Questions_and_Answers.pdf

Questions and Answers

Q1: Is the value stated on page 15, bullet 3 ($1,598,761.39) inclusive or exclusive of any costs for the option period?

A1: This stated value is inclusive of all contract costs and FAR 52.217-8, Option to Extend Services and is anticipated to be the contract ceiling.

Q2: If the option period is included in the total value for the contract, and we are proposing to complete the work within two years, will we be required to price the option period?

A2: The quoter is required to price the six (6) month option period; however, the basic contract period will be a two (2) year ordering period.

Q3: Is that value (~1.58M) inclusive or exclusive of any travel and/or ODCs proposed?

A3: This is inclusive of Travel and Other Direct Costs (ODC). Please read the solicitation in its entirety.

Q4: Is the option period being proposed to ensure completion of the aircraft listed for the states being inspected (~152), or will there be additional states and additional aircraft being added for the option period, i.e. what is the purpose for proposing and costing the option period?

A4: The Government has included FAR 52.217-8, Option to Extend Services in case it has the need for continued support within the scope of the contract.

Q5: One of the attachments on the proposal page is a listing of aircraft and averages for each type. There’s a column that lists # inspected of each type. Is that what was done last year, or is that multiple years? If that is one year, is that quantity what we should base our quote on?

A5: Quoters should view the addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items for information on submitting a quote. The Attachment 2 – Risk Assessment Data provides a snapshot of historical HAZMAT data. As the PWS states, “This data should aid the vendors in the creation of their quote submission since it eliminates some unknowns associated with certain airframes and associated HAZMAT.” The information was gathered over multiple years.

Q6: The SF1449 lists under CLIN1 a quantity of 1 lot for inspections. CLIN2 appears to be the travel expenses associated with CLIN1 for the two year period. Do you want both years broken down individually, or do you want the total amount for both years figured together? CLIN3 and CLIN4 appear to be the 6 month potential extension, so that will be broken down individually.

A6: Quoters should insert their quoted price next each applicable line item in accordance with the solicitation.

Q7: For Volume 1, can we use our commercial past performance or is it strictly limited to contract work?

A7: Quoters should view the addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items for information on submitting a quote.

Q8: The note on page 15 of 55 of the RFQ states, “Note: The total price for the entire contract may be different than the contract’s $1,598,761.39 maximum, but the $1,598,761.39 is the maximum value of the contract.”; Is this amount per year of the quote or the actual total for the 2 years plus, the 6 month option of the contract? What about the remaining five 6 month option periods?

A8: See the answer to Q1.

Q9: Does the government contemplate a 5 man team doing the inspections and dossier preparation of ALL 145 aircraft in the 2 year or 2.5 year period?

A9: The Government believes that the effort can be completed with the labor categories listed in the Performance Work Statement (PWS). The contractor is free to propose any specified level of effort that it deems necessary to complete the required work. The Government is not directing a specified level of effort.

Q10: The table on page 12 of 55 of the RFQ shows a travel/ODC budget of ($473,207.03 plus, $69,150.00 = $542,357.03); is this amount included in the contract’s $1,598,761.39 maximum or in addition to it?

A10: See the answers to Q1-Q3.

Q11: How many aircraft and where are the locations of those aircraft that are mounted on pedestals?

A11: About twenty-seven (27) aircraft are either on a pedestal, stick, or are suspended by some means from an elevated height. This number could vary based on when the borrower reported configuration change to the National Naval Aviation Museum. The above number does not include aircraft whose landing gear is on stanchions to relieve aircraft weight on tires. The locations are as follows:

CITY County / Parish ST

MARIETTA Cobb GA

MARIETTA Cobb GA

THUNDERBOLT Chatham GA

COLLEGEDALE Hamilton TN

CROSSVILLE Cumberland TN

DUNLAP Sequatchie TN

BATON ROUGE Baton Rouge LA

BATON ROUGE Baton Rouge LA

LAPLACE Saint John the Baptist Parish LA

NEW IBERIA Iberia Parish LA

NEW ORLEANS New Orleans City Parish LA

NEW ORLEANS New Orleans City Parish LA

GRENADA Grenada MS

MERIDIAN Lauderdale MS

MERIDIAN Lauderdale MS

PHILADELPHIA Neshoba MS

WEST MEMPHIS Crittenden AR

COVINGTON Tipton TN

MILLINGTON Shelby TN

UNION CITY Obinion TN

CORPUS CHRISTI Nueces TX

KINGSVILLE Kleberg TX

FREDERICKSBURG Gillespie TX

TISHOMINGO Johnson OK

FORT WORTH Tarrant TX

MOUNTAIN HOME Baxter AR

BARTLESVILLE Washington OK

Q12: How many aircraft and where are the locations of those aircraft with the aircraft engine(s) already removed?

A12: This number is unknown.

Q13: How many of the aircraft and where are the locations of those aircraft with ejection seats? How many of those ejection seat aircraft have the ejection seats already been removed?

A13: This number is unknown.

Q14: What is the Government’s justification for the Dossier Completion formula (found on page 24 of 41 of the PWS) when there is empirical data showing that such report data takes significantly longer than the example provided (19 aircraft dossiers in 12 days)?

A14: The dossier completion formula was created from the requirements stated in the Performance Work Statement (PWS).

Q15: Is the government willing to consider negotiating contract deliverables as a percentage of total contract value after contract award?

A15: No

Q16: Will the Government consider reviewing resumes for just key personnel rather than all personnel hired by the contractor to expedite the onboarding of personnel required to perform on the contract?

A16: The Government is not evaluating resumes as part of the evaluation criteria. The resume review mentioned in Section D – Deliverables and Progress shall remain unchanged.

Q17: Did the Government consider other contract forms, besides IDIQ FFP, based on variability of travel and subsistence costs, the complexity by Type/Model/Series ((well beyond the classification of Hulk/Small/Medium/Large/Extra Large, provided by the solicitation and borne out by the Risk Assessment provided), and the seasonal aspects not taken into account by the grouping of states in the current scope (such as hurricanes, tornadoes, festivals, celebrations, etc.)?

o This RFQ states that the intent is for an IDIQ Firm Fixed Price contract, but the quote solicitation as well as the PWS seem to describe a level of effort, referring to individual time per labor category per aircraft, rather than manhours in the aggregate. The differences in that level of effort, by type/model/series can vary greatly, and dictating team size for all aircraft tends to limit capability. FAR 16.202 states that firm-fixed-price contract is suitable for acquiring other supplies and services on the basis of reasonably definite functional or detailed specification when the contracting officer can establish fair and reasonable prices at the outset, such as when –

(a) There is adequate price competition;

(b) There are reasonable price comparisons with prior purchases of the same or similar supplies or services made on a competitive basis or supported by valid certified cost or pricing data;

(c) Available cost or pricing information permits realistic estimates of the probable costs of performance; or

(d) Performance uncertainties can be identified and reasonable estimates of their cost impact can be made, and the contractor is willing to accept a firm fixed price representing assumption of the risks involved.

FAR 16.207 states that a firm-fixed-price, Level-of-Effort term contract requires –

(a) The contractor to provide a specified level of effort, over a stated period of time, on work that can be stated only in general terms; and

(b) The Government to pay the contractor a fixed dollar amount.

FAR 16.207.3 further places limitations on FFP-LOE:

This contract type may be used only when --

(a) The work required cannot otherwise be clearly defined;

(b) The required level of effort is identified and agreed upon in advance;

(c) There is reasonable assurance that the intended result cannot be achieved by expending less than the stipulated effort; and

(d) The contract price is $150,000 or less, unless approved by the chief of the contracting office.

A17: The Government did consider other contract forms; however, this contract type is in the best interest of the Government. The Government is not asking for a specified level of effort and has not provided any specific labor hour or level of effort type requirements.

Q18: As a new company without a record of past performance, in what section of the response should a contractor include information related to the experience and past performance of individuals directly related to work performed on previous Safe for Display contracts?

A18: Please see the attached addendum to FAR 52.212-1 and FAR 52.212-2 Evaluation-Commercial Items. The Government does not evaluate individual personnel past performance.

Q19: Will incentives be negotiable after award, as provided for in FAR 16.402 and FAR 16.403, such as cost and performance incentives?

A19: The Government does not anticipate incentives being made after award.

Q20: Will contract modifications be utilized to expand scope if the aircraft listed in the solicitation are completed early?

A20: The Government does not anticipate increasing the scope of the effort.

Q21: What DODAAC should be used for any Halon transfer to DLA-ODS Reserve?

A21: A DODAAC will be used and it is unknown if that DODAAC will be NHHC’s, DLA’s, or other.

Q22: Who would fund the transfer of any Halon to DLA-ODS Reserve?

A22: The Government will fund the transfer.

Q23: The PWS indicates a probability that the contractor would have to apply for a “temporary” EPA ID number for an inspection site. States issue “temporary” EPA ID numbers to entities which are starting work and will become recurring generators (i.e. construction sites, fast food restaurants, etc.). As such, when the contractor comes across HAZWASTE in a quantity requiring an EPA ID number and manifested disposal, the EPA ID number of the sub-contractor who picks up, manifests, and disposes of the waste is used. This sub-contractor utilizes the profiles generated by the contractor. Given this, would the government consider removing that portion of the requirement from the PWS?

A23: The Government will not remove this requirement from the PWS; however, if the prime contractor uses a sub-contractor who has an EPA ID number, this would satisfy the requirement.

Q24: Section 7 of the PWS states that, “…FOR HAZWASTE. Contractor may be required to apply for an EPA ID number for an inspection site, as specified in SECTION B – REQUIREMENTS, paragraph A.5. The EPA ID number application shall list all HAZWASTE that was not otherwise identified and approved by the NHHC COR as recyclable or reusable material as delineated in paragraphs 8 through 10, below…” Would the government consider requiring the BORROWER to submit the application as part of the Borrower’s Agreement with NNAM and making that a standard for the loan of aircraft so that ALL Borrower’s have an EPA ID number for the contractor to utilize thus, expediting the time to complete inspections of the various sites?

A24:No

Q25: How can I obtain a copy of the NHHCINST 5756.1?

A25: NHHC can provide this document after award is made.

Q26: In the solicitation on page 55 of page 55 it lists all the attachments, which are 1-10. I have been able to download all of the attachments except attachment #3, which is Sample Dossier Packet. Can that be uploaded?

A26: The document may be revised or deleted and will be uploaded as soon as that determination is made.