DNA Warehousing Support Industry Day Questions and Answers.pdf

Question Answer How many contractors will be awarded this contract? Single Award

Is The Government considering a small business set aside? Depending on the Market Research results we will determine if a subcontracting plan, small business commitment plan, or a full set-aside will be utilized.

Incumbent /Current contractor? ASR International Corporation / Contract #

N6426721F3002

What will be the required certification level for CMMC? Level 1

What will be the required physical security for the warehouse?

The off-site contractor warehouse is to safeguard the government property stored within, ensuring it is protected from loss, theft, or destruction.

Will desk/workstation be provided or does that fall on the contractor?

The government only provides MNCI assests/Computers. Remaining office furniture is the requirement for the contractor to provide.

Is the contractor providing vehicles for the government ? Yes, the contractor is required to provide their own vehicles to fulfill the duties of the contract in the contractor facilities.

Is fire code and sprinkler required for warehouse? Fire suppression system (WET or DRY) to house/store material (including hazardous materials (HAZMAT)) meeting federal, state and local requirements

Will there be any single items to be stored that weighs

8000 lbs. or more ?

Not currently but we cannot predict what the future holds.

Do you have a sku count ? Current sku count is approximately 5,500.

What is current pallet spaces used ? No current count for pallet spaces.

Acquisition strategy ? Full and Open or Small Business Depending on the Market Research results we will determine if a subcontracting plan, small business commitment plan, or a full set-aside will be utilized.

What class warehouse will be required? Class A, B or C. Not specify a required warehouse class (such as Class A, B, or C) but accessible by tractor trailer.

Will attendees list be published ? Yes, attendees list will be posted along with Q&A and the presentation.

Is the 100,000 warehouse a hard requirement, must be a single warehouse building ?

Yes, the 100,000 square feet is a hard requirement.

Both the Statement of Work (SOW) and the Industry

Day presentation explicitly state "100,000 minimum square feet of floor space." The use of the word

"minimum" indicates this is a mandatory threshold that must be met or exceeded.

Would the government consider contractor furnished vehicles for transportation from the offsite ware house to

York Town and Chesapeake?

Yes

Does only Government representative onsite will be responsible to access ERP?

No, contractor personal will be required to gain access to ERP.

What will be the process for damaged freight? Inbound shipments determined as being damaged in transit will be reported to the Government Warehouse

Operations Manager for corrective follow-up actions with the shipping vendor. Property damage caused by the contractor will be immediately documented, reported to the Government Warehouse Operations

Manager, who will notify the Contracting Officer’s

Representative/Contracting Officer to initiate an investigation to determine liability based on contract terms (FAR 52.245-1).

How does the Government currently delineate responsibilities between OM&S management, PP&E asset management, and warehouse operations, and does it anticipate these functions being integrated under a single contractor?

Responsibilities and/or requirements for the receipt and issue of OM&S and PP&E/AM are the same during this phase of the property lifecycle. The government

Warehouse Operations Manager will provide the Navy

ERP warehouse process guides to the awardee post award. The functions are currently, and anticipated to continue to be executed by a single awardee.

Is the Government considering a performance-based contract structure (PWS with measurable KPIs) versus level-of-effort support?

It is a Firm-Fixed-Price contract, which makes it fundamentally performance-based

Will this requirement be structured as a single-award contract or multiple-award vehicle?

Single-award contract

Can the Government provide insight into the current inventory volume, asset count, and warehouse footprint supporting DNA operations?

The current warehouse count is approximately 5,500 line items and 240,500 units (includes sizes small to freight). The 100,000 square foot requirement stated in the SOW will accommodate current and future inventory requirements.

What are the primary challenges or gaps in the current

OM&S and PP&E accountability processes?

There aren't any challenges or gaps in the current accountability process.

Is there an incumbent or existing support structure performing portions of this requirement today?

ASR International Corporation / Contract #

N6426721F3002

What systems of record are currently used for:

OM&S inventory tracking

PP&E asset management

Purchase requisi ons

Navy Enterprise Resource Planning (N-ERP)

Will the Government require contractors to utilize existing systems, or will there be flexibility to integrate contractor-provided WMS/asset management platforms?

No

Are there any cybersecurity requirements (e.g., NIST SP 800-

171, CMMC) anticipated for system integration?

Level 1

Will warehousing operations be performed on-site at Dam

Neck, or will off-site storage solutions be considered?

The warehousing operations will be performed at an off-site, contractor-provided facility.Located within 30 miles of NSWCDD DNA, 1922 Regulus Ave, Virginia

Beach VA, 23461; to exclude the Eastern Shore of

Virginia.

This is a core component of the requirement. The

Government's goal is to consolidate its current, disparate warehousing operations into a single, efficient, off-site location managed by one contractor.

What are the expectations for material handling equipment

(MHE) — Government Furnished Equipment (GFE) vs

Contractor Furnished Equipment (CFE)?

The SOW explicitly requires the contractor to "provide and maintain Material Handling Equipment (MHE), to include, but not limited to, forklifts and pallet jacks, to support warehousing and delivery/transportation requirements."

What level of audit readiness and reporting frequency is expected for OM&S and PP&E accountability?

The expectation is a state of continuous audit readiness compliant with FIAR, supported by ongoing, real-time transactional updates in N-ERP and punctuated by formal reporting for major events like the annual inventory and incident-specific reports for lost or damaged assets.

Are there specific DoD or Navy audit findings this contract is intended to address or improve?

None

Will the contractor be responsible for policy development and training, or primarily execution of existing policies?

Contractor is primarily responsible for execution of policy requirements dictated by DoW, DoN, SECNAVINST and NAVSEA. Navy ERP role-/system-based training is required for all personnel transacting within the Accountable Property System of Record.

What are the anticipated labor categories and clearance requirements, if any?

The Government anticipates the following labor category requirements:

Program Manager (.3 FTE)

Warehouse Manager (1 FTE)

Material Expediter (1 FTE)

Warehouse Specialist (8 FTE)

Truck Driver, Medium (2 FTE)

Material Coordinator (1FTE)

SECRET clearance for all labor categories.

Does the Government anticipate a need for on-site full-time staffing, or a hybrid support model?

The Government anticipates 6 FTE full-time staff on the

Government Dam Neck site and 7 full-time staff at the contractor provided off-site warehouse

What transition period is anticipated for this requirement? Based on the provided documents, the Government anticipates a 90-day transition and phase-in period for this requirement.

What are the key performance indicators (KPIs) the

Government expects to use to measure success (e.g., inventory accuracy, order fulfillment time, audit compliance)?

The key performance indicators will be outlined within the Quality Assurance Surveillance Plan (QASP), which will be attached to the request for proposal

Is the Government considering any small business set-aside strategy (e.g., 8(a), WOSB, HUBZone, or unrestricted)?

Depending on the Market Research results we will determine if a subcontracting plan, small business commitment plan, or a full set-aside will be utilized.

What is the anticipated timeline for RFP release and award?

RFP Release: Approximately January – March 2027

Contract Award: Approximately July – September 2027

Is the Government open to industry-provided innovations, such as:

•Integrated WMS/ERP pla orms

•RFID-enabled asset tracking

•Predic ve inventory analy cs

No

Would the Government value a fully integrated solution combining OM&S, PP&E, and warehousing under a unified management framework?

No, ERP Management Requirements