomplishment of Organizational, limited Intermediate, and Limited

Depot level maintenance program requirements of the PBSOW and demonstrate compliance with

COMNAVAIRFORINST 4790.2 series and DCMA INST 8210.1 series instructions. Provide copies of Ground Operating Procedures separately as Annex 2.

NOTE: Offerors shall not include deviations to COMNAVAIRFORINST 4790.2 series and

DCMA INST 8210.1 series procedures.

b. Explain how these requirements will be integrated and executed via the maintenance organization.

c. Where data collection and tracking are a portion of the requirement, explain how it will be accomplished.

d. Describe the planned on-site Organizational, limited Intermediate and limited Depot level maintenance processes for aircraft, components, Aviation Life Support System (ALSS), Aircraft Armament

Equipment (AAE), and associated support equipment.

e. Describe how the maintenance organization and the maintenance control methods will react to operational changes, weather disruptions, and fluctuating project schedules and priorities.

f. Describe how the maintenance organization and the maintenance control methods will control the scheduled and unscheduled maintenance process, to ensure meeting the minimum operational performance standards described in the solicitation such as Ready for Testing (RFT) aircraft availability or Ready Aircraft (RA).

g. Describe the policy toward, and plan of action to control and limit the number of awaiting maintenance actions (discrepancies) on the aircraft at all times during this program.

h. Describe the process for authorizing personnel to certify aircraft safe for flight including training, qualifying and certification.

i. Describe the capability to recognize and correct maintenance problems. This relates to the processes and procedures used in performing maintenance on aging, multi-mission aircraft in this particular testing environment. This also refers to the capability to initiate, or include existing approaches to ensure program goals are met.

2.1.2 Aircraft Flight and Ground Operations/Procedures. Offerors shall describe the overall approach, work schedules, and procedures to be implemented at the operating sites and clearly demonstrate an understanding and capability to assure control and timely execution of routine/non-routine aircraft flight operations including:

a. Normal site, Weekend, and Holiday operations.

b. Daily operational readiness requirements.

c. Support off-site detachments to include shore and ship based operations.

d. Support of crash damage and/or downed aircraft retrieval.

e. Support of flight hour surge capability requirements.

f. Required Aircraft Availability.

g. Transient/Hosting Aircraft Support.

h. Support Integrated Test Teams/Integrated Project Teams.

i. Support of aircraft modifications and projects.

2.1.3 Material Management & Supply Support. The Offeror shall provide a description of the procedures, methods and references to be used to assure Supply Support, Warehouse Operations and Government Property

Management will be accomplished in a timely and economic manner to include, but is not limited to, the following areas:

i. Obsolete and out of production parts

ii. Contractor Acquired Material

iii. Material Control Records

iv. Requisitioning procedures

v. Expediting/work stoppage procedures

vi. Handling, storage and protection of serviceable items removed from aircraft including operation of store rooms

vii. Material receiving, transportation and shipping operations

viii. Warehouse operations, handling and storage procedures

2.1.4 Armament. The Offeror shall provide procedures for training, qualification, and certification of personnel to maintain ordnance actuated systems and handle ordnance (including drivers). Address the following:

a. Personnel that meet ordnance certified qualifications in accordance with the PBSOW.

b. Number of personnel qualified in accordance with OPNAVINST 8023.2 series

2.1.5 Aviator Personal Protective and Survival Equipment. The Offeror shall describe the procedures, organization and processes for accomplishing aviators’ personal protective and survival equipment maintenance.

2.1.6 Quality Assurance Program. The Offeror shall describe the Quality Program and illustrate the extent to which it will ensure compliance with solicitation requirements and contract performance. Identify any major challenges and inherent risks that may be associated with the proposal. At a minimum the Offeror shall include the following information:

a. Quality System. Describe the proposed quality system and demonstrate the degree to which it satisfies each element of CNAFINST 4790.2 series and DCMA INST 8210.1 series. Demonstrate the effectiveness of the proposed system’s capability/functions by providing historical data and analysis of that data. Analysis of data shall include internal and external data over the past three years.

b. Management Review. Identify defined review intervals. Describe the process for ensuring distribution of defined intervals. Identify concerns and actions taken to contractor corporate level management, the

Administrative Contracting Officer (ACO) and Program Manager. Describe the approach to resolve

Corrective Action Reports (CARs) and other maintenance missteps at both the local and corporate level.

c. Describe the proposed technical library and publication group. Address the procedures to store, update, distribute, and ensure that current technical data is used in the maintenance and logistics support process.

d. Describe the process for incorporating continuous improvement addressing both legacy aircraft as well as new technology.

2.1.7 Safety Programs. The Offeror shall describe safety programs that illustrate their ability to plan, implement, and sustain a comprehensive aviation safety program. All descriptions must compare compliance of existing capabilities and procedures with safety regulations and the applicable requirements of this solicitation.

a. Provide a brief overview of the approach, identifying the major challenges and inherent risks associated with the proposal.

b. Describe the safety procedures to be implemented at the operating sites for routine/daily flight operations. The procedures shall address the following at a minimum:

i. Aircraft flight line servicing, launch and recovery.

ii. Daily (including weekend) aircraft ground operations and maintenance including:

towing, parking/spotting, mooring, jacking, fueling/de-fueling.

iii. Foul/Severe weather plans and operations

c. Personnel Safety Qualifications/Certificates. Describe the specialized technical training, qualification, and certification that will be required for this program involving System Safety, Industrial Safety, and

Aviation Safety personnel. Include personnel involved with the operations. Describe the re-certification and training programs required to ensure the execution of the safety program.

d. Provide a clear description of the Safety policies and procedures that will apply to Government provided facilities.

e. Describe the company procedures to comply with the mishap reporting requirements that coincide with applicable Navy and DOD instructions to be followed in the event of an aircraft/ground mishap.

2.2 Management Plan. The Offeror shall provide the information requested below and within each paragraph show the differences and inter-relationships between the NAVAIR aircraft efforts, as applicable.

2.2.1 Management Control Systems. The Offeror shall describe in sufficient detail the following:

a. Adequacy of corporate management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive provider of contracted services to the

Government;

b. Proposed management roles of the Offeror’s proposed workforce for this requirement;

c. Proposed lines of responsibility, authority, and communication through which the tasks will be managed;

d. Procedures to be taken to ensure quality and cost control;

e. Processes for managing the requirement from start to finish, including the role of program manager in product/process quality and how these functions are accommodated in the acquisition and overhead structures;

f. Plan for early identification and resolution of problems;

g. Identification of potential performance risks and proposed risk mitigation strategies

2.2.2 Subcontract Management. The Offeror shall describe the strategy for Teaming, Personnel and Subcontract management and control in the performance of the contract to include:

a. Subcontract Management detailing how each subcontractor will be managed to ensure cohesive integration into the overall management approach;

b. Description of the integration of the team members into the overall management approach and how the

Offeror will leverage their strengths to increase value to the Government in the following areas:

technical leadership, quality assurance, and process improvement;

c. How and why selected subcontractor(s) were chosen, which knowledge and skills they will be acquiring through each subcontract, the level of subcontract effort expected;

d. Identify what portions of the contracts, or specific tasks, will be passed to the sub-contractors to ensure compliance with contract technical performance, cost, and schedule requirements;

e. Provide a list of subcontractors and subcontractor agreements to execute the requirements of the contract and its options; and

f. How the Offeror will maintain control during the performance of work.

2.2.3 Transition Plan. The services under this solicitation are vital to the Government and must be continued without interruption. The Offeror is required to submit a written narrative delineating a transition plan, based upon a

60 day transition period following contract award that ensures a smooth workplace changeover from an incumbent with no loss of service and minimal loss of corporate knowledge. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

a. Work Turnover. The Offerer shall provide a plan of action that will effectively transfer tasked work that is in process or scheduled at the expiration of the current contract from the incumbent to the

Offerer.

b. NMCI Seats. The Offerer shall provide a plan of action that addresses the transfer of assigned NMCI seats from the incumbent to the Offerer.

c. Quality Assurance. The Offerer shall provide a plan of action to ensure continuation and continuity of quality review processes between the services provided by the incumbent and the Offerer.

d. Training. The Offerer shall provide a plan of action to implement personnel training needed during the transition period to ensure continuation and continuity of the services provided by the incumbent and the Offerer.

e. Security Requirements to include OPSEC, facility clearances, and base access. The Offerer shall provide a plan of action to implement the required security clearances and physical access requirements of the contract to ensure continuation and continuity of the services provided by the incumbent and the Offerer.

f. Data Transfer. The Offerer shall provide a plan of action for an efficient inventory and transfer of program data during the transition period to ensure continuation and continuity of the services provided by the incumbent and the Offerer.

g. Risk Mitigation strategies. The Offerer shall provide a plan of action to mitigate potential contract performance risks encountered during the transition period which should address, but is not limited to:

a. The inability to provide an adequate transition in the previously noted requirements

b. The inability fulfill the work force requirements or to retain the incumbent workforce

2.2.4 Qualification/Recruitment/Retention. Offerors shall present in sufficient detail the following:

a. Qualification/recruitment/retention procedures that would provide workforce improvements and upgrade the skills of highly trained and motivated personnel;

b. Description of their process for qualifying personnel to perform PBSOW tasks;

c. Explanation of approaches for maintaining technical competence to perform the tasks in the PBSOW;

and

d. Employee retention plan to include experienced turnover rates for current and previous similar contracts.

2.2.5 Security Plan. The Offeror shall provide a copy of their company’s Security Plan (Annex 3) which describes their organizational procedures and processes to include, but not be limited to, the following:

a. Information Assurance to reflect the Offerors handling, marking and securing of applicable documentation.

b. Handling of personnel requirement to obtain and maintain Top-Secret security clearances with Yankee

White Access for identified billets.

c. Comprehension of Level III up to Yankee White physical security requirements.

2.2.6 Small Business Utilization Strategy. Small Business (SB) Utilization Strategy. All Offerors (Large and

Small Businesses) shall address their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor. SB Offerors may meet this requirement using work they perform themselves. For purposes of this solicitation, the term SB Concern shall also include the subcategories of

Small Disadvantaged Business, Women-Owned SB, HUBZone SB, Veteran-Owned SB, and Service-Disabled

Veteran-Owned SB. Each subcategory of SB shall be addressed. This strategy is separate from, but shall be consistent with, the SB Subcontracting Plan, if such a Plan is required. In describing its SB Utilization Strategy for this solicitation, the Offeror shall, as applicable:

a. Describe its approach to identifying SB Concerns.

b. Describe the extent of participation of SB Concerns on this contract, including a detailed description of the supplies and services for each SB Concern subcategory, and the complexity and variety of the work

SB Concerns are to perform. For each SB Concern specifically identified in the proposal, provide the

SB Concern's CAGE Code, or, if the SB Concern is not registered in the Central Contractor

Registration, as a minimum provide evidence of self-certification as a SB Concern. Where possible, provide documentation regarding enforceable commitments to utilize each SB Concern.

c. Identify what processes have been implemented to correct past inabilities to meet proposed goals and any validated improvements.

d. Provide goals, expressed as dollars and percentages of total contract values and percentages of total subcontract values for SB Concerns and each subcategory of SB. Goals of subcontractors must be listed separately

e. Describe its specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach events and industry conferences, establishing Mentor-Protégé relationships and market research using websites such as the

NAVAIR Office of Small Business Programs website (http://www.navair.navy.mil/osbp) to locate small business concerns

f. Demonstrate (Large Business only) that its SB Utilization Strategy is consistent with its SB

Subcontracting Plan. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test

Program specified in DFARS 219.7, the Offeror shall describe how SB participation on this contract will contribute to its overall Comprehensive Subcontracting Plan goals.

2.2.6.1 SB Subcontracting Plans. The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as Annex 4, unless there is an already approved comprehensive SB Plan. The Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the

PCO prior to contract award. See FAR 19.702(a) (1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved Subcontracting Plan will be incorporated into the resultant contract.

2.3 Workforce/Personnel Qualifications/Key Personnel. The Offeror shall provide the information requested below.

2.3.1 Workforce. The workforce identified in Volume 5 Cost/Price Proposal, Paragraph 5.6.2 represents the

Government’s best estimate for proposal purposes of the workforce necessary to successfully execute the mission requirements of the Performance-Based Statement of Work.

2.3.2 Key Personnel. The offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The offeror shall address the following in the proposal for key personnel (SCA and non-SCA) in the base period:

a. For proposed key personnel provide a resume of the work assignments, training, etc., that demonstrates the experience and specialized qualifications of each person proposed. Resumes shall contain, at a minimum, the following information:

Employee name

Years of employment/experience in chronological order including narrative description of duties and responsibilities

Current position, title and employer

Educational history (if applicable)

Institution name, degree or certification earned, and year for all degrees or certifications earned (if applicable)

Current level of security clearance and status (final, interim, or pending) (if applicable)

b. When applicable, the Government may check educational background to verify degrees or certifications received.

2.3.3 Workforce Qualifications. The Offeror shall provide the following information:

a. The Offeror shall complete the attached Workforce Qualifications spreadsheet (Attachment P-1) for each current, contingent, and prospective hire Key Personnel employee proposed under this effort.

All contingent hires shall have a letter of intent submitted under the Cost Volume. The letter of intent is a separate written agreement signed by the potential employee(s) to work for the Offeror effective at contract award. Subcontractors and team members shall provide this information either separately or included in the prime contractor’s submission of this document. The following definitions apply:

http://www.navair.navy.mil/osbp

- A “contingent hire” is an individual who has committed, under a signed letter of intent, to being employed by the Offeror if the Offeror is awarded the contract.

- A “prospective hire” is an individual that the Offeror has committed to hiring if the Offeror is awarded the contract whose identity may not be known until after contract award.

2.3.4 Security Clearance Requirements. The offeror shall explain their plan to ensure the following position/labor category equivalent security clearance requirements are met:

Position/Labor Category SOW Reference Security Clearance

Level

Within Days of

Performance

Start Date

Program Manager* 9.5.1 TS Day 1

Group Manager* 9.5.2 TS-YW Day 1

Senior Maintenance Manager* 9.5.3 TS-YW Day 1

Material Control Manager* 9.5.4 TS-YW Day 1

Maintenance/Material Support 9.5.7 TS-YW Day 1

Warehouse Specialist 9.5.17 TS-YW Day 1

Senior Quality Manager* 9.5.5 TS-YW Day 1

Aircraft Quality Control Inspector 9.5.9 TS-YW Day 1

Central Technical Publication

Librarian

9.5.23 TS-YW Day 1

Aircraft Mechanic III 9.5.6 TS-YW 70% Day 1;

100% Day 120

Painter 9.5.10 TS-YW Day 1

Upholstery Restoration S-YW Day 1

NALCOMIS Database Administrator 9.5.8 TS Day 1

Logs and Records 9.5.8 TS Day 1

IMRL/Tool Room Manager 9.5.13 TS-YW Day 1

Hazardous Materials Manager 9.5.12 TS-YW Day 1

Tools/Parts Attendant 9.5.22 S Day 1

Support Equipment Mechanic 9.5.15 TS-YW Day 1

Support Equipment Quality Control

Specialist

9.5.14 TS-YW Day 1

Machine Tool Operator 9.5.16 TS Day 1

Office Manager/Maintenance

Administration

9.5.11 S Day 1

Upholsterer 9.5.19 S-YW Day 1

Test Cell Operator/Maintainer 9.5.18 TS-YW 80% Day 1;

100% Day 120

Aviation Life Support Systems

Specialist

9.5.20 TS-YW Day 1

Aircraft Painter 9.5.21 TS-YW 70% Day 1;

100% Day120

Instrumentation Technician 9.5.24 TS Day 1

Reliability and Maintainability

Analyst

9.5.25 TS-YW Day 1

Turbo Shaft Engine Mechanic 9.5.26 TS-YW Day 1

*Denotes Key Personnel

3.0 Corporate Experience

The experience provided in this volume shall only relate to corporate experience, which is the experience gained through contracted work (or documented work effort). The experience of an Offeror’s personnel will not be considered in this corporate experience evaluation. If proposing as a team member, Offerors should include their team members’ corporate experience as well as when the individual team members were acting as independent primes. In general, recent corporate experience will be considered more relevant than older corporate experience.

For this solicitation, the Offeror shall use the “recency” and “relevancy” definitions in Section M to describe its relevant corporate experience.

3.1 Management, including Program Management and Subcontractor Management Experience. Subtasks are as follows:

a. The prime shall describe its corporate experience, including acting as the prime contractor, providing

Program Management and Subcontractor Management of programs with similar type of work, scope of effort, and complexity with respect to the solicitation. Describe any long-term support agreements enacted with proposed principal subcontractors, critical team members, or team members. Referenced contracts should be supplied for the prime only.

b. The prime shall describe the extent to which its proposed management team and its principal subcontractors, critical team members, and team members have previously worked together to deliver products. Where possible, include examples of programs that have been managed by the same program management team and/or program manager proposed for this program. Referenced contracts should be supplied for the prime only.

c. Describe the extent to which the prime and the principal subcontractors, critical team members, and team members have worked with Government program teams. Referenced contracts should demonstrate corporate experience for each entity.

3. 2 Rotary Wing Maintenance Experience. The Offerors shall submit a description of previous experience in

Rotary Wing Aircraft Maintenance in accordance with COMNAVAIRFORINST 4790.2 SERIES/DCMA INST

8210.1 SERIES and Flight Operations for aircraft listed in the PBSOW or comparable type aircraft. The description shall include, but not be limited to:

a. Scheduled/Unscheduled Maintenance for Various Type Rotary Wing Aircraft at Multiple

Operating Sites.

b. Corrosion Control/Painting

c. Launch, Recovery, and Aircraft Line Functions in a High-tempo Operating Environment

d. Detachments of aircraft to land base operating locations

e. NALCOMIS/OOMA usage and administration

f. Government Property Management in accordance with FAR Part 45 and DFARS 252.245-

7001/7004

g. Management of a Parts and Material Inventory commensurate with the PHSF program.

h. Airframe Structural Modification

i. Avionics Modifications

j. Prototype, Validation, Verification Installations

3.3 Corporate Experience Form. The Offeror shall complete a Corporate Experience Form (Attachment P-3) for each reference detailing information that describes the team’s experience in paragraphs 3.1 and 3.2. Offeror shall include its experience in its role as either/both a prime contractor or a subcontractor. Identify the period of performance and contract number. Explain in the Relevancy of Experience and Associated Degree of Relevancy sections why the experience should be considered relevant and the degree of relevance that the experience has to the above identified elements. Specifically, describe in the Description of Experience section the task performed and the outcome achieved. In general, recent experience will be considered more relevant than older experience.

4.0 VOLUME 4: PAST PERFORMANCE

4.1 General

4.1.1 The Offeror shall identify on the Past Performance Matrix (Attachment P-4) any contracts performed within five years of the RFP release date which contains efforts similar to those performed by the Offeror, the Offeror’s principal subcontractors, and the Offeror’s critical team members in the solicitation (e.g., tasks, complexity, contract type, contract dollar value, etc.). Offerors shall not reference an Indefinite Delivery/Indefinite Quantity contract without referencing the appropriate task orders containing the effort similar in nature to this requirement.

Commercial contracts may be included. List the contracts in order of relevancy from the most relevant to the least relevant using the definition of “relevancy” in Section M. In general, recent performance will be considered more relevant than older performance. When possible, the Past Performance Matrix should include at least five of the most relevant contracts for the prime contractor, five of the most relevant contracts for each critical team member, and two of the most relevant contracts for each principal subcontractor. If less than the five past performance references are available for team members (i.e., entities that make up a JV or any other partnership or teaming arrangement), each member should submit the five references individually in addition to their team member references.

4.1.2 For each contract identified, provide contract data, relevancy, past performance, and systemic improvement information as described below. Demonstrate the relevancy of the Offeror’s, and if applicable, the Offeror’s principal subcontractors’ or critical team members’ past performance, as well as demonstrated systemic improvements with respect to the solicitation requirements. For each past performance problem identified, describe the status of the demonstrated systemic improvement efforts, and, where applicable, demonstrate the impact that the demonstrated systemic improvement effort had on resolving the problem such that it would not recur.

4.1.3 The Past Performance Information Reporting System (PPIRS) will be used to evaluate Past Performance. For contracts that have CPARS Reports or similar reports that are more than six months old, e.g., the completion date is more than six months before the due date for this Past Performance Volume, the Offeror will forward a copy of the

CPARS Update Questionnaire (Attachment P-7) to that contract customer’s Program Manager. For all contracts identified which do not have CPARS Reports, the Offeror will forward a copy of the Past Performance

Questionnaire (Attachment P-5) to that contract customer’s Contracting Officer’s Representative, Administrative

Contracting Officer, and Program Manager. All questionnaires shall be forwarded to customers within two weeks from the RFP release date with enough lead-time so that responses can be received by the Government concurrently with the Government’s receipt of the Offeror’s Past Performance information submitted as per paragraph 4.1 and

4.2. The Offeror shall include instructions for the customers to send completed questionnaires within two weeks of its receipt via e-mail to Daniel Chambers PCO, at Email Daniel.chambers@navy.mil or via fax number 301-757-

7054, thereby allowing the customer approximately two weeks to complete their response. This submittal information is provided at the top of the questionnaires to facilitate the Offeror’s effort in meeting these instructions.

The Offeror shall not conduct follow-up actions with regard to this questionnaire. The Government may send any other questionnaires as necessary.

mailto:Daniel.chambers@navy.mil

4.1.4 The Offeror shall provide written consent from their principal subcontractors and critical team members that will allow the Government to coordinate their Past Performance issue(s) with the Offeror. If the Offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor or critical team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractors and critical team members that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the

Government may coordinate these issues and obtain any responses as needed.

4.1.5 The Government may use information other than that provided by the Offeror in their proposals to evaluate past performance. The Government may use Past Performance information obtained from sources other than those identified by the Offeror. It is incumbent upon the Offeror to explain the relevancy of the data provided by the

Offeror. The Government has no duty to search for data to cure the problems it finds in the information provided by the Offeror. The Offeror has the burden of providing thorough and complete past performance information.

a. Contract Data. Provide all the information identified below separately for each contract. Additionally, provide this information electronically as a separate file on CD-ROM, which contains Offeror’s Past

Performance proposal in a Word Table in the format depicted below:

Past Performance Matrix

Prime (P), or Sub (S) Relevant Contract…