Questions to be answered-Updated.docx

1. When is the Bid due?

A: Before the closing date and time of the solicitation as stated in the RFQ on SAM.gov.

1. What contracting vehicle will this be funded through?

A: The question is not clear. Funds for this requirement are not through a contract vehicle.

1. Is all equipment required to be TAA compliant?

A: Yes

1. Are installation technicians required to be cleared and or hold a clearance level for access to the space?

A: Contractors will need to be able to gain base access for the site after award in a timely manner.

1. Can you confirm no equipment shall not have Bluetooth or wireless capability?

A: No Bluetooth or wireless capabilities

1. Do you want an AV bridge for soft-codec, to be able to utilize Teams and do you have whitelisting capabilities?

A: Yes we want an AV bridge for soft Codec. I believe whitelisting is available through NMCI but here locally we do not have the access to enforce whitelisting.

1. Are you okay with switching from current AMX system to Crestron?

A: No preference on brand of equipment.

1. Do you want to upgrade your BrightSigns to digital signage? (for outside the doors) Is this for room classification status?

A: No desire for updated signs

1. Do you want a World Clock with multiple time zones in the front of the room?

A: Yes, preferably at least 4-5 time zones.

1. Do you require a codec to facilitate VTC conferencing, or is there a separate requirement for a proprietary AI camera? And does the camera require voice tracking?

A: Our VTC’s are stationary no need for AI cameras or voice tracking.

1. Podium Requirements - do you require voice uplift at the podium? Do you want laptop capabilities at the podium?

A: No voice lift but yes to laptop capabilities at the podium

1. Do you want to repurpose any GFE equipment? If so, could you please provide a list.

Do you want to replace the GFE rack? It looked like it was in good shape, matches the existing furniture and would save some money

A: We want to replace the GFE rack with a Podium fitted to house the equipment to save space in an already tight space

1. Will you provide a Gov Escort for installation, or do you require Cleared individuals/technicians? If Cleared is required, what level of Clearance?

A: Contractors will need to be able to gain base access for the site after award in a timely manner.

1. Will you be providing an extension for this solicitation?

A: Yes.

1. Is it correct that an AI tracking camera is not needed?

A: Correct it is not needed

1. It is it correct that four displays in total are wanted?

A: Yes

1. Which documents are required to submit along with our initial bid?

(BOM, Past prior performance, certifications, set aside codes etc...)

A: Pricing for each line item in the solicitation is required. Partial quotes are not acceptable. Quote shall provide list of parts/supplies that will be used and lead time for completion of installation work. There should be enough detail to determine if the quoted items meet the requirements of the PWS. Please include CCO for the quoted items. Quote pricing will include any costs needed complete the work as outlined in the PWS, including any associated costs with accessing the site. Contractor must be able to gain base access.

1. Replacing displays. We feel that the front two (2) displays that have been requested (86-inch) will be to large. Would like to use the 75-inch for the front wall.

The command only has one (1) display on the side wall. Are they requiring one (1) for each side? Would recommend using 65-inch for the side displays as the room is narrow.

A: We are requesting 86in Displays for the front. For the sides the option for 75in displays or 65in displays are both acceptable.

1. Requesting AI motion camera. With the size of the room, a typical PTZ camera will capture everyone within the room. Will that be okay?

A: We do not require an AI camera.

1. It was stated the customer is wanting three (3) years with one (1) base year and two (2) optional years. It was also stated that the command wants 48 hours onsite response time and one (1) PM visit per year. Is this what needs to be quoted. This on-site is different to the 2-business day request.

A: Yes it’s what needs to be quoted.

1. VTC: Since NMCI has discontinued the use of NIPR VTC, is it expected to have NIPR Teams as part of this project? Since the command has old Cisco SX80 for SIPR VTC, I am assuming that we are responsible to replace with a new SIPR VTC Codec. Correct?

A: No NIPR teams is not desired. And yes looking to replace the SIPR CODEC

1. With the conversation from DISA and the VTC H.323/SIP going away at some time, does the command want to have the ability built in SIPR teams?

A: Currently there is no desire for SIPR Teams

1. Rack: Is it expect to remove the rack permanently and replace with a new lectern that has rack rails built in for the component storage? Is this what we need to add in?

A: Yes we would like a Lectern (Podium) with built in rails for the new components and removal of the old rack.

1. Will the addition of a 4-zone clock be added to the room and will this be included in the PWS?

A: Looking to have a 4 zone clock added to the room above the 75in Monitors

1. The customer needs two (2) laptop connections within the room; one would be at the conference room table and the other at the lectern position. Is this correct?

A: Yes this is correct.

1. A question that needs to be decided prior to award due to the costing of labor. Will the AV contractor need to have cleared technicians onsite for the work?

The reason for this is if a technician needs to go back out to their vehicle, the other tech and escort all do not have to leave the room. Work can continue.

A: Contractors will need to be able to gain base access for the site after award in a timely manner. A DD254 is not required to access the space.

1. Is the request now to replace the existing 3 monitors and ADD a forth?

A: Yes

1. In reference to 1 or 2 codecs, although VTC is less utilized on NIPR, it still is active. Do you still want the solution to include 2 codecs or just 1 for SIPR with the ability to BYOD for NIPR/SIPR teams? i.e. 1 codec for NIPR with BYOD capability for Teams AND 1 Codec for SIPR for BYOD capability Teams?

A: 1 Codec for SIPR and the ability to BYOD for NIPR SIPR teams

1. Ethernet connectivity will need to be ran for the BYODs, who will run those drops?

A: Drops are already in the room we just need to work with NMCI to ensure they are active.

1. For a BYOD device in the podium as well as the table, although there are 3 holes on the table, do you want 3 drops there or just one on either end of the table?

A: In addition to the one at the podium, just add one at the head of the table.

31. Per the Statement of Work, vendors are to “Replace existing displays with 86-inch wall mounted displays and 75-inch displays”. The current solution has three (3) existing displays, two mounted at the front of the room and one mounted on the left wall of the space. The government would like the new solution to have an additional display mounted on the right wall of the space.

1. Can the government confirm the quantity and desired display sizes for each new display in the space?

2x 86in in front and for the sides, the option for 1x 75in display or 1x 65in display on each side are both acceptable.

1. Can the government provide on the government’s desired operation of each display in the conference room? Will the displays mirror one another or should the displays provide the capability to independently route sources to each display.

1. Independently route sources as long as the can all display the same source as well.

32. The existing system contains two (2) Cisco VTC codes to conduct classified and unclassified video teleconferences. Can the government provide clarification on the desired collaboration capabilities of the new solution and the classification levels needed?

A: Just require SIPR VTC capabilities and a line for BYOD for NIPR/SIPR Teams

33. If MS Teams collaboration is required for NIPRnet conferences, where will the workstation/laptop with the MS Teams collaboration client be located for conferences?

A: We will bring our own devices for now. Nothing permanently in place

34. Can the government provide the desired number and locations for PC workstations / laptop connections in the conference room?

A: One in front at the Podium and One at the head of the table.

35. For the maintenance contract, are preventive maintenance visits desired to be completed on the AV system, if so, at what periodicity?

A: Once a year for PM. With CM being available on 48hr notice

36. Should all new equipment be Trade Agreements Act (TAA) compliant?

A: Yes

37. The existing solution contains three digital signs that display the classification level for meetings in the conference room. Should these signs be replaced?

A: No need to replace classification signs.

38. Please clearly specify if we should try to 1) utilize any of the existing components or 2) provide a completely new solution.

A: Provide a completely new solution Written request states to “replace existing displays with 86” and 75” displays”. What is the quantities desired for each (display sizes and quantities)? To comprehend presentation materials (i.e., Power Point), we recommend:

· Front wall dual 98” displays

· Side walls dual 75” displays (one on each side) A: We are requesting 86in Displays for the front. For the sides the option for 75in displays or 65in displays are both acceptable.

39. Will the PWS be updated to include a 4-zone time clock?

A: Yes

40. Written request states to “install new IT component rack for the new components”. Does this include a new lectern with the new equipment rack components integrated? Please specify if the new equipment rack should be 1) stand-alone or 2) integrated with a new lectern?

A: We want it to be integrated into a new lectern.

41. Please clarify that the low voltage wires may be run inside the existing over the floor ADA compliant raceway, sheet rock walls and drop tile ceiling (since the entire location is secure), or if on wall conduit needs to be utilized.

A: Whatever is easiest as long as it looks clean and professional.

42. Please clarify if the system installers need to be cleared personnel or not. If not cleared, they will be escorted continuously while on site.

A: Contractors will need to be able to gain base access for the site after award in a timely manner.

43. Please specify that you want dual new video codecs for NIPR & SIPR conferencing A: Yes

44. Please specify if BYOD (bring your own laptop) will be used for both NIPR & SIPR calls.

a. If yes, please specify the physical laptop input locations (i.e., equipment rack, conference tabletop grommets, side wall plates, existing podium, etc.)

A: Yes BYOD will be used at the front of the room near the Front monitors at the lectern. Also at the head of the table.

45. Please specify if the new video NIPR/SIPR conferencing solution will or will not require audio calls (via POTS or VOIP connectivity). Local personnel said they utilize the existing Poly Sound Station for audio only calls.

A: No requirement for new POTS or VOIP.

46. Please verify that only a front of room camera is necessary to capture local participants. No rear of room camera is necessary for presenters at the front of room.

A: Yes only front room cameras are required

47. Please clarify that the new audio microphone solution should pick up participants in the entire room (side wall chairs and conference tabletop, or tabletop only) A: Yes the entire room

48. Please verify that the existing room furniture will remain the same. No new furniture solution.

A: No new furniture solution, with the exception of a new lectern for the equipment to be installed into.

49. Will the government evaluate this as a lowest price technically acceptable (LPTA) or best value tradeoff?

A: Please see clause 52.212-2 on the Clauses and Provisions Attachment. “The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote/offer which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.”