N0018918R0044(2).docx

This is a COMBINED SYNOPSIS/SOLICITATION for commercial supplies prepared in accordance with the information in FAR Part 15, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on both FEDBIZOPPS and NECO (https://www.neco.navy.mil/)

The RFQ (Request for Quote) number is N0018918R0044. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-96 and DFARS Change Notice 20161222. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm.

This service action is for hazardous materials third party logistics support services in Okinawa, Japan. This acquisition will result in a fixed price economic price adjustment/ firm fixed price hybrid contract under NAICS 561210 and the size standard is $38.5 million under full and open competition.

The solicitation will close on 25 April 2018 at 1400 ET.

Performance Work Statement for Hazardous Material Inventory, Hazardous Waste Management and Labor for Marine Corp Installations, Pacific

C-1 INTRODUCTION

The Chief of Naval Operations (CNO) N45 has designated the Naval Supply Systems Command as the Lead Agency for logistics aspects related to Pollution Prevention (P2) and Hazardous Material Control and Management (HMC&M) Programs, to include support for Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP), hazardous material (HAZMAT) system maintenance, Navy wide Program Management, and government designated software (GDS) for HAZMAT tracking. The NAVSUP P2/HMC&M Program has experienced significant cost savings/cost avoidance for Naval and various Joint Service customers. The goal of the program includes consistent process improvements to continuously reduce hazardous waste generation while providing regional commander support, operating forces support and operational command support throughout the Navy. NAVSUP P2/HMC&M management services are also available on a reimbursable basis for other Department of Defense (DoD) agencies.

C-1.1 Performance Work Statement Objectives

This Performance Work Statement (PWS) describes the performance requirements for the Commander NAVSUP to provide HAZMAT and Hazardous Waste (HW) management support for Marine Corps Installations, Pacific (MCIPAC) and Navy tenant commands to include 3PL inventory requirements, HW management requirements and a labor force to support both functions.

C-1.1.1 Achievement of PWS Objectives

The Contractor shall, in the performance of this PWS, accomplish any identified requirements of the PWS, and provide trained, qualified staffing in accordance with the labor categories, educational/security requirements and key personnel provisions of the PWS and associated documentation. The Contractor is expected to be capable of performing all requirements of the PWS on the First Day of Full Contract Performance and then continually throughout the Base Period and any Option Years. The PRS contains the critical performance requirements for this PWS.

The Contractor shall comply with the instructions of the KO concerning the entry of its employees, equipment, and supplies to Japan, and shall comply with all applicable Japanese laws and regulations as well as United States Forces, Japan (USFJ) and USFJ component policies and regulations during the performance of this contract.

Current Duty Hours and Access to the Host Installation

· Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host installation, access to the host installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist. The core hours of operations shall be 0730-1630, Monday through Friday except Federal holidays.

· In the event an authorized Federal Authority declares a base closure due to security measures or hazardous weather conditions for military members or Government employees, such declaration may affect Contractor ability to access their work location. If the Contractor is unable to perform work at regularly prescribed locations as a result of these conditions they will coordinate with the KO or designee and will be exempt as long as the declaration is in effect.

· Work schedules are site specific and will be established by the Government to coincide with customer’s schedules for routine performance.

· The Contractor shall keep personnel on-site to continually provide HM/HW support to all customers during the designated hours and days of operations. The Contractor shall arrange work schedules and HM transportation or delivery to coincide with normal Government business hours and shall not interfere with Government business. Due to the nature of military operations, at any time during the performance of this contract, the Contractor may be required to adjust work schedules to meet operational commitments of the customer.

· During normal business hours, the Contractor shall staff the HMMC with technically capable, knowledgeable, and qualified personnel to provide the full range of specified customer services. This requirement shall not be satisfied by the use of electronic recording devices, pages, or other remote communications methods.

· Situations that may require the Contractor to adjust work schedules may include but are not limited to Military training; contingency operations; or weather emergencies. The Contractor shall schedule work to minimize disruption when the Contractor’s access to work area conflicts with DoD mission requirements. Such scheduling may require work to be accomplished at times other than normal working hours.

· When unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the option to reschedule the work to be performed on the following workday or reschedule the work on any day acceptable to the Government. Installation closures or curtailment of activities may include but are not limited to natural disasters, inclement weather and heightened security conditions. Base or installation closure notification is provided by radio, television, or base telephone information systems.

Federal Holidays

Federal holidays generally observed by government personnel include the following.

Observed Federal Holidays

PERSONNEL QUALIFICATIONS

The Contractor shall designate one (1) Site Manager who must be physically located onsite for the duration of the contract.

Site Manager: The Contractor shall designate one (1) Site Manager who will have full authority to act for the Contractor on all matters relating to Contract Performance. The Site Manager shall provide management, organizational, business and technical leadership and services to ensure successful completion of tasks on a timely basis and within budget. The Site Manager shall have the authority to resolve problems, allocate resources, and manage personnel. The Site Manager must possess significant expertise in logistics management, material control, distribution and storage, and financial management and be capable of interfacing with command safety, industrial hygiene, and environmental compliance personnel. The Site Manager shall provide overall management coordination and to serve as the central Point of Contact (POC) with the Government for performance of all work under the contract. The Site Manager shall manage and oversee the overall operations; make recommendations to improve productivity, quality, and efficiency of operations; interact with customers to ensure that all requirements are being met. The Site Manager shall apply extensive experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. The Site Manager shall respond to all communications from the KO or designee within one hour during normal operating hours unless specified herein. The Site Manager shall serve as the Environmental, Safety, and Occupational Health (ESOH) POC to conduct required environmental and safety analysis and observations and shall support the KO or designee with ESOH surveillances conducted by local Environmental, Safety, or Occupational Health offices; evaluate results and make recommendations as necessary for maintaining compliance with regulations. The Site Manager shall be familiar with standard concepts, practices, and procedures within the environmental and safety compliance fields and shall be appropriately trained and capable of providing mandatory ESOH training to Contractor employees performing under this contract.

Third Party Logistics Project Manager (3PL PM): The Contractor shall designate a 3PL Project Manager who will plan and execute specific Supply Chain Management functions, DoD logistics policies and initiatives, and perform financial management procedures. The 3PL PM shall possess experience and familiarity with commercial 3PL sourcing and inventory management procedures commensurate with the requirements of the contract. Experience required is preferably in conducting various supply, logistics and or analysis, studies, and project management tasks. The 3PL PM shall oversee overall supply chain operations, including purchasing and inventory of HM as well as best value selection of sources in accordance with FAR Part 8 order of precedence. Coordinates and resolves issues regarding existing and new products.

Upon notification, the Site Manager shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours. The Contractor shall provide the names and telephone numbers (to include mobile telephone and pager, as applicable) of the Site Manager in writing at the start of the phase-in period. In the event of the replacement of the Site Manager the Contractor shall notify the KO or designee, in writing, of such replacement and provide the name(s) and telephone number(s) at least 15 calendar days prior to a planned replacement and within 24 hours following an unplanned replacement.

· The Contractor shall provide staffing commensurate with the size of the operation, type and quantity of material being managed and required service hours to support the customer. The Contractor shall provide qualified supervisory, technical, and administrative personnel to accomplish all work and services required by the SOW not later than (NLT) the first day of full Contract Performance.

· Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, and other background requirements set forth below and shall be fully capable of performing in an efficient, reliable, and professional manner.

· The Contractor shall not employ any person who does not have a favorable personnel security clearance. All personnel must be able to read, write, speak, and understand the English language.

· While employment of Military or Government personnel is not prohibited, Government employees and military members may still be limited in their outside employment by law and/or regulation. The Contractor should seek appropriate legal advice before offering employment to an active-duty or Government employee. The Contractor shall require active-duty military or Government personnel to provide documentation indicating that they have received legal advice and concurrence from their respective service ethics counselor.

ENVIRONMENTAL PROGRAMS

The Government (host command Environmental Office) will serve as the single POC for all environmental regulatory agencies, including interpreting regulations, coordinating inspections, and submitting reports and correspondence.

The Contractor shall establish a written Hazardous Communication (HAZCOM) Program, to include Spill and Accidental Release policies and procedures to protect the health and safety of Contractor employees and the community and minimize and/or eliminate the risk of environmental pollution and submit to the KO or designee NLT the beginning of full performance. These written policies and procedures are subject to compliance review by the KO or designee (e.g., Installation Environmental Office) prior to implementation.

The Contractor shall generate reports using government designated Hazardous Material Management System (HMMS) that identify chemical locations, authorized HM users, AUL by work center, and any item with potential ESOH impact and submit to the Government as required.

In support of Environmental Programs, the Contractor shall:

1. Participate in environmental programs, internal or external audits, inspections, and regulatory assessments as required by the Government. The Contractor shall provide assistance to the Government for inspections and assessments as follows.

(a) Annual Headquarters Marine Corps Environmental Compliance Evaluation (ECE)

(b) Annual CG Environmental and Energy Management Review Board

(c) Biennial EPA Environmental Courtesy Evaluation

(d) Annual Air Force Environmental, Safety and Occupational health Camp Assessment

(e) Semi-Annual Fire Department/Base Safety Facility Inspection

(f) Quarterly Base Compliance/Performance Evaluation

2. Coordinate all environmental compliance issues including contacts with environmental regulatory agencies, inspections, reports, and correspondence with the Government.

3. Prepare and submit Corrective Action Plans (CAP) to the KO or designee in response to findings from safety and environmental assessments. The Contractor shall execute corrective actions immediately upon acceptance by the KO or designee.

4. Comply with all DoD, Host Nation, and installation environmental regulations such as the Hazardous Materials Plans, Hazardous Waste (HW) Management Plans and Federal, and local provisions, acts (e.g., Emergency Planning and Community Right-to-Know Act (EPCRA), Clean Air Act, Clean Water Act), Japanese Environmental Governing Standards (JEGS) and Overseas Environmental Baseline Guidance Document” (OEBGD) laws, regulations, EOs, directives, and license requirements pertaining to procuring, issuing, handling, using, storing, recycling, disposal, and transporting HM and HW.

HAZARD REPORTING PROGRAM

The Contractor shall establish a Hazard Reporting Program as a component of the overall ESOH Program (see paragraph C-1.6, ESOH) for employees to report hazards IAW DLAI 6055.1, Occupational Health and Safety Instruction, paragraph (E)(10)(c). The Contractor shall provide its employees with the procedures to report hazards including the following:

Identification of personnel to who suspected hazards may be reported and when personnel should do so.

Oral vs. written reports.

Protection against reprisals for people filing reports.

The Contractor shall encourage employees to make oral reports to supervisors as the most prompt and effective method of identification, especially for imminent hazards. The Contractor shall use Installation Commander developed forms/format, when reporting hazards in writing. The Contractor shall have forms readily available (either via hard copy or electronically) at workplaces for employees to use.

The Contractor shall investigate hazard reports as soon as possible and shall notify the KO or designee and Installation Environmental Office within one (1) hour for imminent danger situations or potentially serious situations and three (3) working days for all other hazardous conditions.

ENVIRONMENTAL PERMITS AND COORDINATION

The Government will retain responsibility for all environmental permits. Any action initiated by the Contractor that impacts the Government’s environmental permitting or has the potential to affect ESOH shall be subject to review by the Installation Environmental Office.

The Contractor is not responsible for all costs associated with penalties resulting from environmental degradation incurred prior to the time the Contractor assumes full performance. For any penalties or fines resulting from activities after the Contractor assumes performance, payment, as required by the applicable agency, will be the responsibility of the Contractor, based on fault that includes but is not limited to negligence or willful misconduct. The Contractor shall hold the United States, the DoD, and its employees and agents harmless for any fines brought against these parties as a result of the Contractor contract breach, negligence, or misconduct.

The Contractor shall monitor and document actions that may be applicable to or affect any Government environmental permitting requirements and coordinate all environmental compliance issues including contacts with environmental regulatory agencies, inspections, reports, and correspondence with the KO or designee. The Contractor shall provide the Government with all necessary information, supporting requirements and/or documentation required to obtain or renew environmental compliance permits required by Federal, and Local authorities for covering Contractor activities that are regulated by these authorities.

ENVIRONMENTAL ASSESSMENT

During the phase-in period, the Contractor shall perform a walk through with Government personnel to identify any apparent environmental degradation existing at the Government-Furnished Facilities (GFF). The Contractor shall prepare in writing and submit the results of the environmental assessment to the KO. The Contractor may record the results using photographs and a written narrative. In addition, the Contractor and the KO or designee shall review the most current Internal Environmental Audit and verify that all findings have been corrected by the incumbent Contractor or host command representative. For any findings not corrected, the Contractor shall document the findings and submit to the KO or designee NLT 30 calendar days prior to the beginning of full performance.

SPILL PREVENTION AND NOTIFICATION

The Contractor shall take precautions to avoid any release of hazardous substances to the environment. The Contractor shall comply with local Spill Prevention and Cleanup Contingency Plans (SPCCP) and the Oil and Hazardous Substance Pollution Contingency Plans.

The Contractor shall develop and submit to the KO or designee for acceptance a Site Specific SPCCP) NLT the beginning of full contract performance. The Contractor shall implement the plan upon acceptance by the KO or designee and update the plan annually or when changes occur.

The Contractor shall notify the KO or designee, and the POC listed in the local SPCCP immediately upon discovery of any spills or accidental discharges of HM. Only properly certified personnel shall contain and/or clean up spills or discharges.

The Contractor shall report all spills IAW the Installation’s Environmental Management Support Program (EMSP) notification procedures. The Contractor employee who reports the spill shall be at the spill location to meet the Station Fire Department to provide all of the pertinent information to the Incident Commander (IC) for the duration of the spill containment, clean up, and investigation process. The Contractor shall report all spills to the KO or designee. The Contractor shall be responsible for all costs (e.g., equipment, labor, and supplies) associated with hazardous spills caused by the Contractor to include spill response, spill containment, clean up, disposal, sampling, laboratory analysis and all other remedial actions required by Federal, and Local, regulations.

The Contractor shall train Contractor personnel on first responder’s procedures and shall comply with host installation training program requirements as applicable.

All fines assessed by regulatory agencies for contractor managed operations shall be the responsibility of the Contractor. Payment shall be made to the appropriate entity within time frames set by the adjudicator. Failure to make payment or to pay required clean-up fees could result in an affirmative claim by the Government and/or in default, under the Default Clause incorporated in the contractor by reference.

RECYCLING AND POLLUTION PREVENTION PROGRAMS

The Contractor shall identify and recommend recycling initiatives to the Installation Environmental Office/Pollution Prevention (P2) officials in support of future recycling and P2 programs. Emerging Recycling or P2 initiatives not specifically defined in the scope of this SOW, will require KO approval prior to implementing any actions.

COMPREHENSIVE ENVIRONMENTAL RESPONSE COMPENSATION AND LIABILITY ACT (CERCLA) SITE DISCLOSURE An Environmental Protection Agency (EPA) Congressional Report discloses all Government sites with contamination. A copy may be obtained from EPA through the Freedom of Information Act (FOIA). Some sites may be listed CERCLA sites. The Contractor shall not be held liable for any pre-existing contamination of sites. Contractor has an obligation to investigate the site upon turnover and to bring any and all discrepancies to the attention of the KO or designee within 30 days. Otherwise, the information contained in the Congressional Report will be deemed conclusive with respect to pre-existing contamination.

TRANSITION-IN

Transition Period – The transition period is expected to be 90 days prior to full performance. The contractor shall be in place and open for business the next working day after the incumbent vacates the premises and the facility and IT system is made available. The transition period of the contract is the period before full performance of the contract begins and is identified by a separate CLIN which will include required travel and ODCs.

During the transition period under this contract, the contractor shall implement the processes to be used to accomplish the material support mission, such as obtaining authorized use lists, developing work flow, ordering process, building access, and parking.

TRANSITION-OUT

Should the contractor not be selected as the future follow-on contractor, the contractor shall participate in a transition phase to orderly and efficiently transition to a successor. The transition phase is expected to be the last sixty (60) days prior to the end of the contract period of performance. The transition phase shall consist of phase-in training for the successor and transition of all documentation relevant to the contract.

During the transition out phase, the incumbent contractor shall not restrict employees from discussing possible, future employment or impede the mobilization process.

The contractor shall submit a Transition Support Plan to the COR not later than 30 days after the plan is requested. The Transition Support Plan must include, at a minimum, a staffing plan which ensures all requirements will continue to be met throughout the transition out phase.

The Government is not responsible for contractor-owned inventory at the end of the contract period of performance.

C-2.2 HAZMAT Management Support for Marine Corps Installations Okinawa

The Contractor shall be responsible for HAZMAT Control and Management (HMC&M) and HW Management—in accordance with Navy and Marine Corps policy—at the Hazardous Material Minimization Center (HMMC) in Okinawa Japan.

C-2.2.1 The contractor shall apply to DLA Logistics Information Services (DLIS) for access to the Federal Logistics Data (FED LOG) database. DLIS requires a copy of the contract and the completion of the DLIS contractor Non-Disclosure Agreement for FED LOG access approval. Information concerning the non-disclosure agreement can be viewed at the following website: https://www.dlis.dla.mil/subscription/pdfs/OtherUSGovtNDA.pdf. The contractor is responsible for the cost of the subscription service to FED LOG. The contractor shall utilize the Government-provided FED LOG database only for this contract. Subcontractors shall not be allowed access to FED LOG.”

C-2.2.2 The Contractor shall ensure that HAZMAT inventory levels prescribed by the customer are replenished at all customer HAZMAT locations, including base/installation/activity HAZMAT lockers, to meet operational requirements of all Okinawa HMMC customers. The Contractor shall have the technical capability to receive, manage and determine disposition of excess HAZMAT turned in to the HMMC by the customer.

C-2.2.3 The Contractor shall be responsible for 3PL Services for HAZMAT Supply Chain Management (SCM) business practices which include acquisition, inventory control, and distribution of HAZMAT in order to fulfill all customer HAZMAT requirements.

C-2.2.3.1 The Contractor will be provided a commercial DOD Activity Address Code (DODAAC) or Unit Identification Code (UIC) and Routing Identifier Code (RIC) with authorization to procure 3PL HAZMAT from Government sources of supply, contracted suppliers or Prime Vendors for MILSPEC or other required items to ensure that the mission is accomplished at the best value or lowest cost within procurement regulations. This does not relieve the Contractor of the responsibility of continuously seeking the best available price on all 3PL HAZMAT sold to Navy and Marine Corps customers.

C-2.2.3.2 The contractor shall ensure that:

· All customer requirements are first filled with government-owned excess or Cost Avoided (C/A) material (e.g., REUSE Inventory);

· Government managed inventories such as DLA, GSA and NAVSUP shall be used to maximum extent practical to fulfill customer demand within UMMIPS standards and Required Delivery Dates.

· When government sources are unresponsive within UMMIPS standards, government contracted suppliers or Prime Vendors shall be used for cost items to ensure that the mission is accomplished at the best value or lowest cost to the customer;

· Responsibility and accountability of all government owned stock on-hand at time of transition shall go to the Contractor;

· A minimum 30-day inventory level will be maintained at the primary HMMC;

· Customers will establish work center inventory levels to satisfy local mission requirements (normally 7-14 days).

· Not-in-Stock (NIS) HAZMAT requests that are not filled when requested will be corrected within 24 hours of the required delivery date (RDD).

· Never-Out List (Mission Critical or High Volume Demand Items) – Items designated as mission critical or high demand on the shop store or work center inventory list shall never be out of stock. These bins shall be inspected weekly by the site manager and COR/ACOR to ensure compliance with the Never-Out List. Items on this list that are backordered by the source of supply or are otherwise unavailable shall immediately be brought to the attention of the COR/ACOR and the customer. A reasonable solution, temporary or permanent, for that item shall be negotiated with the customer based on the reason for unavailability and expediting requirements.

· The never-out list is an extension of the Master Stock List for the primary HMMC (Attachment VIII), and is not a separate item. Adding material to the never-out list should follow the same process the contractor uses for any material change request.

C-2.3 The contractor shall manage Okinawa HMMC operations to provide HAZMAT Control and Management and 3PL Services for Navy and USMC customers. The Contractor shall perform the following tasks and ensure that the HMMC personnel have the experience and technical capability to successfully perform said tasks:

· Properly screen all HAZMAT requests to ensure that all HAZMAT they are reviewed for Authorized Use List (AUL) approval. If not approved, contractor will assist customers with the local AUL approval process

· Receive, manage and determine disposition of any category of HAZMAT returned to the HMMC; to centrally manage retail levels as needed to support the customer base

· Ensure HAZMAT requests are processed within 24 hours of receipt of the customer order.

· Minimum performance standard is 95% of all orders will be processed within 24 hours of receipt of order.

· Minimum performance standard for Never Out items is 100% fill rate upon receipt of order. The Never-Out List, Attachment IX, will be adjusted as necessary during the quarterly review process, or through an add/change/remove request. Material that is not in stock at the time of request shall be filled within UMMIPS delivery timelines or customer determined RDD.

· Manage HAZMAT data to ensure that it will be updated in the GDS (HMMS) to reflect correct / current inventory quantity and location status. This data will be maintained at a 95% accuracy rate.

· Ensure a minimum 30-day endurance level will be maintained at the primary HMMC. Customer site or work center endurance levels may be adjusted based on customer requests/determinations;

· Ensure all not-in-Stock (NIS) HAZMAT requests are filled within 24 hours of required delivery date (RDD).

· Ensure all items in Attachment IX- Never Out List are on the shelf at all times.

· For not-carried (N/C) HAZMAT requests, the Contractor will have 72 hours to fill the order or provide shipping status and estimated shipping date (ESD) to coincide with RDD.

· Accept the Government Commercial Purchase Card (GCPC) as the method of payment for HAZMAT.

· Centrally manage retail levels needed to support the customer base;

· Ensure that all HAZMAT requests are properly screened for AUL approval and availability of excess/REUSE/Cost Avoidance inventory before ordering new material;

· Provide customer assistance with the AUL approval process for any non-approved request;

· Provide delivery service in coordination with Government representatives;

· Conduct locker management by providing assistance/training to customers to determine appropriate working inventory levels, shelf life, locker assessment processes, compatibility, and non-system HAZMAT;

· Coordinate replenishment of HAZMAT requirements and delivery schedules with customers and Locker Managers.

C-2.3.1 The Contractor shall be responsible for conducting an annual physical inventory audit of all HAZMAT in the Okinawa HMMC. Physical inventories shall include ‘book to floor’ and ‘floor to book’ in accordance with Inventory Integrity policy Naval Supply Systems Command Publication 723 (NAVSUP P-723) to ensure 100% is audited with 95% accuracy. (The HMMC will not be closed for regular business during inventories.)

C-2.4 In conducting HMMC operational support for HAZMAT 3PL operations, the Contractor shall be responsible for, but not limited to, the following:

· Providing a plan for Shelf-Life Management;

· Receiving, inspecting and processing all incoming HAZMAT;

· Signing shipping documents acknowledging receipt of HAZMAT and documenting the HAZMAT receipt in the GDS on the day material is received;

· Labeling all HAZMAT upon issue with a GDS barcode tracking label (unless requested otherwise by the customer);

· Transporting and placing HAZMAT in the predetermined storage locations at the HMMC Issue Centers, or organization’s work center HAZ/Flame Locker;

· Ensuring vehicles comply at all times with local regulations for transportation of HAZMAT;

· Ensuring a minimum amount of vehicles are utilized for the task;

· Ensuring vehicles shall have lift capability to accommodate HAZMAT/HW;

· Maintaining and fueling vehicles;

· Ensuring containers are secured by straps, bracing, etc. to prevent movement or displacement of containers during transit;

· Ensuring vehicles transporting HAZMAT shall have a spill contingency kit appropriate for the HAZMAT on board;

· Assuming responsibility for all costs associated with HAZMAT cleanup resulting from spills that occur while transporting HAZMAT;

· Ensuring that all drivers are properly licensed and certified to operate vehicles in accordance with Japanese requirements to include all U.S. military installations;

· Ensuring that Drivers are trained and certified to handle and transport HAZMAT;

· Ensuring that drivers are licensed and certified to transport HAZMAT in accordance with Japanese law;

· Distributing new or updated/revised Safety Data Sheets (SDSs) to authorized customers at the time of first issue (and upon demand thereafter);

· Ensuring all C/A material received has turn-in activity name, UIC, date of turn-in, and receiving a legibly signed proof of delivery (POD);

· Off-loading all material received at the HMMC on day of delivery;

· Properly labeling and storing all hazardous material, to include existing Government inventory and future requirements;

· Managing only Government HAZMAT listed on the organization’s AUL and received from Government activities/facilities;

· Storing Contractor owned HAZMAT inventory in a government facility if there is recorded demand for that item in that AOR;

· Preventing damage or deterioration to all Government Furnished Property (GFP), and HAZMAT inventory material(s) in storage;

· Ensuring that combined storage quantities of Contractor owned and Government owned inventories within Contractor controlled facilities shall not exceed Threshold Planning Quantities (TPQ);

· Ensuring proper facilities for items requiring environmentally-controlled storage, i.e. chilled or frozen;

· Placing HAZMAT in its assigned storage location within one (1) business day from the time the material arrives at the HMMC;

· Processing individual requests for HAZMAT from customers;

· Reviewing the customer activity authorization list or List of Authorized Users and determining that the customer is authorized to receive the HAZMAT;

· Reviewing the customer activity Purchase Cardholder list and authorized buyer’s list to determine that the customer is an authorized buyer;

· Performing all on-base and off-base deliveries to the customer’s HAZMAT Locker or work center location; receiving and processing all empty HAZMAT containers;

· Receiving and processing as C/A unused HAZMAT containers, which are sealed, not leaking, not contaminated or mixed, with remaining Shelf-life (Type I) or extendable Shelf-life (Type II), with container and label integrity (identifiable).

C-2.4.1 The Contractor shall not sell Contractor owned material prior to searching local HMMC for excess or C/A government owned HAZMAT that may satisfy customer requirements. In an effort to reduce HW streams, the Contractor shall make every effort to redistribute usable, C/A Government-owned HAZMAT inventory to potential DOD, non-DOD, or commercial customers (in that order of preference) who are both authorized and willing to accept said material. Re-distributions outside DOD shall be facilitated through Defense Logistics Agency (DLA) Disposition Services (DS).

C-2.4.2 The Contractor shall obtain approval for re-utilization or re-distribution by the ACOR/QA responsible for the HMMC Operations transferring the HAZMAT and prepare all necessary documentation for the redistribution.

C-2.5 The Contractor shall be responsible for initiating, executing, and managing the ordering and reordering of HAZMAT for the Materials Management Department (MMD), U.S. Naval Hospital Okinawa.

C-2.5.1 The Contractor shall be responsible for:

· Ensuring that no more than the authorized amount of HAZMAT is at the authorized work centers at any time;

· Pricing, payment, HW minimization, and shelf life to be provided IAW contract guidance;

· Ensuring that Source(s) of Supply and shelf life approvals are approved by MMD;

· Ensuring that an approved and updated MMD AUL is made available to the HMMC personnel along with service locations;

· Providing a customer distribution list with each delivery;

· Providing a monthly hazardous materials utilization reports to MMD using the approved GDS;

· Providing all GDS generated environmental compliance reports to USNHO Far East Environmental Programs Division, with copy to Marine Corps and Navy as requested;

· Providing MMD with an emergency contact telephone number;

· Responding within 24 hours to urgent orders for HAZMAT.

C-2.5.2 The Contractor shall ensure that any US Navy Hospital (USNHO) owned excess HAZMAT that is not used or issued free at the HMMC will be picked up at the HMMC after coordination with the USNHO HW Storage Area (HWSA) Manager and the USNHO HWSA Manager.

C-2.6 The Contractor shall be responsible for all aspects of transporting and placing HAZMAT in the predetermined storage locations at the Okinawa HMMC Issue Centers and/or organizational work center HAZ/flame lockers.

C-2.6.1 In supporting these transportation services, the Contractor shall ensure that:

· All vehicles comply at all times with local regulations for transportation of HAZMAT;

· A minimum amount of vehicles are utilized in completing the delivery schedule each day;

· Vehicles have lift capability to accommodate HAZMAT/HW;

· Scales are capable of measuring HAZMAT/HW containers;

· All containers are secured by straps, bracing, etc. to prevent movement or displacement of containers during transit;

· HAZMAT transportation vehicles have an appropriate spill contingency kit on board for the HAZMAT being transported.

C-2.6.1.1 The Contractor shall be responsible for vehicle maintenance, fueling, and insurance.

C-2.6.1.2 The Contractor shall be responsible for all costs associated with HAZMAT cleanup resulting from spills that occur while transporting HAZMAT.

C-2.6.1.3 The Contractor shall ensure that all drivers are properly licensed to operate necessary vehicles on the island of Okinawa to include all U.S. military installations.

C-2.6.1.4 The Contractor shall ensure that all drivers are trained and certified to handle and transport HAZMAT.

C-2.6.1.5 The Contractor shall ensure that all drivers are certified to transport HM IAW Japanese law.

C-2.7 The Contractor shall provide a warehouse worker certified to package HAZMAT for shipping as required by Japanese regulation(s), Defense Logistics Agency Directive (DLAD) 4145.41, MILSTD-129, NAVSUP Pub 505 and Defense Transportation Regulation – Part II Chapter 204.

C-2.8 The Contractor shall ensure that contractor owned material is NOT sold prior to searching for C/A government HAZMAT that may satisfy customer requirements. In an effort to reduce HW streams, the Contractor shall make every effort to redistribute usable, C/A Government owned HAZMAT inventory to potential DOD, non-DOD, or commercial customers (in that order of preference) who are both authorized and willing to accept said material. The Contractor shall ensure that re-distributions made outside DOD shall be facilitated through DLA DS.

C-2.8.1 The Contractor shall obtain approval for re-utilization or re-distribution from the QAE prior to transferring the HAZMAT, and shall prepare all necessary documentation for the redistribution.

C-2.8.2 To support locker management efforts, the Contractor shall be responsible for:

· Determining inventory levels of existing HAZMAT lockers/storage areas;

· Obtaining from the shop supervisor the high and low levels required to be maintained within the lockers;

· Once levels are determined, ensuring available materials are on hand and any replenishments required will be filled or placed on order;

· Ordering items of a non-routine or “locker stocked materials” nature via GDS/N-ERP paper form and placed in a “Requirements” folder attached to the front of each locker;

· Inspecting these lockers/storage areas as required to ensure appropriate levels of materials are maintained;

· Managing shelf life requirements of stocked materials within each locker assigned, ensuring the “first in first out” principal is adhered to;

· Coordinating all shelf life requirements for extensions and affix environmental tracking labels;

· When necessary, disposing of expired shelf life items in the appropriate waste profiles;

· Forwarding questions concerning waste disposal to the Regional Environmental Office.

C-2.10.1 The following statement shall be printed on all sales receipts:

· Contract Number;

· Delivery Order Number (as applicable);

· Unit Identification Code (UIC) with activity name and customer address;

· Sales Receipt Date;

· NSN/LSN/ (if applicable), Item number (from Schedule B Pricing Sheet), brief description, quantity issued/sold, unit price, and extended price;

· Signature line for customer to acknowledge receipt of merchandise;

· Line for customer to print their name.

C-2.11 The contractor shall not burden the material with profit, overhead, or labor costs associated with ordering, handling or issuing material. However, a material handling charge not to exceed 10% of the cost of the material ordered can be added for costs such as inventory investment, insurance, transportation, shrinkage/damage/loss, and bank fees.

C-2.12 The Government reserves the right to audit any area of 3PL HAZMAT inventory operations without advance notice to the Contractor, including inventory procedures, inventory status, inventory amounts, and pricing/cost data.

C-2.12.1 Inventory Accountability - The Government and the Contractor shall be jointly responsible for the accuracy of contractor owned inventory with respect to quantity, location, and ownership for all 3PL HAZMAT managed in GDS. The contractor shall provide quarterly inventory documentation of the contractor owned inventory to the COR and/or site manager no later than the 5th working day of each month for the previous quarter. This documentation shall include:

· National Stock Number (NSN);

· Local Stock Number (LSN);

· Location;

· Quantity;

· Price.

C-2.12.2 Sales Accountability – The Contractor shall provide a monthly report of 3PL HAZMAT sales no later than the 5th working day of each month for the previous month. This shall serve as the "official record of sales" and must be provided to the COR NLT five days after the closed out billing period. It should include the following information:

· Customer;

· Stock Number;

· Unit of issue;

· Quantity;

· Standard price;

· Extended price.

C-2.12.3 An annual review will be conducted by the Contracting Officer and COR to determine the accuracy, validity and timeliness of existing pricing, based on these quarterly and monthly reports.

C-2.13 The Contractor shall ensure that all ODCs are justified to and pre-approved in writing by the COR or ACOR and only those will be signed for by the COR on the monthly invoices.

C-2.13.1 The Contractor shall only charge ODCs to this delivery order for written, pre-approved, government authorized, expedited shipping/delivery charges.

C-2.13.2 If the requirement for delivery is less than 72 hours, the government shall formally submit the request in writing. The Contractor shall provide a cost estimate for the expedition charges, which will be pre-approved by the COR or ACOR, and the customer will be responsible for the expedited shipping charges.

C-2.14 The Contractor shall first offer Government-owned HAZMAT inventory (e.g., Reuse List) prior to providing equivalent new or Contractor owned material. The Contractor shall procure available items on the Procurement List from AbilityOne and other mandatory sources of Government supply. The Contractor shall procure all other HAZMAT through the Federal Supply System or commercial sources, whichever is most cost effective (providing the most savings), unless directed otherwise by the COR. Items for which there is an National Stock Number (NSN) or Integrated Material Management (IMM) number and the item is not approved for local purchase, the contractor shall ensure the purchase is under simplified acquisition threshold. The contractor shall comply with FAR 8 and DFARS 208 regarding coordinated acquisition.

C-2.15 AUL/Catalog List and Unit Price Review- The contractor and the COR shall review the list and unit prices every six months in accordance with FAR clause 52.216-2 Economic Price Adjustment – Standard Supplies. The purpose of this review is to identify and correct any discrepancies and identify decreases or increases in list prices which may require subsequent unit price changes in accordance with FAR clause 52.216-2. The first review will be held six (6) months after award and will be reviewed every six (6) months thereafter.

C-3.1 Hazardous Waste (HW) Management Support for Marine Corps Installations Okinawa

C-3.1.1 The contractor shall possess, and be able to effectively apply, comprehensive knowledge and expertise in all aspects related to the Japanese Environmental Guidance (JEGS), Resource Conservation, and Recovery Act (RCRA) and other host nation regulations as they pertain to the transportation, packaging and disposal of hazardous waste.

C-3.2 Training Requirements

C-3.2.1 The contractor shall provide and document Hazardous Waste Operator (HAZWOPER) Training for Uncontrolled Hazardous Waste Site Workers.

C-3.2.2 The contractor shall provide and document HAZWOPER Training for Uncontrolled Hazardous Waste Site Workers on an annual basis.

C-3.2.3 The contractor shall provide and document training on Transportation of Hazardous Material/Waste (HM/HW) for DOD.

C-3.2.4 The contractor shall perform all required Government annual training (i.e. Including but not limited to Information Assurance, Combat Trafficking in Persons, Safety training, etc.). Should there be an expense to accomplish the training requirement, the expense will be the contractor's responsibility.

C-3.2.5- Contractor-Furnished Training The Contractor shall provide the most current version of the training identified in this section and any other training that is not identified as Government-Furnished, but which may be required for Contractor personnel to comply with the contract requirements. The Contractor shall be responsible for all costs associated with this training. The Contractor shall maintain copies of training records for the duration of the contract, designation letters and certificates on site and make them available for the KO or designee to review annually (i.e., at the beginning of a new Option Year) and upon request at any time during contract performance. Copies of training certificates is the preferred method of proof of training, but as a minimum, the Contractor shall provide the name of the employee, the name of the course, the source of the training, a description of the training provided and the date the employee successfully completed the training.

MINIMUM TRAINING REQUIREMENTS

· HANDLING HAZARDOUS WASTE (HW) OVERSEAS HW GENERATORS COURSE. This training is specifically designed for workers and managers who are involved in HW generation overseas (Japan).