2.04 N00244-22-R-0008.pdf

SEE ADDENDUM

(No Collect Calls)

N0024422R0008 03-Dec-2021

b. TELEPHONE NUMBER

562-626-7365

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 16 Dec 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N002449. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA E. FERRI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC SAN DIEGO

REGIONAL CONTRACTS (CODE 200)

800 SEAL BEACH BLVD

BUILDING 239

SEAL BEACH CA 90740-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

X

SIZE STANDARD:

$41,500,000

NAICS:

722310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N0024422R0008

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STMNT

PERFORMANCE WORK STATEMENT (PWS)

FOOD SERVICE ATTENDANT SERVICES FOR USN DINING FACILITIES

IN VENTURA COUNTY, CA

FOR

COMMANDER NAVY REGION SOUTHWEST

PART 1: GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Food Service Attendant services for USN Dining Facilities located in Naval Base Ventura County in support of Commander Navy Region South West (CNRSW). The contractor shall provide personnel, supervision, and any items and services necessary to perform Food Service Attendant services as defined in this Performance Work Statement except for those items specified as government furnished property and services.

1.1 Description of Services/Introduction: The Contractor shall perform the requirements in this PWS and conform to the professional standards identified in this contract. Furthermore, the Contractor shall perform in accordance with commercial standards and comply with all applicable federal, state and local laws, regulations, instructions, and directives identified in this PWS.

1.2 Background: CNRSW operates two dining facilities (also referred to as “general mess” or “galley”) located at Naval Base Ventura County (NBVC) Port Hueneme and Point Mugu. Both facilities are maintained in accordance with NAVSUP P-486 Food Service Management.

Naval Base Ventura County galleys are "under the operational control of the Commanding Officer … of the shore activity who provides staffing and funding for that operation (NAVSUP P-486 – Food Service Management (Nov 2020), par. 1100).” This function is delegated to the Food Service Officer (FSO) – i.e. military officer or senior enlisted, assigned to each galley. Decisions made by FSO will be communicated to contractor via the COR. FSO cannot make any changes to this contract nor provide direction to the contractor. FSO sign and submit all financial returns, maintain all accountable documents, conduct inventory, maintain equipment, set Navy’s food and supply requirements, and authorize and procure food supplies. Day to day, FSO establish the menus, ensure overall food preparation by Navy Culinary Specialists, and ensure proper storage of food. In form and fact, FSO operate the galleys.

Under the P-486, there are four organizational branches in the general mess functions to include: Records, Food Preparation, Subsistence, and Mess Services branch. CNRSW does not include the day-to-day operations under any of the four organizational branches aforementioned, as such, contractor support is required.

1.3 Scope: The contractor shall provide Food Service Attendant services at CNRSW dining facilities at NBVC Port Hueneme and Point Mugu. Contractor services include the following:

1.3.1 Cashier Services;

1.3.2 Food Service Attendant Services;

1.3.3 Scullery Services; and

1.3.4 Housekeeping Services

1.4 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Period of Performance Begin End Base Year 1 February 2022 30 September 2022

Option Year 1 1 October 2022 30 September 2023 Option Year 2 1 October 2023 30 September 2024 Option Year 3 1 October 2024 30 September 2025 Option Year 4 1 October 2025 30 September 2026

1.5 General Information:

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Quality Control Plan (QCP) shall be submitted by the contractor/offeror with the proposal as part of the Technical Volume and shall be included in the evaluation. Any changes to the QCP after contract award shall be submitted in writing to the Contracting Officer via the Contracting Officer Representative (COR) for approval and incorporation in the contract.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth National Independence Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business as shown on Technical Exhibit (TE) 4 – List of Galley Meal Hours , which are typically between the hours of 0500 to 1900 (defined as “business day”) Monday thru Sunday including Federal Holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. COR directed changes in opening or closing of galley serving hours that is within thirty (30) minutes of the schedule as delineated in TE 4 shall not trigger any change in price of this contract. (Extended meal hours as a result of emergency and contingency situation lasting more than 30 minutes are addressed in section 1.5.20.2 of this PWS.)

The Contractor shall, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Naval Base Ventura County dining facilities located at Port Hueneme 32nd Street Bldg 61, Port Hueneme, Ca 93043 and Point Mugu 311 Main Rd Bldg 20, Point Mugu, Ca 93041.

1.5.6 Type of Contract: The government will award a single Firm Fixed Price (FFP) contract type for this effort.

1.5.7 Security Requirements: No clearance is required. Only cashiers are required to be U.S. citizens.

1.5.8 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Equipment should be turned off if necessary. Cleaning equipment and materials should return to proper storage and locked up.

1.5.9 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE:

All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall immediately notify the

COR.

1.5.10 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR and/or Contracting Officer.

1.5.11 Lock or Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.12 Certifications: The contractor is responsible for ensuring all employees possess and maintain current Food Service Sanitation Training certificate during the performance of this contract.

1.5.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The Contracting Officers Representative (COR) may meet periodically with the contractor to review the contractor's performance. The primary focus of these meetings would be conflict resolution, should issues be incurred. Meetings may be requested by the COR, in writing (email is sufficient), at least 24 hours in advance and will include the context of issues to be discussed and meeting attendees. The Contracting Officer and/or other contracting personnel may attend.

1.5.14 Contracting Officer Representative (COR): The COR will be appointed by the Contracting Officer (KO) through Procurement Integrated Enterprise Environment (PIEE). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

The COR will be assisted by Technical Assistants (TA) who will be assigned via separate letters from CNRSW.

1.5.15 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Galley Supervisor. The Contract Manager may be dual-hatted and also serve as one of the galley’s supervisor.

1.5.15.1 Contract Manager. The contractor shall provide an on-site Contract Manager who shall have the overall responsibility for the efficient and effective performance of the contract. The Contract Manager shall have full authority to act for the contractor on all matters relating to daily operation of this contract and serve as a liaison between contractor and Government. The Contract Manager duties may not be delegated to any other employee.

If the contractor chooses to dual-hat the Contract Manager and the Galley Supervisor, then the Contract manager shall be physically present in the galley between the hours of 0800 to 1630 PST, Monday thru Friday except Weekends and Federal holidays or when the government facility is closed for administrative reasons. Additionally, he/she shall be available by phone to the Lead worker and COR during periods that galley or galleys are open regardless of day or time of day.

If the contractor chooses not to dual-hat the Contract Manager and the Galley Supervisor, then the Contract Manager is not required to be physically present in the galley between the hours of 0800 to 1630 PST. However, the Contract Manager must be available by phone to the Supervisors and COR during any period that galleys are open and must reside in the NBVC area.

1.5.15.1a Required Experience/Qualifications:

i. Possess one or more years of experience managing a commercial or Government dining facility. It is preferable if this experience was obtained in the five year period preceding submission of the proposal; and,

ii. Possess one or more years’ experience as a supervisor of a commercial or Government dining facility.

1.5.15.2 Galley Supervisor. The contractor shall provide an on-site Galley Supervisor for each of the galleys. The Galley Supervisor shall be physically present in the galley between the hours of 0800 to 1630 PST, Monday thru Friday except Weekends and Federal holidays or when the government facility is closed for administrative reasons.

The Galley Supervisor shall supervise daily performance of contractor employees to ensure good quality service, discipline, and overall prompt and polite customer service, The Galley Supervisor shall also coordinate work schedules with COR/Technical Assistant and communicate schedules to contractor employees promptly; conduct personnel inspections for clothing, sanitation, and individual cleanliness, and report inspection findings to the COR/TA each morning; conduct training as prescribed herein; conduct a walk-thru of all food service spaces with the TA or FSO daily for cleanliness and general appearance; and provide required reports and other items as listed in Technical Exhibit B – Deliverables Schedule.

1.5.15.2a Required experience/Qualifications:

i.Possess one or more years of experience managing a commercial or Government dining facility. It is preferable if this experience was obtained in the five year period preceding submission of the proposal;

and, ii.Possess one or more years’ experience as a supervisor of a commercial or Government dining facility.

1.5.16 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.5.17 Contractor Employees. As this is a non-personal services contract, the Government shall not exercise any supervision or control over the contractor personnel performing the services. The contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The contractor is prohibited from hiring current Government employees or Active Duty military personnel to be used in the performance of this contract.

1.5.18 Base Access: The Contractor shall maintain proper security protocol in accordance with each base regulation.

Security approval of all Contractor personnel will be obtained through the Base Security Office. The Contractor shall furnish the COR the names of all personnel hired to perform work under this contract. Identifications furnished for approved employees shall be returned to the COR by the Contractor immediately when such employees are no longer employed under this contract. The Contractor is responsible for the cost of their personnel Defense Biometric Identification System (DBIDS)

1.5.19 INVENTORY.

1.5.19.1 Initial Inventory. The Contractor and the COR/TA shall perform a joint inventory of galley spaces, furniture, equipment, dinnerware and silverware, and pots and pans that will be incorporated in this contract within fourteen calendar days from contract award date, within one week after exercise of each contract option, and one week before contract end date. The contractor shall submit a copy of Galley Space Listing Report, Equipment/Furniture Inventory Report, Dinnerware and Silverware Inventory Report, and Pots and Pans Inventory Report jointly signed by contractor and COR/TA within three (3) days after completion of inventory.

Reports shall provide enough information (to include material condition for spaces and equipment) that they may be used by the Government for the administration of this contract, and for use by the contractor to be able provide proper accountability and planning for contract performance.

Notes:

1) Attachment 2 – Galley Layout Diagram & Measurement and lists galley spaces to be cleaned

2) Attachment 3 – Mess Gear Inventory lists the mess gear to be cleaned

3) Attachment 4 – Equipment/Furniture List lists government equipment and furniture to be cleaned

4) Attachment 5 – Pots and Pans Inventory to be cleaned

1.5.19.2 Monthly Inventory. The Contractor shall conduct a monthly inventory of dinnerware and silverware (e.g. soup/salad bowls, dinner plates, cups, glasses, forks and spoons) and submit Dinnerware and Silverware Inventory Report within 3 days to COR/TA.

1.5.19.3 Semi-Annual Inventory. The contractor shall also perform inventory of pots and pans (i.e. pots, pans, tongs, serving spoons, mixing bowls) every 6 months and submit Pots and Pans Inventory Report to COR/TA within 3 days of inventory.

1.5.19.4. Loss and Breakage. The Contractor shall investigate and submit Loss and Breakage Report within 3 days to the COR for loss and breakage exceeding 10% since the last inventory or replenishment. In the event loss/breakage is found to be due to the fault or negligence of the Contractor, the Contractor may be held liable for the replacement cost.

1.5.19.5 Addition/Deletion of equipment. Equipment list is expected to vary within ±5% in quantity over the life of the contract. Any addition will be of approximately similar capacity, size, and function of deleted equipment.

NOTE: COVID 19. Award of this contract coincides with the declared pandemic in 2020 named COVID-19.

Accordingly DFARS 252.223-7999 ‘Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors’ has been included in the solicitation and subsequent contract.

While COVID-19 is still a threat, the Contractor personnel performing under this contract may be diverted to box lunch preparation as the COR deems appropriate. Based on previous contract experience, the level of effort required to prepare and provide boxed meals is approximately the same as performing the basic services called for in the PWS.

LOCATION MODIFIED SERVICE

NBVC PH TO GO BOX

NBVC PM TO GO BOX

Contractor personnel normally assigned to those areas may be redirected by the contractor to other jobs to include: boxing meals; wrapping individual fruits, dessert; boxing individual salads; handing out to go boxes to customers; handing out individual beverages, fruits and desserts; and cleaning and disinfecting doors and serving lines.

Both galleys, however, enforce following standard operating procedure while COVID-19 is a threat:

- Cashier operation of No-touch ID Card Scans and credit card payments. Cashiers will be required to wear disposable gloves where cash is utilized

- Wipe down equipment (phones, key pads, cash registers) frequently with alcohol based disposable cloths

- Provide hand sanitizer at the cashier station and other strategic locations for patron and staff use

- Frequently clean doors, tray slides and common touch point areas

- Eliminate self-serve items; either pre-package items or provide servers

- Do not allow patrons to refill beverage containers (have ample quantities near stations)

- Request local Preventive Maintenance Unit assessment for additional sanitation guidance

- If concerned about close proximity during peak hours, consider outdoor feeding, take-away meals, or adjusting meal hours

1.5.20 MEAL HOURS:

* Contractor shall abide by the meal hours posted in TE 4 – List of Galley Meal Hours for each dining facility during the performance of this contract. Other conditions include:

1.5.20.1 Holiday Meal Hours. Dinner meals during Thanksgiving, Christmas, and Navy Birthday are thirty

(30) minutes longer than the regular meal hours.

1.5.20.2 Extended Meal Hours (EMH) due to Emergency/Contingency Situations. Contractor shall continue to provide services described in Section 5.2 during extended meal hours (see Section 2.0 Definition) as a result of emergency or contingency situations (e.g. rescue operations, civil disturbances, natural calamity, installation alerts, and other unforeseen events) subject to following terms and conditions:

1.5.20.2a Extended meal hours (EMH) is between 1900 to 0500 P.S.T. following day; therefore, one (1) EMH Day is equivalent to extended galley operation of ten (10) hours.

1.5.20.2b A Firm Fixed Price Option CLINs of five (5) EMH Day (equal to quantity one (1) unit

“Lot”) will be set up for the base year and succeeding option years (to be exercised as the need arises) for each galley.

1.5.20.3 EMH Option Exercise Procedure.

1.5.20.3a. As the emergency/contingency requiring EMH Day is identified, the COR will communicate first with the Contracting Officer by phone and confirm by email the requirement to the no later than one (1) hour before performance is to start. A formal modification will be issued in writing no later than (3) working days following the event.

1.5.20.3b. The COR will provide Contract Manager shall communicate Contracting Officer’s approval and confirmation by phone and email to the COR and implement and manage performance of the requirement.

1.5.21 SURVEY: Contractor shall cooperate fully with the representatives of the Naval Supply Systems Command or other Department of Defense representatives that may, from time to time, conduct survey of services being performed under this contract for the purposes of evaluating for contract performance, the visited galley for award, or other recognition.

1.5.22 CONTRACTOR PERSONNEL: As this is a non-personal services contract, the Government shall not exercise any supervision or control over the contractor personnel performing the services. The contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall provide following personnel:

1.5.22.1 Contract Manager – Contractor or contractor employee assigned as overall in charge of this effort ensuring performance is in strict adherence of this contract; serve as liaison between contractor and Government; and provide required reports and other items as listed TE 2 – Deliverables Schedule.

1.5.22.2 Supervisor – supervise daily performance of contractor employees for each dining facility to ensure good quality service, discipline, and overall prompt and polite customer service; coordinate work schedules with COR/Technical Assistant and communicate schedules to contractor employees promptly;

conduct personnel inspections for clothing, sanitation, and individual cleanliness, and report inspection findings to the COR/TA each morning; conduct training as prescribed herein; conduct a walk-thru of all food service spaces with the TA or FSO daily for cleanliness and general appearance; and provide required reports and other items as listed in TE 2 – Deliverables Schedule.

1.5.23 INVENTORY:

1.5.23.1 Initial Inventory. The Contractor and the COR/TA shall perform a joint inventory of galley spaces, furniture, equipment, dinnerware and silverware, and pots and pans that will be incorporated in this contract within fourteen (14) calendar days from contract award date, within one week after exercise of each contract option, and one week before contract end date. The contractor shall submit a copy of Galley Space Listing Report, Equipment/Furniture Inventory Report, Dinnerware and Silverware Inventory Report, and Pots and Pans Inventory Report jointly signed by contractor and COR/TA within three (3) days after completion of inventory. Reports shall provide enough information (to include material condition for spaces and equipment) that: they may be used by the Government for the administration of this contract;

and for use by the contractor to be able provide proper accountability and planning for contract performance.

Notes:

Layout and list of galley spaces to be cleaned by the contractor is shown in TE – 5 and TE 6; list of government equipment to be cleaned by the contractor for each galley is shown in TE – 7; list of the mess gear to be cleaned by the contractor for each galley is shown in TE – 8;

1.5.23.2. Monthly Inventory. The Contractor shall conduct a monthly inventory of dinnerware and silverware (e.g. soup/salad bowls, dinner plates, cups, glasses, forks and spoons) and submit Dinnerware and Silverware Inventory Report within 3 days to COR/TA.

1.5.23.3 Semi-Annual Inventory. The contractor shall also perform inventory of pots and pans

(i.e. pots, pans, tongs, serving spoons, mixing bowls) every 6 months and submit Pots and Pans Inventory Report to COR/TA within 3 days of inventory.

1.5.23.4. Loss and Breakage. The Contractor shall investigate and submit Loss and Breakage

Report within 3 days to the COR for loss and breakage exceeding 10% since the last inventory or replenishment. In the event loss/breakage is found to be due to the fault or negligence of the Contractor, the Contractor may be held liable for the replacement cost.

1.5.23.5 Addition/Deletion of equipment. Equipment list is expected to vary within ±5% in quantity over the life of the contract; any addition will be of approximately similar capacity, size, and function of deleted equipment.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1 BOX LUNCH. One meal ration of food, hot or cold, placed in cardboard box or other appropriate container, to be eaten offsite by authorized personnel; ordered by customer activity a day before scheduled pickup; issue accounted for on Recapitulation of Meal Record (NAVSUP Form 1292).

2.1.2 BUSINESS DAY. Calendar day when galley is operational (i.e. preparing and serving meals to patrons);

Monday through Sunday; typically between the hours of 0500 and 1900.

2.1.3 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the government.

2.1.5. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 DUAL-HATTED. Employee performing two jobs alternately – e.g. 3 hours as Galley Supervisor/Quality Control Manager (QCM), and 5 hours as Mess Attendant.

2.1.9 RATION ENTITLEMENT VERIFICATION SYSTEM (REVS). REVS is a Point of Sale and inventory control information system for retail stores.

2.1.10 EXTENDED MEAL HOURS. Galley’s continuous operation beyond the normal business day as a result of emergency or contingency situation; between the hours of 1900 to 0500 the following day.

2.1.11 INVITING ENVIRONMENT. Environment that is safe, clean, and orderly; free of chaos.

2.1.11 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor, an offer may be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 FOOD SERVICE ATTENDANT SERVICES. Contractor personnel identified under labor categories such as Food Service Sanitation Specialist, Salad Maker, Cashier, Pot and Pan Washer, and/or Food Vehicle Driver.

2.1.13 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.14 PICNIC RATION. Ration of food items, cooked or un-cooked, to be eaten off-site, for a set number of authorized personnel; normally packed in appropriate galley mess gear; issue accounted for by use of Recapitulation of Meal Record (NAVSUP Form 1292).

2.1.15 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.17 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 SCULLERY SERVICE. Dishwashing service through use of dish machine and manual (hand) washing;

handling of food wastes; and storing cleaned mess gear.

2.1.19 SPECIAL MEAL. Any meal served in the VIP room for any special event - e.g. troop morale events (such as birthday month), organized conferences, and any other event that requires meal.

2.1.20 TECHNICAL ASSISTANT (TA). Assigned by the Contracting Officer to assist and support the COR in executing routine administration and monitoring duties only; does not have authority to provide technical direction, or make changes to the contract.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CNRSW Commander Navy Region South West CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NAVMED Naval Medicine NAVSUP Navy Supply Systems Command OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TA Technical Assistant TE Technical Exhibit DBIDS Defense Biometric Identification System

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The government will provide the facilities, equipment, materials, and services listed in the paragraphs below.

3.1 Operational Control. Government will retain operational control of the galleys through the assigned Food Service Officers (FSO) for each galley. Decisions made by FSO will be communicated to contractor via the COR.

FSO cannot make any changes to this contract nor provide direction to the contractor.

3.2 Facilities: The government will provide the facilities described in Technical Exhibit 6,:

3.2.1 Contractor Contract Manager and Galley Supervisor: The Government will provide desk space and chair.

3.2.2 Government Furnished Equipment (GFE): The Government will provide equipment listed in Attachment 4.

GFE issued to contractor under this contract are incidental to the place of performance and remains accountable to the Government (FAR 45.000(b)(5) exception) and shall remain in the Government facility at all times.

3.2.2.1 An inventory of government provided equipment shall be conducted on the date provided by the COR at time of award. The Contractor and the COR shall conduct a joint inventory of all government-provided equipment. Items of equipment missing or not in working order shall be recorded and the Contracting Officer notified in writing. The Contractor and the COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of the tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after each use.

3.4 Subsistence: the Government provides all food.

3.5 Materials:

3.5.1 The Government will provide materials such as china, glassware, cutlery, utensils, etc. These materials shall be inventoried at least once a month. See the PWS 1.5.19.

3.5.2 All cleaning supplies: wax stripper, wax, detergent, buffing pads, sponges, sanitizing cleaners, and cleaning towels/rags.

3.5.3 All head (bathroom) supplies: toilet paper, paper towels, paper toilet seat cover/barrier, urinal deodorizer, and hand soap, and dispensers. Should the contractor become aware required supplies are below a weeks’ worth of support, the contractor shall notify the COR within (1) calendar day.

3.5.3 Access to electronic and/or hard copy of all publications and directives prescribed herein.

3.6 Government Furnished Services

3.6.1 The Government is responsible for grounds maintenance and refuse collection, per NAVFAC schedule.

3.6.2 Training. The Government will provide initial 2 hour sanitation instruction and subsequent semi-annual refresher training to contractor employees within 10 working days from contract award.

Note: Government will plan, procure, store, account, and prepare/cook all food items mentioned under this contract to include food items for replenishing emptied containers in serving lines and dining areas, box lunches, and picnic rations. Under no circumstances that contractor will provide any food items under this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, equipment, and services required to perform work under this contract

4.2 The contractor shall provide to its employees all office equipment and supplies necessary in the performance of this contract including (but not limited to) copier, fax machine, computer, calculator, paper, writing instruments, file folders, etc.

4.3 Employee Uniforms. All contractor personnel shall wear uniforms supplied by the Contractor while on duty and must clearly identify they are contractor employees and not Government associated. Uniforms shall be well fitting, laundered, properly maintained and in good condition, not stained or faded, no paint or improper markings, not torn, no holes, not extremely wrinkled, no missing buttons or zippers, properly hemmed. Appropriate undergarments shall be worn at all times. Other uniform related items include:

4.3.1 Nametags. All contractor employees shall wear Contractor-furnished nametags displaying the company name and employee’s last name. Nametags worn by the Contractor supervisors shall also indicate their job title.

4.3.2 Miscellaneous uniform items. Hairnets, facial masks, aprons and caps shall be supplied by the Contractor, and shall be worn by Contractor personnel where appropriate, in accordance with NAVMED P-5010-1, Tri-Service Food Code. Contractor employees shall wear acceptable hair restraints (hats, caps, hair nets) furnished by the Contractor, to prevent loose hair falling into food or onto food contact surfaces. These restraints shall cover the entire hair area.

4.4 Medical Fitness. The Contractor shall furnish personnel who are medically fit for their work. Contractor employees with open lesions, particularly on the hands or wrists, unless an impermeable cover such as a finger cot or stall protects the lesion and a single-use glove is worn over the impermeable cover on exposed portion of the arms, unless the lesion is protected by an impermeable cover, or other parts of the body, unless the lesion is covered by a dry, durable, tight fitting bandage, shall be prohibited from performing food service duty. The contractor shall exclude or restrict a food employee from the food establishment in accordance with the restrictions in NAVMED P- 5010-1, Tri-service Food Code, section 2-201.

4.4.1 All Contractor food service employees are subject, at any time, to inspection and physical examination by Government medical authorities to ensure proper sanitary standards are maintained.

4.4.2 Medical Certificates. A medical certificate from a US licensed medical practitioner shall be available for review by the COR, TA or other government representatives for each employee assigned to work in the scullery and pots and pans room, dining area and any food handling facility, or any Contractor employee whose duties include handling food in the performance of this contract, prior to the employee's start date. The medical certificates shall be furnished at Contractor expense, and shall certify that the employee is free from any communicable disease.

Subsequent physical examination shall be conducted annually. The physical examinations shall be sufficiently comprehensive to detect acute or chronic diseases. The physical examinations shall also include a chest X-ray. All contractor personnel shall be cleared by their private or contract physician utilizing the Report of Medical History (SF-93) and Certificate of Medical Examination (SF-78) or other documentary evidence, acceptable to the local Regional Medical Clinic (NMRC). The report/certificate shall certify that an employee is free from any communicable diseases especially evidence of tuberculosis. These forms are to be made available to the medical staff via Food Service Officer, prior to assignment of contract personnel. (Note: Medical Officer may at his discretion require serology and stool examinations). Copies of the medical certificates shall be maintained at the duty location.

4.4.2.1 A medical certificate from a US licensed medical practitioner shall be available for review by the COR or TA for each employee assigned to work in the scullery and pots and pans room, dining area and any food handling facility, or any Contractor employee whose duties include handling food in the performance of this contract, prior to the employee's start date. The medical certificates shall be furnished at Contractor expense, and shall certify that the employee is free from any communicable disease.

4.4.2.2 Any Contractor food service employee absent from duty for 30 days or more for any reason shall have a medical examination at Contractor expense prior to resumption of duty. Any Contractor food service employee absent from duty for less than 30 days for any medical reason may be required to have a medical examination at Contractor expense prior to resumption of duty, in accordance with NAVMED P-5010 and Tri-Service Food Code.

4.5 Employee Meals. Contractor employees are authorized to use the general mess for meals while on duty. All meals consumed by Contractor employees shall be paid prior to consumption at the established rate charged the Navy enlisted personnel on commuted rations as set forth by directives of the Navy Supply Systems Command.

Meal payments shall be made by the employees in cash or credit card. Contractor employees, while on duty, shall eat prior to published meal hours. Meals must be consumed on the premises; no food/meals may be taken out of the dining facility. (NOTE: Meals consumed by the contractor will not be included in total count of meals served to galley patrons).

4.6 Training Requirements. Aside from training mentioned under this section, the Contractor shall develop and shall be responsible for the cost of the training requirements of all Contractor employees. The Contractor shall provide food service personnel with continuous on-the-job training and instruction in addition to the initial and refresher training. All training shall be accomplished or conducted during times that do not interfere with the contracted work. Records of all employee annual training including attendance rosters shall be maintained for one year by the Contractor and be furnished to the COR for review. Training records shall be reviewed at least every six months.

Other training requirements as follows:

4.6.1 Personnel Sanitation. The Contractor is responsible for the contractor’s workforce receiving appropriate sanitation training. Sanitation training is at no cost to the contractor and is typically conducted by the Site Manager.

Such training should be completed within one month after the starting date of the contract and annually within one month of the contract anniversary date. The Contractor shall insure that all employees working under this contract receive personal hygiene orientation training prior to first work day. All employees must practice, meet, and maintain proper standards. Beards and jewelry (except wedding rings) are not permitted. Sanitation training may be conducted by medical department personnel, environmental health officers, environmental sanitation officers, preventative medicine technicians or other government personnel qualified to conduct food sanitation training. All sanitation training must meet the requirements of NAVMED P-5010-1, Tri-Service Food Code. Training completion must be documented and available for review by COR or other government representative.

4.6.2 Miscellaneous Training. Miscellaneous Training. Contractor shall ensure their personnel (by assignment) are trained to meet sanitation, safety, and security, proper equipment, supply usage and customer service procedures per SECNAV Instruction 4061.1 series “Food Service Sanitation Training Program.”

4.6.3 Training Plan. Contractor shall submit a Training Plan with the proposal and will be subject to evaluation.

The plan shall address the following areas: Annual OSHA training; Sanitation; Participation in Government-conducted fire drills; and Certification process for Food Service Equipment Operation. The plan shall include the mandatory training requirements of the NAVMED P-5010-1, Tri-service Food Code. The Plan must address details to include who will conduct the training, the schedule for such training, the rationale for the frequency of the training sessions, and, if training is conducted by the offeror, the plan should identify the basis of the curriculum.

4.7 Transition Plan. The offeror contractor shall provide a Transition Plan with the proposal subject to evaluation.

The plan shall: demonstrate that the offeror has the ability to ensure adequate personnel are hired and are available prior to contract start date; demonstrate how the offeror proposed to provide a seamless transition from previous contract to the new contract by the contract start date; and include a timeline chart that details significant event anticipated during the phase-in period.

4.8 Cleaning and Housekeeping Plan (CAHP). CAHP shall be prepared by contractor for each galley and submitted as part of the proposal for evaluation. The CAHP must incorporate the requirements of NAVMED P-5010-1, Tri-service Food Code, and Food Service Management, NAVSUP P 486. The Plan must include: cleaning and housekeeping schedules and frequencies of all areas of consideration (serving lines, dining room, restrooms, storage areas, loading docks, passageways, scullery, etc.); “deep cleaning” tasks (carpets, flooring, ductwork, grease traps, deck drains, drapery, fixtures, walls, ceiling fans, outdoor patios, etc.); routine and daily cleaning tasks at each individual facility. (Lay-out and list of galley spaces to be cleaned by the contractor is shown in TE –6.)

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. BASIC SERVICES. The Contractor shall, except as specified in this Performance Work Statement (PWS), provide all personnel, supervision, transportation, and any items and services necessary to perform food service attendant services in support of the dining facilities at NBVC Port Hueneme and Point Mugu. Contractor shall perform the requirements in this PWS and conform to the professional standards identified in this contract.

Furthermore, the Contractor shall perform in accordance with commercial standards and comply with all applicable federal, state and local laws, regulations, instructions, and directives identified in this PWS. Contractor shall provide Food Service Attendant services described below in strict compliance with applicable sections in most current edition/version of NAVMED P-5010 Tri-Service Food Code..

In special situations, such as base closures as result of man-made or natural emergency, the Contractor shall continue to perform all required tasks as directed by the Contracting Officer.