Solicitation Amendment N0024426R31060002 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Section A - Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Time 05:00 PM 10:00 AM Response Due Date 15 Jun 2026 16 Jun 2026

N0024426R31060002

Section C - Description/Specifications/Statement of Work

Miscellaneous text in this section has been modified to:

PERFORMANCE WORK STATEMENT

FOR

COMMANDER NAVAL AIR FORCE U. S. PACIFIC FLEET

FLAG SECRETARY OFFICE AND OFFICIAL FUNCTION SUPPORT SERVICES

1.0 INTRODUCTION

This performance work statement (PWS) identifies and defines the service requirements for the Flag Secretary Office and Official Function support services requirements for the Commander Naval Air Force U. S. Pacific Fleet (COMNAVAIRPAC/CNAP) San Diego, CA.

2.0 BACKGROUND

The Flag Secretary Office coordinates the administrative activities of the CNAP Staff as well as the management and oversight of CNAP headquarters facilities. This office is the primary focal point/liaison with Navy Public Works in the maintenance and upkeep of CNAP buildings. The office is also responsible for staff engraving and graphic design requests, and for the oversight, planning and coordination of official CNAP Command events.

The Flag Mess prepares and serves over 1,000 meals per month to the CNAP staff, and provides mess support services for a minimum twelve (12) Official Flag Functions/Events each year. The Flag Mess is staffed by five to six Culinary Specialists (CS's), E-6 and below, and falls under the oversight of the Flag Secretary. The number of personnel assigned to work CNAP Official events/functions varies, depending on the event. This work statement encompasses tasks necessary to provide official functions and events menu planning, and ceremonial and reception material warehouse management support services.

3.0 SCOPE

The objective of this order is to obtain the requisite level of expertise for performance of the tasks defined in the Section 4 of this work statement. The Contractor shall provide qualified and experienced personnel capable of providing the services described herein.

4.0 PERFORMANCE REQUIREMENTS

The contractor shall perform the following tasks in accomplishing the requirements of this contract. The contractor shall provide the necessary timely assistance to meet emergent requirements as requested by properly designated authority.

4.1 CNAP FLAG SECRETARY OFFICE SUPPORT SERVICES - FACILITIES LIASION/ENGRAVING/GRAPHIC DESIGN

4.1.1 Coordinate and/or perform minor general maintenance to include but not be limited to the repair and/or replacement and hanging and/or installation of light bulbs and fixtures.

4.1.2 Submit trouble calls through the Public Works Department for all 13 buildings that are under the cognizance of the CNAP Flag Secretary. These trouble calls will include, but are not limited to, locksmith, landscaping, electrical, plumbing, carpentry, pest control, sanitation problems, recycling, and hazardous material and waste disposal. A list of buildings and map of their location is provided as Attachment A.

4.1.3 Maintain safety requirements in accordance with Naval Base Coronado Fire Marshall directives by performing quarterly and semi-annual review /inspections of fire extinguishers, and heat producing devices; ensure requisite permits are obtained and properly displayed.

4.1.4 Maintain custodial control of 13 Government Vehicles used by CNAP staff personnel. The contractor shall maintain a database identifying tag number of vehicles assigned to the Command, the responsible department, and the mileage.

4.1.5 Prepare complete sets of drawings, which include multiple views, detail drawings, and assembly drawings. Drawings are required for CNAP official ceremonies and programs such as Change of Command Programs, Battle of Midway Ceremony, Retirement Programs, Retired Aviation Flag Officers Symposium, Prospective Commanding Officer and Executive Officer Conferences, Commanders Conferences, Award Ceremonies, Heritage Months Flyers, CFC/Navy Relief Campaigns Posters and other events as required by the Flag Secretary or Protocol offices. The contractor will work from sketches, models, and verbal information supplied by designer to determine the most appropriate views, detail drawings, and supplementary information needed to complete assignments. The contractor selects required information from precedents, manufacturers' catalogs, and technical guides.

4.1.6 Expedite engraving requests exclusively for CNAP staff.

4.1.7 Provide setup/breakdown services of equipment and facilities used for CNAP official events held at Quarters A, Sea Cabin or CNAP Headquarters Building 8; reserve vehicles through Public Works Department as requested by Flag Secretary Office. Schedule of anticipated CNAP Official Functions/Events for each year is provided in Table 4.5 of this work statement.

4.1.8 Issue, setup and break-down ceremonial gear in support of all official formal CNAP staff functions and ceremonies as required by the Flag Secretary or Protocol Officers. The contractor shall obtain and coordinate approval for use of ceremonial gear with CNAP N412 prior to issue and setup.

4.2 OFFICIAL FUNCTIONS AND EVENTS MENU PLANNING

4.2.1 For each official function/event listed in 4.5, the contractor shall create a menu, budget, and table and seating layout. All documents are to be submitted to N41 representative for review, who will then forward drafts to CNAP Protocol Office to be submitted to Chief of Staff (COS) and the Admiral for approval. The planning process begins 30-120 days prior to the official function/event and involves the following:

4.2.1.1 Pre-planning meeting with Protocol Office, Flag Secretary, and Code N41 representative to determine estimated number of guests, budget, and vision for the vent, such as theme and type of dinner/reception (i.e. formal, stand-up, buffet).

4.2.2 Conduct a final review of menu, budget, and table and seating layout with Protocol Office 14 days prior to the official function/event.

Adjustments will be made based on number of RSVP's, and a final budget will be approved by the Protocol Office. The number of guests will vary from 12 to 1,500 depending on the official function/event.

4.2.2.1 Prepare grocery lists based on the final approved menu, budget, and table and seating layout, to include recommended sources of supply for review and purchase by CNAP N41.

4.2.2.2 Standard preparation of formal meals consists of five courses plus a minimum of two appetizers.

4.2.2.3 Standard preparation for stand-up or buffet receptions consists of two protein dishes, two vegetable/fruit dishes, two starch side dishes to complement the protein dishes, two-to-three choices for deserts, and beverage selection (the contractor will not be responsible for providing meals /beverages as part of this requirement).

4.2.3 Complete the "AIRPAC Event Checklist" spreadsheet for each official function/event, identifying event name, date, time, place, number of guests, food, equipment (e.g. tables, tents, chairs, lighting, heaters, grills, service ware, serving dishes, etc.), linens, manpower, and consumables (e.g.

towels, soap, trash bags, etc.) needed for the event and commensurate with the number of guests. Above listed items will be provided by the Government.

4.2.4 Ten to fifteen days (10-15) prior to smaller events with fewer than 100 guests, the contractor shall create recipes for the approved menu items and demonstrate proper food handling, sanitation, preparation, presentation, set-up, and service to CNAP staff Culinary Specialists (CS's) and assigned working personnel. Historically, there are five to six CS's and five to ten non-CS working party personnel. The referenced CSs and non-CSs personnel will be provided by the Government.

4.2.5 Twenty-one to forty-five (21-45) days prior to larger events with more than 100 guests, the contractor shall create recipes for the approved menu items and demonstrate proper food handling, sanitation, preparation, presentation, set-up, and service to CNAP staff Culinary Specialists (CS's) and assigned working personnel. Historically, maximum 20 CS's and 50 non-CS working party personnel. The referenced CSs and non-CSs personnel will be provided by the Government.

4.2.6 Breakout ceremonial/reception equipment, linens, and consumables stowed in building 273 needed for the event, and transport to location on day of function/event.

4.2.6.1 Assist with the breakdown, cleaning, and re-stowing of equipment at the end of each event.

4.2.7 Provide table layout to lead military representative designated by CNAP Protocol Office to oversee the event; assist in the set-up and break-down of tables, chairs, tents, equipment, etc.

4.2.8 Check for compliance with NAVMED P5010: Food Service Sanitation, and make recommendations for corrections to the designated military representative to ensure safety and sanitation standards in kitchens, dining room, food preparation, and storage areas are being met.

4.3 CEREMONIAL AND RECEPTION MATERIAL WAREHOUSE MANAGEMENT

4.3.1 Conduct initial wall-to-wall inventory upon assumption of duties, and provide a written report of inventory results to CNAP N41. Initial CDRL deadline is within 30 days of contract award then semi-annually thereafter.

4.3.2 Issue ceremonial and reception material to CNAP Aircraft Carriers, Air Wings, and squadrons located at NAS North Island upon receipt of CNAP N41 approved request. (Approximately one approved request per week).

4.3.3 Inventory items, inspect, and evaluate reception and ceremonial gear for serviceability upon return of material from subordinate CNAP commands and official function/events, and make recommendations for repair or replacement to CNAP N41. (Approximately once a week).

4.3.3.1 Identify and recommend sources of supply for new and replacement ceremonial and reception equipment to CNAP N41.

4.3.3.2 Wash and clean reception and ceremonial gear, as needed, prior to re-packaging and re-stowing.

4.3.4 Receive excess food service equipment form CNAP Aircraft carriers, inspect items for serviceability, identify items for repair to CNAP N41, and stow serviceable items.

4.4 LAUNDRY SERVICES

4.4.1 Maintain an inventory of clean linens and tablecloths for the Flag Mess and Official CNAP Functions/Events listed in Table 4.5. This includes approximately 3,000 pieces of linens, uniforms, napkins, skirting, spandex, and runners in different colors, shapes, and sizes. The Flag Mess has four tables that seat eight people, and supports approximately 300 authorized diners. Napkins are changed per diner, and table cloths are changed as needed, or at the end of each meal.

4.4.2 Identify items and quantities requiring laundry services and provide list to CNAP N41, weekly. The amount of laundry varies based on size of function/event, from 20-200 pounds.

4.4.3 Deliver items requiring laundering to cleaning service identified by CNAP N41.

4.4.4 Conduct inventory of laundered items returned and provide results information to CNAP N41 and Flag Secretary, and stow laundered items.

Table 4.5 CALENDAR OF FLAG EVENTS

MONTH EVENT

JULY

Fleet Week Reception (Average number of guests:500)

SEPTEMBER

PCO/XO Reception (Average number # of guests: 80)

OCTOBER

SPEEDFEST (Average number of guests:

1000)

OCTOBER

CNAF 06 Training Reception (Average number of guests: 80)

TBD (varies) CNAF Change of Command (Average number of guests: 1500)

DECEMBER

11 Star Holiday Reception (Average number of guests: 800)

JANUARY

PCO/XO Reception (Average number of guests: 100)

FEBRUARY

Sailor Of The Year Luncheon/Reception (Average number of guests: 200)

MARCH

CNAF 05 Training Symposium (Average number of guests: 150)

MAY

PCO/PXO Reception (Average number of guests: 80)

MAY

Aviation Flag Officer Training Symposium (Average number of guests: 150)

MAY

Retired Flag Officer Training Symposium (Average number of guests: 100)

JUNE

11 STAR Battle Of Midway Commemoration (Average number of guests: 1200)

TBD

Quarterly ORF Community Dinners and Receptions (Average number guests: 12-30)

Note: based on historical information, official functions/events may exceed mess operations up to 16 hours. From start to finish to include clean-up, 0730 - 2400.

5.0 DELIVERABLES

Management/Quality Control Plan (QCP): The contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality are also employed. Offerors shall therefore prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five working days of contract start date. The plan shall discuss the Contractor's overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the Government, resolving deficiencies, identifying potential improvements, and managing day to day operations. As part of the management/QCP, the contractor may conduct internal QC inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this work statement. The Government may periodically require the contractor to update/revise the management /QCP to ensure quality service is maintained throughout the life of the task order.

6.0 CONTRACTOR PERSONNEL REQUIREMENTS

6.1 General: The Contractor shall provide qualified personnel to ensure satisfactory performance of the services required herein.

6.1.1 Proof of Citizenship: No employee or representative of the Contractor shall be admitted to the site of work unless satisfactory proof of citizenship is furnished or, if the individual is not a U.S. citizen, legal residency and authorization to work within the United States is confirmed. The Contractor shall maintain Immigration and Naturalization Service certifications (Form I-9) for applicable personnel.

6.1.2 Valid California Driver's License: Contractor personnel may be required to drive Government vehicles in support of this contract and must have a valid California's driver's license.

6.1.3 Literacy: All Contractor employees shall communicate in the English language (i.e., read, write, speak, and comprehend) with sufficient degree of fluency to understand and be understood.

6.1.4 Conduct: Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. Employee dress and appearance shall be neat and comply with applicable safety and health directives. The Government reserves the right to search contractor and subcontractor employees, their belongings, vehicles and work areas in accordance with 50 USC 795.

6.1.5 Removal of employees: The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer's Representative to be contrary to the public interest or inconsistent with the best interests of National Security.

6.1.6 Conflict of Interest: The Contractor may not employ for work any person whose employment would result in a conflict of interest under the Procurement Integrity Act or other laws or regulations.

6.2 PERSONNEL QUALIFICATIONS, KNOWLEDGE/SKILLS REQUIRED

6.2.1 Material Coordinators: Contractor personnel will be working in the headquarters of Commander, Naval Air Force Pacific Fleet and must be able to communicate effectively with all levels of military and Government civilian personnel on CNAP staff and other commands.

6.2.2 Contractor personnel must be able to manage multiple tasks at one time; coordinate with other personnel within the command; and develop strategies to optimize task performance, ensure efficiency, and achieve a high level of customer satisfaction.

6.2.3 Contractor personnel must be proficient in the use of Microsoft Office with an emphasis on Outlook, Word, Excel, Access, and PowerPoint, and must be able to enter, save, retrieve, edit, and present text, spreadsheets and/or charts.

6.2.4 Education Required: High School Diploma

6.2.5 Flag Secretary Office Support Experience: Recent, within three (3) years of period of performance start date experience that demonstrates:

6.2.5.1 Capability as a facility self-help/help-desk coordinator

6.2.5.2 Capability as an engraving/graphics designer that is proficient with the following software programs/packages:

(a) Microsoft Project

(b) Adobe Photoshop CS

(c) Corel Draw Suite 12

(d) Studio 9

(e) Adobe Indesign CS

(f) Adobe Illustrator CS

6.2.6 Official Flag Functions and Events Planning and Ceremonial and Reception Gear Warehousing Experience: Recent, within three (3) years of period of performance start date that demonstrates:

6.2.6.1 Knowledge and understanding of Etiquette and Formal Service, at Official Function Flag level receptions.

6.2.6.2 Knowledge and understanding of NAVMED Publication 5010 as it applies to food service and sanitation, and must hold a current California Food Handler's Card.

6.2.6.3 Knowledge and understanding of all rules, regulations, and protocols governing dining and reception service to the Flag Officer Community and a thorough knowledge of Official Representation Instruction.

6.2.6.4 Prior work experience supporting/managing a Flag or Private Mess.

7.0 SECURITY

Contractor personnel will be required to have access to restricted in support of this PWS, requiring issuance of a Common Access Card (CAC) by the government. A current favorably determined Tier III background investigation is required of all contractor personnel performing the technical requirements of this PWS. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and government personnel work products that are obtained or generated in the performance of this task order.

7.1 The contractor Facility Security Officer (FSO) or representative shall submit a Visit Authorization Request (VAR) within the Defense Information System for Security (DISS) to validate the contractors' employment and for CAC issuance. The VAR will be submitted prior to the contractor reporting to the command for the contracted assignment. The VAR shall include the following information:

a. Contractor's company name, address, telephone number, assigned CAGE Code, contract / delivery order number and expiration.

b. Government Sponsor

c. Name, date, place of birth, and citizenship of the employee(s).

d. Contractor employee/s email address (for CAC issuance).

e. Certification of the employees' background investigation type, and date investigation completed.

f. Purpose of visit.

7.2. Once the contractor employee has been properly vetted, an application for a Common Access Card (CAC) will be initiated by a Mission Partner Identity, Credential and Access Management (MP ICAM) Sponsor. The CAC will be used to gain physical access to DoD installations and logical access to DoD information assurance resources. This access will include Sensitive but Unclassified (SBU) and Personally Identifiable Information (PII). When the CAC is no longer required, the Contractor or Program Manager will recover the CAC from the Contractor employee and return the CAC to the MP ICAM Sponsor.

7.3 The contractor shall comply with all applicable DoD security regulations, policies and procedures during the performance of this task order.

Contractor personnel on site will complete or participate in Government activity security awareness and active shooter training. The Contractor FSO shall refer to and follow the National Industrial Security Program Operating Manual (NISPOM) DoD 5220.22-M, DoD 5200.1R, DoD 5200.2-R Government security policies for security guidance. Contractor employees on site are required to complete below training requirements annually.

COURSE TITLE

PERIODICI

TY

Provided

DOD Cyber Awareness Challenge V2 (DOD-IAAV12.0) Annual Navy Knowledge Online, https://wwwa.nko.

navy.mil/

Privacy and Personally Identifiable Information (PII) Awareness Training

(DOD-PII-2.0)

Annual Navy Knowledge Online, https://wwwa.nko.

navy.mil/

Records Management in the DON: Everyone's Responsibility (DOR-RM- 010-1.1)

Annual Navy Knowledge Online, https://wwwa.nko.

navy.mil/

7.4 The contractor FSO will enter the contractor employee in the Joint Personnel Adjudication System (JPAS) and submit a visit request to JPAS SMO Code N570254. The Contractor FSO must also submit a Visit Authorization Letter (VAL). The VAL is required to validate the contractor's employment and for CAC issuance. The JPAS visit request and VAL must be provided prior to the contractor reporting to the command for the contracted assignment. The VAL must be sent via encrypted or password protected email to the COMNAVAIRPAC Security Manager and the COMNAVAIRPAC Trusted Agent Sponsorship System Trusted Agent (TASS TA) listed below, and will include the following information:

a. Contractor's company name, address, telephone number, assigned CAGE Code, certification of the level of facility security clearance, contract number and expiration date.

b. Government Sponsor.

c. Name, date and place of birth, and citizenship of the employee(s).

d. Contractor employee(s) email address (for CAC issuance).

e. Certification of the employees' personnel security clearance (type of clearance, date clearance granted, type of investigation and date investigation completed) and any special access authorizations required for the visit.

f. Purpose of visit.

7.5 Once the contractor employee has been properly vetted, an application for a CAC will be initiated by a DoD Trusted Agent (TA) via the Trusted Agent Sponsorship System (TASS). The CAC will be used to gain physical access to DoD installations and logical access to DoD information assurance resources. When the CAC is no longer required, the Contractor or Program manager will recover the CAC from the Contractor employee and return the CAC to the CNAP DoD TASS Trusted Agent (TA) or sponsor.

7.5.1 The contractor shall comply with all applicable DoD security regulations, policies and procedures during the performance of this task order. The contractor shall not disclose and must safeguard Classified Information, Procurement Sensitive Information, Computer Systems (Hardware) and data, Privacy Act Data, Sensitive but Unclassified (SBU) information and all other Government work obtained or generated in the performance of this contract. Contractor personnel on site will participate in all Government activity security awareness training. The Contractor FSO shall refer to and follow the National Industrial Security Program Operating Manual (NISPOM) DoD 5220.22-M and applicable Government security policies for security guidance.

- DoD 5200.1R Information Security Program

- DoD 5200.2-R Personnel Security Program

7.3.1 The COMNAVAIRPAC Security Manager is Mr. David Garlinghouse;

Email address: david.m.garlinghouse@navy.mil; telephone: 619-545-4395.

7.5.1.2 The COMNAVAIRPAC MP ICAM Sponsor for this contract is YN1 Wesley Randall;

Email address: wesley.randall@navy.mil; telephone: 619-545-4398.

7.6 The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the Contractor without such limitations or prohibit an agreement at no cost to the Government between the Contractor and the data owner that provides for greater rights to the contractor.

7.7 Contractor personnel shall be required to complete, sign and date CNAP Security Indoctrination brief provided by CNAF Industrial Security manager at time of check-in with the Command.

7.8 The Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

8.0 CNAP GUIDELINES FOR CONTRACTOR

8.1 When performing the tasks associated with this PWS using e-mail, through phone calls, at meetings, in public or otherwise, contractor personnel will make clear to all individuals they deal with that they are contractor employees and not DoD employees.

8.1.1 Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel in accordance with (IAW) Defense Federal Acquisition Regulations Supplement (DFARS) Part 211.106. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

8.2 Contractor personnel will not make any commitment to non-DoD personnel, including a foreign official, which commits the expenditure of U. S.

Government resources.

8.3 Contractor employees performing services shall be required to comply with all local installation rules and regulations applicable to the conduct, safety, security, and procedures governing site entry and exit.

8.4 All Personnel performing work under this PWS shall be fully trained in the areas to which they are assigned. Personnel shall arrive on site ready and able to perform all specified tasks. The Government will not provide substantial instruction or on-the-job training for personnel not directly employed by the Government.

9.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide on-site Government facilities, adequate working space and all necessary equipment/supplies to perform the tasks required in Section 4.0. The contractor shall maintain the space in a neat and orderly manner. Personal or company use of telephones, utilities, computers, printers, copiers or other equipment not directly related to required services is strictly prohibited. The contractor shall not remove any Government furnished equipment or supplies from the worksite without express written permission of the contracting officer.

10.0 HOURS OF OPERATION

10.1 Work shall be full time during the Government's regular business hours, which are Monday through Friday between the hours of 7:30 AM and 4:

00 PM, except federal holidays. The contractor is not required to provide services on federal holidays. The federal holidays are New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

10.2 Contractor support of this effort may require services beyond/outside normal working hours and on weekends in support of CNAP Official Functions/Events listed in Table 4.5 of this PWS. If overtime is required, it will be addressed at the time of the requirement in accordance with FAR 22.103.

11.0 PLACE OF PERFORMANCE

11.1 Place of Performance: Work will be performed on Government Site, located at Commander Naval Air Force, U. S. Pacific Fleet, Naval Air Station North Island CA.

12.0 COMNAVAIRPAC POINTS OF CONTACT

12.1 Primary TPOC: LCDR Raffeal Woods, (619) 545-1861; email: raffeal.t.woods.mil@us.navy.mil

12.2 Business Management Office Point of Contact (BMO POC) Wide Area Work Flow TPOC: Frank Nelson; email: ; frank.nelson@navy.mil telephone number: 619-545-5370

N0024426R31060002 mailto:raffeal.t.woods.mil@us.navy.mil mailto:frank.nelson@navy.mil

Section J - List of Attachments

The following attachments were added:

Cross Matrix Personnel Qualifications

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Section L - Instructions, Conditions & Notices

1. General Instructions:

This solicitation is issued as a Women Owned Small Business (WOSB) set-aside under Seaport NxG using Fair Opportunity under FAR 16.505. Only offers received from eligible Seaport NxG task order holders will be eligible for award and the award resulting from this solicitation will only be made to concerns eligible under the WOSB Program in accordance with FAR 52.219-30.

The Government contemplates award of a single Firm Fixed Price (FFP) SeaPort NxG task from this solicitation. The resultant task order is for support services in accordance with the Performance Work Statement (PWS) provided herein.

The anticipated task order award under this solicitation will be made in accordance with Federal Acquisition Regulations (FAR) Part 16.505, Ordering, following the policies and procedures for solicitation, evaluation, and award.

The Source Selection process for this task order will be based on a Tradeoff source selection process with the award being made to the Offeror whose proposal represents the best value to the Government.

The period of performance will consist of a one-year base period followed by one three month option period. All of the option periods will be evaluated during the source selection process.

Questions regarding this procurement must be submitted in writing via email only to . All questions must be patricia.castillo26.civ@us.navy.mil submitted no later than 3 business days prior to solicitation closing date. The subject line of all email correspondence should state: RFQ N00244-26-R- 3106 QUESTIONS in the subject line. Questions received after this date will not be guaranteed a response. Other methods of question submittal may not be acknowledged.

Any exception to the Government's technical requirements/specifications and/or terms and conditions of this RFP, must be resolved prior to the solicitation closing date. Offerors that take exception to the Government's technical requirements, terms and conditions, omit any required information, or propose additional terms or conditions, without prior resolution with the Contracting Officer, may be eliminated from consideration.

Alternate proposals are not authorized and will be rejected.

The Government intends to award a task order without discussions. Notwithstanding this intent, the Government reserves the right, at its discretion, to request and require revised proposals from any or all offerors in accordance with FAR 16.505. The Government also reserves the right to change any of the terms and conditions in the RFP by an amendment at any time prior to award and to allow offerors to revise their proposals accordingly.

The Government reserves the right to reject all proposals received in response to a solicitation, if doing so is in the best interest of the Government.

Each Offeror's proposal is presumed to represent the Offeror's best efforts to comply with the solicitation requirements and provide the best price. The Offeror's initial proposal should contain the Offeror's best terms from a price standpoint. Clarity and completeness of the proposal are of the utmost importance. The proposal must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. The proposal should be complete as submitted and not include references to data or

N0024426R31060002 mailto:patricia.castillo26.civ@us.navy.mil information previously submitted. Data previously submitted to the Navy, if any, will not be incorporated "by reference" into the offer and will not be considered in the evaluation of the proposal.

The proposal must demonstrate the Offeror's familiarity with the detailed aspects of the requirements and clearly show that the Offeror understands all of the requirements. Offerors are cautioned against restating the PWS in their proposal, particularly with regards to the Factor I: Technical; and must state how all solicitation and PWS requirements will be met. Statements such as "the Offeror understands", and "the Offeror shall/can comply", along with responses that paraphrase the solicitation, are inadequate. The use of phrases such as "standard practices" (with a specific Government reference or industry reference) does not reflect the Offeror's understanding of requirements and will likely result in an "Unacceptable" evaluation rating.

Proposals must be sufficiently detailed to allow the Technical Evaluation Board (TEB) to make a thorough evaluation of the proposal and arrive at a determination about the extent to which the offeror will be able to provide quality performance in accordance with the PWS.

Proposal Format and Content: Offerors shall submit their proposals in the following format:

Volume I- Signed Offer - Seaport NxG Solicitation

Volume II - Technical Proposal

Volume III - Past Performance

Volume IV - Price

Volume Name Number of Copies

Page Limit

Volume I - Proposal /Complete Solicitation

(1) Seaport NxG System

Unlimited

Volume II - Technical**

(1) Seaport NxG System

(20) pages, , excluding resumes, letters of intent, employment agreements, title page, table of contents

Volume III - Past Performance

(1) Seaport NxG System

(3) pages, excluding Offeror's Past Performance Data (OPPD)

Volume IV - Price

(1) Seaport NxG System

Unlimited (Excel) - Submission may also include 5-page max explanatory word document. Back-up documents/attachments do not count against the

5-page limit.

**Volume II must not contain any price or cost information

**Page limits do not include cover page or table of contents. However, these pages shall not include any material information that needs to be evaluate under the evaluation factors.

All offers must be submitted via e-mail to Contract Specialist Ms. Patricia Castillo, e-mail address and must show patricia.castillo26.civ@us.navy.mil the RFP Number, Offeror's name, and the word "PROPOSAL" in the Subject Line of the email.

The proposal should be single-spaced typed (one side only) using Microsoft Word minimum 12-point Font text. Graphs/tables/charts may be included as necessary and may be in 10-point font text. Hyperlinks may not be used.

All pages in each volume shall be numbered sequentially (i.e., 1-20); pages identified above that are not included in the page limitation may be numbered differently or not at all. The Government will only evaluate that part of the proposal that complies with the instructions set forth herein. For example, if the requirement is a maximum of 20 pages and an offeror submits 22 pages, the last two pages will not be read and/or evaluated.

Specific Volume Instructions:

Volume I - Proposal

Volume I consists of the offer. The offer must include a complete copy of the Solicitation. This volume shall be completely filled in and signed by the offeror. Contractors are required to provide an offer based on the most up to date information provided by the Government.

The proposal shall include a cover letter from the Offeror and each subcontractor. The following information shall be included in the cover letter:

a. The company name, address, point of contact with telephone numbers, e-mail address, Contractor and Government Entity (CAGE) code, Unique Entity Identifier (UEI) number, and Tax Identification Number (TIN); and Seaport NxG contract number.

b. Names, titles, telephone numbers and e-mail addresses of persons authorized to negotiate and signature of person authorized to sign the proposal (Not required for the Subcontractor) on the Offeror's behalf with the Government in connection with this solicitation;

c. Proposal validity for 120 days;

d. Completed Representations and Certifications of solicitation provisions or certification of completion within the offerors System of Award Management (SAM) profile; and

e. Evidence of VETS 4212 compliance

The Offeror must explicitly state if any exceptions are taken to the terms and conditions of the solicitation. If so, the Offeror shall list and provide its rationale for any such exception. Any comments or exceptions must be addressed in this section and may form the basis for an Offeror to be considered ineligible for award. Alternate proposals are not authorized and will be rejected.

Volume II - Technical

The purpose of this section is to enable the Navy to assess the Offeror's technical understanding of and capability to perform, manage, and control tasks in the Performance Work Statement (PWS).

The Technical Proposal shall consist of no more than 20 pages, excluding resumes, letters of intent, employment agreements, title page, table of contents, and cross-reference index list. Offerors are cautioned that no more than the first 20 pages of their Technical Proposals will be evaluated. If any offer is not in compliance with the page limitation on Technical Proposals the extra pages will be removed and not evaluated. There shall be no price/cost information included in the Technical sections of the offer.

Factor I - Technical will consist of three (3) Sub-factors:

Sub-factor 1: Technical Approach

Sub-factor 2: Management Plan

Sub-factor 3: Staffing

Clarity and completeness of the proposal are of the utmost importance. The proposal must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. Offerors are cautioned against restating PWS requirements in their proposal, particularly with regard to technical requirements; and must state how all RFP and PWS requirements will be met. Statements such as "the offeror understands" and "the offeror shall/can comply", along with reference or industry references does not reflect that the offeror understands the requirements and will likely result in a diminished evaluation rating.

Sub-factor (1) - Technical Approach

The Offeror shall provide, in detail, an approach that will demonstrate the Offeror's understanding and ability to perform all tasks listed in the PWS.

The Flag Secretary Office coordinates the administrative activities of the CNAP Staff as well as the management and oversight of CNAP headquarters facilities. This office is the primary focal point/liaison with Navy Public Works in the maintenance and upkeep of CNAP buildings. The purpose of this task order is to provide support to the Flag Secretary Office in the administration and management of these CNAP programs. Offerors shall provide a narrative explanation of their general understanding of the methodology and ability to perform all the PWS tasks. Emphasis should be placed on proven ability to provide like or similar work, corporate experience/team experience or other like information demonstrating understanding and capability to work the various tasks set forth in the PWS.

The technical approach shall demonstrate that the Offeror can accomplish the specified work in a technically competent, timely, cost-effective manner with minimal risk to the Government. Offerors must address understanding of the deliverables to be produced in response to the requirements.

Offeror must provide evidence and details of knowledge in supporting the various tasks identified in the Performance Work Statement (PWS).

Offerors shall include a completed Cross-Reference Matrix. This matrix must map each requirement from the PWS, particularly Section 6.2 (Personnel Qualifications, Knowledge/Skills Required), to the specific page and paragraph number in the proposal where the requirement is addressed. This matrix will not count against the 20-page limit.

Sub-factor (2) - Management Plan

Offeror shall demonstrate the effectiveness of the proposed organizational structure and functional relationships. Offerors must address methodology for performing the technical requirements identified in the PWS; management approach and task order administration including status reporting; the reporting chain of command, lines of authority, responsibilities designed to accomplish the proposed work effort, and methods for overall supervision.

Offerors must include a generic organizational chart which clearly depicts how the site will be staffed. The organizational chart must be accompanied by an explanation of the functional relationships and responsibilities, focusing on overall management and immediate supervision.

Offerors shall demonstrate their ability to provide continuity of support of the required services and explain their ability to manage unplanned events and circumstances. Each Offeror must address what role, if any, any subcontractor will play and their relationship with the prime contractor.

Sub-factor (3) -Staffing

The Offeror shall provide a narrative explaining their plan to provide proper staffing that 1) meets the qualifications listed in the PWS, and 2) is capable of completing the tasks described in the PWS. The plan must be sufficiently detailed to determine that all services will be provided in accordance with the PWS. Offerors shall address their ability to source, recruit, train, and retain employees who can perform the tasks in the PWS and provide information that will document the current strategies, such as fringe benefits, to maintain competent employees and reduce staff- turnover.

Offerors shall address their ability to source, recruit, train, and retain employees who can perform the tasks in the PWS and provide information that will document the current strategies, such as fringe benefits, to maintain competent employees and reduce staff turnover. Offerors shall address their current retention rate and ability to provide personnel who meet the desired qualifications and experience appropriate to the proposed labor categories.

The Offeror's approach to meeting the required years of program-related experience must be clearly detailed within their narrative and referenced in the Cross-Reference Matrix.

If the Offeror proposed personnel from a different labor category or by a different title, a cross-reference list is required to be provided in the offeror's proposal justifying the submission. The justification shall clearly state the basis for the deviation and rationale supporting the deviation.

Volume III - Past Performance

Offerors shall submit a document (3-pages maximum) listing relevant task orders/contracts (maximum of five, with at least two references for the prime contractor) completed during the last four years from the solicitation close. Offerors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this solicitation. The document shall include contract number, contract type, dollar value, brief description of the work, POC information, and whether the contract was performed by the prime contractor or subcontractor.

Offerors shall contact their past performance references and request that each reference complete the "Offeror's Past Performance Data" (OPPD) Attachment. A prime contractor shall not submit an OPPD for one of its subcontractors nor shall a subcontractor submit an OPPD for their prime contractor. OPPDs received of this nature will not be accepted or evaluated. OPPDs shall be emailed directly from the reference to Patricia Castillo at and should include the RFP Number, Offeror's name, and "OPPD' in the Subject Line of the email. OPPDs patricia.castillo26.civ@us.navy.mil submitted by the offeror or one of its subcontractors, will not be evaluated.

OPPD's are not mandatory but assist the Government in evaluating an offeror's past performance. CPARS may be submitted in lieu or in addition to OPPD's for any or all references.

In addition to the OPPD, offeror's may include in Volume III, a document listing all potential references. Information to be provided is reference name, address, phone number, email address, and other identifying information such as Contract Number and type of work performed.

Past Performance references may include federal, state, or local government and private contracts performed by the offeror for efforts similar to the Government requirement. Offerors are encouraged to provide information on problems encountered on the identified contracts and the corrective actions.

If the offeror possesses no relevant past performance, it must affirmatively state this fact in the Volume III submittal. An Offeror's failure to submit a Volume III - Past Performance may render their entire proposal unacceptable and not further considered for award.

Volume IV - Price

Each offeror's price proposal must be submitted in a Microsoft Excel format, unlocked with visible formulas. Do not submit this spreadsheet in PDF format.

The spreadsheet must list the factors used to calculate the billing rates for the period of performance. The spreadsheet shall provide the labor category, hours proposed, base labor rate, indirect rates, and profit. If the offeror intends to subcontract, the subcontractor's rolled-up labor rate shall be provided as well. An eight (8) page explanatory document may be included. No cost or pricing information shall appear in the Technical Proposal. If applicable, subcontractors pricing information shall also be submitted in excel format.

Offerors should use the hours provided in the Price Template attachment; however, if an offeror proposes less hours than those listed, then it must provide a narrative detailing why can accomplish the requirements of the PWS with less personnel. The explanation must clearly and how they demonstrate the offeror's ability to meet all goals and objectives set forth in the PWS. Failure to provide an adequate explanation may render the proposal ineligible for award.

All CLINs must be rounded to the nearest whole dollar.

In accordance with FAR 16.301-3(a)(3), a contractor's accounting system must be adequate for determining costs applicable to the task order.

It is expected that this contract will be awarded based upon a determination that there is adequate price competition; therefore, the offeror is not required to submit or certify cost or pricing data (SF 1411) with its proposal. If, after receipt of proposal, the Contracting Officer determines that adequate price competition does not exist in accordance with FAR 15.403-1, the offeror shall provide certified cost or pricing data as requested by the Contracting Officer.

Section M - Evaluation Factors for Award

Section M - Evaluation Factors

1. Basis for Award:

The Government anticipates award of a single Firm-Fixed-Price (FFP) task order resulting from this solicitation. The solicitation will be a Seaport NxG set-aside and award will be made using a tradeoff source selection process and Fair Opportunity under FAR 16.505. WOSB

The Government will utilize the subjective Tradeoff source selection process. This process allows for a tradeoff between non-cost factors and cost /price which allows the Government to accept other than the lowest priced proposal or other than the highest technically rated proposal to achieve a best value contract award.

The basis for award of a contract as a result of this solicitation will be an integrated assessment by the Contracting Officer of the results of the evaluation based on the evaluation factors and their importance as indicated below. The integrated assessment will include consideration of the strengths and weaknesses of the proposals. The Government reserves such right of flexibility in conducting the evaluation as is necessary to assure placement of a contract is in the Government's best interest.