SOW - Warehouse Support_FINAL.pdf

STATEMENT OF WORK (SOW)

SECTION C – DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 BACKGROUND

The Naval Surface Warfare Center Dahlgren Division Dam Neck Activity (NSWCDD DNA) provides comprehensive and dedicated support to the Navy which includes Research, Development, Test and Evaluation (RDT&E), analysis, systems engineering, integration and certification of complex naval warfare systems and fleet support. This requirement is for NSWCDD DNA Property Management Division Code 107, which is responsible for oversight of policy and compliance in the areas of Operating Materials & Supplies (OM&S), Plant Property & Equipment (PP&E)/Asset Management (AM), and Purchase Requisitions (PR).

This Contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

NSWCDD DNA Code 107 of consists of three (3) branches: Supply, Purchase Requisition (PR), and General Equipment. As part of its mission, the Division performs oversight of policy and compliance in the areas of OM&S, PP&E/Asset Management, and PRs. The Division is also responsible for all OM&S, PP&E/AM, and PR Creation management functions including policy development, financial and physical accountability, training, performance monitoring, and process improvements. Code 1071, the PR Branch, is responsible for performing technical screening and properly executing all purchase requisitions initiated for the procurement of property. The Branch also develops skilled and knowledgeable PR Creators and AdHOC Approvers through training and documentation, provides superior in-house triage PR support, and monitors PR creator performance. Code 1072, the Supply Support Branch, serves as NSWCDD DNA’s subject matter experts (SMEs) in supply chain management. Code 1072 conducts personnel training, monitors inventory records, performs physical inventory validations, completes inventory discrepancy causative research, processes shipping invoice certification, researches process disposition, and ensures Financial Improvement Audit Readiness (FIAR) compliance. Code 1073, the General Equipment Branch, is responsible for developing, training, and executing the policies, guidance, and standard operating procedures (SOPs) related to the management of PP&E/AM. Code 1073 interfaces between the Technical Departments, the Comptroller’s Office, and the Capital Investment Program Manager to ensure that all PP&E is acquired, captured, documented, barcoded, and processed, including proper disposition in accordance with NSWCDD, Naval Sea Systems Command (NAVSEA), Navy, and Department of War (DoW) regulations.

C.2 SCOPE

The Contractor shall provide technical, project, analytical, program, and supply chain management support of policy and compliance in the areas of OM&S, Plant PP&E and AM. The Contractor shall support all OM&S and PP&E/AM management functions including policy development, financial and physical accountability, training, performance monitoring, and process improvements. The Contractor shall also support the warehousing and delivery of materials and equipment.

C.2.1 APPLICABLE DOCUMENTS

The following documents are applicable to this SOW. The most current versions of these documents are accessible through the internet or will be provided to the Contractor upon request.

Other Department of Defense Specifications/Standards/Other Applicable Documents may become applicable throughout the life of the Contract and may be added to the Contract via modification.

The Contractor shall ensure compliance with the most current versions of these documents throughout the life of the Contract:

Number Document Name DOD 8570.01-M Information Assurance Workforce Improvement Program SAE AS5553 SAE Aerospace Standard 5553

Number Document Name NISPOM – 32 Code of Federal Regulation Part 117

National Industrial Security Program Operating Manual (NISPOM)

NSWCDDINST 5510.4B NSWCDD Command Security Manual SEAD-3 Security Executive Agent Directive 3 – Reporting Requirements for Personnel with Access to Classified Information or Who Hold a Sensitive Position SEAD-3 Implementation Memo

Implementation of Security Executive Agent Directive 3, Reporting Requirements for Personnel with Access to Classified Information or Who Hold a Sensitive Position

DODI 5200.48 Controlled Unclassified Information SECNAVINST 5210.8F Department of Navy Records Management Program NSWCDDINST 5100.1F Occupational Safety and Health Program NAVADMIN 216/15 Cyber Hygiene Authorization to use Personal Wearable Fitness Devices

NAVSEA S0420-AA-RAD-

010 – REV 2A

Radiological Affairs Support Program (RASP) Manual

DODI 8510.01 Risk Management Framework for DOD Systems CJCSI 6211.02D Defense Information Systems Network (DISN) Responsibilities

DODM 1000.13 Department of Defense Identification (ID) Cards

NAVSEAINST 4200.19

(series)

Planning, Use and Control of Services Contracting

COMUSFLTFORCOM/

COMPACFLT 6320.3B

Medical Screening for U.S. Government Civilian Employees, Contractor Employees, Guests and Visitors Prior to Embarking Fleet Units

DoD 4000.25 Defense Logistics Management Standards (DLMS) DoDI 5000.64 Accountability and Management of DoD Equipment and Other Accountable

Property DoDI 5000.76 Accountability & Management of Internal Use Software (IUS) DoDI 4140.1 DoD Supply Chain Material Management Policy

DTR 4500.9-R Part II Defense Transportation Regulation Cargo Movement SECNAV M-5200.45A CH-1 General Equipment Accountability and Management Procedures Manual

NAVSUP P485 Vol 3, Vol 1 Naval Supply Procedures OPNAVINST 4440.26C Accountability and Management of Operating Material and Supplies &

Government Furnished Property SECNAVINST 4855.3D Product Data Reporting and Evaluation Program

SECNAVINST 5200.44A Operating Materials and Supplies - Accountability and Management NSWCDD DNA Annual Physical Inventory Plan

NSWCDD DNA Annual Physical Inventory Plan

C.3 REQUIREMENTS

3.1 Operating Materials & Supplies (OM&S), Plant Property & Equipment (PP&E)/ Asset Management (AM) Support Services

a. The Contractor warehouse facility shall act as central shipping and receiving and perform/coordinate delivery to the end user and satellite storage locations.

b. The Contractor shall coordinate and perform local pickup/delivery of incoming and outgoing shipments.

c. The Contractor shall perform Inventory Management (IM)/Warehouse Management (WM) functions in the

Navy Enterprise Resource Planning (N-ERP) for receipt, acceptance, issuance, and material accountability.

d. The Contractor shall support the creation of Requisition and Invoice/Shipping Document DD Form 1149s for the shipment of OM&S and General Equipment (GE) required to support mission requirements.

e. The Contractor shall assist the technical departments in processing all required documents to properly receipt, stow, issue, ship, and dispose of material.

f. The Contractor shall perform and coordinate the execution of physical inventories in accordance with (IAW) NSWCDD DNA annual inventory plans and higher-level instructions.

g. The Contractor shall perform causative research to assist Code 1072 government personnel in resolution of issues concerning the assignment of ownership, consumption, and physical inventories of material under DNA cognizance, when requested by NSWCDD DNA Accountable Property Officer (APO) or Information Assurance Officer (IAO).

h. The Contractor shall report within 60 minutes upon learning of any and all Government damaged, missing, lost, allegedly stolen, and recovered property to Code 1072.

i. The Contractor shall coordinate with NSWCDD DNA technical departments to complete receipt, receipt inspection (if required), and acceptance of material so vendor payment may be completed.

j. The Contractor shall support Code 1072 to correct billing discrepancies by performing receipts, reversals, issues, and cancellations.

k. The Contractor shall dispose of dunnage, packaging, and crating materials obtained during the acquisition Life-Cycle of materials received and delivered by the Property Management Team. These items are generally left behind after delivery and completion of tasks within the warehouses and require proper disposition.

l. The Contractor shall provide warehouse operations services for a facility in the Hampton Roads Area of Virginia. The Contractor shall provide a facility and have it operable within 90 days of Contract issuance.

The Contractor’s facility shall meet the following requirements:

• Located within 30 miles of NSWCDD DNA, 1922 Regulus Ave, Virginia Beach VA, 23461; to exclude the Eastern Shore of Virginia.

• 100,000 minimum square feet of floor space (half bulk storage, half rack space), minimum floor load shall be 400 lbs per square foot with a minimum ceiling height of 20 feet.

• Warehouse shall have lighting and power and must maintain temperatures at 0-45 degrees Centigrade temperature range with a humidity level at a maximum of 95% (non-condensing).

• Minimum 600 square foot, climate-controlled environment office space to accommodate a minimum of seven (7) warehouse workforce plus two (2) Government Full-Time Equivalents (FTEs). Office space shall be outfitted with internet connectivity and 110V power for each employee workstation to support the use of computers and peripherals.

• Facility shall contain the ability to provide both dock-level and grade-level loading, with minimum door dimensions of 14’ x 14’.

• Facility shall have working restrooms facilities.

• Facility shall have space to park two (2) Government vehicles and three (3) visitor parking spaces.

• Fire suppression system (WET or DRY) to house/store material (including hazardous materials

(HAZMAT)) meeting federal, state and local requirements.

• The Contractor shall provide Material Handling Equipment (MHE) as appropriate to handle freight loads of up to 8,000 lbs., unload standard tractor trailers, and stow material on k-racking.

o The Contractor shall provide enclosed trucks as appropriate to handle freight loads of up to six (6) pallets per trip, twice daily, and situational deliveries of freight material of a minimum of six (6) standard pallets as required.

o The Contractor shall provide pallet jacks and hand-trucks as required for daily warehouse operations.

o The Contractor shall cover all associated vehicle use costs (gasoline, vehicle maintenance, insurance, and tolls).

o The Contractor shall ensure all personnel receive training and possess appropriate licenses to operate said vehicles.

• Facility will only house unclassified material and must be maintained to prevent loss/theft/destruction of material.

• Provide labor services within two (2) hours of making a request to the Contractor’s Program Manager.

• Alignment with Government Operating Status: The Contractor's obligation to perform work on any given day is contingent upon the Government's operational status. If Dam Neck Activity is closed for any reason (including but not limited to inclement weather or administrative leave), the Contractor shall not be required to perform services at that facility for the duration of the closure.

• Contractor personnel are not allowed to access any Government buildings at NSWCDD DNA-owned spaces outside the daily operational hours of 0600 to 1800 without the expressed approval of the DNA 1072.

m. The Contractor shall provide full-time warehouse operations services for NSWCDD DNA-owned space identified in section C.7.1.1. Additionally, the Contractor shall support Government personnel with warehouse operation support at NSWCC DNA-owned space identified in locations d., and e., of section C.3.2 through intermittent, task-based support.

n. The Contractor shall coordinate with the Requirement Generator and DNA 1072 personnel to make deliveries to/from warehouse facilities, military base locations, support contractor places of business or other storage locations in order to fulfill the requirement of this contract.

• The contractor will be required to transport material up to a classification of SECRET; operating in accordance with section C8 of this document.

o. The Contractor shall notify the COR immediately after the occurrence of all accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a Government facility or equipment.

APPLICABLE CDRL(s):

3.2 Current NSWCDD DNA Warehouse Locations

a. Naval Air Station Oceana Dam Neck Annex, Virginia Beach, Virginia

b. Naval Weapons Station Yorktown, Yorktown, Virginia

c. Naval Support Activity Mechanicsburg, Mechanicsburg, Pennsylvania

d. Naval Support Activity Northwest Annex, Chesapeake, Virginia

e. Naval Station Norfolk, Norfolk, Virginia

3.3 Warehouse Transition Support Service

p. The Contractor shall support a transition period at the beginning and at the end of the Contract. The transition period shall include a physical inventory of all items located at warehouses as well as packing, crating, staging, material tracking, moving, and transporting the inventory to/from warehouse locations, if necessary. The Government shall provide all packing materials.

q. The Contractor shall develop and submit a transition plan prior to period of performance (PoP) end date assuming the contract will be issued to another Contractor.

APPLICABLE CDRL(s): AXXX)

3.4 Program Management Support Services

a. The Contractor shall review, analyze, and interpret regulations, publications, and directives pertaining to material and asset management and ensure the workforce is kept abreast by providing training, e-mails, and formal guidance.

b. The Contractor shall support the development and maintenance of Guidelines, Policies, Key Support

Documents (KSDs), Standard Operation Procedures (SOPs), Plans of Actions & Milestones (POA&M) schedules, Training Documentation and Technical Reports related to OM&S, PRs, and PP&E/AM, IAW established N-ERP Business Rules and OM&S Policies, while updating and maintaining associated documentation on NSWCDD DNA SharePoint.

c. The Contractor shall implement processes and procedures to identify, monitor, perform analysis and execute trend performance metrics in the areas of supply chain management to address issues, conflicts and bottlenecks for OM&S and PP&E/AM.

d. The Contractor shall track action items, develop meeting minutes, POA&M schedules in Microsoft Project, and PowerPoint presentations to address tasks within the Contact as necessary.

e. The Contractor shall plan and facilitate monthly working group meetings or training sessions for NSWCDD DNA and other attendees.

f. The Contractor shall communicate project progress, present program plans, strategies, exchange ideas and process concepts in related systems and ensure alignment with NSWCDD DNA organizational objectives.

g. The Contractor shall coordinate process changes, business rule updates, and program status internally within NSWCDD DNA as well as between NSWCDD DNA and NSWCDD Departments.

h. The Contractor shall track and report customer interactions, complaints, suggestions, and comments and provide reports.

APPLICABLE CDRL(s):

C.4 Contract Management

a. The Contractor shall provide sufficient supervision to ensure all personnel work instructions and schedules originate with the Contractor rather than with the Government technical office. This supervision shall ensure that the Contractor’s personnel are not assigned work instructions and schedules outside this SOW. Any perceived conflicts with the SOW shall be directed to the Contracting Officer and Contracting Officer’s Representative (COR).

b. The Contractor shall provide employee management and supervisory responsibility of its employees. This includes but is not limited to managing employees during designated Government non-workdays or other times when Government offices may be closed; providing initial and refresher training as required by each labor category; and providing administrative support (i.e., time reporting, leave processing, and pay). The Contractor shall establish clear organizational authority and responsibility to effectively manage and control Contractor personnel. This shall be accomplished without requiring the Government to engage in the Contractor’s operational or human resource management processes.

c. The Contractor shall provide telephone numbers and e-mail addresses for its Program Manager (PM) and any alternate(s) where these persons may be contacted at any time. The Contractor PM and any alternate(s) shall have full authority to act for the Contractor on all matters relating to Contractor personnel and or Contractor performance under this contract. The Contractor PM and any alternate(s) must be a U.S. citizen, able to read, write, speak, and understand English fluently. The Contractor PM and any alternate(s) shall be required to attend Government meetings, as requested. The Contractor PM and any alternate(s) shall be available during core hours, 0730-1530, within two (2) business hours to meet with Government personnel designated by the Contracting Officer to discuss contract issues. The Contractor PM shall provide a point of contact that is available within 24 hours of initial contact, seven (7) days per week, in the event that a problem arises outside of core hours.

C.4.1 Progress Report

The Contractor shall submit a Contracting Officer’s Management Report. (CDRL A001) The Contractor shall maintain and provide a list of all personnel assigned to the Contract.

C.4.2 In Progress Reviews (IPRs)

The Contractor shall participate in both formal and informal In Progress Reviews (IPRs) of work being performed.

IPRs may be conducted at the overall Contract level or for specific projects/work areas. Reviews will be scheduled by the Government. An initial formal IPR is planned within 90 days of the Contract award date and will follow the agenda agreed to by the COR. Subsequent formal IPRs shall be held approximately every six (6) months thereafter unless waived by the Government. The IPRs shall be conducted at a location mutually agreed upon by the Contractor and the Government. At the time the review is scheduled, the Government will communicate the specific purpose of the review and advise the Contractor as to the desired content of the presentation. (CDRL A00X)

C.4.3 Task Prioritization Meetings

The Contractor shall participate in monthly Task Prioritization Meetings with the COR and Subject Matter Experts (SMEs). The purpose of these meetings is to convey the Government’s technical program schedules and priorities and to identify corresponding task priorities for this Contract. The Contractor shall document meeting minutes of the meetings. (CDRL A00X)

C.5 SKILLS AND TRAINING

a. Training necessary to ensure that personnel performing under this Contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor. Training necessary to maintain professional certification is the responsibility of the Contractor. The Contractor shall provide training opportunities to maintain Contractor capabilities and/skills to coincide with changing technology environments.

b. Training on non-commercial and department-specific tools and procedures will be provided by the Government.

c. The Contractor shall complete all mandatory training as prescribed by the Government. These training requirements are accessed through Government web-based training (WBT), classroom training, or combination of both.

d. All licenses and certifications shall be reported to the COR. Copies of the training certificates shall be provided when each employee receives a new, modified, updated, expired or revoked license prior to operation of any vehicle or equipment.

e. The contractor shall obtain and maintain insurance for vehicles and equipment they operate. Proof of insurance shall be provided to the COR prior to operation of any vehicle or equipment that requires insurance.

C.6 OTHER DIRECT COSTS

During the performance of this Contract the Contractor will have to travel to perform the tasking of the SOW.

C.6.1 Travel

a. The Contractor shall be required to travel in performance of this Contract. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements and shall be requested of and authorized in advance by the COR by email. All requests shall show the appropriate

Contract number, the number of people traveling, the number of days for the trip, the reason for the travel, an estimated cost (with G&A separate), and any high cost or unusual costs expected. The Contractor is not authorized to perform any travel that is not in conjunction with this effort. All travel shall be conducted in accordance with Federal Acquisition Regulation (FAR) 31.205-46 Travel Costs. Locations will be determined by the Government and are subject to change.

b. Representative travel locations may include:

• Mechanicsburg, PA

• Richmond, VA

• Dahlgren, VA

• Yorktown, VA

The Contractor shall submit trip reports following any travel under this effort. (CDRL A00X)

C.6.2 Direct Charge of ODCs

During the performance of this Contract it will not be necessary for the Contractor to procure ODCs to respond to the requirements listed in the SOW. This Contract is issued under a services contract and the procurement of materials of any kind shall be determined to be unallowable costs pursuant to FAR Part 31.

C.7 GOVERNMENT FURNISHED SPACE/GOVERNMENT FURNISHED PROPERTY

C.7.1 Government Furnished Space

C.7.1.1 The Government will only provide office space for contractors working out of building 559 on Dam Neck Annex, and as necessary, out of NSA Northwest Annex and NS Norfolk.

Location # of Persons Labor Category

Dam Nack Annex, 2089 Tartar Ave, Building 559, Virginia Beach

Virginia

6 Warehouse Specialist (4), Truck Driver Medium (1), Material

Coordinator (1)

Government Furnished Property (hardware, software, firmware) will be provided to support access to NMCI/other Government computer resources as required during performance of this Task Order.

C.7.2 Government Furnished Property (GFP)

c. GFP (hardware) may be issued under this Contract. The Government will make available the Government Property identified in the attachment J.X, Government Furnished Property on a rent-free basis in performance of the Contract. The Contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation, or rehabilitation costs.

d. The Contractor shall maintain and report the inventory of GFP (CDRL A00X) issued under this Contract.

This requirement is in addition to anything required by regulation, statute, or the assigned Government Property Administrator.

C.8 SECURITY

C.8.1 Personnel Clearance Requirements

a. Personnel Clearance Level (PCL) Requirement: All personnel directly supporting this Contract are required to have, as a minimum, a current SECRET security clearance in the Defense Industrial Security System (DISS). Interim clearances are acceptable.

b. The Contractor will not have access to information and compartments with a classification. All deliverables associated with this Contract are unclassified. Access to classified spaces and material shall be in accordance with the attached DD Form 254 (Attachment J.X).

c. The Department of Defense Contract Security Classification Specification (DD Form 254) provides the security classification requirements for this effort. The Contractor shall obtain facility and personnel security clearances as required by the National Industrial Security Program prior to starting to work on tasks requiring clearances. Access to classified spaces and material and generation of classified material shall be in accordance with the National Industrial Security Program Operating Manual (NISPOM) 32 Code of Federal Regulation (CFR) Part 117 and the NSWCDD Command Security Manual.

d. The Contractor must comply with guidelines specified on the DD Form 254.

e. Some work accomplished under this Contract will be classified up to the level of SECRET. The Contractor may handle material that is up to a SECRET level. Classified data shall not be generated under this Contract.

f. The Contractor shall be authorized to courier classified information up to the SECRET level in performance of official duties upon approval by the COR, Contracting Officer, and must be designated by the NSWCDD DNA Activity Security Manager (ASM) or Special Security Office (SSO) via a DD Form 2501 or a one-time courier letter.

g. Controlled Unclassified Information (CUI) to include Personally Identifiable Information (PII) generated and/or provided under this Contract shall be safeguarded and marked as specified in DOD Instruction

5200.48 Controlled Unclassified Information (CUI).

C.8.2 Facility Clearance Requirements

The Contractor shall possess and maintain a SECRET Facility Clearance Level (FCL) as verified within the National Industrial Security System (NISS).

C.8.3 Physical Security

Storing classified material is unauthorized at the Contractor facility (Central Shipping and Receiving) and such property must be transported to DNA Security at 1922 Regulus Ave., Virginia Beach, Virginia. Safeguarding will only be required at the actual performance site listed in Block 13 on the DD Form 254. Actual performance site’s security regulations and guidelines will apply.

C.8.4 Electronic Spillage

a. Electronic Spillages (ES) are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system (IS), media or hardcopy document possessing insufficient security controls to protect the data at the required classification level, thus posing a risk to national security (e.g., sensitive compartmented information (SCI) onto collateral, Secret onto Unclassified, etc.). The Contractor’s performance as it relates to ES will be evaluated by the Government. ES reflects on the overall security posture of NSWCDD and a lack of attention to detail with regard to the handling of classified information of IS security discipline and will be reflected in the Contractor's performance rating.

In the event that a Contractor is determined to be responsible for an ES, all direct and indirect costs incurred by the Government for ES remediation could be charged to the Contractor.

b. NSWCDD Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DOD Contract Security Classification Specification – DD Form 254.

NSWCDD Security will identify the Contractor facility and contract number associated with all electronic spillages that involve the Contractor. NSWCDD Security will notify the Contracts Division with the Contractor facility name and contract number, incident specifics and associated costs for clean-up. The Contracting Officer will be responsible for working with the Contractor Facility to capture the costs incurred during the spillage clean up. The Contractor is also responsible for taking Information Security Awareness training annually, via their Facility Security Officer (FSO), as part of the mandatory training requirements. If a spillage occurs, additional training will be required to prevent recurrence.

C.8.5 Portable Electronic Devices (PEDs)

a. Non-Government and/or personally owned portable electronic devices (PEDs) are prohibited in all NSWCDD DNA buildings with the exception of personally owned cell phones which are authorized for use in General Office Spaces (GOS). All personnel need to be aware of the PEDs policy and being permitted in a building by asking authorized personnel or reviewing the entrance area signs and instructions. The Contractor/personnel visiting shall ensure the onsite personnel remain compliant with this PED policy.

NSWCDD instruction defines PEDs as the following: any electronic device designed to be easily transported, with the capability to store, record, receive or transmit text, images, video, or audio data in any format via any transmission medium. PED’s include, but are not limited to, pagers, laptops, radios, compact discs and cassette players/recorders. In addition, this includes removable storage media such as flash memory, memory sticks, multimedia cards and secure digital cards, micro-drive modules, ZIP drives, ZIP disks, CD-RWs, DVD-RWs, MP3 players, iPADs, digital picture frames, electronic book readers, kindle, nook, cameras, external hard dish drives, and floppy diskettes.

b. Personal Wearable Fitness Devices (PWFDs) marketed primarily as fitness or sleep devices are allowed in all Navy spaces, if they are compliant with NAVADIN 216/15, where collateral non-Sensitive Compartmented Information (SCI), classified information is processed, stored, or discussed up to and including SECRET. The user must ensure the PWFD is compliant with all requirements in NAVADMIN 216/15, Cyber Hygiene Authorization to use Personal Wearable Fitness Devices (e.g., FitBit, Jawbone UP, etc.) in Navy Spaces, dated 14 September 2015 and register PWFD in the NSWCDD Fitness Device Tracker.

c. Personnel requiring the use of Medical Portable Electronic Devices (MPEDS) must submit Form NSWCDD 5239/4 for SCIF authorization to the SCIF authorizations to the Special Security Officer (SSO). For Special Access Program Facility (SAPF) authorizations, follow the guidance provided by the Government Special Access Program Security Officer (GSSO). Authorizations for use in SAPFs that are co-utilized within NSWCDD SCIFS require coordination between both the GSSO and SSO. For authorizations to use MPED in Collateral Classified spaces, submit form to the Special Programs Branch, Code 1053.

d. PED’s belonging to an external organization shall not be connected to NSWCDD DNA networks or infrastructure without prior approval from the NSWCDD DNA Information Assurance and Compliance Branch. This approval will be granted using the Temporary Approval Request for Information System (TARIS) form and action tracker process.

e. Personally owned hardware or software shall not be connected or introduced to any NSWCDD DNA hardware, network or information system infrastructure.

C.8.6 Navy-issued peripheral:

a. Government procured headsets with or without microphones must be wired, use either a 3.5 millimeter (mm) audio jack or universal serial bus (USB) port, cannot contain active-noise cancelling functionality and may be used on systems of classification up to and including collateral Top Secret. The headsets are considered unclassified when unplugged, and must be unplugged when not in use.

b. Government procured Bluetooth earbuds and headsets that do not require a USB dongle or any other physical connection to enable wireless connectivity are allowed for use on Government issued tablets, phones, and personal devices in telework environments or unclassified general office space where no classified discussion are occurring.

c. Web cameras may only be used on systems at the classification level of the space. For example, in a collateral SECRET open storage area an external web camera may be connected to the SECRET workstation only. No camera pass is required for these devices.

d. Government provided printers and/or scanners are authorized in a telework environment. Users must ensure that any paper or media containing CUI or unclassified information not authorized for public release is safeguarded by locking in a drawer, cabinet or room. CUI and unclassified information not approved for public release must be returned to the worksite for destruction.

e. Government issued peripherals may be used on personal devices.

f. While connected to any Navy network, whether on site or while in a telework environment, the use of headsets with microphones and web cameras are restricted to official Government duties.

C.8.7 Operations Security (OPSEC)

Contractor personnel shall follow OPSEC concepts and principles in the conduct of this requirement to protect critical information, personnel, facilities, equipment, and operations from compromise. All Contractors (including Sub-contractors) shall supplement their current security practices by requiring any personnel involved in executing this Contract to complete Government-sponsored and administered Operations Security (OPSEC) training. In addition, all Contractors should be aware of the Critical Information and Indicators List (CIIL) for the organization they are supporting as well as the OPSEC plan for NSWCDD. These OPSEC requirements will be in effect throughout the life of the procurement from award through the conclusion of services at the end of the PoP or other procurement termination. The Contractor must immediately notify the Government upon the discovery of any nonconformance with the OPSEC Plan.

C.8.8 Privacy Program Training

Privacy training is mandatory for all NSWCDD personnel (military, civilian, and Contractor) and must be completed annually. Total Workforce Management Services (TWMS) is the official database for workforce training and is the tool for taking and recording Privacy Act training. The Contractor is responsible for ensuring individual annual privacy training requirements are met.

C.9 ON-SITE ENVIRONMENTAL REQUIREMENTS

a. The Contractor shall strictly adhere to all Federal, State and local laws and regulations, Executive Orders, and Department of Defense and Navy policies.

b. The Contractor shall ensure that each Contractor employee who has been or will be issued a Common Access Card (CAC), performs work in direct support of NSWCDD DNA programs under the NSWCDD DNA Commanding Officer, and sits on-site at NSWCDD DNA, completes the NAVSEA Environmental Awareness Training (TWMS-695388) within 30 days of commencing SOW performance and at least every three (3) years thereafter or as directed by their NSWCDD DNA training coordinator or their COR.

c. The Contractor shall ensure that each Contractor employee not required to complete the training described above (i.e., those who do not have and will not be issued a CAC, do not perform work in direct support of NSWCDD DNA programs under the NSWCDD DNA Commanding Officer, and do not sit on-site at NSWCDD DNA) reads the NSWCDD Environmental Policy Statement within 30 days of commencing Contract performance. This document will be available from the COR, however, the policy is also provided on the publicly-available NSWCDD website, https://www.navsea.navy.mil/Home/Warfare-Centers/NSWC- Dahlgren/Resources/.

d. Within 30 days of commencing Contract performance, the Contractor shall certify by email to their COR that the requirements captured above have been met. The email shall include each employee name and work site and shall indicate which requirement each employee has satisfied.

e. Contractor copies of the records generated by the actions described above will be maintained and disposed of by the Contractor in accordance with Secretary of Navy Instruction (SECNAVINST) 5210.8F Department of the Navy Records Management Program.

f. The Contractor shall perform work under this Contract consistent with the relevant policy and objectives identified in the NSWCDD environmental management system (EMS). The Contractor shall perform work in a manner that conforms to all appropriate EMS Plans of Actions and Milestones identified by the NSWCDD EMS Plan. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall respond and take immediate corrective and/or preventative actions to ensure the actions do not continue. In addition, the Contractor shall ensure that their employees are aware of their roles and responsibilities identified by the NSWCDD EMS and how these requirements affect their work performed under this Contract.

C.10 ON-SITE SAFETY REQUIREMENTS

a. The Contractor shall strictly adhere to Federal Occupational Safety and Health Agency (OSHA) Regulations, Environmental Protection Agency (EPA) Regulations, NSWCDDINST 5100.01 Occupational Safety and Health Program (current revision), and all applicable state and local requirements.

b. The Contractor shall ensure that each Contractor employee reads the document entitled, "Occupational

Safety and Health (OSH) Policy Statement" within 30 days of commencing performance at NSWCDD.

This document is available at:

https://flankspeed.sharepoint-mil.us/sites/NAVSEA_NSWCDD_SE/SitePages/OSH-Bulletin-Board.aspx.

c. The Contractor shall provide each Contractor employee with the training required to do his/her job safely and in compliance with applicable regulations. The Contractor shall document and provide, upon request, qualifications, certifications, and licenses as required. Contractors conducting lead or asbestos abatement activities shall also provide a written abatement plan to the Safety & Environmental Branches for review and approval.

d. The Contractor shall provide each Contractor employee with the personal protective equipment required to do their job safely and in compliance with all applicable regulations.

e. Contractors working with ionizing radiation (radioactive material or machine sources) must comply with the latest revision of NAVSEA S0420-AA-RAD-010 (provided upon request). Prior to bringing radioactive materials or machine sources on base, the Contractor must notify the Command Radiation Safety Officer in the Safety Branch.

f. Contractors shall not procure hazardous material (HAZMAT) on behalf of NSWCDD DNA without following the approved HAZMAT procurement process and obtaining approval from the Safety & Environmental Branches. For emergency HAZMAT purchases only, the Contractor shall alert the Safety & Environmental Branches and request a waiver to procure outside the HAZMAT procurement process. For emergency purchases, the Contractor shall submit an Authorized Use List Addition form and the Safety Data Sheet to the Safety & Environmental Branches for approval. Once the HAZMAT arrives onsite, the Contractor shall alert the Environmental Branch so that it can be barcoded and added to the inventory.

g. HAZMAT owned by the Contractor and brought into NSWCDD DNA work spaces for temporary use shall be reviewed and approved by the Safety & Environmental Branches prior to use. The Contractor shall submit the Safety Data Sheet that must be routed through the Government supervisor responsible for the specific work area. This HAZMAT must clearly be marked that it is Contractor owned and shall not be stored in NSWCDD DNA spaces.

h. Contractors shall not procure lithium batteries on behalf of NSWCDD DNA without first receiving an approved Initial Procurement Report or certification letter and obtaining approval from the Safety & Environmental Branches.

i. The Contractor shall report all work-related injuries/illnesses that occurred while working at NSWCDD DNA, or an off-site location (including shipboard), to the Safety Branch.

C.11 DISPOSAL MANAGEMENT/HAZMAT PROCUREMENT

a. While hazardous materials/soils are not expected to be encountered nor required by the Contractor while performing work on this Contract, should any hazardous materials/soils be encountered by the Contractor, the Contractor shall ensure all HAZMAT procured for NSWCDD DNA are procured through or approved through the HAZMAT procurement process. HAZMAT brought into NSWCDD DNA work spaces shall be reviewed and approved by the Safety & Environmental Office prior to use by submitting an Authorized Use List addition form and Safety Data Sheet that shall be routed through the Government supervisor responsible for the specific work area. (CDRL A0XX)

b. Upon Government approval the Contractor shall dispose of all unserviceable equipment as required in accordance with disposal facility instructions, and local policies.

c. The Contractor shall provide dumpsters to remove material, and demolish and dispose of all materials identified in accordance with all applicable Local, State and Federal/Navy regulations.

C.12 INFORMATION SYSTEMS (IS) AND COMPUTER USAGE

In accordance with U.S. Navy policy, any personnel, including the Contractor, who utilizes DOD owned systems, shall assume responsibility for adherence to restrictions regarding internet and email usage. Navy policy prohibits racist, sexist, threatening, pornographic, personal business, subversive or politically partisan communications. All personnel, including the Contractor, are accountable and must act accordingly. DOD computer systems are monitored to ensure that the use is authorized, to facilitate protection against unauthorized access, and to verify security procedures, survivability and operational security. During monitoring, information may be examined, recorded, copied, and used for authorized purposes. All information, including personal information, placed on or sent over a DOD system may be monitored. Use of a DOD system constitutes consent to monitoring. Unauthorized use may result in criminal prosecution. Evidence of unauthorized use collected during monitoring may be used as a basis for recommended administrative, criminal or adverse action.

C.13 USE OF INFORMATION SYSTEM (IS) RESOURCES

Except in special circumstances explicitly detailed elsewhere in this document, the Contractor shall provide all IS resources needed in the performance of this Contract. This includes, but is not limited to computers, software, networks, certificates, and network addresses.

C.13.1 CONTRACTOR USE OF NSWCDD IS RESOURCES

a. In the event that the Contractor is required to have access to NSWCDD IS resources, the login name used for access shall conform to the NMCI login naming convention. If the Contractor requires access to applications/systems that utilize client certificates for authentication, the Contractor is responsible for obtaining requisite certificates from a DOD or External Certificate Authority

b. If this Contract requires that the Contractor be granted access and use of NSWCDD DNA IS resources (at any site), the IS shall be accredited for Contractor use in accordance with procedures specified by the Information Assurance Office.

C.14 PRIVACY INFORMATION

Work under this Contract may require that personnel have access to Privacy Information. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code Section 552a, FAR 52.224-2 Privacy Act, and applicable agency rules and regulations.

C.15 NON-DISCLOSURE AGREEMENTS (NDAs)

a. Access to and preparation of sensitive information subject to Privacy Act and Business Sensitive safeguarding and destruction may be required in the execution of tasking associated with this Contract.

NDAs may be utilized to allow for access to company sensitive/proprietary or Privacy Act data. For tasks requiring NDAs, the Contractor shall obtain appropriate agreements for all their employees that are associated with the task requiring such an agreement.

b. Contractor personnel may be required, from time to time, to sign NDAs as applicable to specific SOW tasking. The COR will notify the Contractor of the number and type of personnel that will need to sign the NDAs. The signed NDAs shall be executed prior to accessing data or providing support for information that must be safeguarded. Copies of all executed NDAs shall be provided to the COR for endorsement and retention.

C.16 NON-PERSONAL SERVICES/INHERENTLY GOVERNMENT FUNCTIONS

a. The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. The Government will not direct the hiring, dismissal or reassignment of Contractor personnel. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception that personal services are being provided. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately in accordance with FAR 52.243-7 Notification of Changes.

b. Inherently-Governmental functions are not within the scope of this Contract. Decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government. The Contractor may be required to attend technical meetings for the Government; however, they are not, under any circumstances, authorized to represent the Government or give the appearance that they are doing so.

C.17 CONTROL AND ADMINISTRATION OF CONTRACTOR PERSONNEL

a. The Contractor shall comply with the requirements of NAVSEA and NSWCDD instructions regarding performance in Government facilities. All Contractor personnel engaged in work while on Government property shall be subject to all applicable DOD and Navy Standards of Conduct.

b. The Contractor shall be required to obtain identification badges from the Government for all Contractor personnel requiring regular access to Government property. When on-site in Government office spaces, laboratories, test facilities, or ship assets, Contractor employees shall be clearly identified as a Contractor (e.g., utilizing badge identifications and sign identifications in office spaces). The identification badge shall be visible at all times while employees are on Government property. The Contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to applicable regulations in the Department of Defense Manual (DODM) 1000.13 DoD Identification (ID) Cards ID Card Life-Cycle concerning the use and possession of the badges.

c. The Contractor shall ensure that all identification badges issued to Contractor employees are returned to the appropriate Security Office within 48 hours following completion of the Contract, relocation or termination of an employee, and upon request by the Contracting Officer.

d. All Contractor personnel shall identify their company affiliation when answering or making telephone calls and sending email and when attending meetings where Government personnel or representatives from other Contractors are present. In addition, Contractor personnel cannot lead/manage/supervise Government personnel. Contractor program/project managers shall be clearly identified and known as such by Government employees.

e. All persons engaged in work while on Government property shall be subject to search of their persons (no bodily search) and vehicles at any time by the Government and shall report any known or suspected security violations to the appropriate Security Department. Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from Contract performance any person who endangers life, property, or national security through improper conduct.

C.18 TERMINATION OF EMPLOYEES WITH U. S. GOVERNMENT BADGES

a. The Contractor shall ensure that all employees who have a DOD Common Access Card (CAC), turn in the CAC immediately upon employee separation and/or termination of their employment under this Contract.

The above requirement shall be made a part of the standard employee facility clearance procedures for all separated personnel. The Contractor shall advise Command Physical Security of all changes in their personnel requiring DOD base access.

b. For involuntarily separated personnel and those separated under adverse circumstances, the Contractor shall notify Command Physical Security in advance of the date, time, and location where the Command representative retrieve the DOD CAC prior to the employee departing the Contractor’s facility. In the event the employee is separated in his or her absence, the Contractor shall immediately notify Command Physical Security of the separation and make arrangements between the former employee and Command Physical Security for the return of the CAC. If circumstances arise which necessitate urgent revocation of a CAC after normal business hours, the Mission Partner Identity, Credential and Access Management (MP ICAM) Mission Partner Affiliation Sponsor (MPAS) shall be immediately contacted. MPAS contact information will be provided by the COR after Contract award.

C.19 LABOR CATEGORIES/QUALIFICATIONS

See Attachment J.4, Labor Category Qualifications.

C.20 POST AWARD CONTRACTOR PERSONNEL APPROVAL

a. See NAVSEA C-237-H002 Substitution of Key Personnel, regarding substitution of key personnel. Requests for post award approval of additional and replacement key personnel shall be submitted via email. Email submissions shall be made simultaneously to the Contract Specialist, COR, and the Alternate COR.

Electronic notification via email from the Contract Specialist will serve as written approval or disapproval on behalf of the Contracting Officer. This approval is required before an individual may begin charging to the Contract.

b. Resumes shall be submitted in the format required in C.20. However, minor deviations in formatting may be overlooked, providing sufficient information is submitted for an independent comparison of the individual's qualifications with Labor Category requirements.

C.21 POST AWARD RESUME FORMAT AND CONTENT REQUIREMENTS

In order to facilitate evaluation of resumes submitted in accordance with C.19 and C-237-H002, all résumés shall be provided in the following format and are not to exceed three (3) pages each. The page limit does not apply to the certification and signature.

a. HEADER

Complete Name Current Employer Contract Labor Category Contractor Labor Category Percentage of time to be allocated to this effort upon award of this SOW Current security clearance level per DISS (identify if interim or final)

Current work location Planned work location upon award of this Contract

Note if the individual is key on another contract with a PoP that will overlap this requirement. Note plans to satisfy both contracts if the candidate is approved.

b. EDUCATION/PROFESSIONAL DEVELOPMENT

Show any degrees, honors, publications, professional licenses, specialized…