Amendment_05.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions from industry and add Chamber Gauge draw ings.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N0017419R0099

X 9B. DATED (SEE ITEM 11)

20-Nov-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jan-2019

CODE

NSWC IHEODTD N

4081 N. JACKSON RD

BLDG 841

INDIAN HEAD MD 20640-5116

N00174 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0017419R0099

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 05

1. Solicitation N0017419R0099 (20 NOV 2018) SOW paragraph 4.4 states a requirement for the contractor to obtain a POP cert and submit a report IAW CDRL A008. As the M51A4N cartridge is inert, and is not considered hazardous material, the contractor assumes that there is no POP certification required for this application, and no such submittal is required.

GOVERNMENT RESPONSE: The solicitation will be corrected. POP certification is not required for this contract.

2. The applicable unit load construction guidelines IAW Dwg. 6214082G include requirements for linear barcodes (NIIN, and Lot No. labels). As this requirement has been waived on previous contracts, request clarification on this requirement.

GOVERNMENT RESPONSE: The requirements detailed in drawing 6214082 are outdated and do not reflect current MIL-STD-129 barcode requirements or Navy Ammo barcode requirements addressed in NAVSUP P- 805 Appendix A. The AEPPL contains a two dimensional barcode either PDF 417 or Data Matrix format which includes all Human Readable Information (HRI) from the label. The application of the Two Dimensional Barcode Label (2DBC) is required for all pallet loads, unitized configurations and containers. Specifically, the Ammunition and Explosives Palletization and Packaging Label (AEPPL) 2DBC label. Only a single AEPPL label that has all the info integrated (including ownership code) is required. Please reference MIL-STD-129 for requirement.

3. Dwg. 5871720 specifies the color of the marking ink for the M548 ammo container as black. Typically, yellow ink is specified for ammo container markings. Requests clarification on the ink color.

GOVERNMENT RESPONSE: IAW MIL-STD-129R, marking may be applied by labeling or stenciling to meet the packaging requirement. Note 3 of drawing 5871720 calls out, “In lieu of stenciling, all marking may be applied using adhesive backed labels. Text shall be black on white background.” This is an alternative method. Stenciling is authorized for use for the M548 ammo container.

4. There is an approved ECP 0065-E-0004, affecting 7258961 Rev E (filler, long), which has been incorporated into previous 20mm contracts. This ECP allows for an alternate method of fastening the layers of fiberboard (glue vs. staples). Asking for concurrence to include this ECP into the packaging configuration for this effort.

GOVERNMENT RESPONSE: Subject Class II ECP 0065-E-0004 was executed against the 20MM PGU-27 A/B TP and 20MM PGU-30A/B TP-T cartridges on a 2005 Army (W52P1J-05-C-0065) contract to increase the lot size from 100,000 to 150,000 cartridges. The current requirement in the solicitation for the base award and option years are below the maximum lot size for this change. In addition, DTL-WS-35947, Detail Specification for the Cartridge, 20MM Plastic dummy, M51A4N, paragraph 4.3.1 Lot formation states that, “a production lot shall be not less than 25,000 and shall be not more than 75,000 cartridges, unless otherwise specified in the contract. The Government does not concur with including this ECP into the packaging configuration and request the contractor bid to the requirements put forth in the solicitation.

5. The CDRLS indicate the required USG response time for key milestone events. In the even the USG has changes to initial contractor submission and the contractor makes some corrections, how long does the USG have for a second revision response?

GOVERNMENT RESPONSE: Block 16 of the 1423s (CDRL) will be populated with initial and second revision response times to allow the contractor adequate time for a well prepared response. The Government shall confirm receipt of the data item. If the contractor has not received notification, they should contact the Government to ensure they are no delays to the deliverable. Normally the USG has 15 days to reevaluate the resubmittal.

6. As part of the FAT, rounds will do to Dahlgren to be cycled.

a) How long is the maximum approval period from receipt of parts to confirm acceptance or approval report?

GOVERNMENT RESPONSE: Please reference page 58 of the solicitation under FAR clause 52.209-4 it states the USG will supply a disposition on the testing 30 days after receipt of testing assets.

b) Will the USG provide any report on the test?

GOVERNMENT RESPONSE: Yes. The Government will provide written notification to the contractor accepting the test results of the first article upon the request of the contractor.

c) Can the contractor be present during the test?

GOVERNMENT RESPONSE: Yes. A formal request should be submitted to the Government’s Procurement Contracting Officer (PCO) to initiate the authorization process to participate in a test event at a Government site. Coordination with the test site shall be begin after the trip request is provided to include (a) participant’s contact information with job title, phone and email, (b) purpose for test visit, (c) test event and information interested in witnessing, (d) and dates of arrival and departure. The Government will evaluate the request and provide a written request for approval or denial. Background checks may be conducted on visitors who are not U.S. or Canadian citizens. Once approval has been granted, unescorted access to Dahlgren for these individuals will not be granted.

d) Does the contractor complete the FATR prior to this test being complete?

GOVERNMENT RESPONSE: The contractor cannot submit the FATR until all testing and acceptance tests are completed. The FATR is accept at destination.

7. DTL-WS-35947 – Para 4.3.4.2 now requires 100% profile and alignment. If this is done on an automated system, will the system be considered AAIE and subject to MIL-A-70625.

GOVERNMENT RESPONSE: The specification requirement is AIE, if the contractor chooses to exceed the requirement and provide AAIE as the inspection method this will be evaluated in the proposal.

a) If, yes would standards need to be made and out of what material and to what drawing?

GOVERNMENT RESPONSE: The material is dependent on the contractors AAIE inspection system. It would be subject to Mil-A-70625 and the contractual clauses.

b) If, yes would the USG provide a gage drawing that would allow for chrome or other plating to improve robustness of gage and longer life span?

GOVERNMENT RESPONSE: It would be IAW the drawing supplied on this solicitation. The contractor is responsible for their own AAIE inspection system designs to include all standards/gages.

8. DTL-WS-35947 – Para 2.2.1 references 7112/R07 Maintenance Index Page (MIP). This is not available on assist as indicated. Also which revision level?

GOVERNMENT RESPONSE: This will be corrected. MIPs are not applicable to this solicitation. Maintenance Index Pages (MIPs) are developed as part of the Integrated Logistics Support (ILS) effort for all new procurements, alternations and modifications of systems and equipment. It is an OPNAV, Chief of Navy Operations, standard for maintenance planning and administration.

9. DTL-WS-35947 – Para 4.3.1 requires that the lot size be 25,000 min. Based on prior efforts for similar requirements, this is possible, however not probable. What is process to get this adjusted or waived?

GOVERNMENT RESPONSE: Paragraph 1.1.1 of the specification states “unless otherwise specified in the contract.” Therefore, if the Quantity is less than 25000 cartridges upon award the minimum quantity is under 25000.

If the contractor chooses to take 50000 cartridges and make a lot less than 25000 cartridges a Request for Variance (RFV) will need to be submitted and approved by the Government for each lot.

10. DTL-WS-35947 – Para 4.3.2 requires that the lot be one lot of heads, stems and cartridges.

Based on prior efforts for similar requirements, this is possible, however not probable.

GOVERNMENT RESPONSE: Paragraph 4.3.2 will not be changed or waived.

a) What is process to get this adjusted or waived?

GOVERNMENT RESPONSE: This requirement will not be waived by the Government.

b) This is commercially impractical and will dramatically increase price. Contractor will be left with lot fragments that will either require waiver or scrapping good parts. What are the options to look at a change on this requirement?

GOVERNMENT RESPONSE: The USG is aware of the commercial limitations. Paragraph 4.3.2 will not be changed or waived.

c) This massively increases the need for Progress payment to allow the contractor to be paid, while we wait on the USG.

GOVERNMENT RESPONSE: Progress payments have been added to the solicitation.

11. DTL-WS-35947 – Para 4.3.3.1 Table III – Appears to add 100 rounds to be cycled through the

CIWS at Dahlgren for every lot. Please confirm.

GOVERNMENT RESPONSE: Yes, this is correct.

a) Is there any alternative to this course as it will dramatically effect production and deliveries?

GOVERNMENT RESPONSE: There is no alternative the USG wishes to consider. Lot size restrictions are identified in the specification.

b) Please confirm USG timelines to support this effort. What is the time to test from receipt of materials and time to report from completion of test? Can the contractor witness?

GOVERNMENT RESPONSE: Government timelines to support a testing effort is based on the receipt of assets at the test site. Testing will not be scheduled until assets proof of delivery and inspection of the assets at the site have been conducted. Test completion and reporting to the Government is defined in the solicitation of the CDRL for acceptance testing and reporting.

c) Unless the contractor runs at risk, there is a possibility of a lot failing the cycle test while multiple other lots are in production. How does the USG suggest we mitigate this risk?

GOVERNMENT RESPONSE: The USG refrains from providing advice to Offerors on how to mitigate manufacturing risks.

d) If the contractor runs 25,000 piece lots and the USG takes even 30 days for a cycle test, that would leave the contractor only 60 days. This is going to pose a problem for 90-day FAT requirement. Can this be waived or extended?

GOVERNMENT RESPONSE: This requirement cannot be waived. The 90-day FAT requirement is contractor notification from the Government to determine if a FAT is required.

12. DTL-WS-35947 – Para 4.3.3.1 Table III Notes – 1,2,4 reference Section 4. This is vague as section 4 is 8 pages. Can this references be tightened up to specific paragraphs?

GOVERNMENT RESPONSE: Para 4.3.3.1 Table III Notes and Section 4 is designed to ensure that the documentation in the specification is accurate and complete to describe the test parameters for the configured item.

Section 4 is the interface management section for the conformance inspection criteria. Paragraphs for examination or test of components and characteristics are referenced in the requirement and verification columns for the configuration of plans and procedures that describe how to meet the test requirements in the specification. The specification will not be modified to revise the paragraphs.

13. We have reviewed Amendment 004. I believe it is the government's intention to also furnish the Chamber Gauge (PN 5871470). If so this should have been included in the GFP schedule.

If it is not the government's intention to provide the Chamber Gauge then the complete Chamber Gage drawing set should be provided so that it can be included in our proposal pricing.

GOVERNMENT RESPONSE: The Government does not plan to provide Chamber Gauge (PN 5871470). The Government will provide the gage drawing for industry to determine appropriate pricing to build a gage.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

STATEMENT OF WORK

FOR

CARTRIDGE, 20MM, PLASTIC DUMMY, M51A4N PRODUCTION

1. SCOPE

This Statement of Work (SOW) defines the requirements for the manufacture, test, inspection, packaging, and delivery of the CARTRIDGE, 20MM, PLASTIC DUMMY, M51A4N with MK 7 Mod 1 Link.

1.1. Background. The M51A4N 20mm Plastic Dummy Cartridge is planned for use with the Navy’s Close-In Weapon System (CIWS), which is the 20mm anti-missile defense system. The

M51A4N is used for weighting, balancing, gun checks, and dry cycling of the CIWS during ship install verification.

2. APPLICABLE DOCUMENTS

2.1 General. The documents listed below are not necessarily all of the documents referenced herein, but are the ones that are needed in order to fully understand the information provided by this document.

2.2 Government documents.

2.2.1 Specifications and standards. The following specifications, standards and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those listed in the Automated Data List (ADL).

SPECIFICATIONS

NAVSEA

DTL WS35947 Item Specification for the Cartridge, 20mm Plastic Dummy, M51A4N

WS18782E Painting, Marking, and Lettering of Naval Gun Ammunition

DTL WS22458A Item Specification for Link, Cartridge, 20mm, MK 7 MOD 1

STANDARDS

DEPARTMENT OF DEFENSE

MIL-STD-1916 DOD Preferred Methods for Acceptance of Product

MIL-STD-1168 Ammunition Lot Numbering and Ammunition Data Card

MIL-STD-129 Military Marking for Shipment and Storage

2.2.2 Other Government Documents, Drawings and Publications.

LISTS

DEPARTMENT OF DEFENSE

ADL 53711-8563566 Cartridge, 20mm Plastic Dummy, M51A4N ADL 53711-5871716 REV. U Link, 20mm Cartridge, MK 7 MOD 1 ADL 10001-564200 REV. R Pallet, Material Handling, MK 3 MOD 0

DRAWINGS

NAVSEA

53711-8563566 Cartridge, 20mm, Plastic Dummy, M51A4N 7258943 Shipping and Storage Container, M548 5871716 Link, 20mm, Cartridge, MK 7 MOD 1

PUBLICATIONS

ISO 9001:2015 Quality Management Systems

3. GENERAL REQUIREMENTS

3.1 General. The contractor shall manufacture, assemble, test, inspect, package, and deliver 20mm Plastic Dummy cartridges as listed in this contract to meet the requirements specified by DTL WS35947, ADL 53711-8563566, their lower-tier documents, and the detailed requirements below. The contractor shall also be responsible for providing all necessary equipment and tooling, with the exception of any Government Furnished Property.

3.2 First Article

3.2.1 The contractor shall produce First Article lots of cartridges sufficient in quantity to meet the First Article requirements specified in DTL WS35947 and this Statement of Work. All items shall be produced in accordance with ADL 53711-8563566 and this Statement of Work.

3.2.2 First Article (Contractor Testing). The first article shall consist of a sample of M51A4N 20MM Plastic Dummy cartridges and links which shall be examined and tested in accordance with contract requirements, the item specifications, Quality Assurance Provisions (QAPS) and all drawings listed in the ADL.

3.2.2.1 The first article shall be representative of items to be manufactured using the same processes and procedures and at the same facility as contract production. All parts and materials, including packaging and packing, shall be obtained from the same source of supply as will be used during regular production. All components, subassemblies, and assemblies in the first article sample shall have been produced by the Contractor (including subcontractors) using the technical data package provided by the Government. The Contractor shall provide to the Contracting Officer at least 15 calendar days advance notice of the schedule date for final inspection(s) of the first article.

3.2.2.2 The first article shall be inspected and tested by the contractor for all requirements of the drawing(s), the QAP(s), and specification(s) referenced thereon, except for:

3.2.2.2.1 Inspections and tests contained in material specifications provided that the required inspection and tests have been performed previously and certificates of conformance are submitted with the First Article Test Report.

3.2.2.2.2 Inspections and tests for Military Standard (MS) components and parts provided that inspection and tests have been performed previously and certifications for the components and parts are submitted with the First Article Test Report.

3.2.2.2.3 Corrosion resistance tests over 10 days in length provided that a test specimen or sample representing the same process has successfully passed the same test within 30 days prior to processing the first article and results of the tests are submitted with the First Article Test Report.

3.2.2.2.4 Life cycle tests over 10 days in length provided that the same or similar items manufactured using the same processes have successfully passed the same test within 1 year prior to processing the first article and results of the tests are submitted with the First Article Test Report.

3.2.2.2.5 Onetime qualification tests, which are defined as a onetime on the drawing(s), provided that the same or similar item manufactured using the same processes has successfully passed the tests, and results of the test are on file at the contractor’s facility and certifications are submitted with the First Article Test Report.

3.2.2.3 Those inspections which are of a destructive nature shall be performed upon additional sample parts selected from the same lot(s) or batch(es) from which the first article was selected.

3.2.2.4 First Article Test Plan (FATP). The contractor shall prepare and submit a FATP for Government review and approval in accordance with CDRL A001. The contractor shall include all dimensional and environmental testing according to the item specification and other subsequent tests to assure conformance to the Specification, Drawings, ADL and performance requirements.

3.2.2.5 A First Article Test Report. The Contractor shall submit a First Article Test Report in accordance with CDRL A002. The First Article Test Report shall be compiled by the contractor documenting the results of all inspections and tests (including supplier’s and Vendor’s inspection records and certifications, when applicable). The First Article Test Report shall include actual inspection and test results to include all measurements, recorded test data, and certifications (if applicable) keyed to each drawing, specification and QAP requirement and identified by each individual QAP characteristic, drawing/specification characteristic and unlisted characteristic.

The Government Quality Assurance Representative’s (QAR) findings shall be documented on DD Form 1222, Request for and Results of Tests, and attached to the contractor’s test report.

3.2.2.5.1 Material Certification. Material Certifications shall be provided for all components utilized to manufacture the cartridge as part of the First Article Test Report in accordance with CDRL A002. Certificates of Compliance will not be accepted in place of material certifications. Material Certifications shall provide objective evidence that the material meets the requirement of the associated material specification or standard.

3.2.2.6 Notwithstanding the provisions for waiver of first article, an additional first article sample or portion thereof, may be ordered by the Contracting Officer in writing when (i) a major change is made to the technical data, (ii) whenever there is a lapse in production for a period in excess of 90 days, or (iii) Whenever a change occurs in place of performance, manufacturing process, material used, drawing, specification or source of supply. When conditions (i), (ii), or

(iii) above occurs, the Contractor shall notify the Contracting Officer so that a determination can be made concerning the need for the additional first article sample or portion thereof, and instructions provided concerning the submission, inspection, and notification of results. Costs of the first article testing resulting from production process change, change in the place of performance, or material substitution shall be borne by the Contractor.

3.2.3 First Article (Government Testing). The Government first article test shall consist of a sample of M51A4N 20mm Plastic Dummy cartridges and links which shall be examined and tested in accordance with contract requirements, the item specification, the Quality Assurance Provisions (QAPS) and drawings listed in the ADL.

3.2.3.1 The first article shall be representative of items to be manufactured using the same processes and procedures as contract production. All parts and materials, including packaging and packing, shall be obtained from the same source of supply as will be used during regular production. All components, subassemblies, and assemblies in the first article sample shall have been produced by the Contractor (including subcontractors) using the technical data package provided by the Government.

3.2.3.2 Prior to delivery, each of the first article assemblies, subassemblies, and components shall be inspected by the Contractor for all contract, drawing, QAP and specification requirements except for any environmental or destructive testing. The Contractor shall provide to the Contracting Officer at least 15 calendar days advance notice of the schedule date for final inspection of the first article. Those inspections which are of a destructive nature shall be performed upon additional sample parts selected from the same lot(s) or batch(es) from which the first article was selected. Results of contractor inspections (including supplier’s and Vendor’s inspection records when applicable) shall be verified by the Government Quality Assurance Representative (QAR). The QAR shall attach to the contractor’s inspection report to a completed DD Form 1222. Upon delivery to the Government, the first article sample may be subjected to inspection for all contract, drawing, specification, and QAP requirements.

3.2.3.3 Notwithstanding the provisions for waiver of first article, an additional first article sample or portion thereof, may be ordered by the Contracting Officer in writing when (i) a major change is made to the technical data, (ii) whenever there is a lapse in production for a period in excess of 90 days, or (iii) whenever a change occurs in the place of performance, manufacturing process, material used, drawing, specification or source supply. When conditions (i), (ii), or (iii) above occurs, the Contractor shall notify the Contracting Officer so that a determination can be made concerning the need for an additional first article sample or portion thereof, and instructions provided concerning the submission, inspection and notification of results. Costs of the first article testing resulting from production process change, change in the place of performance, or material substitution shall be borne by the Contractor.

3.2.3.4 Rejected first articles or portions thereof not destroyed during inspection and testing will be held at the government first article test site for a period of 30 days following the date of notification of rejection, pending receipt of instructions from the Contractor for the disposition of the rejected material. The Contractor agrees that failure to furnish such instructions within said 30 day period shall constitute abandonment of said material by the Contractor and shall confer upon the Government the right to destroy or otherwise dispose of the rejected items at the discretion of the Government without liability to the Contractor by reason of such destruction or disposition.

3.3 Lot Acceptance

3.3.1 Lot Acceptance Test (LAT) Plan. The contractor shall submit a LAT Plan for Government review and approval in accordance with CDRL A003. A lot acceptance test sample is shall be selected in accordance with the requirements of MIL-STD-1916.

3.3.2 Lot Acceptance Test Report (LATR). The contractor shall conduct LAT in accordance with Government Approved LAT plan in accordance with CDRL A004. Resulting test data including any anomalies encountered during the testing of any accepted product shall be provided in a test report and uploaded in the Munitions History Program (MHP). Once the government has been notified by the contractor and a LAT has commenced the PCO must approve any contractor request for stoppage or the government may withhold acceptance until a root cause determination has been reviewed and accepted by the government.

3.3.3 The Department of Defense (DoD) Preferred Methods for Acceptance of Product, MIL- STD-1916, shall be used for this procurement action. All references to MIL-STD-105, MIL- STD-414, MIL-STD-1235, and ANSI Z1.4 appearing in the Technical Data Package (TDP) are replaced by MIL-STD-1916. Verification Levels (VL) shall replace AQLs and shall be VL IV for major characteristics and VL II for minor characteristics.

3.4 Measurement System Evaluation (MSE). (CDRL A005)

3.4.1 Definitions. This paragraph defines specific terms utilized throughout the rest of this section, in the CDRL and in the Data Item Descriptions (DIDs). This aids in clarifying the MSE requirements to Government and contractor personnel.

3.4.1.1 Acceptance Inspection Equipment (AIE). All equipment (includes AAIE defined below), special and standard, including dimensional gages, measuring equipment, test fixtures, electronic and physical test equipment, and other test equipment used for examination and test of a product to determine conformance to the Technical Data Package (TDP) which may include drawings and specifications (e.g., Detail, Performance, Weapon specifications, and QAPs).

3.4.1.2 Automated Acceptance Inspection Equipment (AAIE). AIE in which the inspection and acceptance determination of the product is performed, in whole or in part, in an automatic manner.

3.4.1.3 Contractor Inspection Equipment. Government-approved equipment utilized by the contractor to perform examination and tests to assure conformance to contract requirements.

3.4.1.4 Commercial Inspection Equipment. Industry-developed inspection equipment of universal application, without limitations to a specific part or item, which is advertised or cataloged as available to the trade or to the public on an unrestricted basis at an established price.

Examples follow:

3.4.1.4.1 Standard Test Equipment. Multiuse equipment that is specific to a function rather than to an item. It includes such items as hardness testers, tensile strength testers, meters, weighing devices, standard gear testers, ohmmeters, voltmeters, and oscilloscopes.

3.4.1.4.2 Standard Measuring Equipment (SME). Multipurpose equipment and standards used for performing measurements. It includes such items as micrometers, rulers, tapes, height gages, and protractors, etc. Standards include visual inspection equipment such as scratch and dig standards, surface finish comparator, color standards (SAE-AMS-STD-595), etc.

3.4.1.5 Nondestructive Testing. The development and application of technical methods to examine materials or components in ways that do not impair future usefulness and serviceability in order to detect, locate, measure and evaluate flaws; to assess integrity, properties and composition; and to measure geometrical characteristics. NDT includes Radiography/Radioscopic, Ultrasonic, Eddy Current, Magnetic Particle, and Liquid Penetrant.

3.4.1.6 Measurement System Analysis (MSA). Per ASTM E2782 (Standard Guide for MSA), paragraph 3.1.7, MSA is any of a number of specialized methods useful for studying a measurement system and its properties.

3.4.2 Scope. This section establishes requirements for design, supply, performance, and maintenance of AIE used for product inspection and acceptance. In addition, this section establishes requirements for the preparation, submission, and approval of AIE documentation.

3.4.3 AIE. The contractor shall provide all AIE necessary to ensure conformance of components and end-items to contract requirements. AIE shall include inspection, measuring, and test equipment whether Government furnished or contractor furnished (including commercially acquired) along with the necessary specifications and procedures for their use (see ISO 10012, paragraph 6.2.1). The AIE shall not create or conceal defects on the product being inspected. All AIE documentation shall contain sufficient information to permit evaluation of the AIE’s ability to test, verify, and/or measure the applicable characteristics or parameters.

3.4.4 AIE Designs & Government Furnished Gages. AIE designs are of two types – Government designs (see 3.4.4.1) and contractor designs (see 3.4.4.2). When applicable, Government designs or Government furnished gages are designated in the TDP/contract;

responsibility for all other AIE is assigned to the contractor. The designs, associated inspection procedures, and theory of operation shall have the level of detail to demonstrate capability of the proposed AIE to perform the required inspection.

3.4.4.1 Government AIE Designs. Government AIE designs may consist of detailed drawings necessary for the fabrication and use of the AIE. Unless otherwise specified, the contractor may submit alternate or modified contractor designs of Government AIE designs.

3.4.4.2 Contractor AIE Designs. Contractor AIE design drawings shall meet the requirements of ASME Y14.100, ASME Y14.5 and ASME Y14.43 and may include commercial inspection equipment. [“Commercial inspection equipment” is defined as shown in paragraph 3.4.1.4 above. It shall be fully described by catalog listings or other means which provide sufficient information to permit identification and evaluation by the Government and may include illustrations and engineering data.] Designs shall be submitted for any special fixture(s) to be used. Unless otherwise specified, Gage Tolerancing Policy shall be in accordance with ASME Y14.43, “Absolute Tolerancing (Pessimistic Tolerancing).”

3.4.4.3 Visual Inspection. Visual inspection standards used for the acceptance/rejection of product shall be submitted for approval.

3.4.5 AIE Package Submittals. The contractor shall prepare the AIE package submittal in accordance with CDRL A005. In addition, the contractor shall adhere to the following requirements:

3.4.5.1 Designs for Approval. Contractor designs and/or the submission for the use of Government designs shall be approved by the Government. Partial submission of AIE designs is permissible in order to expedite the approval process; however, the response date for design review will be based on the date of the final complete submission of designs.

3.4.5.2 Units of Measurement. The units of measurement within the AIE package submittal shall be consistent with the requirements of the Technical Data Package (TDP).

3.4.5.3 AIE Flow Down. The contractor shall flow down AIE requirements to sub-contractors at any tier who are performing acceptance inspections.

3.4.6 Characteristics for Inspection. AIE documentation for Critical, Special, and Major characteristic inspections shall be submitted to the Government for approval in accordance with CDRL A005. AIE for Minor characteristic inspections shall be submitted to the Government for approval in accordance with CDRL A005 and as required below:

3.4.6.1 Listed Minor (characteristics displayed on specifications and/or drawings)

3.4.7 Automated Acceptance Inspection Equipment. The AAIE shall accept only conforming material. All characteristics requiring AAIE per the TDP shall utilize inspection equipment with a minimum demonstrated reliability of 99.8% at a 90% confidence level to detect non-conforming material unless otherwise specified below.

3.4.7.1 Reliability of 99.5% at a 90% Confidence Level for Critical/Special Characteristics

3.4.7.2 Reliability of 99% at a 90% Confidence Level for Major Characteristics

3.4.7.3 For inspection of major and minor characteristics where contractor utilizes AAIE when it is not required by the TDP, the AAIE package shall be submitted to the Government for approval.

3.4.7.4 All AAIE packages submitted to the Government for approval shall be in accordance with MIL-A-70625 (Automated Acceptance Inspection Equipment Design, Testing and Approval of). Furthermore, the contractor shall be responsible for producing the acceptance and rejection verification standards/masters representative of the characteristics the AAIE is designed to inspect. The verification standards and frequency of use require Government approval prior to use. When verification standards are used for the VL-VII “sampling plan” per MIL-STD-1916 paragraph 4.4, verification standards and frequency of use shall require Government approval prior to use.

3.4.7.5 All AAIE shall be required to pass a Government-approved Acceptance (Prove-Out) Test. The contractor shall conduct this test per the approved test plan and shall submit a test analysis report for approval. See applicable DD Form 1423. This test shall be performed at the contractor’s facilities who’s manufacturing system has had the AAIE fully integrated and calibrated as per paragraph 3.4.8.2 of this section. The contractor shall allow Government personnel access to this facility and unobstructed monitoring of this test.

3.4.7.6 The contractor shall notify the Government prior to a modification and/or relocation of the Government-approved AAIE. The modified AAIE designs shall be submitted for approval.

The modified and/or relocated AAIE shall require submission of the acceptance test plan (prove-out) and results for review and approval prior to use. The modified and/or relocated AAIE shall be in accordance with paragraphs 3.4.7.1-3.4.7.5.

3.4.8 Measurement System Analysis (MSA). The contractor is responsible to ensure all AIE is, at a minimum, stable, repeatable, and reproducible for all characteristics. Refer to ASTM E2782 and/or AIAG MSA for guidance. The contractor shall provide objective evidence, including the MSA assessment plan, associated data, and analysis, which demonstrates the AIE is, at a minimum, stable, repeatable, and reproducible for the following characteristics (MSA

CDRL):

Specification Paragraph No. Drawing Characteristic

NOT APPLICABLE

Approval of submitted MSA(s) must be granted before the corresponding AIE can be used or continue to be used for acceptance of product. If at any time following approval of the AIE and MSA the AIE is disapproved, then the MSA shall be disapproved. After the resubmitted AIE is approved, the MSA shall be conducted on the approved AIE and resubmitted for approval.

3.4.8.1 Robust AIE System. The contractor shall ensure the AIE and its use is not negatively affected by any manufacturing/inspection environmental stimuli including, but not limited to production rate, noise, temperature, humidity, and vibration.

3.4.8.2 AIE Calibration and Verification. The calibration system shall be in accordance with ISO 10012 or ANSI/NCSL Z540.3. All AIE shall be subjected to scheduled calibration intervals to ensure that the equipment will accept only conforming product and reject all non-conforming product for the duration of the approved calibration period. AIE shall be subjected to periodic verification to ensure that the equipment will continue to accept and reject product with the same consistency as it did at the time of its previous calibration.

3.4.9 Non-Destructive Testing (NDT). Contractor shall submit detailed plans for qualifying and certifying NDT personnel and plans for qualification and ongoing use of NDT methods used for inspecting product. If re-qualification of NDT personnel and/or NDT methods is required, then the applicable plans shall be submitted.

3.4.9.1 Personnel performing NDT examinations shall be qualified and certified in accordance with the standard practices prescribed by NAS 410 (NAS Certification & Qualification of NDT Personnel), ANSI/ASNT-CP-189 (ASNT Standard for Qualification and Certification of NDT Personnel), or SNT-TC-1A (Recommended Practice for Personnel Qualification and Certification in NDT), and additional procedures that may be identified by the Government.

Acceptance of product using NDT shall be performed by personnel at a level of qualification consistent with that defined in the applicable standard.

3.4.9.2 The NDT method(s) shall be applied in accordance with ASTM E 543 (Standard Specification for Agencies Performing Nondestructive Testing) and the current nationally recognized standard practices appropriate to the NDT method(s) employed, such as ASTM E- 1742 (Standard Practice for Radiographic Examination) and SAE-AMS-STD-2154 (Inspection, Ultrasonic, Wrought Metals, Process For). Each application technique shall identify the standard(s) utilized. Non-destructive testing includes, but is not limited to, the following types of testing: Radiography/Radioscopic, Ultrasonic, Eddy Current, Magnetic Particle, and Liquid Penetrant.

3.4.10 Contractor Alternate Inspection Method(s), Modifications and/or Relocation of AIE (Non-Automated) After Government Approval. If the contractor proposes an alternate inspection method and/or modifies the AIE design(s) affecting hardware, software, or procedures after Government approval the intended change(s) shall be submitted in accordance with CDRL A005 and approved by the Government prior to implementation. If an AIE is relocated and the relocation risks the integrity of the inspection system, notify the Government to determine information needed to assess impact to AIE.

3.4.11 Responsibility for AIE Package Submittal. The contractor shall submit the AIE design documentation package within contractual timeframes in accordance with CDRL A005. The Government will provide approval or disapproval within the timeframe specified in the CDRL.

Disapproval of the AIE package will require re-submittal and subsequent Government review in accordance with the CDRL requirements. The AIE package and any required prove-outs must be approved prior to First Article (FA) (if required) or production start-up if FA is not required.

3.4.12 Government’s Right to Disapprove AIE. The Government reserves the right to revoke approval of any AIE that is not satisfying the required acceptance criteria at any time during the performance of this contract. See DD Form 1423.

3.5 Ammunition Data Cards and Ammunition Lot Numbers. Detailed requirements and guidance for the preparation of Ammunition Data Cards (ADCs) and Ammunition Lot Numbers are contained in MIL-STD-1168, the applicable DD Form 1423 and the Worldwide Ammunition-data Repository Program (WARP) online user’s manual. Detailed requirements for obtaining and using a manufacturer’s identification symbol, which is an integral component of the ammunition lot number, can be found in MIL-STD-1168 and the WARP user’s manual.

Information provided in paragraphs 6.7 through 6.16 of MIL-STD-1168 shall be considered mandatory requirements where all instances of the term “should” are considered to be replaced with the word “shall.”

3.5.1 The contractor shall develop and submit ADCs in accordance with the requirements of this section, MIL-STD-1168, the user’s manual located on the WARP database, and CDRL A006. The WARP application is accessed through the Munitions History Program (MHP) website. (Refer to “Ammunition Data Cards and Report of Contractor Ballistic Testing” for more information.) The ADC requirement is a flow-down requirement that applies to contractors and their suppliers, vendors or subcontractors.

3.5.2 The contractor shall prepare an ADC for each lot of item(s) being produced under this contract, regardless of whether or not those lots are accepted or rejected by the Government. The ADC shall comply with MIL-STD-1168 and WARP requirements.

3.5.3 Unless otherwise authorized by the Procuring Contracting Officer, the contractor shall include, in the components sections on the ADC representing the deliverable item, as a minimum; all assemblies, sub-assemblies, components, explosives, and propellants listed below for the item being procured.

3.5.3.1 End Item Component Listing:

Drawing Number Nomenclature

53711-8563566 Cartridge, 20mm, Plastic Dummy, M51A4N

3.5.4 Lot numbers shall be in accordance with MIL-STD-1168 lot number convention and the technical data package requirements. Lot numbers shall be used for all ammunition end items and their major components, including inert, dummy, or non-energetic items and components.

When not required by technical data package and not an end item or major component, the component lot number may be constructed through contractor lot number convention.

3.5.5 All component RFD/ECPs shall be listed on the ADC for the deliverable item. The WARP user’s manual provides information on the level of detail required.

3.5.6 A sample ADC shall be developed and submitted to the WARP system 30 days prior to First Article testing or 30 days prior to production in the event a first article is not required. The WARP ADC program will not allow the submission of additional ADCs until such time as the sample ADC has been approved in the system.

4. OTHER REQUIREMENTS

4.1 Failure Notification, Analysis, Corrective Action, and Report. The contractor shall notify the government when there is a failure during First Article, Lot Acceptance, other testing, or when there is a major production incident that includes, but is not limited to Critical characteristics, issues that will result in significant production stoppage, or issues that result in the failure of the all-up-round or components to meet the applicable performance or safety requirements. The contractor shall document the failure, perform an investigation and analysis to determine the root cause of the failure, determine and implement the appropriate corrective actions to prevent the recurrence of the failure, and provide a Failure Analysis and Corrective Action Report in accordance with CDRL A007.

4.2 Destructive Testing

4.2.1 All costs for destructive testing by the Contractor and items destroyed by the Government are considered as being included in the contract unit price.

4.2.2 Where destructive testing of items or components thereof is required by contract or specification, the number of items or components required to be destructively tested, whether destructively tested or not, shall be in addition to the quantity to the delivered to the Government as set forth in the Contract Schedule.

4.2.3 All pieces of the complete First Article shall be considered as destructively tested items unless specifically exempted by other provisions of this contract.

4.2.4 The Contractor shall not reuse any components from items used in a destructive test during First Article, lot acceptance in-process testing, unless specifically authorized by the Contracting Officer.

4.2.5 The Government reserves the right to take title to all or any items or components described above. The Government may take title to all or any items or components upon notice to the Contractor. The items or components of items to which the Government takes title shall be shipped in accordance with the Contracting Officer’s instructions. Those items and components to which the Government does not obtain title shall be rendered inoperable and disposed of as scrap by the Contractor.

4.3 Rework and Repair of Nonconforming Material

4.3.1 Rework and Repair are defined as follows:

4.3.1.1 Rework. The reprocessing of nonconforming material to make it conform completely to the drawings, specifications or contract requirements.

4.3.1.2 Repair. The reprocessing of nonconforming material in accordance with approved written procedures and operations to reduce, but not completely eliminate, the nonconformance.

The purpose of repair is to bring nonconforming material into a usable condition. Repair is distinguished from rework in that the item after repair still does not completely conform to all of the applicable drawings, specifications or contract requirements.

4.3.2 Rework procedures along with the associated inspection procedures shall be documented by the Contractor and submitted to the Government Quality Assurance Representative (QAR) for review prior to implementation. Rework procedures are subject to the QAR’s disapproval.

4.3.3 Repair procedures shall be documented by the Contractor and submitted on a Request for Deviation/Waiver, DD Form 1694, to the Contracting Officer for review and written approval prior to implementation.

4.3.4 Whenever the Contractor submits a repair or rework procedure for Government review, the submission shall also include a description of the cause for the non-conformances and a description of the action taken or to be taken to prevent recurrence.

4.3.5 The rework or repair procedure shall also contain a provision for re-inspection which will take precedence over the Technical Data Package requirements and shall, in addition, provide the Government assurance that the reworked or repaired items have met reprocessing requirements.

4.3.6 Rework and repair is a supply chain flow-down requirement that applies to contractors and their suppliers, vendors or subcontractors.

4.4 Performance Oriented Packaging (POP). Prior to shipment, the manufacturer shall make sure the container has been tested by a government approved Performance Oriented Packaging (POP) Test Laboratory for compliance with POP requirements in accordance with Title 49 Code of Federal Regulation. Test will be to a weight at least 10% greater than the actual gross weight to be marked on the tested container. POP marking shall not be applied to the container until verified by the government. The POP test report shall be generated by the Manufacturer/Laboratory in accordance with CDRL A008. The report must be kept on file by the contractor and must also be submitted. For multi-year contracts, the contractor shall re-perform POP testing at a certified test laboratory if: (a) the initial POP test report expires before the end of the contract or (b) there is a change in container manufacturer or design of the exterior shipping container. No re-test is needed if all packaging is purchased while under a current (non-expired) POP test report.

4.54.4 Configuration Management

4.5.14.4.1 Configuration Management Plan. The contractor shall prepare a Configuration Management Plan and submit to the Government for review and approval (DI SESS 80858C, CDRL A009).

4.5.24.4.2 Proposed design changes shall be documented in accordance with the approved Configuration Management Plan and work tasks as described in EIA-649-1. The preferred engineering change forms are available upon request by contacting the G2 Configuration Management group at: usn.pica.peo-ammo.mbx.nswc-ihd-g2-cfg-mgt@mail.mil.

4.5.34.4.3 The Requiring Technical Activity (RTA) shall verify/determine the Classification of all change requests.

4.5.44.4.4 Engineering Change Proposal (ECP) and Notice of Revision (NOR). A request for a permanent engineering change to the Government controlled product baseline configuration shall be submitted to the Government as an ECP in accordance with CDRL A010 and NOR in accordance with CDRL A011 for review and approval.

4.5.54.4.5 ECPs shall be numbered serially with the number constructed as follows:

4.5.5.14.4.5.1…