4.03e Questions and Responses to Site Visit 71323.pdf

Questions and Responses to Site Visit 7/13/23

1. We would like to know if this is a brand new contract OR if there is, (was) an incumbent performing these services.

Yes, this is a brand new contract.

2. The documents were not stored in folders. The RFP states the vendor is to create 1 PDF file per folder and find the file name number on the folder tab.

a. Please clarify where to find the file name information for files not provided in folders.

The photographs can be found in the office of the Curator, located in folders.

Each of the folders should be labeled under the file name.

3. The RFP states the vendor is to provide photograph and slide metadata in a PDF properties field.

b. Please clarify the metadata requirement:

The metadata is in a word document, and can be cut and pasted. Additionally, the photos are housed on NMUSN Flicker that could be used as a guide if needed.

c. Is the metadata requirement the folder tab series of number only?

There are filmstrips, and not each image on the filmstrip is numbered. The vendor would use the last number in the filmstrip for any image not accessioned and make a PDF file with that last number, i.e. NMUSN-151a, NMUSN-152a, NMUSN-153b, NMUSN- 154c respectively.

d. If not, please provide information on where the vendor shall find the metadata and what are the metadata fields/elements.

The slides do not have any accession/metadata. They can just do slide (1), (2) and put the name slide (1) for that PDF, then slide (2) for the next one.

Please note this will be the final series of questions to this solicitation, as this will also be the final amendment.