Combined Synopsis PWS.pdf

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures under the test program for commercial items found at FAR Part 13, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued.

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on Sam.gov (https://sam.gov/).

The RFQ number is N0018923Q0330. This solicitation documents and incorporates provisions and clauses in effect through FAC 2023-04 (effective 02 June 2023) and DFARS Publication Notice 20230427 (effective 27 April 2023). It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

The NAICS code is 518210 and the Small Business Standard is $40 million. The proposed contract action is for services for which the Government intends to solicit and negotiate a Firm Fixed Price contract. This requirement is for DIGITIZATION OF PHOTOS AND DRAWINGS in support of NAVAL HISTORY &

HERITAGE COMMAND.

in accordance with the Statement of Work (SOW).

Please see SOW below:

Performance Work Statement

National Museum of the United States Navy (NMUSN)

736 Sicard St, SE Washington Navy Yard Washington DC, 20374

Digitization of Curatorial Records

Scope:

The National Museum of the United States Navy (NMUSN) seeks a contractor to digitize its records.

In total, approximately 9,600 items need to be digitized from projector slides, photograph material, and building/exhibit drawings.

The vendor will conduct an onsite visit to determine the scope and approach of the project. The Contracting Specialist at the NMUSN must approve all materials and processes used.

Requirements:

1) Provide all labor, equipment and materials for digitization of the below curatorial records in Exhibit

Loft and Room 105 of NMUSN selected by NMUSN Program Manager.

a. Digitize 195 stand-alone single sheet graphic design/building prints roughly 28" x 40" or 30" x 45" sizes, some are fragile. Additionally, 50 stand-alone drawings from the Collections office will also have to be digitized. These are the same sizes as previously stated. Final total: 245 https://sam.gov/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

b. Approximately, digitize 102 rolled-up graphic designs/building prints with the sheets ranging from 5 to probably close to 50. There are also about 30 rolled-up graphic designs/building prints with sheets ranging 50-100. The sizes are the same as a. Numbers are 5-50: (325) and 50-100 x 30 (3,000). Total 3,325

c. Digitize Photograph accessioning files and on retrospect, after scanning these should all be housed in acid-free 8 x 10 photographic envelopes to keep them from curling that would be the best. The purchase of the envelopes would be added to the contract cost. Total:

5,500.

d. Digitize projector slides need to be converted to digital files. These also would be housed in 8 x 10 photographic envelopes for future accessioning in the curator photograph files. The purchase of the envelopes would be added to the contract cost. Approximately 450.

e. Photograph and projector slides digital files would also have the metadata input on the digital files via properties.

f. All files need to be presented at 300 dpi bi-tonal (with color detection ON) multipage searchable PDF per file folder named by series of numbers on the file folder tab.

g. File PDF shall provide the ability to search the contents of the scanned text.

h. Place in a usable format for usage and retrieval.

i. Delivery of final project on external hard drives, redundant copies on 3 separate hard drives shall be provided.

Period of performance for the contract: 2 months.

• Start date: No later than July 15, 2023

• Desired delivery date: by Sept 15, 2023

Vendor qualifications: The successful vendor should have a minimum of five years’ proven experience digitizing important documents and creating a usable storage system for future usage

Security; Base access is be required. Visitors to the Washington Navy Yard will not be accepted without prior coordination. Requests for admission to the base will be coordinated through the management analyst.

Work Site:

1. The National Museum of the US Navy building 76, Washington Navy Yard, Washington DC

2. Vender may work Monday-Friday, 6:00 am to 4:00 pm, with the possibility of Saturdays

Government-furnished equipment: The Government will not furnish any equipment or coating products. The vendor will furnish all specialized equipment. The vendor is responsible for obtaining all materials needed to complete this project.

Travel expenses: The bid should include cost of freight, rental and travel expenses.

Inability to meet deadline: The vendor must notify the FISC contracting officer a minimum of two weeks in advance if it will not be able to meet the contract.

Invoices for payment: The vender may invoice through Wide Area Workflow (WAWF) when each installation has been completed and has been inspected and deemed satisfactory by the museum’s Collections Manager.

Evaluation standards:

Museum records are digitized meeting the above listed requirements and approved by the Contracting specialist.