N0017418R0027_Final.docx

N0017418R0027

Section B - Supplies or Services and Prices

BASE YEAR

FFP

Traveler Informational Support in accordance with Performance Work Statement (PWS) Section 3.2 FOB: Destination

MAX

NET AMT

Emergency Support Services in accordance with PWS Sections 3.3-3.5 and Section L Tables 1 and 2 pages 90-91 **NOTE CLIN IS NOT TO EXCEED**

FSC CD: R429

FOB: Destination

FFP

BASE YEAR

FFP

Contract Data Requirements List (CDRL) Data for CDRLs A001-A002 in accordance with PWS Sections 7.1 and 7.3. All generated under this procurement has been paid for, in full, by the government. **NOT SEPARATELY PRICED (NSP)**

MAX

FFP

MAX

Emergency Support Services in accordance with PWS Sections 3.3-3.5 and Section L Tables 1 and 2 pages 90-91 **NOTE CLIN IS NOT TO EXCEED**

OPTION

FSC CD: R429

FOB: Destination

FFP

FFP

Contract Data Requirements List (CDRL) Data for CDRLs A001-A002 in accordance with PWS Sections 7.1 and 7.3. All generated under this procurement has been paid for, in full, by the government. **NOT SEPARATELY PRICED (NSP)**

MAX

FFP

MAX

Emergency Support Services in accordance with PWS Sections 3.3-3.5 and Section L Tables 1 and 2 pages 90-91 **NOTE CLIN IS NOT TO EXCEED**

OPTION

FSC CD: R429

FOB: Destination

FFP

FFP

Contract Data Requirements List (CDRL) Data for CDRLs A001-A002 in accordance with PWS Sections 7.1 and 7.3. All generated under this procurement has been paid for, in full, by the government. **NOT SEPARATELY PRICED (NSP)**

MAX

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0004 - EXPEDITING CONTRACT CLOSEOUT (NAVSEA) (DEC 1995)

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $500 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

HQ B-2-0022 CONTRACT SUMMARY FOR PAYMENT OFFICE (FIXED PRICE) (FEB 1997)

This entire contract is Firm Fixed Price (FFP).

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Comprehensive Traveler Information, Medical, Security and Evacuation Assistance Support Services for Federal Government Employees

NSWC IHEODTD

1.0 PURPOSE AND BACKGROUND

1.1 The Naval Surface Warfare Center, Indian Head Explosive Ordnance Disposal Technology Division (NSWC IHEODTD) provides research, development, engineering, manufacturing, test, evaluation and in-service support of energetic systems and energetic materials (chemicals, propellants and explosives) for ordnance, warheads, propulsion systems, pyrotechnic devices, fuzing, electronic devices, Cartridge Actuated Devices and Propellant Actuated Devices (CAD/PADs), Packaging, Handling, Storage, and Transportation (PHS&T), gun systems and special weapons for Navy, Joint Forces and the Nation. NSWC IHEODTD also develops and delivers Explosive Ordnance Disposal (EOD) technology, knowledge, tools and equipment and their life cycle support through an expeditionary work force which meets the needs of the Department of Defense, combatant commanders and our foreign and interagency partners. NSWC IHEODTD supports the Executive Manager for EOD Technology and Training, and executes other responsibilities as assigned by the Commander, Naval Surface Warfare Center.

The mission requires Temporary Duty (TDY) travelers on special assignment to travel to various regions across the world. NSWC IHEODTD requires integrated security and health solutions that include comprehensive traveler information, medical, security and on-line services for its personnel while on TDY outside the United States.

1.2 The objective of this procurement is to seek international Government comprehensive traveler information, medical, security and evacuation support services that require very little maintenance on behalf of NSWC IHEODTD staff, and which are managed such that there are few administrative barriers related to enrollment, verification of eligibility for services, and action initiated and followed through on emergency mitigation, response and resolution.

2.0 SCOPE OF WORK

The Contractor shall provide comprehensive traveler information, medical, security and evacuation support services for all of NSWC IHEODTD Government employees to include Expeditionary Exploitation Unit ONE (EXU-1) on TDY assignment outside the United States. All services that would incur additional charges must be approved by the NSWC IHEODTD Authorized Personnel, as defined in Section 7.5. Emergency Support and Evacuation services shall include comprehensive medical and security emergency assistance, including medical and political evacuation services as necessary. These services also include real-time information resources and alerts available prior to and during a trip through mobile and web-based applications to support the health and safety for NSWC IHEODTD employees while traveling internationally.

3.0 REQUIREMENTS

3.1 KICKOFF MEETING

The Contractor shall facilitate a Government/Contractor Kickoff Meeting to establish Government/Contractor interfaces within 15 days after contract award, or as mutually agreed to by the Government and the Contractor. The anticipated meeting objectives shall include a face to face meeting between key personnel, team introduction, general program discussions, as well as more specific information in regards to the supported programs.

3.2 TRAVELER INFORMATIONAL SUPPORT

The Contractor shall provide:

· Compilation and electronic distribution of multiple sources of reliable information relevant to safety, security and health while traveling internationally. Multiple media approaches to include, but not limited to: mobile applications, website, email and telephone for exchanging and disseminating information that has been thoroughly vetted for accuracy of information.

· Website and mobile application site that includes real-time information and alerts related to security and medical concerns for travelers that can be accessed by Government employee traveling to ensure preparedness before and during travel.

· Customized web pages and links that allow for the consolidation of information and increased efficiency to consolidate NSWC IHEODTD Traveler information for ease of access and management.

· Telephone, mobile application and web-based database containing pertinent information readily available to the traveler (contact information for Embassies, hospitals, health care facilities, emergency numbers, etc.).

· Command Centers and staff available 24/7 to manage round-the-clock inquiries from Government employee traveling in all time zones

· Travel tracking application for command to mitigate risk and enhance visibility of traveler overseas; activated and managed by NSWC IHEODTD as necessary.

· Communication Assistance - 24/7 access to a crisis center or incident command center and case manager in the event of a security related concern - disasters (natural, political, etc.).

· Training for users and administrators for use of websites, mobile applications and support personnel at call centers.

· In the instance a Traveler loses important documentation, the Contractor will provide advice support (i.e. passport, identification, and other important documents).

3.3 MEDICAL SUPPORT SERVICES

The Contractor shall provide:

Medical and dental referrals to reliable health care providers and advisory services in foreign countries which meet U.S. standards. (Additional details in 3.6 PROVIDER NETWORK)

· Cost analysis, when reasonable, to the Authorized personnel based on geographic region and state of medical emergency of the individual requiring medical services.

· Assistance with transport, intake, admissions and monitoring during a medical emergency.

· Outpatient referrals and case management

· Legal referrals, as necessary

· Translation and interpretation services in emergency situations as required by the Government, to assist with proper care of the individual.

· Assistance with documentation of services incurred during TDY for claims

· Coordination of medical information and logistics for support and evacuations with all U.S. Government agencies involved.

3.4 MEDICAL, SECURITY, AND EVACUATION SUPPORT SERVICES

The Contractor shall provide Medical, Security and Evacuation Support Services listed below upon the request of the identified Authorized Personnel identified by NSWC IHEODTD.

3.4.1 When medically necessary and appropriate, the Contractor shall arrange logistical and operational management and services support (e.g. ambulance/aeromedical) for medical evacuations and repatriation - includes payments to providers in remote locations that the U.S. Government may not be able to make in an expeditious manner. The Contractor shall provide a description of their standard operating procedure for reimbursement with the government and traveling employee's health insurance providers.

3.4.2. The Contractor shall ensure that all available medical records accompany the patient during medical evacuation. Additionally, following the completion of the patient movement, the Contractor shall prepare a comprehensive written narrative describing all medical care that was rendered during the patient movement. This narrative, accompanied by a copy of the patient’s medical records as described above, shall be translated into English (if necessary), scanned digitally, and provided to the Authorized Personnel via secure electronic means within 96 hours following the conclusion of the patient movement. Documentation shall include mission manifest, cover sheet, pre-flight medical assessment, all in-flight medical documentation, treatment orders, and post-flight hand off notes.

3.4.3 If evacuation is required due to security concerns, natural disasters, and so forth, the Contractor shall provide security and evacuation support services. The Contractor’s 24/7 command center shall coordinate information and logistics for support and evacuations with NSWC IHEODTD.

3.5 ADDITIONAL SUPPORT SERVICES

The Contractor shall provide the Additional Support Services listed below upon the request of the NSWC IHEODTD Authorized Personnel:

· Dispatch of emergency, medications and supplies to overseas travelers as needed

· Advanced emergency cash for personnel

· Medically trained escort services as required for sustained care of a patient during transit.

· Repatriation of mortal remains in the event of a death abroad.

· Additional Transportation Assistance, as required

· Medical expense guarantee, cost review and payment, as well as medical monitoring

· Contractor shall have staff available that speaks the languages that correspond, but not limited to, with the native languages 3.7 Geographical Scope of Service. Real-time telephonic translation support shall be available upon the request of the traveler.

· Additional Translations and interpretational services, as necessary. Upon request Contractor should provide complete and accurate rendering of medical documentation (source material) into grammatically and colloquially correct products in the written English language as described below.

· Physician treatment notes from an office visit

· Consult results

· Claims and supporting documentation

· Hospitalization and operative summaries

· Physician letters summarizing care received

· Emergency treatment

· COR-approved medical documents older than 365 days

· Laboratory results/radiology reports that are a component of a medical report

3.6 PROVIDER NETWORK

· The Contractor shall maintain a proactive and direct relationship with providers maintained in all geographical locations listed in 3.7 Geographical Scope of Service.

· Contractor shall complete on-site provider assessments every 1 to 3 years by qualified medical, security and aviation specialists for all services to be rendered under this contract. All assessments should be available for on-site inspection by NSWC IHEODTD.

· The Contractor shall possess strict guidelines and processes for providers’ assessment and selection, quality criteria (medical level, equipment, reliability, reactivity, environment), credentialing (license, insurance, diploma, pricing), agreements, compliance to Code of Conduct, and continuous education that meet the specific standards of the host nation and Federal Government regulations.

· The Contractor shall have reasonable knowledge in regards to price expertise and cost containment focus in order to ensure reasonable prices.

· Contractor shall maintain an accurate, readily accessible, up-to-date searchable list identifying providers for each area specified in Section 3.7. This list should be made available to NSWC IHEODTD’s identified Authorized Personnel.

3.7 GEOGRAPHICAL SCOPE OF SERVICE

The Contractor shall provide services on a worldwide basis and may include but not limited to: Algeria, Australia, Bahrain, Bulgaria, Denmark, Djibouti, Philippines, Qatar, Romania, Saudi Arabia, Singapore, Germany, Greece, Guam, Israel, Italy, Japan, South Korea, Spain, Sweden, Belgium, Canada, Cuba, France, Pakistan, Spain and United Kingdom. Contractor shall execute Services dependent on resource availability and must remain within the scope of national and international law and regulations.

3.8 CONFIDENTIALITY

3.8.1 All beneficiary records, including (but not limited to) Beneficiary History and Deductible Files as described in DoD 6025.18-R and other data used in any way by the Contractor must be protected as required by the Freedom of Information Act; the Privacy Act of 1975 (as implemented by Department of Defense Regulation 5400.11-R); the Alcohol, Drug Abuse, and Mental Health Administration Reorganization Act; the Health Insurance and Portability Accountability Act (HIPAA) of 1996; DoD 6025.18-R; and 10 U.S.C. 1102. Records must be protected, in terms of privacy and security during use, transmission, storage, handling, and destruction. Unless otherwise provided herein or as approved by the Contracting Officer (CO), all records shall be used only in the performance of the contract.

3.9 QUALITY CONTROL

3.9.1 The Contractor shall implement and maintain a quality management system certified to a recognized international standard.

3.9.2 The Contractor shall establish and maintain effective management strategies, staff education and training programs, lines of authority, and reporting and coordination interfaces with the Government.

3.9.3 Contractor shall maintain optimal network utilization and best experience for members and customers, as well as continuous quality improvements and feedback.

4.0 COMPLIANCE WITH FEDERAL, STATE, LOCAL and FOREIGN REQUIREMENTS

4.0.1. The Contractor shall comply with all applicable state insurance and license requirements necessary for performance under this contract except where preempted by Federal Law. 10 USC 1103 provides for preemption of state and local laws that relate to health insurance, prepaid health plans, or other health care delivery or financing methods. In order to identify those state and local laws that should be preempted, the Contractor is directed to notify the Authorized Personnel of those state and local laws the Contractor deems should be preempted, with supporting documentation. This notification should be provided no later than 30 calendar days after award of the contract. The Contractor may also be required to comply with foreign laws, depending on their business structure and physical location of services.

4.0.2. In addition to the insurance and license requirements the Contractor, consultants, and providers shall obtain and maintain all other permits, licenses, etc., that may be required to perform the services set forth in this solicitation.

4.0.3 Contractor shall comply with federal and international governmental regulations in regards to privacy and data protection.

5.0. OTHER TERMS, CONDITIONS AND PROVISIONS

5.0.1. Protection of Information.

5.0.1.1. Security. The Contractor does not require access to classified data; however, the Contractor may require access to information, which is to be handled as “For Official Use Only”, and which may be covered by the Privacy Act and the HIPAA. The Contractor shall ensure that staff assigned to this task understand the meaning of these categories of data and handle them accordingly.

5.0.1.2. Dissemination of Information/Publishing. The Contractor shall not allow dissemination or publication, except within and between the Contractor and any subcontractors or specified Integrated Process Team (IPT) members who have a need to know, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the COR.

5.0.1.3. Identification of Contractor Employees. The Contractor and all contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties shall identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify their Contractor status. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

6.0 PLACE OF PERFORMANCE

All work shall be performed at the Contractor's site(s), unless otherwise noted in this Performance Work Statement.

7.0 REPORTING REQUIREMENTS

7.1Monthly Progress Reports

The Contractor shall provide monthly progress reports (MPR) (Contract Data Requirements List (CDRL) A001).

7.2 Risk Reporting

The Contractor shall provide customizable travel tracking and risk reporting, as requested by NSWC IHEODTD. Accessible comprehensive risk reporting shall provide travel footprint, travel risk and the impact of events on current, future and past travel. In addition reporting by country risk ratings and/or related Event Alerts.

7.3 Operations Reporting

A detailed incident report shall be provided when a traveler is involved in an emergency. A summary report on specific services provided at the conclusion of each situation, which will describe the event and the contractor’s response. (CDRL A002).

7.4 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

The Contractor shall report Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for OCONUS travel support via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

The Contractor is required to completely fill in all required data fields using the following web address www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at DoD.ECRMA.Support.Desk@mail.mil

7.5 NSWC IHEODTD Authorized Personnel

List will be provided at time of award.

HQ C-2-0063 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2004)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as "protected information". File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction, operation, management, or maintenance of paper-based or electronic mail room, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are required will contain a requirement that:

(1) The support contractor not discloses any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direction action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, of the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective or restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors are free to enter into separate non-disclosure agreements with the file room contractor. (Please contact Director, E Business Division for contractor specifics.) However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

Section D - Packaging and Marking

Data to be delivered by Integrated Digital Environment (IDE) or other electronic media shall be as specified in the contract.

All unclassified data to be shipped shall be prepared for shipment in accordance with best commercial practice.

Classified reports, data, and documentation shall be prepared for shipment in accordance with National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M dated 28 February 2006 with Change 2 dated 18 May 2016.

HQ D-2-0008 MARKING OF REPORTS (NAVSEA) (SEP 1990)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

HQ E-1-0001 INSPECTION AND ACCEPTANCE LANGUAGE FOR DATA

Inspection and acceptance of all data shall be as specified on the attached Contract Data Requirements List(s), DD Form 1423.

Section F - Deliveries or Performance

DELIVERY INFORMATION

HQ F-2-0003 DATA DELIVERY LANGUAGE FOR SERVICES ONLY PROCUREMENTS

All data to be furnished under this contract shall be delivered prepaid to the destination(s) and at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

Section G - Contract Administration Data

252.204-0001 LINE ITEM SPECIFIC: SINGLE FUNDING. (SEP 2009)

The payment office shall make payment using the ACRN funding of the line item being billed.

(End of clause)

252.204-7006 BILLING INSTRUCTIONS (OCT 2005)

When submitting a request for payment, the Contractor shall--

(a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and

(b) Separately identify a payment amount for each contract line item included in the payment request.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Combo

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Destination

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* TO BE COMPLETED AT TIME OF AWARD Field Name in WAWF Data to be entered in WAWF

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

TBD

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TBD

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

252.242-7005 CONTRACTOR BUSINESS SYSTEMS (FEB 2012)

(a) This clause only applies to covered contracts that are subject to the Cost Accounting Standards under 41 U.S.C. chapter 15, as implemented in regulations found at 48 CFR 9903.201-1 (see the FAR Appendix).

(b) Definitions. As used in this clause--

Acceptable contractor business systems means contractor business systems thatcomply with the terms and conditions of the applicable business system clauses listed in the definition of ``contractor business systems'' in this clause.

Contractor business systems means--

(1) Accounting system, if this contract includes the clause at 252.242-7006, Accounting System Administration;

(2) Earned value management system, if this contract includes the clause at 252.234-7002, Earned Value Management System;

(3) Estimating system, if this contract includes the clause at 252.215-7002, Cost Estimating System Requirements;

(4) Material management and accounting system, if this contract includes the clause at 252.242-7004, Material Management and Accounting System;

(5) Property management system, if this contract includes the clause at 252.245-7003, Contractor Property Management System Administration; and

(6) Purchasing system, if this contract includes the clause at 252.244-7001, Contractor Purchasing System Administration.

Significant deficiency, in the case of a contractor business system, means a shortcoming in the system that materially affects the ability of officials of the Department of Defense to rely upon information produced by the system that is needed for management purposes.

(c) General. The Contractor shall establish and maintain acceptable business systems in accordance with the terms and conditions of this contract.

(d) Significant deficiencies.

(1) The Contractor shall respond, in writing, within 30 days to an initial determination that there are one or more significant deficiencies in one or more of the Contractor's business systems.

(2) The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the final determination as to whether the Contractor's business system contains significant deficiencies. If the Contracting Officer determines that the Contractor's business system contains significant deficiencies, the final determination will include a notice to withhold payments.

(e) Withholding payments.

(1) If the Contracting Officer issues the final determination with a notice to withhold payments for significant deficiencies in a contractor business system required under this contract, the Contracting Officer will withhold five percent of amounts due from progress payments and performance-based payments, and direct the Contractor, in writing, to withhold five percent from its billings on interim cost vouchers on cost-reimbursement, labor-hour, and time-and-materials contractsuntil the Contracting Officer has determined that the Contractor has corrected all significant deficiencies as directed by the Contracting Officer's final determination. The Contractor shall, within 45 days of receipt of the notice, either correct the deficiencies or submit an acceptable corrective action plan showing milestones and actions to eliminate the deficiencies.

(2) If the Contractor submits an acceptable corrective action plan within 45 days of receipt of a notice of the Contracting Officer's intent to withhold payments, and the Contracting Officer, in consultation with the auditor or functional specialist, determines that the Contractor is effectively implementing such plan, the Contracting Officer will reduce withholding directly related to the significant deficiencies covered under the corrective action plan, to two percent from progress payments and performance-based payments, and direct the Contractor, in writing, to reduce the percentage withheld on interim cost vouchers to two percent until the Contracting Officer determines the Contractor has corrected all significant deficiencies as directed by the Contracting Officer's final determination. However, if at any time, the Contracting Officer determines that the Contractor has failed to follow the accepted corrective action plan, the Contracting Officer will increase withholding from progress payments and performance-based payments, and direct the Contractor, in writing, to increase the percentage withheld on interim cost vouchers to the percentage initially withheld, until the Contracting Officer determines that the Contractor has corrected all significant deficiencies as directed by the Contracting Officer's final determination.

(3) Payment withhold percentage limits.

(i) The total percentage of payments withheld on amounts due under each progress payment, performance-based payment, or interim cost voucher, on this contract shall not exceed--

(A) Five percent for one or more significant deficiencies in any single contractor business system; and

(B) Ten percent for significant deficiencies in multiple contractor business systems.

(ii) If this contract contains pre-existing withholds, and the application of any subsequent payment withholds will cause withholding under this clause to exceed the payment withhold percentage limits in paragraph (e)(3)(i) of this clause, the Contracting Officer will reduce the payment withhold percentage in the final determination to an amount that will not exceed the payment withhold percentage limits.

(4) For the purpose of this clause, payment means any of the following payments authorized under this contract:

(i) Interim payments under--

(A) Cost-reimbursement contracts;

(B) Incentive type contracts;

(C) Time-and-materials contracts;

(D) Labor-hour contracts.

(ii) Progress payments.

(iii) Performance-based payments.

(5) Payment withholding shall not apply to payments on fixed-price line items where performance is complete and the items were accepted by the Government.

(6) The withholding of any amount or subsequent payment to the Contractor shall not be construed as a waiver of any rights or remedies the Government has under this contract.

(7) Notwithstanding the provisions of any clause in this contract providing for interim, partial, or other payment withholding on any basis, the Contracting Officer may withhold payment in accordance with the provisions of this clause.

(8) The payment withholding authorized in this clause is not subject to the interest-penalty provisions of the Prompt Payment Act.

(f) Correction of deficiencies.

(1) The Contractor shall notify the Contracting Officer, in writing, when the Contractor has corrected the business system's deficiencies.

(2) Once the Contractor has notified the Contracting Officer that all deficiencies have been corrected, the Contracting Officer will take one of the following actions:

(i) If the Contracting Officer determines that the Contractor has corrected all significant deficiencies as directed by the Contracting Officer's final determination, the Contracting Officer will, as appropriate, discontinue the withholding of progress payments and performance-based payments, and direct the Contractor, in writing, to discontinue the payment withholding from billings on interim cost vouchers under this contract associated with the Contracting Officer's final determination, and authorize the Contractor to bill for any monies previously withheld that are not also being withheld due to other significant deficiencies. Any payment withholding under this contract due to other significant deficiencies, will remain in effect until the Contracting Officer determines that those significant deficiencies are corrected.

(ii) If the Contracting Officer determines that the Contractor still has significant deficiencies, the Contracting Officer will continue the withholding of progress payments and performance-based payments, and the Contractor shall continue withholding amounts from its billings on interim cost vouchers in accordance with paragraph (e) of this clause, and not bill for any monies previously withheld.

(iii) If the Contracting Officer determines, based on the evidence submitted by the Contractor, that there is a reasonable expectation that the corrective actions have been implemented and are expected to correct the significant deficiencies, the Contracting Officer will discontinue withholding payments, and release any payments previously withheld directly related to the significant deficiencies identified in the Contractor notification, and direct the Contractor, in writing, to discontinue the payment withholding from billings on interim cost vouchers associated with the Contracting Officer's final determination, and authorize the Contractor to bill for any monies previously withheld.

(iv) If, within 90 days of receipt of the Contractor notification that the Contractor has corrected the significant deficiencies, the Contracting Officer has not made a determination in accordance with paragraphs (f)(2)(i), (ii), or (iii) of this clause, the Contracting Officer will reduce withholding directly related to the significant deficiencies identified in the Contractor notification by at least 50 percent of the amount being withheld from progress payments and performance-based payments, and direct the Contractor, in writing, to reduce the payment withholding from billings on interim cost vouchers directly related to the significant deficiencies identified in the Contractor notification by a specified percentage that is at least 50 percent, but not authorize the Contractor to bill for any monies previously withheld until the Contracting Officer makes a determination in accordance with paragraphs (f)(2)(i), (ii), or (iii) of this clause.

(v) At any time after the Contracting Officer reduces or discontinues the withholding of progress payments and performance-based payments, or directs the Contractor to reduce or discontinue the payment withholding from billings oninterim cost vouchers under this contract, if the Contracting Officer determines that the Contractor has failed to correct the significant deficiencies identified in the Contractor's notification, the Contracting Officer will reinstate or increase withholding from progress payments and performance-based payments, and direct the Contractor, in writing, to reinstate or increase the percentage withheld on interim cost vouchers to the percentage initially withheld, until the Contracting Officer determines that the Contractor has corrected all significant deficiencies as directed by the Contracting Officer's final determination.

HQ G-2-0002 CONTRACT ADMINISTRATION DATA LANGUAGE (NAVSEA)

Enter below the address (street and number, city, county, state and zip code) of the Contractor's facility which will administer the contract if such address is different from the address shown on the SF 26 or SF 33, as applicable.

HQ G-2-0003 CONTRACTING OFFICER’S REPRESENTATIVE *TO BE COMPLETED AT TIME OF AWARD

THE CONTRACTOR SHALL FORWARD A COPY OF ALL INVOICES TO THE CONTRACTING OFFICER’S REPRESENTATIVE.

(END OF TEXT)

HQ G-2-0004 PURCHASING OFFICE REPRESENTATIVE *TO BE COMEPLETED AT TIME OF AWARD

ADDRESS:

Telephone No.

Fax No.

Email Address:

HQ G-2-0009 SUPPLEMENTAL INSTRUCTIONS REGARDING ELECTRONIC INVOICING (NAVSEA) (SEP 2012)

(a) The Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the technical instruction (TI), sub line item number (SLIN), or contract line item number (CLIN) level, rather than on a total contract/TO basis, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by TI, SLIN, or CLIN level. For other than firm fixed price subcontractors, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer (CO) and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the CO and COR; or other method as agreed to by the CO.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and CO on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and CO email notification as required herein.

IHEODTD 76 NAVAL SURFACE WARFARE CENTER INDIAN HEAD EXPLOSIVE ORDNANCE DISPOSAL TECHNOLOGY DIVISION (NSWC IHEODTD), NAVAL SEA SYSTEMS COMMAND, HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA/NSWC IHEODTD) (July 2017)

1. The policy of this station is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at his expense with no cost or liability to the U.S. Government.

2. The scheduled holidays for NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division, are:

HOLIDAYS*

* If the actual date falls on a Saturday, the holiday will be observed the preceding Friday. If the holiday falls on a Sunday, the observance shall be on the following Monday.

For a specific calendar year, the actual date of observance for each of the above holidays may be obtained from the OPM website at OPM.GOV or by using the following direct link: http://www.opm.gov/fedhol/index.asp.

3. The hours of operation for the Contracts Department and Receiving Branch are as follows:

AREA FROM TO

INDIAN HEAD CAMPUS (Maryland):

Contracts Office (BLDG. 841) 7:30 A.M. 4:00 P.M.

EOD CAMPUS (Maryland):

Receiving Office (BLDG. 2195) 7:30 A.M. 3:30 A.M.

PICATINNY CAMPUS (New Jersey):

Contracts Office (BLDG. 61N) 7:30 A.M. 4:00 P.M.

Receiving Office (BLDG. 3355) 7:00 A.M. 3:30 A.M.

If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

4. NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division is a tenant of the Naval Support Activity South Potomac (NSASP) at Indian Head. Access to the NSASP at Indian Head Explosive Ordnance Disposal Technology Division shall be in accordance with NAVSEA, Naval Surface Warfare Center Indian Head Explosive Ordnance Disposal Technology Division Command Security Policy requirements.

Routine Physical Contractor Access to a Federally-controlled Activity

4.1 Activity Regulations

All contractor personnel employed on the Activity shall become familiar with and obey all Activity regulations including but are not limited to installation access control policy, safety, traffic and security regulations. The contractor in the performance of work requirements must comply with these regulations.

4.2 Personally Identifiable Information (PII)

Personally Identifiable Information is information that can be used to distinguish or trace someone’s identity. It includes information such as name, social security number, date and place of birth, mother’s maiden name, and biometric records, including any other personnel information which is linked to an individual. When submitting any of this information in electronic communication methods ensure the subject line indicates “For Official Use Only (FOUO) Privacy Sensitive”. Contractor’s who work with records that contain the aforementioned sensitive information are responsible for protection of PII. Failure to safeguard PII can result in identity theft as well as can result in criminal penalties against the individual and civil penalties against the agency. In order to protect PII, all documentation utilized by Naval Support Activity South Potomac (NSASP) for vetting and determining the fitness of individual requesting and/or requiring access to NSASP installations will be destroyed.

4.3 Citizenship

Individuals working on this contract must be U.S. citizens, immigrant/resident aliens who hold a current resident alien card with a photo; either the I-551 with a photo and without an expiration date or who hold the new type I-766 Employment Authorization Card (with magnetic strip, photo, hologram) issued by Homeland Security in their possession in order to enter the installation. As is the case with anyone allowed access to the installation, these individuals must also have a current driver’s license or state issued identification card.

Resident aliens or those with a Homeland Security I-766 may work in the general or restricted areas but cannot enter or work inside technical buildings unless authorized by the cognizant command.

Those with any other type of work permit, resident cards with expiration dates, visas, etc. will not be granted access.

4.4 Expected Visitor

Submission of personal information is required for the purpose of vetting individuals to ensure fitness for access to military installations, to include criminal record and sex offender registry status. In accordance with the Office of the Chief of Naval Operations (OPNAV), OPNAVINST 1752.3 dated 27 May 2009 sex offenders are prohibited from accessing Navy facilities. Information obtained will be destroyed once verified. Non-compliance in providing personal information will result in denial of access.

An expected visitor must identify the Company Name along with address, Date of the Visit, Visitor Name (first name, middle initial and last name), Social Security Number (SSN), Date of Birth, Citizenship, Driver’s License or State issued ID (State issued, photo ID number and expiration date), Building Number…