RFQ_Amendmenty_N00244-19-Q-0184-0001.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide a Q&A Attachment, revise Attachment 6, revise the PWS and extend the due date of offers.

FLCSD POC: Jose Gomez; jose.l.gomez1@navy.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 23

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Jul-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0024419Q0184

X 9B. DATED (SEE ITEM 11)

08-Jun-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jul-2019

CODE

NAVSUP FLC SAN DIEGO

REGIONAL CONTRACTS (CODE 200)

3985 CUMMINGS ROAD

BUILDING 116 - 3RD FLOOR

SAN DIEGO CA 92136-4200

N00244 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0024419Q0184

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Jul-2019 11:00 AM to 18-Jul-2019 11:00 AM.

The following have been modified:

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. General Instructions

This solicitation is issued as a Small Business Set-Aside under FAR 13.5 using Simplified Acquisition Procedures.

Only offers received from eligible Small Businesses under NAICS code 221210 will be considered for award.

The Government contemplates award of a single Firm-Fixed Price (FFP) contract from this solicitation. The resultant contract is for Cryogenic Services in accordance with the Performance Work Statement (PWS) provided herein. Offers will be evaluated and an award decision will be made using the tradeoff process in accordance with

FAR 15.101-1. The contract performance period is for one base year followed by four one-year option periods. All option years will be evaluated prior to award.

Questions regarding this procurement must be submitted via email to the following: jose.l.gomez1@navy.mil. All questions submitted shall include the solicitation number in the subject line. All questions shall be submitted no later than 5 business days prior to solicitation closing date. Questions received after this date will not be guaranteed a response. All questions and answers will be posted in the form of an amendment to the solicitation for viewing by all other potential offerors. Other methods of question submittal will not be acknowledged.

Any exception to the Government’s technical requirements/specifications must be resolved prior to the solicitation closing date. Offerors that take exception to the Government’s technical requirements without prior resolution with the Contracting Officer will not be considered for award. Alternate quotes are not authorized and will be rejected.

The Government intends to award a contract without discussions as authorized by FAR 52.215-1. Notwithstanding this intent, the Government reserves the right to establish a competitive range, conduct discussions with quoters in the competitive range, if necessary, and to permit such offerors to revise their quotes. The Government also reserves the right to change any of the terms and conditions in the RFQ by an amendment at any time prior to contract award and to allow offerors to revise their quotes accordingly, as authorized by FAR 52.215-1.

The Government reserves the right to reject all quotes received in response to a solicitation, if doing so is in the best interest of the Government.

An offeror’s quote is presumed to represent the offeror’s best efforts to comply with the solicitation requirements.

Clarity and completeness of the quote are of the utmost importance. The quote must be written in a practical, clear, and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible. Quote volumes must be internally consistent or the quote may be considered unrealistic, precluding further consideration for award.

The quote should be complete as submitted and not include references to data or information previously submitted.

Data previously submitted to the Navy, if any, will not be incorporated “by reference” into the quote and will not be considered in the evaluation of the quote.

mailto:jose.l.gomez1@navy.mil

At the government’s discretion, the offeror’s quote may be incorporated into the final contract, either in whole or in part.

After the solicitation closing date, the contracting officer may require an offeror to promptly submit information to demonstrate the offeror is responsible. (See provision 52.212-2)

2. Quote Format and Content

Offerors shall submit their quotes in the following format:

Volume I – Offer/SF1449 Solicitation

Volume II – Technical

Volume III – Past Performance

Volume IV – Price

Volume Name Number of Copies Page Limit

Volume I – Quote/Complete

Solicitation

(1) Electronic Copy Unlimited

Volume II – Technical** (1) Electronic Copy (15) pages

Volume III – Past Performance (1) Electronic Copy (2) pages, exclusive of

Offeror’s Past Performance

Data (OPPD)

Volume IV – Price (1) Electronic Copy Unlimited

**Volume II must not contain any price or cost information

Electronic copies shall be provided via email to Jose L. Gomez at jose.l.gomez1@navy.mil. Electronic documents shall be submitted in Adobe PDF, Microsoft Word, or Microsoft Excel format. Zip files are not allowed. All other formats will not be acceptable. All quotess must be received by the date specified in the RFQ and shall contain all of the specified volumes to be considered for award. Quotes may be submitted in multiple emails if necessary in order to ensure file sizes do not affect delivery.

The proposal must be single-spaced typed (one side only) using Microsoft Word minimum 12-point Font text

(minimum 8-point font permitted in necessary graphs and charts) on 8.5 x 11-inch paper. Graphs/tables/charts may be included as necessary. Hyperlinks may not be used.

All pages in each volume (hard or electronic copies) shall be numbered sequentially (i.e., 1-20); pages identified above that are not included in the page limitation may be numbered differently or not at all. The Government will only evaluate that part of the quotel that complies with the instructions set forth herein. For example, if the requirement is a maximum of 20 pages and an offeror submits 22 pages, the last two pages will not be read and/or evaluated.

3. Volume I – Offer

Volume I of the quote is the offer. The offer must include a complete copy of the SF1449 Solicitation. This volume shall be completely filled in and signed by the offeror. Contractors are required to provide an offer based on the most up to date information provided by the Government.

mailto:jose.l.gomez1@navy.mil

The quote shall include a cover letter from the Offeror and each subcontractor. The following information shall be included in the cover letter:

a. The company name, address, point of contact with telephone and facsimile numbers, e-mail address, Contractor and Government Entity (CAGE) code, Data Universal Numbering System (DUNS) number, and Tax Identification Number (TIN);

b. Names, titles, telephone and facsimile numbers and e-mail addresses of persons authorized to negotiate and signature of person authorized to sign the quote (Not required for the Subcontractor) on the

Offeror's behalf with the Government in connection with this solicitation;

c. Proposal validity for 90 days; and

d. Completed Representations and Certifications of solicitation provisions or certification of completion within the offerors System of Award Management (SAM) profile.

4. Volume II – Technical

The offerors technical proposal shall clearly demonstrate the offerors capability to accomplish the requirements of the solicitation (see Factor I under FAR 52.212-2 Evaluation).

The technical volume must convey evidence the offeror understands all PWS requirements and their interrelationships. It must demonstrate the Offeror’s familiarity with the detailed aspects of the requirements, and clearly show that the offeror correctly interpreted all of the requirements. Offerors are cautioned against restating

PWS requirements will be met. Statements such as “the offeror understands” and “the offeror shall/can comply”, along with reference or industry references does not reflect that the offeror understands the requirements, and will likely result in a reduced evaluation rating.

5. Volume III – Past Performance

Offerors shall contact their past performance references and request that each reference complete the “Offeror’s Past

Performance Data” (OPPD) Attached. A prime contractor should not submit an OPPD for one of its subcontractors nor should a subcontractor submit an OPPD for their prime contractor. OPPDs received of this nature will not be accepted or evaluated. OPPDs shall be emailed directly from the reference to Jose L. Gomez at jose.l.gomez1@navy.mil. OPPDs submitted by the offeror or one of its subcontractors, will not be evaluated.

In addition to the OPPD, offeror’s may include in Volume III, a document listing all potential references.

Information to be provided is reference name, address, phone number, email address, and other identifying information such as Contract Number and type of work performed.

The government shall evaluate the offeror’s past performance on similar or directly-related work performed no earlier than July 01, 2016 which is similar in scope, magnitude, and complexity to that detailed in the PWS. Past performance shall be evaluated based on relevance and on recency. Past Performance references may include federal, state, or local government and private contracts performed by the offeror for efforts similar to the

Government requirement. Offerors are encouraged to provide information on problems encountered on the identified contracts and the corrective actions.

If the offeror possesses no relevant past performance, it must affirmatively state this fact in the Volume III submittal.

6. Volume III – Price

Quotes shall include pricing in excel format with breakdown of different elements (i.e. hours, labor rates, fringe, overhead, G&A, profit etc.) by CLIN with unhidden formulas.

mailto:at%20jose.l.gomez1@navy.mil mailto:at%20jose.l.gomez1@navy.mil

IMPORTANT NOTE: To comply with COMNAVAIRFORINST Instruction 4790.2C, at a minimum, offerors shall propose (2) Cryogenic Technician I (Wage Determination (WD) Occupation Code 30051) using

1,920 labor hours 12 month period for each technician per location. The applicable WDs for each of the seven sites are attached.

If the site is subject to a Collective Bargaining Agreement (CBA), the offeror shall propose in accordance with the CBA terms (applicable to El Centro, Patuxent River ans Jacksonville) which are also attached.

The corresponding labor category within the Patuxent River CBA is “CSO.”

The corresponding labor category within the El Centro CBA is “Cryogenics System Operator.”

The corresponding labor category within the Jacksonville CBA is “Cryogenics System Operator.”

The Government reserves the right to ask offerors for additional pricing information if needed to determine reasonableness.

ATTACHMENTS

Attachment 1: Wage Determination WD NASNI SAN DIEGO 15-5636 (Rev.-9)

Attachment 2: Wage Determination WD PT MUGU 15-5626 (Rev.-8)

Attachment 3: CBA Wage Determination WD EL CENTRO CBA-2019-12547

Attachment 4: Wage Determination WD CHINA LAKE 15-5604 (Rev.-9)

Attachment 5: CBA Wage Determination WD PATUXENT RIVER CBA-2018-12081

Attachment 6: Collective Bargaining Agreement for JACKSONVILLE

Attachment 7: Wage Determination WD FALLON 15-5598 (Rev.-9)

Attachment 8: Quality Assurance Surveillance Plan (QASP)

Attachment 9: Offerors Past Performance Data Sheet (OPPD)

Attachment 10: Questions and Answers 1

Attachment 11: ABO Guide A6-332AO-GYD-000

STATEMENT OF WORK

1.0 GENERAL INFORMATION

The contract resulting from this Performance Work Statement is a "non-personal services contract" as defined in FAR 37.101. It is, therefore, understood and agreed that the contractor and/or the contractor's employees and subcontractors (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract; (3) shall be free from supervision or control by any

Government employee with respect to the manner or method of performance of the services specified; but (4) shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

1.1 Performance locations:

A. Fleet Readiness Center Southwest Detachment Point Mugu (FRCSW DET PT MUGU).

Cryogenics facility, Bldg. 348, NAS Pt Mugu, Naval Base Ventura County, CA, 93042-

5033.

B. Fleet Readiness Center Southwest Detachment North Island (FRCSW DET NASNI).

Cryogenics Facility, Bldg. 399, NAS North Island, Naval Base Coronado, San Diego CA

92135-7051.

C. Fleet Readiness Center Southwest Detachment El Centro (FRCSW DET El Centro).

Cryogenics Facility, Bldg. 204, NAF El Centro, El Centro CA, 92243-5001.

D. Fleet Readiness Center Mid-Atlantic Patuxent River (FRCMA Patuxent River).

Cryogenics Facility, Bldg. 502, NAS Patuxent River, St Mary’s County MD, 20670-

5409.

E. Fleet Readiness Center West Detachment China Lake (FRCW DET China Lake).

Cryogenics Facility, Bldg. 20174, NAWS China Lake, China Lake CA, 93555-6100.

F. Fleet Readiness Center Southeast Jacksonville (FRCSE Jacksonville). Cryogenics

Facility, Bldg. 231, NAS Jacksonville, Jacksonville FL, 32212-0103

G. Fleet Readiness Center West Detachment Fallon (FRCW DET Fallon). Cryogenics

Facility, Bldg. 330, NAS Fallon, Fallon NV, 89446-0001

2.0 MANAGEMENT AND ADMINISTRATION

2.1 Knowledge and Skills:

The contractor must ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all Federal, State, DoD, Navy, and station/base regulations, instructions, guidelines, policy, and codes. All employees must be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose required detailed reports. All employees must be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, forms, meters, gauges, and measuring devices and other instruments as may be used during the receipt, handling, inventory and issue of cryogenic products.

2.2 Employment Standards:

All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the contractor must comply with all Federal, State, DOD, Navy, and station/base regulations, instructions, guidelines, and policy regarding employment at and entry to base facilities. The contractor must ensure that they meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, identification policy, vehicle registration and operation of a POV on station, medical assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station.

2.3 Security Clearance and Installation Access Requirements:

Security clearances are not required for this contract. Installation access requirements do apply for all employees assigned to perform requirements on site. The contractor shall coordinate with the onsite Contracting Officers Representative (COR) and installation security manager to obtain access credentials for employees assigned to the cryogenics facilities.

2.4 Records and Reports

Records and reports are listed in paragraph 4.0 of this work statement. The contractor shall submit accurate and complete documents within the required timeframes. Documents held or generated by the contractor must be open and readily available for inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The contractor must submit reports to the appropriate agency for compliance with Federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research.

2.5 Phase-out

The contractor shall cooperate with the Government and successor contractor to ensure an orderly transition of responsibilities to include conducting joint inventories of Government-furnished property, permitting observation of performance, permitting access to incumbent contractor personnel for recruitment purposes, and to otherwise ensure the continuity and consistency of the services required by this contract. Phase-out services required beyond the last period of full performance shall be furnished pursuant to FAR Clause 52.237-3, CONTINUITY

OF SERVICES, when directed by the Contracting Officer.

2.6 Government Property, Equipment and Facilities

The Government will provide necessary office space, office furniture, common hand tools, telephone, and access to ABO Analyzer and fax machine/scanner, when required to perform requirements of this services contract. The contractor must provide all administrative supplies and office equipment necessary to undertake the administrative and records keeping functions required by the contract except forms, software, or equipment specified as being provided by another source. Lost, damaged, destruction or theft (LDD&T) of Government property shall be reported to the COR not later than one (1) workday after discovery utilizing DD Form 200.

2.7 Joint Property Inventory

At contract turnover, the Outgoing and Incoming contractor and the COR will conduct a joint inventory of all on-site furnished facilities, systems, equipment, supplies, and other property.

They will jointly validate the list of facilities and equipment to be utilized by the contractor for the contract performance period. An inventory listing signed by the contractor must be provided to the COR within 10 days of the contract start date.

2.8 Annual Inventory

The contractor must account for all properties, maintain records, and submit a report of on-site property in the custody of the contractor annually on the anniversary date of the contract start date. The report must be forwarded to the COR not later than 30 days after contract award. The contractor's report must provide a complete inventory of on-site furnished property under its custody. The contractor must identify all property deleted and received since the preparation of the last inventory and provide copies of source documents.

2.9 Disposition of Property

The contractor must request disposition instructions from the COR for property. See FAR

52.245-1.

3.0 REQUIREMENTS

3.1 Cryogenic Storage and Distribution

Cryogenics Storage and Distribution Operations: Cryogenic storage and distribution operations are defined as the receipt, storage and handling, and issue of cryogenic products, liquid oxygen

(LOX), liquid nitrogen (LN2), and gases, to authorized customers. The contractor must be fully responsible for performing all cryogenic bulk handling, quality, accounting, and administrative functions, and safeguarding the facilities, equipment, and products under its care.

3.1.1 Accounting Report:

The contractor must log the receipt of bulk LOX / LN2 and issue of LOX / LN2 products to authorized customers for the duration of the contract. Receipt of bulk LOX / LN2 shall include date, time, quantity and type product. Issue of LOX / LN2 shall include date, container drop off time, pick up notification time, customer name, customer activity/command, quantity and type product. The receipt and issue log shall outline receipt and issue data for the month and cumulative data for the fiscal year. The report shall be forwarded to the COR NLT the 10th of each calendar month.

3.1.2 Authorized Cryogenics Customers:

Appendix A identifies the customer organizations authorized for the issue of LOX / LN2 products under this contract.

3.2 Cryogenics Quality Surveillance and Control

The contractor must obtain LOX samples and perform quality surveillance testing using the government provided ABO Analyzer. The contractor shall contact the COR if samples fail to meet standards or the on-station ABO analyzer is not in service. The government is responsible for transportation of samples to/from the Cryogenics Compound to/from off compound testing facilities. The contractor must maintain a log of samples drawn and tested or submitted to an outside laboratory for testing, and the test results. Copies of the test result forms must be maintained on file and available to the COR on request for the duration of the contract.

Performance standard:

a. LOX samples are tested as required, documentation logs are accurate and up to date.

b. Zero major discrepancies discovered affecting product quality during random spot checks by the COR or formal inspections conducted by the Fleet Readiness Center (FRC)

Quality Assurance

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of Excellent will be assessed if each month the samples and documentation are accurate and up to date, zero major discrepancies discovered and less than three (3) minor discrepancies discovered during COR spot checks or Quality Assurance Inspections. A score of Unsatisfactory will be assessed if LOX samples are not tested or documented as required, and/or a major discrepancy affecting product quality is discovered.

3.3 Cryogenic Services Operating Hours:

Appendix A identifies the Cryogenic Service hours required at each site.

3.3.1 Down days / Rescheduling:

From time to time, the Government may decide or be forced to close all or part of the

Government installation or Facility in response to an unforeseen emergency or other occurrence such as a furlough. Sample emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, or a base disaster such as a natural gas leak or fire. The contractor shall be officially dismissed upon notification of installation or facility closure. The contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner.

If a closure of the installation or facility results in lost service hours, the COR may reschedule tasks to a later date. This will be coordinated through the contractor prior to being worked.

3.4 Product Issue Response Time:

The contractor shall issue LOX / LN2 products to authorized customers within two (2) hours from the time a customer’s LOX / LN2 container is received at the cryogenics facility for servicing by the contractor. Customers will transport LOX and/or LN2 containers to the cryogenics facility for servicing and return when notified by the contractor that the customers container is ready for pick

up. Issue response times in excess of two (2) hours must be fully and accurately recorded and explained in the cryogenics accounting log.

Performance Standard: LOX / LN2 products are issued to customers within two (2) hours of the customer’s container being transported to the cryogenics facility.

Incentive: A monthly rating score will be assessed on the Monthly Assessment Form. A score of

Excellent will be assessed if over 50% of the customers were issued cryogenic products within 90 minutes and zero customers waited longer than two (2) hours. A score of Unsatisfactory will be assessed if product issue to 10% or more of the customers exceeded two (2) hours.

3.5 Cryogenics Safety Plan:

The contractor must provide a detailed plan outlining the cryogenic systems applicable to the contracted locations, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Safety Data Sheets, and guidelines regarding the safe handling of such products must be maintained and updated over the course of the contract.

3.6 Workload:

Appendix A identifies historic LN2 / LOX usage information for each site.

3.7 Buildings and Structures:

The contractor must ensure that all buildings, structures, and facilities used by or under contractor control are kept clean and sanitary. The contractor must sweep and mop floors, wash windows, and walls of occupied buildings or office spaces so as to present a clean, sanitary, and orderly appearance. Food storage and preparation areas must be maintained in an orderly and sanitary condition. Clothing locker and change areas must be kept orderly and clothing hung or kept in lockers. Maintenance and storage buildings must be kept in clean and orderly manner.

Areas immediately around buildings for which the contractor is responsible must be kept free of debris. The contractor must not allow fire hazards, such as oily rags, loose paper, and trash to accumulate in or around buildings, structures, facilities, and areas used, occupied, or controlled by the contractor. The requirement for building/structure maintenance, i.e., electric, carpentry, and other skilled trade work must be documented and forwarded to the COR. The contractor must not alter any structure or allow it to be altered without explicit written approval by the

COR. Pest and rodent control are the responsibility of the base. Requests for services must be forwarded to the COR. The use of insecticides and rodenticides by the contractor is prohibited unless authorized in writing by the COR.

3.8 Trash Removal:

The contractor must be responsible for the pick-up of all trash and debris within and around the cryogenic facility under its control and must dispose of all such trash and debris in local area containers/dumpsters. The Navy will dispose of the trash and debris placed within the containers/dumpsters provided.

3.9 Training Plan:

The Contractor must provide a comprehensive plan outlining training and objectives. The plan must list course and subject titles of materials to be used, a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance and record keeping. Training required by Federal, DoD, Navy, state, local references and laws, must be included.

3.10 Accident/Incident Reporting:

All duty related accidents and incidents which contract personnel are responsible or involved in must be reported to the COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents must be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR by the next workday.

3.11 Security Plan:

The contractor must provide a detailed Security Plan and identify their responsibilities for maintaining the security of Navy facilities, including contingency procedures for power outages, inoperative automated equipment, data processing, and computer systems, as well as any contractor furnished equipment, tools, and materials. The plan must outline policy, guidance, and procedures regarding facility access controls, lock and key controls, and force protection measures.

3.12 Heightened Security:

The contractor must comply with Commander Navy Region policies to ensure mission accomplishment during heightened security postures at naval installations. To provide continuity of operations, the contractor must designate cryogenic services employees as essential personnel.

3.13 Tank/Equipment Maintenance:

The Navy will be responsible for maintenance and repair of storage tanks, MNGG, Oxygen and

Nitrogen Bottle Headers, and LAU-7/LAU-138 charging racks. The contractor must visually inspect the exterior of storage tanks on a reoccurring basis and notify the COR in writing when excessive mold, dirt and rust are discovered.

4.0 DELIVERIES OF PERFORMANCE

The contractor shall provide the following reports as scheduled.

Specificatio n Item Report Title Frequency Submit Due Date

2.8 Annual Property

Inventory

Annually

COR Annually on anniversary of contract start date

3.1.1 Accounting report Monthly COR NLT 10

th of following month

3.10 Accident/Incident

Report

As required COR As required

Appendix A

1. Cryogenic Service Hours:

Location Service Hours Service Days Notes:

FRCSW DET Pt Mugu 0730-1600 Mon - Fri Weekends and

Federal Holidays excluded

FRCSW DET NASNI 0700-1530 Mon - Fri Weekends and

Federal Holidays excluded

FRCSW DET El Centro 0700-1530 Mon - Fri Weekends and

Federal Holidays excluded

FRCMA Patuxent River 0700-1530 Mon - Fri Weekends and

Federal Holidays excluded

FRCW DET China Lake 0600-1600

0600-1600

Mon – Thur (Flex

Week)

Mon-Thur (Non Flex

Weekends and

Federal Holidays

0600-1500

Week)

Fri (Non Flex Week)

FRCSE Jacksonville 0700-1600 Mon - Fri Weekends and

Federal Holidays excluded

FRCW DET Fallon 0700-1530 Mon - Fri Weekends and

Federal Holidays

2. Annual Cryogenic Throughput:

Location LOX (Gallons Monthly) LN2 (Gallons Monthly)

FRCSW DET Pt Mugu 650 200

FRCSW DET NASNI 670 1100

FRCSW DET El Centro 500 450

FRCMA Patuxent River 650 200

FRCW DET China Lake 350 260

FRCSE Jacksonville 1400 1900

FRCW DET Fallon 750 700

3. FRCSW DET PT Mugu Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment Point Mugu

(FRCSW DET PT Mugu)

Location /

Bldg

Description Quantity

348 CRYOGENIC FACILITY

348 Tank, Liquid Oxygen (LOX), 2000

Gallon (1 EACH)

348 Tank, Liquid Nitrogen (LN2), 2000

Gallon (2 EACH)

348 Oxygen Bottle Header (Non ABO) 1

348 Oxygen Bottle Header 1

348 Nitrogen Bottle Header 1

348 Bottle Storage Area, Covered and attached to building 348.

348 LAU-7/LAU-138 charging rack 1

348 Mobile Nitrogen Gas Generator

(MNGG) 1

NAWS PT MUGU TENANT SQUADRONS

Organization Type Aircraft Number

VR-55, Minutemen C-130T, Hercules

VAW112, Golden

Hawks

E-2C, Hawkeye

VAW113, Black

Eagles

E-2C, Hawkeye

VAW116, Sun Kings E-2C, Hawkeye

VAW117,

Wallbangers

E-2C, Hawkeye

VX-30, Bloodhounds RP-3A, Orion 4

C-130T, Hercules

S-3, Viking 3

Phoenix Air

(Contract)

EMB-120,

Gulfstream

Atac (Contract) F-21, KFIR 4

MK-58,

Hawker

Hunter

L-39, Albatross

Carona Leasing Bell-206 1

Cessna-208 2

Bell-407 2

Firescout MQ-8C, UAV 7

VTUAV MQ-8B, UAV 4

Coast Guard MH-65, Dolphin

Air Terminal /

Visiting Aircraft

Various Transient

4. FRCSW DET NASNI Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment North

Island

(FRCSW DET NASNI) Location /

Bldg

Description Quantity

399 CRYOGENIC FACILITY

399 Tank, Liquid Oxygen (LOX), 2000

Gallon (1 EACH)

399 Tank, Liquid Nitrogen (LN2), 2000

Gallon (2 EACH)

399 Oxygen Bottle Header (Non ABO) 1

399 Oxygen Bottle Header 1

399 Nitrogen Bottle Header 1

399 Mobile Nitrogen Gas Generator

(MNGG)

NAS NORTH ISLAND TENANT SQUADRONS

HSC-3 MH-60S 29

HSC-4 MH-60S 8

HSC-6 MH-60S 8

HSC-8 MH-60S 8

HSC-14 MH-60S 8

HSC-15 MH-60S 8

HSC-21 MH-60S 10

HSC-23 MH-60S 11

HSC-85

MH-60S

HSM-35 MH-60R 11

HSM-41 MH-60R 26

HSM-71 MH-60R 11

HSM-73 MH-60R 11

HSM-75 MH-60R 11

HSM-78 MH-60R 11

HSM-79 MH-60R 11

VR-57 C-40 4

VRC-30 C-2 14

FLIGHT

INTERNATIONAL

Varies 8

ICE Kingair / H-60 8

BERRY AVIATION C-26 4

Air Terminal /

Visiting Aircraft

Various Transien t

5. FRCSW DET El Centro Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southwest Detachment El Centro

(FRCSW DET El Centro)

Location /

Bldg

Description Quantity

204 CRYOGENIC FACILITY

204 Tank, Liquid Oxygen (LOX), 2000

Gallon

204 Tank, Liquid Nitrogen (LN2), 2000

Gallon

204 Oxygen Cylinder Fill Manifold 1

204 Nitrogen Cylinder Fill Manifold 1

204 Mobile Nitrogen Gas Generator

NAF EL CENTRO TENANT SQUADRONS

CSFWP DET El

Centro

T-34B 2

Blue Angels F/A-18 / C-130 Varies

Air Terminal /

Visiting Aircraft

Various Varies

6. FRCMA Patuxent River Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Mid-Atlantic Patuxent River

(FRCMA Patuxent River)

Location Description Qty

502 CRYOGENIC FACILITY

502 LOX Tank, 2000 Gallon Vertical

(Serial Number – 5427, 5428)

502 LOX Tank, 1500 Gallon Vertical

(Serial Number – C2031, C2206)

502 LOX Tank, 500 Gallon Horizontal

(Serial Number – 2193)

502 LN2 Tank, 2000 Gallon Vertical (Serial

Number – 5420, 5421, 5431)

502 Converter, LN2 (Serial Number –

23638-6)

502 Mobile Nitrogen Gas Generator

(MNGG) (Serial Number – PZX003, PZX005)

502 Sampler, LOX (Serial Number – 0027, 0616)

NAS PATUXENT RIVER TENANT SQUADRONS

Force P-3, E-2, C-2, C-130, E-6, T-6, and T-34

Test Pilot School

(USNTPS)

Various Varies

Strike F-18 35

R/W Helicopters 33

Naval Research

Laboratory

P-3 7

VX-1 Various 17

E/F Program F-18 9

VQ-4 (TACAMO) E-6B 8

Joint Strike Fighter F-35

Transient Various Varies

7. FRCW DET China Lake Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center West Detachment China Lake

(FRCW DET China Lake)

Location Description Qty

20174 CRYOGENIC FACILITY

20174 Tank, Liquid Oxygen (LOX) 2000

Gallon

20174 Tank, Liquid Nitrogen (LN2) 1000

Gallon

20174 LOX Tank, 500 Gallon Horizontal

(Serial Number – 2193)

20174 LN2 Tank, 2000 Gallon Vertical (Serial

Number – 5420, 5421, 5431)

20174 Converter, LN2 (Serial Number –

23638-6)

20174 /

Range

Mobile Nitrogen Gas Generator

(MNGG)

20174 Adapters 2

20174 Purifier 2

NAWS CHINA LAKE TENANT SQUADRONS

VX-9 F-18, ENGAD 19

VX-31 AV-8, F-18, MH-60,

ENGAD

8. FRCSE Jacksonville Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center Southeast Jacksonville

(FRCSE Jacksonville)

Location Description Qty

231 CRYOGENIC FACILITY

231 Tank, Liquid Oxygen (LOX) 2000

Gallon

231 Tank, Liquid Nitrogen (LN2), 1000 gallon

231 Mobile Nitrogen Gas Generator

NAS JACKSONVILLE TENANT SQUADRONS

CUSTOMS C-12, PA42, H500 9

FRCSE F-18, T-34, P3 89

HSM-60 MH-60 7

HSM-70 MH-60 11

HSM-72 MH-60 11

HSM-74 MH-60 11

VP-30 P-3, P-8 18

VP-5 P-8 7

VP-8 P-8 7

VP-10 P-8 7

VP-16 P-8 7

VP-26 P-8 7

VP-45 P-8 7

VP-62 P-3 6

VR-58 C-40 3

VR-62 C-130T 5

9. FRCW DET Fallon Cryogenic Facility and Authorized Customer information:

Fleet Readiness Center West Detachment Fallon

(FRCW DET Fallon)

Location Description Qty

330 CRYOGENIC FACILITY

330 Tank, Liquid Oxygen (LOX) 2000

Gallon

330 Tank, Liquid Nitrogen (LN2) 2000

Gallon (Permanently Out of Service)

330 Tank, Liquid Nitrogen, 1000 gallon 1

330 Mobile Nitrogen Gas Generator

(MNGG)

330 Nicolet 210 ABO Analyzer 1

330 GCU 30 Nitrogen Air Charging Unit 1

330 Air Nitrogen Purifier 1

NAS FALLON TENANT SQUADRONS

NAWDC F-18, F-16, MH-60, E-2, 55

VFC-13 F-5 22

CAGs (5 per year)

F-18, MH-60, 50

OMD Fallon

SAR

MH-60 3

SFARP F-18, MH-60, T-34 50

FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS

1. Basis for Award:

The Government anticipates a single Firm-Fixed Fee (FFP) contract award resulting from this solicitation. The solicitation will be a Small Business Set-Aside and award will be made using a tradeoff source selection process.

Offerors are advised that the Government reserves the right to make award to other than the lowest priced or the highest rated offeror if the Government determines that doing so would result in the overall best value to the

Government.

To be eligible for award, the quote must fully demonstrate understanding of the requirements within the

Performance Work Statement (PWS). As such, offers that take exception to any term or condition of this solicitation, propose any additional term or condition, or omit any required information, may not be considered for award. Alternate quotes are NOT authorized and will be rejected. An offeror must quote in accordance with the directions set forth in FAR 52.212-1 Addendum to be considered for award.

The Government intends to award this contract without discussions. Notwithstanding this intent, the Contracting

Officer reserves the right to conduct discussions, a matter within her discretion. If this occurs, the Contracting

Officer shall establish, in accordance with FAR 15.306, a competitive range. The Government also reserves the right to limit the number of offerors in the competitive range for purposes of efficiency. In accordance with FAR 15.307, at the conclusion of discussions, the Contracting Officer shall give each offeror within the competitive range an opportunity to revise their quote as appropriate.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. Evaluation Factors and Rating Criteria

The evaluation factors represent key areas of importance to be considered in the source selection decision. The

Government will evaluate quotes based on the following Factors:

Factor I – Technical

Factor II – Past Performance Confidence

Factor III – Price

Relative Weights:

Individually, all three factors are of equal importance. Factor I – Technical Approach and Factor II – Past

Performance, when combined, are significantly more important than price.

Although price is significantly less important than a combined Technical and Past Performance, it should not be ignored. However, to the extent that the technical and past performance ratings of competing offers parity, such that the advantages of one quote over another are minimal, a difference in price will take on increased significance in the best value decision.

Any quote receiving an “Unacceptable” rating in the Technical Factor shall render the entire quote ineligible for award and it will not be further evaluated for Past Performance or Price.

Factor I – Technical Rating Criteria

Inherent in a tradeoff evaluation is the fact the Contracting Officer, while always be mindful of Price, encourages strengths and/or innovative approaches. Accordingly, to the extent an offeror provides strengths to its quote, the offeror may receive a higher rating. Offerors are on notice that well documented technical capability, improved management approach and an extensive staffing plan will be considered “strengths.” However, Offerors are advised that the Government may give a higher rating only if the strength(s) represent a real value or benefit to the

Government. The Government will not pay a premium for severe overstaffing of the requirement.

Technical Understanding and Approach. The offeror shall demonstrate knowledge of and experience with:

- Receipt, storage, handling, and issue of cryogenic products (liquid oxygen, liquid nitrogen)

- Requirements and procedures for performing quality surveillance and control of cryogenic products

- Policy, procedures and actions necessary to maintain a safe cryogenic operations working environment

The following table of Adjectival Ratings/Description shall be used for the Technical/Risk Rating for Factor (I). The overall Factor I (Technical) rating will be determined by evaluating the ratings for each of the sub-factors. The overall rating will be used for tradeoff analysis. Inherent in the Factor (I) rating definition is a component for risk, reflecting the projected risk of the proposed approach to successfully perform the contract.

Adjectival Rating Description

Outstanding Quote indicates an exceptional approach and understanding of the requirements and contains multiple strengths. Risk of unsuccessful performance is low.

Good Quote indicates a thorough approach and understanding of the requirements and contains at least one strength. Risk of unsuccessful performance is moderate to low.

Acceptable Quote meets requirements and indicates an adequate approach and understanding of the requirements. Risk of unsuccessful performance is no worse than moderate.

Marginal Quote has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Quote does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable.

Quote is unawardable.

The following terms and definitions will be used when performing the evaluations:

Evaluation Terms Description

Strength An aspect of an offeror's quote that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness A flaw in the quote that increases the risk of unsuccessful contract performance.

Significant Weakness A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a quote to meet a Government requirement or a combination of significant weaknesses in a quote that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk Assesses the degree to which an offeror’s proposed approach to achieving the technical factor or subfactor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Factor II - Past Performance Rating Criteria

The Government will assign one relevancy rating for each past performance effort submitted (maximum of 3), and one rating for overall confidence.

The assessment of offeror's past performance will be used by the Government as a means to evaluate the relative capability of the offeror and other competitors to successfully meet the requirements of the PWS and as a measure of performance risk for contract award, taking relevancy and how recent into consideration. Contract Performance

Assessment Reporting System (CPARS) will also be accessed to locate recent and relevant information.

The Government intends to verify past performance information on contracts listed by the offerors. The Government reserves the right to contact some or all of the references. The Government further reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the

Government.

Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. To be deemed recent, the referenced work must have been performed no earlier than July 01, 2016. If a reference is not deemed recent, that reference will not be further evaluated for relevancy.

Relevancy, as it pertains to past performance information, is a measure of the extent of similarity between the service/support effort, complexity, dollar value, contract type, and subcontract/teaming or other comparable attributes of past performance examples and the solicitation requirements; and a measure of the likelihood that the past performance is an indicator of future performance. An offeror’s past performance is relevant when it is similar to the challenges that may occur under the described work to be performed in this solicitation. Relevance may include, but is not limited to, similarity to work detailed in the PWS with respect to complexity, length of performance, number of tasks, scope, type of work, and value. Past performance shall be evaluated based on

Relevancy (the less relevant the past performance, the lower the rating), as well as Confidence (timeliness, quality, cost control, and customer satisfaction as indicated by the questionnaire).

In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available, the government will not evaluate the offeror favorably or unfavorably on past performance. Such offerors will receive a not relevant rating for past performance. However, the quote of an offeror with no relevant past performance history, may not represent the more advantageous quote to the government when compared to the quotes of other offerors.

Past Performance relevancy will be rated as follows:

In determining Past Performance Confidence, the Government shall consider how well the contractor has performed on previous contracts in areas such as timeliness, quality, cost control, and customer satisfaction. With respect to relevancy, past performance of greater relevancy will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

In the case of an offeror without a record of relevant past performance, or for whom information on past performance is not available, the government will not evaluate the offeror favorably or unfavorably on past

Past Performance Relevancy Ratings

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

performance. Such offerors will receive a rating of “Unknown Confidence (Neutral).” A "Substantial Confidence" or

"Satisfactory Confidence" past performance rating is worth more than a "Neutral Confidence" past performance rating.

Past Performance Confidence Assessment will be rated as follows:

An overall rating of “No Confidence” will render the offeror ineligible for award and it will not be further evaluated for Price.

Factor III – Price

Offerors shall propose the minimum hours detailed in the FAR provision 52.212-1 Instructions to Offerors. If the offeror chooses to quote more hours, they must explain why they this is necessary and a benefit to the Government.

However, as previously stated, the Government will not pay a significant premium for excessive overstaffing of this requirement.

For award purposes, the Government will evaluate offers by adding the total evaluated costs for the Base Period

(which includes an option CLIN) and all Options in accordance with FAR clause 52.217-5 Evaluation of Options.

Award will be made for the Base Period (including the base period option CLIN) and Four Option Periods. The

Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

Offerors must propose the minimum rates of the respective Wage Determinations and Collective Bargaining

Agreements (attached). If the proposed price is not in accordance with the attached documents, the price will be determined unrealistic and the quote will be rejected.

3. Award Decision

An award will be made to the offeror whose quote contains a combination of Technical (Factor I), Past Performance

(Factor II), and Price (Factor III) that offers the best overall value to the Government. The Government is more concerned with obtaining superior Technical (Factor I) and Past Performance (Factor…