CAP-FFP_IDIQ_SERVICE_CONTRACT.doc

Updated 2/2018

FIRM FIXED PRICE/INDEFINITE DELIVERY, INDEFINITE

QUANTITY SERVICE CONTRACT

CONTRACT ADMINISTRATION PLAN

CONTRACT NO. N00174-18-R-0027

In order to expedite administration of this contract, the following delineation of duties is provided. The individual/position designated as having responsibility should be contacted for any questions, clarification, or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, data, or Freedom of

Information inquiries.

b. Post award conference

c. All post-award changes or interpretations regarding the scope terms, or conditions of the basic contract and/or delivery orders

(unless technical clarifications/questions can be resolved by the COR).

d. Request, obtain, and evaluate proposals for delivery orders to be issued.

e. Negotiate/determine the price/estimated cost of the order is fair and reasonable for the effort proposed (may require COR assistance)

f. Issue order and obligate funds

g. Authorize overtime (only if provided for in contract)

h. Authorize performance to begin (includes emergencies)

i. Maintains oversight to assure that funds and contract scope are not exceeded.

j. Monitoring the Contracting Officer’s Representative (COR)

k. Meet annually (may be changed to reflect your desired frequency) with COR to review contract performance (joint responsibility of COR). This may be satisfied telephonically, depending on the circumstances.

l. Perform all Contracting Officer functions not delegated to

CAO.

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

3. PAYING OFFICE is responsible for payment of proper invoices after acceptance (constructive or actual) or approved provisional payment.

4. CONTRACTING OFFICER'S REPRESENTATIVE (COR) is responsible for:

a. Controlling all government technical interface with the contractor and providing technical advice and clarifications on the statement of work (SOW) or performance work statement (PWS).

b. Providing copies of all government/contractor technical correspondence to the PCO.

c. Promptly furnishing the PCO with documentation/comment on any request for change, deviation or waiver (whether generated by the government or the contractor)

d. Promptly review contractor invoices. This includes monitoring of cost of labor, material, travel, etc. to assure invoice is consistent with the delivery order and the progress made to date and that the charges appear proper. If the COR disagrees with any of the costs in the invoice, he/she will immediately notify the contractor.

e. Monitoring (a) the types of labor categories and number of hours ordered, and (b) that which is actually performed, to assure that neither result in the use of a predominance of the higher cost labor categories, unless actually required. Maintaining a log, by delivery order, of the hours ordered, and the hours performed (received and accepted), the value of the delivery order as issued and the amount invoiced and approved. (Provide log with annual report).

f. Quality assurance, inspection and acceptance of services and deliverable data.

g. In the event of contractor delay, or failure to perform, determine the cause, and make recommendations to the PCO for corrective action.

h. Meeting annually (may be changed to reflect your desired frequency) with the PCO to review contract performance. This may be satisfied telephonically, depending upon the circumstance.

i. Preparing Statement of Work (SOW) for delivery orders. The SOW for a delivery order should be prepared by Government personnel other than the COR who is responsible for acceptance of services and approval of invoices. In this instance, the COR is responsible for final review and submission of the request for delivery order.

j. Preparing Independent Government Cost Estimate (IGCE) prior to submitting requisitions or funding documents to PCO to request delivery order.

Assist PCO in negotiations if requested. The estimate must be in detail and must include specific breakdown of hours, travel (with estimates and destinations), material (items and costs), other (as applicable).

k. Maintaining a COR file of all correspondence with the PCO and contractor and copies of all invoices.

l. Monitoring the level of effort performed to be sure it is consistent with with the contract and that overall variation of the level of effort between labor categories is within that allowed by the contract. COR cannot authorize deviations from the existing labor categories, this type of action requires PCO modification.

m. If the delivery order is incrementally funded, the COR shall provide funding, as necessary, to assure required continuity of services.

n. Complying with NAVSEAINST 4200.17F Contracting Officer’s Representative, NAVSEAINST 4200.19A "Planning, Use, and Control of Service Contracting", and the

Contracting Officer's COR Appointment Letter uploaded to the CORT tool.

o. Submission of written report on contractor performance within 60 days of contract completion, but not less often than annually. The report should address all aspects of contractor performance including cost performance including cost effectiveness, quality and timeliness of contractor performance (and shall include delivery order log).

p. Anticipating and submitting requests for follow-on contract requirements in sufficient time to allow for award prior to the expiration of this contract.

q. Contract Performance Assessment System (CPARS).

(X) This contract WILL be registered in the CPARS database by the

Contracts Department with the assistance of the COR. As stated in the

COR appointment letter the COR is responsible for updating the

CPARS database.

( ) CPARS does NOT apply to this contract.

NAMES/ADDRESSES/CODES/TELEPHONE NUMBER OF COGNIZANT INDIVIDUALS

COR __TBD__________________________________________________________________

Name Code Telephone

PCO (refer to Contracting Officer who signed contract documents)

___TBD__________________________________________________________________

Name Code Telephone

PAYING OFFICE (refer to page one of contract document)

CAO (refer to page one of contract document)