20-R-Z017-0001.docx

N0018920RZ017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L LANGUAGE

PREPARATION OF PROPOSALS/COST LIMITATION CEILINGS ON INDIRECT RATES (SEP 2015)

Offerors who are considering the use of cost limitation ceilings in their proposal are advised to refer to “Cost Limitation Ceilings on Indirect Rates” contained herein.

INDEPENDENT REVIEW OF AGENCY PROTESTS (MAY 1999)

FAR 33.103 sets forth procedures for inexpensive, informal, procedurally simple and expeditious resolution of protests. Where appropriate and permitted by law, NAVSUP FLC Norfolk encourages the use of those techniques set forth in FAR 33.103 to resolve agency protests. Therefore, offerors may submit protests to the Contracting Officer, who is Joseph Haviland, NAVSUP Fleet Logistics Center (FLC) Norfolk, Philadelphia Office, 700 Robbins Ave., Bldg. 2B, Philadelphia, PA. 19111-5083, (215) 697-9831. Protests should comply with, and will be processed in accordance with the protest procedures set forth in FAR Part 33.103. As an alternative, offerors who protest may request NAVSUP FLC Norfolk to review the merits of the protest independent of the Contracting Officer who is conducting the source selection. NAVSUP FLC Norfolk Chief of the Contracting Office will conduct this independent review.

Site Visit Information Site visits have been scheduled for all interested offerors. Attendance is not mandatory and offerors may elect to attend one or more site visits offered.

Each site visit will consist of a walking tour of the site including Government provided facilities, work spaces, and radar transmit/receive systems. A government representative will conduct each site visit tour and will only provide a brief description of the facilities and spaces. No questions or conversations to local government representative or current contractor are allowed during the site visit. All communication and/or questions shall be submitted by the offeror in writing to the Contracting Office. Written responses to these questions and communications will be addressed by the Contracting Office via a solicitation amendment(s). Offerors are not permitted to use cameras, video, and other visual recording devices during the site visit at any location. Voice-only recorders may be used at all sites during the site visits.

Registration: If you plan to attend any of the scheduled site visits you are required to pre-register via email to the FSSC point of contact, Leslie Mitchell at leslie.mitchell@navy.mil no later than close of business on Monday, 22 June 2020 with a copy of the email request sent to lauren.lauver@navy.mil at NFLC Norfolk, Contracting Department, Philadelphia Office. Requests received after 22 June 2020 may be denied. Successful registration will be confirmed via a responding email and failure to register will prohibit attendance. The offeror shall submit the following registration data for each applicable site location the offeror requests to visit: (1) company name, (2) no more than two company points of contact or representatives’ names (Last Name, First Name, Middle Initial), (3) Date of Birth for each of the two POCs, (4) contact phone numbers/email addresses, and (5) the site the company POCs request to visit. The date/time of the site visits is subject to Government discretion and may change. In the event that the date/time of the site visits change the Government will give offerors advance notice.

Any additional information, such as directions to each site, Government POC's, and other information/special instructions, will be provided by Leslie Mitchell to those who have successfully registered to attend one or more site visits.

· Chesapeake, Virginia

Date: 6 July 2020 Start: 10:00AM EST Stop: 12:00PM EST Bldgs 310, 344, 363, 446, Receiver (Rx) Site

· New Kent, Virginia

Date: 7 July 2020 Start: 10:00AM EST Stop: 12:00PM EST Bldgs NK-1, NK-3, NK-4, Transmitter (Tx) Site

· Juana Diaz/Fort Allen, Puerto Rico

Date: 13 July 2020 Start: 10:00AM EST Stop: 12:00PM EST Bldgs PR-1, PR-2, Receiver (Rx) Site

· Vieques, Puerto Rico

Date: 14 July 2020 Start: 10:00AM EST Stop: 12:00PM EST Bldgs PX-1, PX-2, PX-3, Transmitter (Tx) Site

· Premont, Texas

Date: 16 July 2020 Start: 10:00AM CST Stop: 12:00PM CST Bldgs TX-1, TX-2, TX-3, Transmitter (Tx) Site

· Freer, Texas

Date: 17 July 2020 Start: 10:00AM CST Stop: 12:00PM CST Bldgs: TR-1, TR-2, Receiver (Rx) Site

SUBMISSION OF PROPOSALS (BEST VALUE/TRADE-OFF)

I. GENERAL

In addition to instructions to offerors contained elsewhere in this solicitation, the following instructions are provided.

Proposals shall be submitted electronically via email to lauren.lauver@navy.mil; or DoD Secure Access File Exchange (SAFE) found at https://safe.apps.mil/. Any other method of delivery (e.g., hard copy, CD, thumb drive, portal, etc.) will not be accepted. Proposals shall be received no later than DATE and TIME FOR RECEIPT OF PROPOSAL specified elsewhere in the solicitation. Offerors shall comply with the detailed instructions for the format and content of the proposals contained herein; proposals that do not comply may be considered unacceptable and may render the proposal ineligible for award. All electronic files and versions of offerors’ proposals shall be submitted in Adobe Acrobat and Microsoft Office Suite (Excel) formats and be in a locked and searchable format. The offeror shall be responsible for ensuring that its submissions are virus free.

The Navy Electronic Commerce OnLine (NECO) website has a “submit bid” button next to the solicitation number. Offerors are cautioned NOT to use the “submit bid” button on the NECO website to transmit or submit its proposal in response to the solicitation. Faxes and/or responses through NECO, or any other method, are not acceptable.

Offerors are strongly encouraged to confirm their proposal was received PRIOR to the closing date and time. It is the responsibility of the offerors to ensure that the Contracting Office has received their entire proposal, with all attachments, PRIOR to the solicitation closing date and time. Only the documents received prior to the solicitation closing date and time will be evaluated.

Offerors should include the following information in the Subject Line of their electronic submission Proposal - N00189-20-R-Z017 – (Name of Offeror) – Email (#) of (#)]]

Offerors shall submit their proposals in two separate volumes as follows:

Volume I Non-Price Proposal 1 PDF File

Volume II Price Proposal 1 PDF File and 1 Microsoft Excel File

For Volume I, the Non-Price Proposal shall be in PDF format, which should be locked and searchable. For Volume II, the Price Proposal shall be in Microsoft Excel format for the pricing spreadsheet and the narrative description shall be in PDF format, which should be locked and searchable. The offeror shall ensure that electronic submissions are virus-free.

In addition, offers consist of and shall include the following items as part of Volume II:

Solicitation cover sheet with appropriate blocks completed by the offeror

Solicitation pricing pages completed by the offeror

Acknowledgement of solicitation amendments pursuant to FAR 52.215-1 (if not previously acknowledged).

Representations and Certifications completed by the offeror in accordance with instructions contained elsewhere in this solicitation. If the offeror has completed all of the representations and certifications required by this solicitation in SAM (www.sam.gov) in accordance with FAR 52.204-8 and DFARS 252.204-7007 ALT A, then the offeror need not submit the hardcopy Representations and Certifications.

The offeror’s Small Business Subcontracting Plan (this Plan not required for Small Business offerors).

The completion and submission of the above items will constitute an offer (proposal) and will be considered the offeror’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate proposals are not authorized. An objection to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001) which will make the offer ineligible for award.

Potential offerors are encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one consolidated list of questions concerning the solicitation via email to the solicitation point of contact, Lauren Lauver at lauren.lauver@navy.mil, NO LATER THAN 5:00 pm, Philadelphia time, 1 calendar day after the last site visit. If the 1st calendar day after the completion of the site visits falls on a weekend, questions shall be submitted no later than the time specified on the following business day. Questions should be submitted as early as feasible prior to the above date and time; questions received later may be answered at the discretion of the Navy.

Volume I Non-price Proposal

This volume shall address Past Performance, Performance Approach, Management Approach, and Socio Economic Plan and include all information required for proposal evaluation.

This volume of the proposal shall exclude any pricing/cost information, except for the information required to be provided under the Socio-economic Plan factor, that would reveal the total costing/pricing detailed in Volume II of the proposal.

Each page of each copy should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

Volume II Price/Cost Proposal

This volume shall include the completed solicitation documents and a complete and detailed price/cost breakdown with all supporting information. Each page of each copy should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

IMPORTANT NOTES:

(1) Offerors shall respond to all requirements of the solicitation document. Offerors are cautioned not to alter the solicitation.

(2) In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the proposal, a certificate to this effect shall be included in the proposal which shall be signed by an officer of the offeror. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the offeror, and the portion of the proposal in which the person participated.

II. REQUIREMENTS FOR PROPOSAL CONTENT

(1) Do not include CLASSIFIED data in your proposal.

(2) Introduction and Purpose - This section specifies the format that offerors should use in proposals submitted in response to this solicitation. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the proposals for evaluation purposes.

(3) Each volume should contain the following items in addition to the other information required by this solicitation:

Contractor point of contact (POC) with POC’s email address and phone number.

DUNS and CAGE of offeror.

Identification of original signature copies

Table of Contents: The table of contents should provide detail sufficient to allow the important elements to be easily located. The use of tabs and dividers is encouraged.

(4) Requirements for Style: Each offeror shall submit a proposal that clearly and concisely sets forth the contractor’s response to the requirements of the solicitation. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired and may be construed as an indication of the offeror’s lack of cost consciousness. Elaborate artwork, expensive paper or bindings, and expensive visual or other presentation aids are neither necessary nor desired. The proposal shall contain all the pertinent information in sufficient detail in the one area of the proposal where it contributes most critically to the discussion. When necessary, the offeror shall refer to the initial discussion and identify its location within its proposal.

(5) Page Limitations

Volume I, “Non-price Proposal,” is limited to a maximum of forty (40) pages in length inclusive of any charts, diagrams, and/or other graphics. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. The cover sheet, table of contents (not to exceed one page per volume), tabs, and dividers will not count toward the page limit. The one exception to the font size requirement shown above is that the "Past Performance Information Forms" may be completed with a point size of 10 or greater. Pages submitted in excess of the page limitations described above will not be evaluated.

Volume II, “Price/Cost Proposal,” is not page limited.

III. PROPOSAL CONTENT

(1) Volume I – Non-price Proposal

The Non-price evaluation factors are listed below in descending order of importance:

Past Performance Performance Approach Management Approach Socio-Economic Plan

Past Performance will be the most important factor. The Performance Approach and Management Approach will be of equal importance. The Socio-Economic Plan will be of significantly less importance than any other factor.

(a) Past Performance

The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five years that is the same as, or similar to, the scope, magnitude, and complexity of the work described by this solicitation.

To demonstrate its past performance, the offeror shall identify up to three of its most relevant contracts or efforts within the past five (5) years, and provide any other information the offeror considers relevant to the requirements of the solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation. If subcontractor past performance is provided as part of the three of its most relevant contracts or efforts, the subcontractor past performance will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal should detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform.

The references will be evaluated in the aggregate in order to allow offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered acceptable if past performance with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

The offeror should complete a “Past Performance Information Form” for each reference submitted. The form is an attachment to the solicitation. The forms will count toward the Volume I page limit described above. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume I page limit.

The offeror should address its past performance in complying with requirements of the clauses at FAR 52.219-8, "Utilization of Small Business Concerns," and 52.219-9, "Small Business Subcontracting Plan."

(b) Performance Approach

The offeror shall provide in detail a performance approach that will successfully accomplish the requirements of the solicitation, including the PWS. The offeror should describe its approach to effectively and efficiently minimize unscheduled maintenance; its approach to changing, upgrading and enhancing the system while ensuring like or better mission/functional reliability and performance; its approach to operating and maintaining the system in the absence of Level 3 drawings, incomplete routing procedures and/or technical data; as well as any risks associated with the solicitation, including the PWS; risks associated with implementation of the offeror’s performance approach; techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the offeror. The offeror should provide any other information the offeror considers relevant to the solicitation including the PWS.

(c) Management Approach

The offeror shall provide in detail a management approach that will successfully accomplish the requirements of the solicitation, including the PWS. The offeror should describe its approach to be fully staffed, prepared and ready to comply with all contract requirements beginning on the first day of contract performance; its approach to managing day-to-day operations as well a general staffing approach for utilization of the offeror’s personnel resources that demonstrates an understanding of the skill sets required to successfully accomplish requirements identified in the RFP (DO NOT INCLUDE ANY RESUMES); its approach to managing personnel at each radar receive and transmit site; its approach to managing the OCC watch personnel; its approach for developing specialized positions, such as OCC operators, to fill future vacancies; its approach to the management of resources, including an approach for recruitment, development, and retention that demonstrates the offeror’s plan to minimize staff turnover; its understanding and management approach for performing the RFP requirements in the Commonwealth of Puerto Rico; its approach to responding to contingencies, as well as any risks associated with the solicitation, including the PWS; risks associated with implementation of the offeror’s management approach to include transition; techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the offeror. The offeror should provide any other information the offeror considers relevant to the solicitation including the PWS.

(d) Socio-Economic Plan

The offeror shall address the extent of participation of small businesses, small disadvantaged businesses, women-owned small businesses, historically black colleges or universities and minority institutions, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses in performance of any resultant contract. The solicitation, however, does not require participation by such entities. The offeror shall provide targets, expressed as dollars and percentages of total contract value, for small businesses, small disadvantaged businesses, women-owned small businesses, historically black colleges or universities and minority institutions, veteran-owned small businesses, service-disabled veteran-owned small businesses, and HUBZone small businesses in any of the North American Industry Classification System (NAICS) Major Groups as determined by the Department of Commerce. The targets may provide for participation by a prime contractor, joint venture partner, teaming arrangement member, or subcontractor. Targets will be incorporated into and become part of any resultant contract.

If the offeror fails to provide targets for the contract and/or any of the seven socio-economic factors, the offeror's proposal will be evaluated at zero percent and/or zero dollars for the contract and/or any socio-economic factor for which a target is not provided. However, an offeror that provides no socio-economic plan in response to this factor may be considered ineligible for award.

(2) Volume II – Price/Cost

Volume II, “Cost Proposal,” is not page limited.

Each page of each copy of Volume II should include the following legend:

Source Selection Information - See FAR 2.101 and 3.104

The Cost Proposal in Volume II shall include the solicitation pricing pages completed by the offeror and a complete and detailed breakdown of the offeror’s cost plus award fee (CPAF) with all supporting documentation. The offeror’s cost proposal shall not deviate from the level of effort set forth in Section B of the solicitation. The cost proposal shall support the Non-cost proposal. The cost proposal shall include all elements of cost and such other cost information as considered appropriate to support the offeror’s proposal. The burden of proof for establishing the realism of all proposed costs rests with the offeror. The cost and pricing information shall be completed in accordance with the following:

(a) Separate cost and pricing information shall be submitted for each time period specified in the Solicitation Section B – Supplies or Services and Prices.

(b) Supporting data including labor rates and hours, burden rates, material lists and costs, travel charges, and “other direct costs” used in developing the cost breakdown should be furnished. The supporting data for “other direct costs” shall include an itemization of those costs and an explanation and justification for each cost so itemized.

(c) Uncompensated Overtime. Uncompensated overtime is not encouraged as work schedules averaging more than 40 hours per week can, over a period of time, lead to degradation of performance. Pursuant to FAR 52.237-10, “Identification of Uncompensated Overtime,” offerors are reminded (1) “Whenever there is uncompensated overtime, the adjusted hourly rate (including uncompensated overtime), rather than the hourly rate, shall be applied to all proposed hours, whether regular or overtime hours”, (2) “All proposed labor hours subject to the adjusted hourly rate (including uncompensated overtime) shall be identified as either regular or overtime hours, by labor categories, and described at the same level of detail. This is applicable to all proposals whether the labor hours are at the prime or subcontract level. This includes uncompensated overtime hours that are in indirect cost pools for personnel whose regular hours are normally charged direct.” In that 52.237-10 requires that the offeror’s accounting practices used to estimate uncompensated overtime be consistent with the offeror’s cost accounting practices used to accumulate and report uncompensated overtime hours, each offeror proposing on the basis of uncompensated overtime should provide evidence of that consistency. Also, pursuant to FAR 52.237-10, each offeror proposing on the basis of uncompensated overtime is required to include a copy of its policy addressing uncompensated overtime with its proposal. To the extent that an offeror is proposing on the basis of uncompensated overtime, the offeror shall explain why the use of uncompensated overtime will not degrade the level of technical expertise required to fulfill the Government’s requirements.

(d) Direct Labor Rates. In order to verify the realism of the offeror's proposed direct labor rates, all offerors should submit, as part of their Cost Proposal, documentation substantiating the realism of their proposed direct labor rates. To the extent that an Offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed direct labor rates is also requested. Acceptable documentation may include the following:

(1) Payroll data (if proposing current, named employees)

(2) Actual billing records showing direct labor rates (if proposing current, named employees).

the number of current employees in that labor category.

(6) If proposing rates that do not fall within one of the above criteria, provide a detailed, comprehensive description of the methodology used to establish the proposed direct rate. The description shall include both the source where the rate was obtained and a description of how the resulting rate was calculated. Merely stating that a "salary survey" or "market survey" was used is generally not sufficient.

In addition to the foregoing, the offeror should explain why it believes its proposed direct labor rates are realistic for the requirements to be performed, considering the technical and experiential qualifications necessary to accomplish the taskings.

In accordance with FAR 52.222-46 “Evaluation of Compensation for Professional Employees,” Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the Contract, including first-tier subcontractor employees. Supporting information should include data such as recognized national and regional compensation surveys and studies of professional, public and private organizations used in establishing the total compensation structure. The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulties. Offerors are cautioned that lower compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement. Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories may impair the Contractor’s ability to attract and retain professional service employees, and thus, may be viewed as evidence of failure to comprehend the complexities of the contract requirements. Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal.

(e) Indirect Costs. In order to verify the realism of the Offeror’s proposed indirect rates, all Offerors should submit, as part of their Cost Proposal, documentation substantiating the accuracy of its proposed indirect rates. To the extent that an Offeror is proposing a subcontractor on a cost-reimbursement basis, the documentation substantiating the accuracy of the subcontractor’s proposed indirect rates is also required. Acceptable documentation may include the following:

(1) Copies of current or prior fiscal year DCMA Forward Pricing Rate Agreement (FPRA), the offeror’s Forward Pricing Rate Proposal (FPRP), Provisional Billing Rate Approval or Provisional Billing Rate Submission, whichever is most recent.

(2) If none of the documentation identified in paragraph (1) above is available, historical indirect data, to include provisional rates, actual incurred rates, and annual incurred cost claims (if submitted), shall be provided for the three years prior to the Offeror's current fiscal year. This data should include the all of the Offeror's indirect rates as applicable to the Offeror's accounting system. If proposing indirect rates significantly different from recent incurred rates, Offerors shall include a detailed explanation and supporting cost data (including budget information).

If the offeror is proposing subcontracts on other than a CPAF basis, the offeror should submit information as to whether the rates for the subcontractors are fixed based on a firm bilateral agreement with the subcontractor or merely proposed. In addition, the offeror shall explain why it believes the subcontractor can perform at those rates.

(f) For proposal purposes, the following ratios of Government facility and Contractor facility labor performance are established for all labor categories:

(g) The offeror shall use the following estimated costs for travel and material amounts in preparing its cost proposal. These estimated amounts will be used as common evaluation amounts in all offerors’ proposals; the amounts specified below include no associated indirect costs. The offeror shall include the estimated travel and materials costs specified below in its cost proposal, and load the costs appropriately with indirect costs. The estimated amounts below, plus indirect costs, as determined cost realistic by the Government, will be used in the evaluation of proposals, and will be included in resultant contracts as “not-to exceed” amounts under which the offeror will be permitted to invoice its actual costs.

Travel Material

$250,000 per year $6,500,000 per year

(i) Travel estimated above is for travel and subsistence associated with performance under any resultant contract which will be reimbursed in accordance with the clause entitled “Reimbursement of Travel Costs.”

(ii) Material estimated above is for incidental material and special materials as defined in the clause entitled, ”Allowability of Material and General Business Expenses” and elsewhere in the solicitation.

(iii) Any offeror having an accounting system that includes, within overhead or G&A, travel and/or material shall specifically state this fact within the price/cost proposal.

(h) Any and all subcontracts identified in the Non-price proposal shall be identified and priced in the price/cost proposal. Subcontracts (regardless of dollar value) shall be adequately documented. Subcontractor price/cost breakdowns may be submitted separately via the electronic methods described above and should be clearly labeled in the subject line as “Proposal N00189-20-R-Z017 Subcontractor to (Insert Name of Prime contractor) Email (#) of (#)”.

(i) If the offeror is currently being audited, or has been audited, by the Defense Contract Audit Agency, the name and location of the assigned DCAA office should be furnished with the price/cost proposal.

(j) Pursuant to FAR 16.301-3(a)(3), a cost reimbursement contract may only be used when "The contractor's accounting system is adequate for determining costs applicable to the contract or order". If the offeror has an accounting system that has been determined by DCAA to be adequate for a cost reimbursement contract, the offeror should provide documentation of DCAA's determination. If an offeror's accounting system has not been determined to be adequate for determining costs applicable to cost reimbursement contracts, the offeror will be considered ineligible for contract award.

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