PWS NMRLC Warehouse Spt Services Final.docx

Performance-Based Work Statement for Warehouse Support Services In support of Navy Medical Readiness Logistics Command (NMRLC) 20 March 2026

1. Introduction

Naval Medical Readiness Logistics Command (NMRLC), Cheatham Annex (CAX), Williamsburg, Virginia, is responsible to develop, acquire, produce, field, sustain, provide enduring lifecycle support, deploy and maintain operational readiness of medical materiel solutions to the Fleet, Fleet Marine Force, and Joint Forces in high end competition, crisis, and combat.

2. Background

The NMRLC is responsible for purchasing, kitting, sustainment, and issuance of Expeditionary Medical Systems (EXMEDS). Navy EXMEDS are designed and packed to be deployed in configurations which meet the individual requirements of each mission or designed, packed, and pre-positioned for deployment in anticipation of future missions. In each case, the Table of Allowances (TOA) which are sometimes also referred to as Authorized Medical Allowance Lists (AMALs) or Authorized Dental Allowance Lists (ADALs) which comprise EXMEDS is further categorized and packed into groups or assemblages designed to provide a specific functional capability (i.e., pharmacy, laboratory, surgery, radiology, intensive care wards, dental, power generation, power distribution, potable water, wastewater collection and storage, laundry, staff housing, galley, public works, etc.). These functional area assemblages are called Modules and are the building blocks for capability-based packages, used by NMRLC staff, to create EXMEDS configurations in the Defense Medical Logistics Standard Support (DMLSS) database or, Hospital Information Management System (HIMS) database, and other Department of Defense (DoD) authorized systems. These configurations can be as small as an individual Module packed in a medical backpack or as large as a 144-bed containerized EXMEDS. NMRLC has a requirement to acquire high quality warehouse support services (WSS).

3. Scope

This contract provides warehouse support, supporting all aspects of warehousing operations. The required support includes maintaining all Civil Engineering Equipment (CEE) in support of NMRLC EXMEDS programs. CEE consists of Civil Engineer Support Equipment (CESE), Civil Engineer End Items (CEEI) Configurable Shelters, Containers, and Expeditionary Tool Kits. This scope of work includes all collateral and installed equipment associated with the CEE. 95% of all monthly scheduled CEE workorders shall be in a ready for issue status, this percentage will be used to measure the contractor’s monthly performance. Contractors in coordination with NMRLC staff will pre-assign CEE material to EXMEDS. The contractor shall provide labor required for warehouse support services, supporting all aspects of warehousing/production operations.

4. Tasks

4.1. Program Management (PM) Support

4.1.1. The PM shall act as the focal point for communication between the Contractor and the Government for all aspects of services and deliverables required by this PWS.

4.1.2. The PM will ensure that all deliverables are submitted on time and to the point of contact, according to the deliverables schedule.

4.1.3. The PM shall be empowered to act and make decisions on behalf of the Contractor. The PM will have employer responsibilities or rights over the individual WSS personnel performing under this contract which includes time and attendance records for corporate use, WSS personnel appraisals, counseling/reprimand, retraining or performance improvement plans.

4.1.4. The PM is accountable and liable for contracted employees and is obligated to meet all contract terms, conditions and requirements. Additionally, the PM will be responsible for any teaming partner or subcontractor and shall be accountable for their actions and performance.

4.1.5. The Contractor shall immediately report to COR/ACOR any damage to equipment and facilities including but not limited to damaged shelving. The Contractor shall be solely responsible for all repairs to Government facilities caused by the Contractor, if determined negligent.

4.1.6. The PM shall ensure that all workers operating material handling equipment and vehicles are trained and have the required MHE Licenses to operate such equipment per all applicable federal, state and local regulations. The PM shall provide individual training/certification documents to the COR/ACOR upon request.

4.1.7. The PM shall be on-site during work hours. The Program Manager shall submit to the COR/ACOR information as to how he/she can be reached after hours.

4.1.8. The Operation Manager shall be responsible for the overall management of the following departments, Pre-Production/Sustainment, shelf-life, disposal, inventory and Biomed as well as all Government Furnished Property/Material and will ensure Contractor compliance with contract requirements.

4.1.9. The Operations Manager shall be on site during the normal working hours. Experience with database management systems, such as DMLSS, is needed.

4.1.10. The Production Supervisor shall be responsible for the following departments, Production and Receiving. The Production Supervisor is responsible for meeting production and receiving requirements specified in the PWS.

4.1.11. The Production Supervisor shall be on site during the normal working hours.

4.1.12. The inventory lead specialist shall be responsible for the inventory of all material contained in all NMRLC warehouses. The inventory lead will ensure that all inventory personnel perform 100% inventory annually. The inventory lead specialist is responsible for all inventory requirements specified in DOD, U.S. Navy and NMRLC instructions as well as requirements specified in the PWS.

4.1.13. The sustainment/pre-production lead shall ensure that all EXMED allowances have been filled, and all material assigned to a specific EXMED has been platform stowed together in the racking system at NMRLC.

4.1.14. The sustainment/pre-production lead will also ensure that all kitted platforms remain in a ready for issue state, by removing and replacing all expired material as well as remove all excess material. The sustainment/pre-production lead is responsible for all requirements specified in DOD, U.S. Navy and NMRLC instructions as well as all requirements specified in the PWS.

4.1.15. The production lead specialist shall ensure that all production requirements specified in the PWS have been met. The production lead specialist shall be responsible for all requirements specified in DOD, U.S. Navy and NMRLC instructions as well as all requirements specified in the PWS.

4.1.16. The Contractor shall furnish electronically to the COR/ACOR an alphabetical roster and organizational chart of personnel assigned 30 days after the time of award and monthly thereafter. The roster shall identify names of contractors, area assigned, any vacant positions and shall be updated as changes occur. The Program Manager will provide an updated electronic copy to the COR. The Contractor shall electronically report immediately to the COR/ACOR and NMRLC IT Help Desk any termination of Contractor personnel and the reason for termination.

4.1.17. The Contractor at a minimum shall meet monthly or as requested with the COR to discuss contractual requirements. Neither the Government nor the Contractor is precluded from requesting such a meeting at any time performance issues require immediate attention. The Contractor shall identify issues and agenda items 24 hours in advance of the meeting and submit the issues/items electronically to the COR. The Contractor shall attach to the submission any weekly/monthly/quarterly progress or production reports required. If the Contractor’s performance falls below the acceptable level of performance, the Contractor shall submit to the COR an electronic corrective action plan when requested. The Government shall identify and notify the Contractor of any agenda items they have identified. Results of the meeting shall be documented as agreed by meeting attendees and signed by the Contractor and COR.

4.1.18. The Contractor shall ensure that all personnel are properly trained and qualified to perform assigned tasks as outlined under this PWS. An ongoing training program shall be implemented by the Contractor to ensure that all Contract workers are qualified to perform all tasks, including safety procedures specified in the PWS. 75% of the contracted staff shall have material handling licenses and in compliance with OSHA standards. As changes in Government’s operations occur and new methods and procedures are implemented, the Contractor shall be responsible for obtaining and maintaining training and certification for their staff to continue to meet services required under this contract. All training certificates will be made available to the Government upon request. The Contractor shall be responsible for all subsequent training resulting from change(s) in personnel or refresher training of personnel as required ensuring that all guidelines under specified operations are adhered to. The Contractor shall provide individual training/certification documents to the COR for retention. All training and certification costs shall be the responsibility of the Contractor.

4.1.19. The Contractor shall obey all fire and security rules and regulations of the Commanding Officer, Naval Weapons Station Yorktown, Cheatham Annex, and General Industry Standard of Occupation Safety and Health 29 Code of Federal Regulations (CFR). The Contractor shall familiarize Contract workers with the aforementioned fire regulations, location of fire reporting telephones near work sites, and correct fire reporting procedures including periodic fire drills, etc. The Contractor and Contract workers shall be cognizant of and observe all requirements for handling and storing combustible supplies and materials, daily disposal of combustible waste, trash, etc.

4.1.20. The Program Manager will provide a daily report of time and attendance for all contract workers. Each report will include employee start and end time. All vacation, sick time, and inclement weather days will be documented as well as any early departures or late arrivals. This report will be provided to the COR by 0800 the following workday. All time and attendance reports will be compiled and utilized to verify monthly invoices.

4.1.21. The Contractor shall immediately notify the NMRLC Safety/Environmental Program Manager and the COR/ACOR of all accidents/mishaps which result in a lost-time injury or damage to property. The Contractor shall complete an incident report and submit it to the Safety/Environmental Program Manager via the COR/ACOR within twenty-four (24) hours. When the Safety/Environmental Program Manager determines from the incident report that an investigation is warranted, the Contractor shall conduct an investigation and provide to the Safety/Environmental Program Manager via the COR/ACOR within ten (10) days, a report which includes the facts surrounding the accident, statements from witnesses, findings regarding causative factors, corrective actions taken, and recommendations. Serious incidents may require a formal investigation to be performed by a government agency. Accidents involving CESE and MHE shall also be reported on applicable Standard Forms (SF) 91, 94, and 95.

4.2. General Warehouse Support

4.2.1. The contractor shall use the Defense Medical Logistics Standard Support System (DMLSS), Hospital Information Management System (HIMS) or other authorized database of record for routine processes.

4.2.2. Provide warehouse support pertaining to warehouse logistics. The duties will include receiving, shipping, storing (stowing), selecting (picking) supply turn-in (disposal), packing (kitting and stuffing) or unpacking (downloading) and inventory of general or specialized material and equipment.

4.2.3. Conduct logistical tasks to support warehouse operations.

4.2.4. Performs inventory and documentation of supply stock utilizing DMLSS or other military database of record. Makes adjustments to stock levels as directed and supports excess or unserviceable material disposal processes.

4.2.5. The contractor shall perform sustainment efforts, including but not limited to review, stock, and re-supply medical logistics items. This will include removing and replacing all outdated or expired items from shelves or kitted Expeditionary Medicine Systems (EXMEDS).

4.2.6. Performs quality control on transaction records and files documents appropriately and promptly.

4.2.7. Research quality assurance messages utilizing DMLSS, or other military database of record and coordinates affected products/recalls with affected work centers.

4.2.8. Reviews a wide variety of documents to ensure that the proper information has been included. Obtains missing information from supporting documents, supervisor, or specialist/analyst and resolves inconsistencies or discrepancies, deviations from general rules, or major omissions.

4.2.9. Performs receiving duties to include but not limited to receiving, unloading, and processing incoming shipments. Checks accompanying documentation against containers or packing labels. Follows established procedures in reporting over, short, or damaged items. Opens container and removes dunnage and other packing materials. Segregates material according to material type (i.e., equipment, consumable, narcotic, pilferable item, HAZMAT, etc.). Based on information in automated system, it generates labels and routes and/or moves material to staging areas or stow locations.

4.2.10. The Contractor shall ensure that personnel performing crating, blocking, and bracing, and any packing functions that require wood are trained and authorized to certify wood products as “pest free” per the European Union (EU) Decision 2001/219/EO for non-manufactured wood products (ISPM 15).

4.2.11. Performs re-warehousing of material in accordance with Government stow plans.

4.2.12. Performs inventory control work, supporting a broad range of duties required to accomplish the mission of a large production, sustainment, and distribution center. Duties will include counting types, quantities, and condition of items during annual inventories, location surveys, physical inventory, material handling, material examining and identifying, packing, operating Non-Tactical Vehicles and Equipment (NTVE), Material Handling Equipment (MHE), and analyzing, evaluating, and revising command inventory.

4.2.13. Performs platform stowing of material. The Government will provide equipment and material to be assigned to each EXMED platform. Material will be stowed by assigned EXMED platform in adjacent locations to facilitate rapid deployment.

4.2.14. Performs Pick, Pack, Preserve, and crate (PPP&C). Packs and repacks a variety of items for kitting and shipping of EXMEDS, utilizing a wide variety of standard packing materials, methods, and techniques.

4.2.15. Performs administrative and duties such as word processing; receipt and completeness of data; correcting errors, modifying as required, and transmission of electronic mail; storing, retrieving, and maintaining electronic documents or files; entering data into a predefined spreadsheet or database.

4.2.16. The contractor shall provide logistics support to warehouse personnel as needed (e.g., delivery of supplies, equipment, or furniture) to areas within the warehouse, to include outlying buildings attached to the organization. Ensures warehouse cleanliness and aesthetics.

4.2.17. The contractor will be required to ensure proper handling and storage of medical gases and hazardous material IAW applicable AFI’s and local safety guidelines.

4.2.18. The contractor shall provide support in the turn-in of unserviceable equipment, supplies, and furniture. This includes reviewing disposal and turn-in documentation and verifying the correct material and quantities prior to disposal or turn-in to DLADS.

4.3. Civil Engineering Equipment Support

4.3.1. The number of CEE equipment will vary as EXMEDS are deployed and retrograded, or as new CEE is received, and as excess is transferred. In order to ensure equipment inspections are completed for all CEE annually, 25% of the units shall be completed each quarter. The required support includes maintaining all Civil Engineering Equipment (CEE) in support of (NMRLC) (EXMEDS) programs. CEE consists of Civil Engineer Support Equipment (CESE), Civil Engineer End Items (CEEI) Configurable Shelters, Containers, and Expeditionary Tool Kits. Additionally, the contractor shall monitor, manage, and develop plans to improve overall CEE EXMED readiness levels. This scope of work includes all collateral and installed equipment associated with the CEE. The Contractor is encouraged to submit proposed changes to streamline and improve equipment flow through the maintenance process and to improve the quality of the maintenance program.

4.3.2. The Contractor shall transfer CEE to Defense Logistics Agency Disposition Services (DLADS) or other activities. The Contractor shall prepare the equipment for transfer by removing POL and other HAZMAT in accordance with DLADS and Transportation Regulation/Policy. The Contractor shall prepare any required documentation for certification compliance. The Contractor shall provide signed completed copies of transfer documentation to the NMRLC CEE or Container Manager within 5 days of the transfer so the equipment can be removed from the DoD and Department of Navy (DON) centrally managed equipment databases. Additionally, the Contractor shall individually scan each document as a pdf file and post to a shared drive provided by NMRLC.

4.3.3. The Contractor shall be required to utilize the HIMS system to input and maintain Shelter, Container, CESE, and any RFID/UID/AIT data as required by the Government. The Government will provide training for the Contractor on the applicable applications.

4.3.4. The Contractor shall perform the maintenance and calibration of all TMDE along with any other equipment provided by the Government for use in daily operations, per manufacturer schedule (with exception of Government provided services listed in section 3 of the main contract). The Contractor shall establish and document a monthly preventative maintenance and calibration schedule. Maintenance and calibration documentation shall be put within DMLSS or the directed maintenance database for TMDE, NTVE/MHE, and any CEE Equipment for use in daily operations. Work orders and documentation shall follow requirements as set forth in the PWS. The Contractor shall notify the Government one (1) month in advance of expiring calibration in situations where calibration at approved off site laboratories is required. The Contractor shall maintain on site calibration certificates that are traceable to a recognized national or international standard.

4.3.5. The Contractor shall sustain a program to manage, clean, operate, test, inspect, inventory, update, maintain or coordinate maintenance, repair, and certifications of NMRLC CEE.

4.3.6. The Contractor shall generate an Equipment Repair Order (ERO) for annotating all equipment discrepancies. The Material Readiness Assessment (MRA) form shall be utilized to document Limited Technical Inspections (LTI). The ERO shall list all deficiencies with the corrective action required, missing collateral equipment to be ordered, and repairs required on all installed equipment. The ERO prepared during the inspection shall be used to both authorize the Contractor to perform basic maintenance and repairs and for Government acceptance of completed maintenance. The Contractor shall procure required repair parts and/or material via Contractor Material Requests (CMR). The Contractor shall file all completed EROs in the equipment history jackets along with documentation for maintenance or work covered by warranties, recalls and other maintenance activities.

4.3.7. The Contractor shall use DMLSS, HIMS and/or any other DoD/DON mandated maintenance, inventory and accountability system for CEE management and maintenance tracking. DMLSS or if replaced other mandated APSR shall be the primary system used for accountability. Maintenance documentation will be recorded in DMLSS, or other government databases as directed. Additional records required in both hard copy and electronic versions include, but are not limited to, the following:

4.3.7.1. Equipment Maintenance History Jacket

4.3.7.2. Equipment Technical library

4.3.7.3. CEE Download ECN Status Report

4.3.7.4. ERO

4.3.7.5. Upcoming and Completed CEE Maintenance Report

4.3.8. The Contractor shall maintain an equipment maintenance jacket for each piece of CEE. The master hard copy will be maintained in the CEE Managers Office for CESE and CAD 30 for all other equipment. Accurate hard and electronic copies of the history jackets shall be kept by the contractor. Electronic copies shall be maintained on a NMRLC network shared drive. CESE records shall be filed by ECC/USN. Containers/Shelters shall be arranged by USN or USNU and CEEI and tool kits by ECN. History Jackets shall be maintained for the life of the equipment. Hard copies shall be shipped with equipment that is transferred to DLADS or other activities. As a minimum the following items shall be maintained in the history jacket:

4.3.8.1. Shipping receipt documents (DD 250, 1149, 1348-1)

4.3.8.2. DoD Property Record (DD 1342)

4.3.8.3. Copies of all ERO’s, maintenance activity generated (Includes invoices for repairs complete by outside activities and Includes DA2404 for Containers/Shelters).

4.3.8.4. Inventory Sheets for Expeditionary Toolkits and collateral equipment inventory for all other CEE.

4.3.8.5. Maintenance History Summary Sheet

4.3.9. The Contractor shall assemble, maintain, and catalogue a Technical Library for all CEE. The library shall include operators’ service, parts, and maintenance manuals for all CEE to include subcomponents and installed equipment. The technical library shall be organized by NSN and/or part number with a binder for each. The library shall also include all DoD and DON directives related to the management of the various types of CEE material, along with applicable professional books, and military, industry, manufacturer bulletins and references. The tool kits library shall include copies of the current inventory sheets and a copy of the Sets, Kits and Outfits (SKO) from the TOA Viewer website. The Contractor shall maintain electronic versions of technical manuals and publications in an electronic library on a NMRLC shared drive and maintain hard copies in the CEE maintenance shops. Electronic copies of the technical library applicable to the various CEE deployed or pre-positioned with a EXMEDS shall be packed in the Utility Maintenance Truck compartments for each piece of CEE assigned to the platform.

4.3.10. The Contractor shall meet with the Government weekly to review the weekly work summaries and establish future priorities and work schedules. As a minimum the Contractor shall provide the status of all CEE download and new receipts EROs, present EROs for approval (EROs can be presented at any time) to proceed with maintenance and the status of all open EROs and their associated work orders from DMLSS or other maintenance data bases as directed. The Government will provide maintenance disposition instructions or authorization to proceed with repairs. Additionally, the Government will coordinate with the Contractor the transfer of CEE to and from outside maintenance facilities. The Government reserves the right to transfer any CEE items to other activities for Intermediate and Depot Level Maintenance or modification.

4.3.11. All CEE equipment maintenance actions shall be entered into the DMLSS Equipment and Technology Management (E&TM) Module or other government database(s) as directed. The Government shall develop, revise, coordinate with the Contractor, and set maintenance schedules and intervals for all CEE Equipment (i.e. CESE, CEEI, Expeditionary Toolkits, Containers/Shelters). The Government shall set the maintenance intervals and schedules within DMLSS or other maintenance databases to meet required directives and production schedules. The Government shall execute unscheduled/corrective work orders as necessary for CEE equipment and notify the Contractor of the work to be performed. The Contractor shall develop (as necessary), maintain and update DMLSS or other databases as needed to ensure testing, inventory, inspection, and maintenance is done in accordance with requirements in the NAVFAC P-300, NAVFAC P-480, Military Handbooks, manufacturer’s literature, and NMRLC directives. Work orders shall be updated to maintain accurate status on the unit. The Contractor shall fill out all portions of the work orders within DMLSS and other databases to include maintenance/calibration done by others. The Contractor shall scan and electronically attach any supporting documentation (ERO’s, DA 2404, outside maintenance, parts receipt documents, quotes, inventory lists, calibration certificates, etc.) to the work order. The Contractor shall document workers’ time working on the equipment within each work order.

4.3.12. For all CEE equipment for which an LTI is required, the Contractor shall verify and validate that all required checklists have been developed and are ready for use along with the ERO. If a checklist has not been developed, then the Contractor shall work with NMRLC to develop and implement LTI checklists for CEE equipment and place within the DMLSS database system or other maintenance program as directed. All LTI Checklists shall have an inventory listing of associated collateral gear to be inventoried for each LTI. The Contractor shall accomplish the joint development of these lists within 120 days of contract award.

4.3.13. The Government will determine and provide to the Contractor the CEE equipment to be assigned to each EXMEDS platform. The Contractor shall stow equipment by the assigned or future EXMEDS platform.

4.3.14. The Contractor shall perform vehicle dispatch functions for daily use of all Government provided NTVE and MHE in the performance of this contract.

4.3.14.1. The Contractor shall conduct routine dispatching, scheduling and coordinate preventive maintenance, corrective (unscheduled) maintenance, and record data for all NTVE and MHE. This includes equipment in the possession of the government and contractor (GFE).

4.3.14.2. The Contractor shall coordinate, dispatch, and schedule all NTVE/MHE equipment for service based on Maintenance, Management and Material system (3M) or other computer information systems as directed.

4.3.14.3. Contractor will inspect vehicles before and after use, for damage, safe operating condition, safety and ensure basic initial issue equipment is present and shall initiate accident reporting with NTVE/MHE managers and safety personnel.

4.3.14.4. Contractor shall annotate starting and ending mileage accumulations and will be tracked daily on the dispatcher’s log and will be reported with the additional reporting of NMRLC utilized assets.

4.3.14.5. Contractor shall provide a monthly NTVE/MHE status report for active equipment. The Contractor shall develop and maintain an equipment maintenance status report electronically for all NTVE and MHE turned over for daily use. The status report shall include USN Number, ECC Number, description of the item, mileage, location assignment, maintenance status, date equipment went down, date(s) of service, and comments on the status of the issue.

4.3.14.6. Contractor shall follow regulations and rules defined in the DODINST 4500.36, NAVFAC P-480, Department of Transportation and the NAVFAC P-300 for management of motor vehicles.

4.4. Civil Engineering End Items Support

4.4.1. The Contractor shall manage the NMRLC CEEI to include the inventory management, maintenance, inspection, repair, and alterations of all NMRLC CEEI. The tasks below for CEEI are in addition to all tasks identified in other areas of the PWS.

4.4.2. The Contractor shall perform a LTI of all downloaded CEEI within 30 days after download completion date and within 15 days for new receipts once posted. During extremely high volume surges a time extension may be granted on a case-by-case basis with approval from the Contracting Officer. The LTI shall include an inventory of all collateral equipment and a full operational test of the equipment. Operational test guides for the various types of CEEI are as specified by manufacturer’s and NMRLC publications. The LTI /ERO shall be forwarded to the CEE Manager for acceptance and approval to complete required repairs. The Government shall determine and provide direction to the Contractor for CEEI EXMEDS assignment. The Contractor shall stow and maintain the items in the obligated EXMEDS (platform stowing) until directed by the Government to pack the material unless otherwise directed. For CEEI that require an external power source the voltage, amp/watts, cycles and phase information, the Type Unit Characteristics (TUCHA) data (Length, Width, Height, and Weight) for each item, and the condition codes shall be updated in DMLSS and HIMS or other government database upon completion of maintenance.

4.4.3. The Contractor shall perform all repairs per manufacturer maintenance service manuals or technical manuals/specifications as applicable. Preventative maintenance service includes any service intended to prevent predicable catastrophic equipment failure through normal maintenance operations such as changing fluids and filters, tightening or replacing belts, as well as performing preservation and de-preservation processes. Corrective repair is a maintenance task performed to identify, isolate, and rectify a fault so that failure equipment, component, subsystem, or system can be restored to operational conditions within the tolerances or limits established for in-service operation not covered by preventive maintenance. To maintain readiness levels, the Contractor will provide services to perform preventative maintenance and corrective repair services on CEEI assets through organic and non-organic resources each year. The CEE manager reserves the right to determine the corrective repair and maintenance actions on CEEI, which will be inducted into the CEEI preventative maintenance and corrective repair services program based on operational needs. The Contractor shall provide services to perform corrective repairs to each piece of equipment to such condition, that the equipment is restored to perform all its intended functions as designated in the Original Equipment Manufactures’ (OEM) operational and technical manuals applicable to that equipment. The Contractor may be required to remove damaged, defective, or deteriorated materials or parts and install new materials or parts. CEEI Repairs and Alterations include, but are not limited to overhauls, paintings, rebuilds, rehabilitations; replacement of components, assemblies, and subassemblies; machining and welding.

4.4.4. When packing CEEI in an EXMEDS, the Contractor shall perform a visual inspection for storage damage or deterioration. Items with damage or deterioration shall receive an LTI that shall be forwarded to the NMRLC CEE Manager for disposition.

4.5. Tool Kit Support

4.5.1. Expeditionary Tool Kits and assemblies are primarily engineering support kits used in EXMEDS to assemble, maintain, and provide the basic base operating support. NAVFAC Expeditionary Warfare Center (EXWC) controls the design and configuration of kits used in EXMEDS. Most kits are designated by a five-digit number that starts with an “8”. The NAVFAC TOA Viewer website (https://toaviewer.navfac.navy.mil/my.policy) lists the contents of each kit and NMRLC designed kits shall be verified using TOA Viewer or other database as directed. Each complete kit shall be counted as a single unit, not as the sum of its component tools and equipment.

4.5.2. The Contractor shall manage, maintain, alter the configuration, utilize kits and parts from kits to create new kits that may not be of the same type (i.e. using woodworking kits parts to make a mechanics kit) and repair the tool kits and kit assemblies to maintain them in a Ready for Issue (RFI) condition. Expeditionary Tool Kits TMDE material shall be maintained by the Contractor. The following tasks for Expeditionary Tool Kits are in addition to all tasks identified in other areas of the PWS.

4.5.3. Items within each kit are subject to pilferage and the inventory integrity of each kit must be maintained. Kits may be small and packed in one box or require several boxes or containers. The Contractor shall attach a copy of the kit’s inventory to the outside of each kit box. In the case of multiple boxes, the boxes shall be marked (number) of (total) with the lead box having the complete inventory and each individual box having its own inventory attached. Additionally, each box shall have a tamper resistant seal, and a seal log attached to document seal replacement. All kits that show evidence of tampering shall be re-inventoried. A copy of each kit inventory shall be maintained in the kit history jacket along with copies of outstanding purchase request form(s) for missing components.

4.5.4. The Contractor shall perform a LTI of all downloaded Kits within 60 days after download completion date and within 15 days for new receipts once posted to determine condition of components, verify the kit is complete and is updated to current Table of Allowances (TOA). During extremely high volume surges a time extension may be granted on a case-by-case basis with approval from the Contracting Officer. The operation test shall ensure all power tools are operational, batteries are charged, hydraulic components function and do not leak, and all components are clean and not deteriorated. The inventory of on-hand items shall be verified against the appropriate TOA Viewer Assemblage or NMRLC kit listing to ensure they are complete and conform to current allowance requirements. The LTI /ERO shall be forwarded to the CEE Manager for acceptance and approval, upon completion, to complete required repairs. The CEE Manager shall determine and provide guidance to the Contractor for EXMEDS assignment. All Expeditionary Tool Kits shall be assigned to the Camp Maintenance Activity Code in DMLSS. Maintenance and inventories shall be documented using scheduled or unscheduled work orders in the DMLSS database system or other maintenance database as directed. For Expeditionary Tool Kits that require an external power source, the voltage, amp/watts, cycles, and phase information, TUCHA data (Length, Width, Height, and Weight), and condition code for each kit shall be entered in DMLSS and HIMS during initial receipt or at the end of the maintenance task.

4.5.5. Repairs include, but are not limited to, overhauls, paintings, rebuilds, rehabilitations; replacement of missing or obsolete components, piece parts, and subassemblies; machining and welding. The Contractor shall perform all repairs and alterations per manufacturer maintenance service manuals or technical manuals/specifications as applicable. To maintain readiness levels, the Contractor will provide `services to perform preventative maintenance and corrective repair services on toolkit assets through organic and non-organic resources each year.

4.5.6. The Contractor, when directed by the COR/ACOR, shall prepare the kits for packing. Prior to packing, the tamper seal shall be verified. Kits that show evidence of tampering shall be re-inventoried and the Contractor shall procure missing components.

4.5.7. Expeditionary Tool Kits components change over time and updated versions of kits appear on the TOA Viewer website. The Contractor shall identify the need for an upgrade to the kit by comparing the kit to the updated version of the kit within TOA Viewer. The Contractor shall notify the CEE Manager utilizing the ERO document. Upon approval, the Contractor shall take all necessary actions to procure new parts, inventory, and re-package the kit to conform to the latest version utilizing CMR funds. The Contractor shall re-label the product with the new part number and take all actions in DMLSS/HIMS or other government directed database to lose the old kit and gain as a new kit. Occasionally, the need to utilize dated or obsolete kit components to create a new kit is required. Upon guidance from the CEE manager, the Contractor shall break down selected kit(s) and take all actions necessary to build and package a required new kit. The new kit being built may not be the same type of kit as those being used to offset the material costs of building the new kit. Contractor shall procure missing components.

4.6. Civil Engineering Support Equipment Support

4.6.1. The CESE management process at NMRLC is significantly different from other CEE. CESE downloads and final preparations for shipment occur prior to or after the EXMEDS downloads or builds. CESE are major end items that are not packed into containers.

4.6.2. Civil Engineering Support Equipment (CESE) Maintenance Services. The Contractor shall manage the CESE inventory to include management, operation, inspections, first echelon maintenance, and records management of all NMRLC CESE. The Contractor shall provide the Government with Organizational Level Maintenance Services. Organizational Maintenance includes basic maintenance such as inspection, checking/topping off fluids, replacing batteries, load testing generators, cycling equipment, and annotating discrepancies to ensure proper operation. Preventative/Corrective Maintenance. Contractor shall perform all Inspections, Start Up (SU), equipment cycling, and Lay Up (LU) maintenance in accordance with NMRLC CESE Quarterly Cycling Checklists and/or OEM Manuals. All deficiencies, Organizational, Intermediate, or Depot level repairs will be annotated on the Equipment Repair Order or other government maintenance database as directed. Contractor will provide the work orders to NMRLC CEE Manager for repair, delivery and pickup equipment from the maintenance shop located at CAD Bldg. 115, CAX.

4.6.3. The Contractor shall receive CESE from EXMEDS retrogrades, new receipts, and returns from maintenance activities. Contractor shall clean, fuel, update records, and stow CESE as identified by NMRLC local instructions, based on preplanned obligation. Retrograded and new receipts shall be inspected, and any shipping damages shall be noted. Mobile loaded assets shall be offloaded and shrink wrapping removed. Additionally, all previous shipping, Maritime Pre-positioning Force (MPF) and inventory control labels and RFID tags shall be removed during cleaning. CESE interiors shall be cleaned to remove trash and debris. The Contractor shall notify the Government for new receipts.

4.6.4. The Contractor shall warehouse CESE based on Government provided planned obligations inside CAD30 (Platform Based Stowage) or other designated area as directed. CESE scheduled for transfer to other activities or DLADS shall be staged outside of CAD115. The Contractor shall store and maintain the CESE in the obligated platform until directed by the Government to prepare for EXMEDS deployment, alternate obligations, or disposition instructions are provided. The contractor shall perform walk-through surveillance inspections to identify problems (leaks, damage, etc.) and shall perform a complete operational test of each piece of CESE quarterly. The Contractor shall perform limited repairs of CESE material to include replacement of headlights, changing tires, charging/replacing batteries, etc. Major repairs, and preventative maintenance above organizational level maintenance as noted by NAVSEA 4790.1D, shall be accomplished by other outside entities. The Contractor shall maintain CESE collateral gear and material with the equipment it is assigned to. Collateral gear shall not be removed unless authorized by NMRLC. The Contractor shall preserve CESE to keep in operational condition by performing at a minimum the tasks below:

4.6.4.1. Fuel level will be at 1/4 Tank for all equipment, unless otherwise directed by NMRLC.

4.6.4.2. All battery-disconnect switches, if equipped, shall be shut off. Otherwise, negative battery terminals shall be disconnected.

4.6.4.3. Tire pressure shall be maintained at manufacturer recommended pressure.

4.6.4.4. Tighten or replace all engine belts.

4.6.4.5. Add POLs as needed.

4.6.4.6. Changing tires as needed.

4.6.4.7. Repair/replace markings, labels, and decals.

4.6.4.8. All doors and windows shall be closed.

4.6.4.9. Replace batteries when required

4.6.5. Major corrective repairs shall be accomplished by other entities. Transfer to and from on-base facilities shall be coordinated at the weekly CEE meeting by the CEE Manager. For transfer to off-base facilities the Government will provide direction. The Contractor shall perform prestart inspection and stage CESE in designated areas. Joint inspection shall be done to document all damages, and the receiver shall sign the CESE transfer documents to maintain inventory accountability. Equipment returning from maintenance shall be staged in a designated area pending inspection by the Government. The Government shall provide the Contractor with a copy of the repair order that shall be filed in the history jacket, along with the condition code and platform assignment. The Contractor shall stow the CESE and update records.

4.6.6. The Contractor shall prepare CESE for shipment via air or surface and stage CESE in an area designated by the Government. Preparation includes prestart inspection, fueling or defueling (to Government specified levels), mobile loading, securing the mobile loads and staging of the CESE. The Government will provide a minimum of 48-hour notice for staging, direction on what items for a mobile load plan. Packing slip, transportation and shipping labels shall be attached to the inside of the passenger side windshield. On equipment without windshields, shipping documentation shall be attached to a flat panel toward the front passenger side of the vehicle. CESE shall be washed in preparation for shipment.

4.6.7. Cleaning includes pressure washing all exterior surfaces and removing all trash and debris from equipment interiors. Cleaning and washing shall be performed prior to storage in the warehouse, at the completion of maintenance, and while staging CESE for deployment with an EXMEDS. Washing shall be performed at the designated wash rack area.

4.6.8. The Contractor shall remove keys from all CESE staged outside of CAD 07, CAD 30, CAD115, CAD 117, Bldg. 504 or 564. The Contractor shall be notified at least one business day prior to NMRLC staff requiring access to CESE assets.

4.6.9. The Contractor shall immediately report to NMRLC Facilities Department and CEE Manager any damage to facilities and equipment. The Contractor shall be solely responsible for all repairs to Government equipment or facilities caused by the Contractor, if determined negligent.

4.7. Containers/Shelters

4.7.1. The Contractor shall perform maintenance, inspection, repair, alterations and certification of all NMRLC ISO Containers and Shelters. The below tasks for containers and shelters are in addition to all tasks identified in other areas of this PWS.

4.7.2. Containers are centrally managed by the DoD and tracked by the USN or USNU Id. The Government shall provide the container USNs or USNUs for any required changes or conversions of identification numbers. Requests to change numbers shall be routed for approval to the container manager.

4.7.3. Container and Shelter Inspection, Maintenance and Certification process shall be maintained in accordance with MIL-STD-3037, DoDINST 4500.9R and any applicable DoD and DON instructions. In addition to the NAVFAC ERO Form, the Contractor shall utilize the DA2404 Container Inspection Form to document all container inspection, maintenance and certification. Each DA2404 shall be loaded into the Joint Container Management System (JCMS).

4.7.4. All ISO containers shall be protected from unnecessary damage and deterioration. Container interiors shall be protected from the elements to preclude unnecessary deterioration of wood or steel floors. Container doors/ramps shall not be left open except during packing/unpacking, maintenance, inspection and other necessary operations. Containers shall not be subjected to unnecessary undercarriage damage and deterioration through improper placement and/or storage. The Contractor shall ensure proper MHE is used for container movement operations. When necessary, forklifts shall be used to move containers possessing pockets specifically built for this purpose. Under no circumstance shall an ISO container be moved before all doors and/or ramps are closed and secured. The Contractor shall update the DMLSS and HIMS condition code and location information when the container moves.

4.7.5. The Contractor shall perform a LTI of all downloaded containers and shelters by task order completion date and within 15 days for new receipts once posted. LTI of on-hand stock containers and shelters shall be completed by the Contractor every 36 months. The Contractor shall schedule the inspection on a cyclical basis. The Contractor shall document all LTI’s within DMLSS or any other DoD/DON mandated maintenance, inventory and accountability system. The LTI shall include a container pre-certification inspection, inventory of all outfitted containers and shelter collateral equipment, and a full operation test of all installed and collateral equipment. Container Inspection Checklists, such as those found in Appendix A of MIL-STD-3037, shall be used as an aid in the pre-certification inspection process. The LTI shall identify all deficiencies to be corrected before the container or shelter can be ISO certified. DMLSS assembly reports and HIMS kit listings shall be used to conduct inventory of collateral and installed equipment. Operational test guides for the various types of containers and shelters align with specified by manufacturer’s and NMRLC publications. The Contractor shall work with the Government to develop and implement LTI checklists for outfitted shelters unique to the program and place within the DMLSS database system. The Contractor shall accomplish the joint development of these lists within 120 days of contract award. Freight or shipping containers determined ready for certification shall be cleaned and pressure washed then staged with other shipping containers ready for certification pending use in future EXMEDS builds. The Contractor shall update the DMLSS and HIMS condition code and location information each time the container is maintained.

4.7.6. Repairs and alterations include, but are not limited to, spot paintings, gasket/seal replacement, dent repair, blind rivet replacement, sealant removal/replacement, rebuilds, rehabilitations; replacement or installation of new components, assemblies, and subassemblies; machining and welding. The Contractor shall perform all repairs per manufacturer maintenance service manuals, MIL-STD-3037, and/or technical manuals/specifications as applicable and shall comply with all current Container Safety Convention (CSC) Certification requirements. The Government will provide all specifications and drawings for all alterations and modifications to containers and shelters. The Contractor shall complete all repairs and alteration within 90 days of ERO approval. In some cases, the Government will determine a need either through information provided by the Contractor or on its own that a container or shelter overhaul is required.

4.7.7. The Contractor shall repack all items unpacked for inventory and maintenance. The Contractor shall drain all water and fluids used during the operation test including installing low point drains to ensure the outfitted containers and shelter shall not be damaged by water freezing in the pipes during storage and transport. The Contractor shall secure all loose material and collateral equipment in the containers and shelter to prevent shipping damage. The Contractor shall secure all doors, drawers, shelving and all other items that can swing or slide causing shipping damage. The interior of all shelter(s) and outfitted containers shall be cleaned and mopped.

4.7.8. Completed maintenance must be accepted by the container manager prior to changing the container or shelter condition code to RFI pending certification. The Government shall determine and provide directions for the outfitted shelters and shipping containers to be assigned to EXMEDS platforms.

4.7.9. The Contractor shall certify all Containers and Shelters in accordance with MIL-STD-3037 using the DA2404 Form. The Contractor shall re-inspect the applicable container or shelter to be certified, and if no defects are found, the container or shelter shall be re-certified for use by applying a DD Form 2282, Re-inspection Decal Convention for Safe Container, affixed to the CSC data plate IN ACCORDANCE WITH MIL-STD-3037. Containers and Shelters CSC certification shall be completed within 30 days prior to transporting Containers and Shelters. The Container history jacket and DMLSS/HIMS condition code shall be updated upon certification.

4.8. Contractor Material Request Support

4.8.1. Provide necessary supplies and services to maintain equipment needed for the EXMEDS platforms. The contractor will be responsible for ordering, receiving, and invoicing for consumable materials, bench stock, repair parts, calibration/maintenance services, and tool kit replacement parts. Additionally, the contractor will be responsible for maintaining bench stock levels for the CESE and Biomedical departments. The Contractor will maintain bench stock material at or above the pre-determined re-order levels determined by the Government.

4.8.2. The volume and demand for services varies. A representative list of consumables, kit components, and repair parts, which must be…