N00174-16-R-0003_Amendment_0002_Document.pdf

MULTIPLEAWARD

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to provide answ ers to questions received; change Section B CLIN descriptions and change Section L clause IHD 195 for this solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N00174-16-R-0003

X 9B. DATED (SEE ITEM 11)

28-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-May-2016

CODE

NSWC INDIAN HEAD EOD TECHNOLOGY DIVISION

ATTN: JOYCE OLIVER

4072 NORTH JACKSON ROAD

INDIAN HEAD MD 20640

N00174 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N00174-16-R-0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002 QUESTIONS

N000174-16-R-0003 AMENDMENT 0002 - Questions and Answers

40. QUESTION

In reference to the answer to Question 15 where the government states that the contractors need to write to PWS

Section 4.0- Program Management and Reporting within Volume 1- Technical , will our content that we provide to these subsections be included in the 45 page limit or will this addition be given its own page limitation in the

Volume. Please clarify.

40. RESPONSE

Yes, technical information included in the technical proposal addressing the SOW Section will be part of the 45 page limit.

42. QUESTION

Section L, Page 97, Subfactor 2 - Facility Security Clearance/Personnel Resources

Does the matrix need to address all labor categories (approximately 45 employees)? Or does the matrix need to address just the key personnel (approximately 10 employees)?

42. RESPONSE

Key personnel should be addressed by name and title. Other personnel can be addressed by title only and hours compiled in each category, or not, at the offeror’s preference, to meet the objectives of Technical evaluation sub-factors. The offeror can opt to propose a different labor category mix than that shown in Section L, Table 1 but would need to provide explanation and justification for that labor mix.

43. QUESTION

We need to know if the Section J Attachment 7, Cost Summary Format formulas can be changed to agree with our accounting practices approved by DCAA? Please let us know your decision.

43. RESPONSE:

The cost summary format was provided as a means for all vendors to submit cost information in a similar manner and to assist with cost analysis/realism. There may be slight changes in the application and submission based on your approved DCAA accounting methods.

44. QUESTION

Section I, Page 59 of 108

Please confirm which version of DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting is applicable to this solicitation. Section I Contract Clauses cites the OCT 2015 deviation, but this was superseded by the DEC 2015 version.

44. RESPONSE

Reference Amendment 0001 question/answer #19. The Oct 2015 version of the clause is the current version available in our Standard Procurement System (SPS) at this time and is the version which is applicable to this solicitation.

45. QUESTION

Section F, Page 29 of 108

For planning purposes, what is the anticipated award date of this IDIQ?

45. RESPONSE

The Government anticipates contract award(s) to be made during 1 st Quarter of FY17

46. QUESTION

Section M, page 103 of 108 #4: “No subcontractor can perform a greater amount of the effort than the prime…” Please clarify if this is at the Contract Level or Task Order level?

As an industry leader, we believe that it is highly unlikely that primes will perform a greater amount of the work in all 9 technically specialized areas than their subcontractors. With a potential of up to 5 contract awards, this requirement may unnecessarily restrict government procurement objectives. Would government consider removing it?

Please clarify whether #4 refers to all subcontractors (collectively) or a single subcontractor who cannot do more work than prime.

46. RESPONSE

The limitation of “No subcontractor can perform a greater amount of the effort than the prime…” is intended to apply for an IDIQ Contract Award. “Collectively;” all subcontractors on all task orders under an IDIQ Contract

Award cannot do more work than the prime.

47. QUESTION

Section L. 5, Sub-factor 2: Facility Security Clearance/Personnel Resources, p97

This section states that “Offeror’s should identify at least one key person for each functional area in which they are claiming capability.”

Can the government confirm these are NOT Key Personnel positions?

If these are key personnel positions, can the government confirm which key personnel labor category in Section L, Table 1, they correspond to?

47. RESPONSE

Key persons could be one of the defined key personnel positions or not. Resume information in the form of an attached resume or information provided in matrix should be provided in the proposal for identified key personnel identified by the offeror and meeting the minimums specified for key personnel in Section C. The offeror can opt to propose a different labor category mix than that shown in Section L, Table 1 but would need to provide explanation and justification for that labor mix. It is expected the offeror would exceed the minimum key personnel requirements to show value, capability, and expertise.

48. QUESTION

Section I, FAR 52.222-42, p65

Please provide the corresponding occupation code for each of the SCA positions.

48. RESPONSE

The Government has included and identified key and non-key positions we anticipate to be utilized. The

Government does not have any occupation codes to provide. In accordance with Section L, clause IHD 195

Volume III Service Contract Act labor categories shall be identified by the offeror.

49. QUESTION

Section I, FAR 52.222-49, p65

Considering all places of possible performance are unknown, are all offerors to use the wage determination attached to the solicitation for evaluation purposes? As requirements are defined at the order level the appropriate wage determination will be used to price the orders.

49. RESPONSE

The Wage Determination provided was for the Washington DC, Maryland and Virginia locations which are locations closest to the Government technical points. As identified in Section L clause IHD 195…In accordance with FAR 22.1009-4, all possible places of performance are unknown. Depending on the actual vendor/performance locations other wage determinations may be applicable and will be incorporated into the contract/task order document(s) at the time of issuance.

50. QUESTION

Section L, Volume I Technical Subfactor 2, p97

Volume III Direct Labor Section, 4th paragraph, p99

The personnel section L states offerors are to provide names of key personnel. This Volume III section requires employee name, hours and hourly rate for each labor category and offerors are not to use composite rates for categories and should reflect actual rates. Since the personnel section only requires names for key personnel, confirm the cost volume requirement to provide names and actual rates is for key personnel only?

50. RESPONSE

Information for Key personnel is a minimum requirement. The offeror is encouraged to exceed this requirement to provide more information for evaluation.

51. QUESTION

Section L, Volume III Direct Labor Section, 6th paragraph, p100

This section requests an FPRA and an explanation of how direct labor rates were calculated. Per the 4th paragraph, offerors are to use actual rates. Are offerors to use actual rates for key employees and composite rates for all other positions?

51. RESPONSE

In accordance If the Offeror has a Forward Pricing Rate Agreement (FPRA) with DCAA, a copy shall be furnished in addition to the cost proposal. If an Offeror does not have a FPRA, the Offeror shall provide rationale within the

Cost Narrative as to how direct labor rates were calculated. The FPRA does not count toward page limitations.

In accordance with Section L, clause IHD 195… The Offerors are instructed not to use composite rates for the labor categories; the cost proposal should reflect actual rates.

52. QUESTION

Section L, Volume III Direct Labor Section, 8th paragraph, p100

“offerors may be requested to provide copies of actual payroll data”

Section M Factor 3 Cost , p106

This section states realism will be evaluated based on pertinent cost information including DCAA rate recommendations for direct labor.

Question – Please clarify if offerors are to bid Actual direct labor rates or labor rates from an FPRA if applicable.

52. RESPONSE

In accordance with Section L, clause IHD 195… The Offerors are instructed not to use composite rates for the labor categories; the cost proposal should reflect actual rates. If you have DCAA approved FPRA rates you can use those in your proposal submission.

53. QUESTION

Section L, Volume III 2nd paragraph, p98

This section requires offerors to identify the subcontractors that will fulfill the 25% SB requirement on the cost summary format. How are offerors to identify this on the provided template?

53. RESPONSE

In accordance with Section L, clause IHD 195….the Prime shall identify the labor category, employee name, and hours of all proposed subcontractors and/or consultants in accordance with the format prescribed in the

Cost Summary Format. Offerors may expand the template by inserting additional lines to reflect the work force being proposed. The prime shall instruct subcontractors and/or consultants to submit supporting cost proposals in the same format as required for the Prime. Subcontractor and/or consultant proposals should only reflect their proposed hours and costs. If a proposed subcontractor and/or consultant does not want to disclose detailed pricing information to its prime contractor, then the subcontractor and/or consultant shall submit complete cost proposal spreadsheets in accordance with the outlined instructions.

54. QUESTION

Section L, Volume III Table 1, p100

This table provides hours for each labor category and an assumption a work year is 1,920 hours. For the 2 key positions, how many individuals are the Government expecting to be proposed since the hours provided in the table would not be full FTEs based on the 1,920 hours.

54. RESPONSE

The Government would expect there to me more than one person identified. Addressed in Amendment 0001 also.

55. QUESTION

Section L, Volume III, 5th and 6th paragraph, p98

Requires subcontractor packages to be submitted. The 6th paragraph states if subs do not have DUNS/CAGE code, they can transmit in a password protected manner.

Please clarify how subcontractors are to submit their unsanitized packages via mail or email to CO?

55. RESPONSE

In accordance with Section L, clause IHD 195, ..Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the instructions identified in 3.0 Instructions for Submission of offers as well as the additional information contained in the Section L of the RFP. Subcontractor proposal submissions are due to be received by utilizing the United States Postal Service or any courier delivery of your choice. Please note the SF 33, Solicitation Offer and Award, Block 9 identifies the specific information. The RFP closing date remains unchanged

- 14 June 2016, 4:00 P.M. Eastern time.

56. QUESTION

Section L, Subcontractor Packages

How many copies of subcontractor’s proposals are required?

If packages are required to be delivered by mail, are primes permitted to deliver sealed unsanitized packages with their submissions?

Are subcontractors required to submit a CD?

56. RESPONSE

The number of copies of subcontractor’s proposals are the same as required for the prime contractor.

In accordance with Section L, clause IHD 195, ..Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the instructions identified in 3.0 Instructions for Submission of offers as well as the additional information contained in the Section L of the RFP. Subcontractor proposal submissions are due to be received by utilizing the United States Postal Service or any courier delivery of your choice. Please note the SF 33, Solicitation Offer and Award, Block 9 identifies the specific information. The RFP closing date remains unchanged

- 14 June 2016, 4:00 P.M. Eastern time.

A single CD with all volumes for each distribution copy is desired.

57. QUESTION

Section L, 4.0 Proposal Format p94

A CD is required to be submitted with proposal. Please clarify if all Volumes are to be included on the CD or if it is the Cost Summary Format Excel file only?

57. RESPONSE

A single CD with all volumes for each distribution copy is desired.

58. QUESTION

Section L, 4.5 Proposal Format p95

This section states no cost or pricing information shall be included in any volume other than the Price Proposal.

Since the SB FAR clause requires total proposed dollar values, are dollar values permitted in Volume IV – Small

Business to be compliant with FAR

58. RESPONSE

Yes

59. QUESTION

Section L, Volume III Cost, Paragraph 3 p98

If a subcontractor does not have a cognizant DCAA POC, whom should their package be submitted?

59. RESPONSE

In accordance If the Offeror has a Forward Pricing Rate Agreement (FPRA) with DCAA, a copy shall be furnished in addition to the cost proposal. If an Offeror does not have a FPRA, the Offeror shall provide rationale within the

Cost Narrative as to how direct labor rates were calculated. The FPRA does not count toward page limitations.

60. QUESTION

Section L, Volume III Cost

A plug number was provided for ODCs to be inclusive of burdens. The cost summary formal excel file provides a line for travel, materials/supplies/training and any adders to ODCs such as G&A. Please clarify how offerors are to complete the excel file as the CLIN provides one plug number.

Excel File, Cost Summary Format excel file, Are offerors to bid contractor site rates only?

Request the excel file be exempt from the formatting requirements in Section L

60. RESPONSE

The Government provided a Not To Exceed amount for the ODC’s and the contractor should identify the estimated breakout which would include travel/material/supplies etc. in their proposal.

61. QUESTION

SF33, Section B p5, 7, 8

The descriptions for ODCs 0008, 0011, 0014 seem to reference the wrong CLIN. Should the descriptions be corrected to reference the corresponding labor CLIN, not a labor CLIN from the previous contract year?

61. RESPONSE

CLIN 0008 should reference CLIN 0007, CLIN 0011 should reference CLIN 0010, and CLIN 0014 should reference CLIN 0013. Changes have been made as identified in this amendment.

62. QUESTION

Section L,Table 1, p100

This table shows that there is requirement for Gov Site only support in Option Year 1, Contractor Site Only Support in Option Year 2, and Gov Site/Ctr Site support in the base year, OY3, and OY4. Is this correct?

62. RESPONSE

Yes, table 1 has been edited in this Amendment to show Gov Site/Ctr Site columns for each option year.

63. QUESTION

Section I, 52.219-28, p63-64 The SBA size standard table shows the size for NAICS code 541712 being

1,000 which conflicts with the size listed in the solicitation (500). Please confirm the correct size standard.

63. RESPONSE

This item was updated in Amendment 0001 to the solicitation.

64. QUESTION

Section L. , 3.0 3.1 (i) (3), p93

Requires a completed, signed RFP package.

64-1. Should this be a separate word document or embedded in the cost volume narrative?

64-2. Is it acceptable to mark applicable sections with proprietary markings?

64-3. Should this exclude Section L and M?

64. RESPONSE

64-1. Either is acceptable

64-2. Yes. Proposals are handled as proprietary, competition-sensitive information

64-3: No, L&M should be included in the RFP submission

65. QUESTION

Section L, 4.0, 4.1, p94

RFP stipulates 12-point Times New Roman Font text. Is it acceptable to use 10 pt font in tables and charts?

65. RESPONSE

Yes.

66. QUESTION

Section J, Attach 7 Cost Summary Format

Comment: There appear to be formula errors in the Cost Summary Format template. Please review formulas on all tabs.

Example: Hours do not sum correctly.

Example: Direct Labor rates for out-years are not calculating correctly. They are pulling information for the wrong worksheets.

Question: In the opinion of the Government, are these calculations correct? If not correct, is it the intent of the

Government to release an updated Cost Summary Format template?

Question: The Attach 7 Cost Summary Format Template has several formulas under Prime Contractor Indirect

Labor Cost that points to Base Year indirect rates (overhead, fringe, G&A) for all Options. Is it the intention of the government that we hold all indirect rates to the base year, or is that an error and we should be overriding the formula and entering our FPRA rates by year into the spreadsheet?

66. RESPONSE:

Another version of the Section J, Attachment 7 will be uploaded with this Amendment 0002 document

67. QUESTION

Section B, Page 2, and 101 of 108; Amendment 0001 Question #28 page 14 of 38; page 32 of 38

The CLINs for ODCs shows that fixed fee is applicable, yet page 101 states that all ODCs are non-fee bearing.

Please clarify.

Amendment 0001 #28. RESPONSE. The ODCs are NTE amounts may be inclusive of G&A and are subject to fee.

Question: Please clarify whether ODCs are fee, or non-fee bearing. The revised instructions in Amendment 0001 still state that ODCs are not subject to fee, which conflicts to the response to question 28, above. The Cost Summary

Format Template is not calculating fee on ODCs. Is it the intent of the Government to release an updated Cost

Summary Format template?

67. RESPONSE

The previous response included in Amendment 0001 was incorrect and is corrected as follows: The ODC’s are

NTE and should not be fee bearing. The amounts may be inclusive of G&A BUT non-fee bearing

68. QUESTION

RFP Section I, Page 59 of 108; Amendment 0001 Question pages 11-12

Amendment 0001; Page 12; question #19 regarding RFP Page 59 of 108, DFARS Clause 252.204-7012 (Dev)

Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2015

Question: Please confirm that offerors should plan to respond to the October 2015 version of the clause in proposals.

68. RESPONSE:

Offerors should plan to respond to the October 2015 version of the clause in proposals.

69. QUESTION

Reference: RFP Section J, List of Documents, Exhibits, and other Attachments, Item 2 Contract Data Requirements

List (CDRL), DD Form 1423

Comment: This document lists only one CDRL for the Contracting Officer’s Management Report.

Question: Would the Government consider providing more detailed CDRLs to allow better industry understanding of the Government’s requirements under the Functional Areas and Representative Tasks?

69. RESPONSE

The Government has reviewed your request but we have no additional CDRLs to add at this time. Additional

CDRLs may be included at the time of task order issuance if determined needed by the Government.

70. QUESTION

Reference: Amendment 001, Response to Question 31, Page 14 of 38

Comment: The response to Question 31 states “Unclassified personnel could be included in the proposal except for the key personnel labor categories”. However, in response to Question 13 b it states “A security clearance is required for all Contractor personnel working under this contract.”

Question: Given the interest in industry and academia capability and expertise, are all subcontractors required to have a secret clearance upon contract award?

70. RESPONSE

Facility and key personnel require SECRET clearances as identified in the solicitation. The clearances must be valid at the time of proposal and must be valid at the time of a contract award.

71. QUESTION

Reference RFP page 96, IHD 195 - SECTION L PROPOSAL REQUIREMENTS (FEB 2000) NAVSEA/IHD), Section 5.0 (Proposal Organization), VOLUME I – TECHNICAL (FACTOR 1), Sub-factor 2: Facility Security

Clearance/Personnel Resources

Comment: This solicitation requires offerors to include a matrix that provides information on personnel to satisfy

82,800 hours in addition to describing the qualifications of up to 9 – 11 key personnel. In addition, Section M (RFP page 105) implies that offerors need to describe its “plans to incorporate flexibility in its staffing plan to accommodate new staffing requirements or to remove staff, if required, during the period of performance of this contract.”

Question: Will the Government harmonize Sections L and M with regard to the requirement that offerors present a

“plans to incorporate flexibility in its staffing plan to accommodate new staffing requirements or to remove staff, if required, during the period of performance of this contract,” i.e., either add the requirement to Section L or remove it from Section M?

71. RESPONSE

See Amendment 0001, Question 37b previously provided.

72. QUESTION

Reference: SF33, dated April 28, 2016 and Amendment 0001, Section 3.0

Comment: The SF33 states that one original and four copies of each volume are required. In section 3.0 of

Amendment 0001, the number of copies are:

• Technical Volume: 4 copies

• Past Performance Volume: 2 copies

• Cost Volume (Volume III): 2 copies

• Small Business Subcontracting Plan (Volume IV): 2 copies

Question: Could the Government please clarify the number of copies of each proposal required?

72. RESPONSE

The number of hard copies indicated in Section 3 of Amendment 0001 is correct.

73. QUESTION

The RFP provides labor category descriptions for Key Personnel (Program Manager and Project Manager).

However, it appears that labor category descriptions were not provided for Non-Key Labor Categories (REF:

Amendment 0001- questions: 24 & 27). In order to properly evaluate this RFP, please provide Non-Key Labor

Category descriptions,.

73. RESPONSE

A GSA website such as https://calc.gsa.gov/ can be used to obtain useful labor category descriptions for the non-key labor categories.

74. QUESTION

Request clarification on whether proposed non-key personnel are required to have an active SECRECT clearance.

74. RESPONSE

Key Personnel identified in the contract proposal require valid, active SECRET clearances at time of proposal submittal. Other personnel provided in the proposal (by name, title or labor category) should be capable of obtaining a security clearance should the offer be turned into a contract. After contract award, Key personnel require SECRET Clearance and other personnel require valid and active clearances, appropriate to the clearance levels specified in the task order.

75. QUESTION

We request that an extension be granted in order to fully address the requirement.

75. RESPONSE

The Government has reviewed the request for extension in the RFP closing date however the closing date remains

4:00 P.M. Eastern Time – 14 June 2016

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0008

The CLIN extended description has changed from:

https://calc.gsa.gov/

The contractor shall provide Other Direct Costs in support of CLIN 0005 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR II ODC - NOT TO EXCEED (NTE)

AMOUNT $629,644.16..

To:

The contractor shall provide Other Direct Costs in support of CLIN 0007 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR II ODC - NOT TO EXCEED (NTE)

AMOUNT $629,644.16...

CLIN 0011

The contractor shall provide Other Direct Costs in support of CLIN 0007 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR III ODC - NOT TO EXCEED (NTE)

AMOUNT $634,237.05.

The contractor shall provide Other Direct Costs in support of CLIN 0010 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR III ODC - NOT TO EXCEED (NTE)

AMOUNT $634,237.05..

CLIN 0014

The contractor shall provide Other Direct Costs in support of CLIN 0009 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR IV ODC - NOT TO EXCEED (NTE)

AMOUNT $638,92.79

The contractor shall provide Other Direct Costs in support of CLIN 0013 in accordance to Section L Table 2. Other

Direct Costs are Not-to-Exceed amounts inclusive of G&A.OPTION YEAR IV ODC - NOT TO EXCEED (NTE)

AMOUNT $638,92.79.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

IHD 195 - SECTION L PROPOSAL REQUIREMENTS (FEB 2000) NAVSEA/IHD)

1.0 OVERVIEW

The purpose of this procurement is to provide research and development for effective and operationally relevant capabilities to meet DoD non-lethal weapons objectives to the the Naval Surface Warfare Center, Indian Head

Explosive Ordnance Disposal Technology Division (NSWC IHEODTD).

Notice to Offerors: No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

1.1 Contract Award

1.1.1 The Government intends to award up to five (5) Indefinite-Delivery-Indefinite Quantity (IDIQ) contracts as a result of this solicitation in accordance with Section M, to the responsible Offeror(s) whose proposal represent the

Best Value to the Government, utilizing a trade-off process to the Government in accordance with the Factors and

Sub-factors set forth in the solicitation. Once the Government makes contractual awards individual delivery orders will be competed and awarded based on any one or a combination of source selection criteria, pursuant to FAR

15.101.

1.1.2 The Government may reject any or all proposals if such action is in the Government’s interest.

1.1.3 The Government reserves the right to award multiple contracts based on initial offers and without holding discussions, but reserves the right to hold discussions at the Government's discretion. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost/price and technical standpoint.

1.1.4 The Government may conduct price analysis, cost analysis, and/or cost realism analysis on the cost proposal.

2.0 NOTICES TO OFFERORS

Each Offeror must (1) submit an offer, (2) submit information that addresses the evaluation factors, and (3) submit supporting cost data. The Government will evaluate each Offeror's understanding of the Government's requirements and ability to perform the work on the basis of its proposal. It is the Offeror's responsibility to provide information and evidence that clearly demonstrates its ability to meet the solicitation requirements. Offerors may submit questions requesting clarification of solicitation requirements to the Contracting Officer, Joyce Oliver, Code

026 at joyce.oliver@navy.mil. Unless otherwise allowed, all questions shall be submitted by 4:30PM EST within

15 business days from date of solicitation release, as time may not permit responses to questions received after that time.

3.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

3.1 Submission

3.1.1 Submission, modification, revision, and withdrawal of proposals

(i) The Offeror shall submit the following information; failure to do so will render an offer ineligible for award:

1. Four (4) copies of the Technical Volume – Volume 1.

2. Two (2) copies of Past Performance Volume- Volume II , including Past Performance

Matrix, and Past Performance Questionnaire

3. Two (2) copies of the Cost Volume III, containing the completed and signed RFP package, with all representation certifications executed, and with prices in Section B.

mailto:joyce.oliver@navy.mil

-- Cost Summary shall be submitted using the Cost Summary Format provided as Attachment 7 to this solicitation. Narratives related to cost summary data may be provided in MS Word. There is no limitation on the font size of the cost proposal.

--Any other attached documents requested herein shall be compatible with Microsoft Office 2010 or earlier format. Compression tools are limited to PKZip or WinZip. The font size for text contained in embedded graphics (tables and illustrations) shall be no smaller than 10 point Times New Roman font.

Offerors shall have all subcontractors submit proposal information in a uniform format consistent with the above instructions.

(ii) Any proposal modification or revision not received by the exact time specified for receipt of offers is “late” and may not be considered. The solicitation will close at the exact date and time specified in the solicitation and Offerors will be unable to submit their proposal after that time.

(iii) Proposals may be withdrawn by written notice to the Contracting Officer provided such notice is received prior to Contract award. Withdrawals are effective upon receipt of notice by the Contracting

Officer.

4. Two (2) copies of the Small Business Subcontracting Plan, Volume IV

Failure to submit a complete proposal prior to the solicitation closing date and time may render the proposal unacceptable.

5. One (1) electronic copy (CD) to be included along with the hard copy submission.

3.2 Offer Expiration Date

Proposals in response to this solicitation shall be valid for 180 calendar days.

4.0 PROPOSAL FORMAT

4.1 General

Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

Offerors are instructed to clearly label all files with Volume number, company name and a unique identifying name which is reflective of the contents of the file (i.e., VOL. III, ABC COMPANY, PRIME COST PROPOSAL). Please keep the file names consistent for all volumes. The proposal shall be prepared so that the proposal meets the following format requirements:

8.5 x 11 inch paper

Single-spaced typed lines

1 inch margins

12-point Times New Roman Font text

No hyperlinks

Microsoft Office 2010 or earlier (Word, Excel, Power Point)

Offeror are instructed to clearly label all files with Volume number, company name and a unique identifying name which is reflective of the contents of the file (i.e. VOL III, ABC COMPANY, PRIME COST PROPOSAL). Please keep the file names consistent for all volumes.

The offeror shall submit the following information in hard copy to:

NSWC Indian Head EOD Technology Division (NSWC IHEODTD)

Building 1558

4072 North Jackson Road

Suite 111, Code 026

Indian Head, MD 20640-5115

The offeror shall also submit a CD version along with the hard copy submission.

4.1.1 Page Numbering

The Offeror shall use a standard page numbering system to facilitate proposal references. Number consecutive pages within sections. Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

4.1.2 Page Limitations

Page limitations are identified for each volume/section of the proposal, as described in paragraph 5.0 below and will be treated as maximums. If exceeded, excess pages will not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Graphs, charts, and tables are included in the page count. The following are not included in the page limitations:

(i) Title/Cover pages

(ii) Tables of contents

(iii) Glossaries of abbreviations and acronyms

(iv) Subcontracting agreements, letters of intent, resumes, and subcontract agreements

(v) Proposal Cross-Reference Tables

4.2 Cover letter, provided as a separate file, of the proposal must provide the following:

(i) The solicitation number;

(ii) Cage Code;

(iii) The name, address, e-mail address, and telephone and facsimile numbers of points of contact for the

Offeror and teaming subcontractors;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation;

(v) Name, title, and signature of person authorized to sign the proposal.

(vi) A statement that the Offeror consents, meets and agrees with all terms, conditions, requirements, provisions, and amendments included in the solicitation. Offerors must meet all requirements at the time of proposal submission; or provide with their cover letter an acceptable plan to meet the requirements by the start date of the contract performance. Failure to meet all requirements at the time of proposal submission or provide an acceptable plan to meet the requirements by the start date of the contract performance may remove the Offeror from consideration of award. The following elements of the technical proposal shall be addressed in the cover letter:

Organizational Conflict of Interest (OCI) Certification/Mitigation Plan: The Offeror shall certify compliance with the OCI clause HQ L-2-0005 - Notification Of Potential Organizational

Conflict(s) Of Interest (NAVSEA) (JUN 1994). If a potential conflict of interest exists at any tier, each potential prime Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation and present an acceptable plan to neutralize any potential organizational conflict of interest. Those Offerors deemed to have a conflict of interest may be ineligible for award.

Small Business Subcontracting Plan: The Offeror shall propose at least 25% to small businesses.

4.3 Cover Page, Table of Contents, Proposal Cross-Reference Table

Each proposal volume must include a Cover Page and a Table of Contents. The Cover Page shall identify the solicitation number, amendment number, proposal volume and title, and the Offeror’s name. Volume I shall include a Master Table of Contents and a Proposal Cross-Reference Table. The Proposal Cross-Reference Table shall indicate the required proposal content by solicitation section/page number and the section/page number where this content appears in the proposal.

4.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary which includes all abbreviations, acronyms and their corresponding definitions.

4.5 Price Information

No cost or pricing information of any kind shall be included in any volume except Volume III, Price

Proposal. Offerors must submit all cost related documentation required for Volume III.

5.0 PROPOSAL ORGANIZATION

Factors are listed in descending order of importance.

Volume I – Technical (Factor 1)

Volume II – Past Performance (Factor 2)

Volume III – Cost (Factor 3)

Volume IV – Small Business Subcontracting Plan (For other than Small Businesses Only) Not subject to merit evaluation only for determining Responsibility (Factor 4)

VOLUME I – TECHNICAL (FACTOR 1)

The Offeror shall address technical subfactors as detailed below which are of equal importance. Offerors are to ensure that only Technical information is contained within Volume I. The resultant Offeror's proposal will be incorporated into the contract by reference and the Offeror shall perform in accordance with the technical proposal presented with its proposal.

The technical proposal shall be limited to the following submissions and pages:

Sub-factor 1: Technical Approach (Not to Exceed 45 pages)

The Offeror shall describe it’s capabilities for performing the requirements contained in all paragraphs of the PWS and summarized below:

3.2.1 Provide electrical stimulus-based disabling technology research and development

3.2.2 Provide active denial technology research and development

3.2.3 Provide blunt impact technology research and development

3.2.4: Provide laser technology research and development

3.2.5 Provide sound and light technology research and development

3.2.6 Provide other counter-personnel technology research and development

3.2.7 Provide high power radio frequency / microwaves (RF/HPM) technology research and development

3.2.8 Provide other counter-material technology research and development

3.2.9 Provide human effects research and development

For each functional area listed above, the Government will evaluate the Offerors capability and expertise as it pertains to each of the elements (of equal importance) listed below:

• Perform basic and applied research assessments, experiments, analyses, studies, reviews, surveys or investigations for purpose of expanding the knowledgebase.

• Provide engineering and technical support in the development and integration of NLW. Develop, integrate or improve/modify systems, subsystems, prototypes, breadboards, components, designs, materials, methods, software, models, tools, or configurations.

• Plan, coordinate, conduct and/or document tests, evaluations, experiments, demonstrations or assessments for the purpose of determining feasibility, examining operational utility, establishing/verifying surface danger zones, and/or characterizing effects. Provide, identify or coordinate facilities or ranges suitable for tests, evaluations, experimentations, demonstrations or assessments. Apply engineering, analytical, and technician disciplines in the operation and support of measurement facilities, ranges and instrumentation used for tests, evaluations, experiments, and assessments. May support the verification, validation, observation, or evaluation of models, hypotheses, tools, effects or systems in a laboratory, simulated or operational environment. May include the development of test plans, safety and health plans, or animal or human subject research protocols.

• Develop, integrate, and update models or simulations to provide products, services or operational capability related to NLW effects characterization, test, evaluation, training or concepts of employment. Apply standardized, rigorous, structured methodologies to create and validate physical, mathematical, or otherwise logical representations of systems, effects, interactions, phenomena, or processes.

• Fabricate, build, integrate, machine, manufacture, upgrade, install or deliver components, systems, subsystems, prototypes, breadboards, demonstrators, tools, simulators, test articles, or Engineering Development

Models (EDMs). Includes the fabrication of replacement parts or spares for systems, prototypes, EDMs, or demonstrators.

• Prepare system design documentation and technical data necessary to support system development, manufacturing, production, engineering, and logistics. Documentation shall reflect the latest design, configuration, integration, and installation concepts. Technical documentation may be in the form of paper, electronic (digital) or interactive computer systems. Documentation may include but is not limited to: engineering drawings, product definition data, equipment lists, material specifications, standards, performance requirements, reliability data, modeling data, quality assurance (QA) provisions, or packaging details

Sub-factor 2: Facility Security Clearance/Personnel Resources (Not to Exceed 10 pages)

The Offeror shall possess a SECRET facility security clearance from the Defense Security Service (DSS) as verified within the Industrial Security Facilities Database (ISFD). The Offeror shall provide the physical address of the facility and the current facility clearance level.

The Offeror shall provide a staffing plan that graphically depicts the Offeror’s organization and reporting relationships and details the number of personnel that will be provided to accomplish the tasks in the Performance

Work Statement (PWS). Table 1, identifies Labor Categories, including Key Personnel. The Key Personnel qualifications are provided in Section C, clause IHEODTD 17 of the solicitation. Offerors must describe and demonstrate the Offeror's commitment to assign appropriately skilled and experienced individuals to the tasks by submitting a matrix which cross references the proposed personnel’s name, education, certifications, and work experience against the required tasks and functional areas identified in the PWS, clearly labels each position with employment status (i.e., currently employed by Offeror or proposed with a signed Letter of Intent), and states the current security level of all proposed personnel. Offeror’s should identify at least one key person for each functional area in which they are claiming capability. In addition to the matrix, the Offeror shall provide a supporting paragraph for each proposed key labor category that describes how the candidate(s) demonstrates the knowledge and capability to meet the requirements of the PWS. The information listed in the matrix that references qualifications for Key Personnel will suffice as resumes in accordance with clause IHEODTD 17 of the solicitation.

The Offeror shall demonstrate an ability to provide qualified personnel in a timely manner. The Offeror shall certify that all proposed Key Personnel shall be available at the time of contract award, and non-key personnel and contingent hires within 30 days of contract award.

A security clearance is required for Contractor personnel working under this contract. The required security clearance level for each labor category is provided in Table 1. Interim clearances are not acceptable. Personnel security clearances must be verified by the Offeror in the Joint Personnel Adjudication System (JPAS).

VOLUME II – PAST PERFORMANCE (FACTOR 2)

Past performance information shall be provided for the Prime and all subcontractors in order to develop an Offeror's past performance rating.

Past performance information is one indicator of an Offeror’s (to include prime and subcontractors) ability to perform the Contract successfully. In the evaluation of an Offeror’s past performance, the Government reserves the right to use relevant performance within the past five years. Relevant and timely past performance information in the Contractor Performance Assessment Reporting System (CPARS), and the Past Performance Information

Retrieval System (PPIRS) (http://www.ppirs.gov/) including the Federal Awardee Performance and Integrity

Information System (FAPIIS) will be considered during the evaluation of an Offeror’s past performance.

Using the Past Performance Matrix (as listed in Section J), the Offeror and all subcontractors shall provide a separate list of relevant contracts that were performed within the last five years. Contracts that are listed in PPIRS are preferred. The list for the Prime shall contain no more than seven relevant contracts. In addition, each teaming subcontractor shall complete a separate matrix and provide no more than seven relevant contracts. The identified relevant contracts shall focus on performance that is relevant to the current solicitation requirement (i.e., cited in the

Performance Work Statement of this solicitation). Relevancy includes similarity of service/support, complexity and dollar value. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. If the Offeror has no relevant past performance within the last five years or cannot provide a list of relevant contracts, then the Offeror must provide an explanation.

Past Performance Questionnaires (as listed in Section J) only apply to relevant contracts for which performance information is not available through PPIRS. The Offeror and teaming subcontractors shall submit the Past

Performance Questionnaire to all of their references listed on the Past Performance Matrix that have NO PPIRS contracts, and shall request the references to complete the Past Performance Questionnaire and return it directly to:

NSWC IHEODTD

Contracts Department

4072 North Jackson Road

Suite 111, Joyce Oliver, Code 026

Indian Head, MD 20640-5115

Past Performance Questionnaires may also be emailed to joyce.oliver@navy.mil which is the preferred method of delivery.

VOLUME III – COST (FACTOR 3)

REMINDER: It is imperative that Offerors label all cost or price files with Volume III, company name and a unique identifying name which is reflective of the contents of the file.

This volume is the only volume that shall contain cost or price information. There is no limitation on the number of pages for the cost proposal. All Attachments submitted under Volume IV shall be clearly identified.

The Offeror shall submit its cost proposal in accordance with the format entitled “Cost Summary Format” http://www.ppirs.gov/ mailto:%20yolanda.riley@navy.mil contained in Section J of the solicitation. Prime contractors and all teaming subcontractors MUST provide their company name; complete address; point of contact with phone number; and solicitation number at the top left of the “Cost Summary Format” template. Service Contract Act labor categories shall be identified by the Offeror. Do not lock any cells. Locked cells will make it difficult for the Government to evaluate the cost proposal. The Offeror shall provide a narrative to explain any assumptions and the application of all burdens.

This narrative shall be included as an attachment and cross referenced to the specific section of the cost proposal.

In addition, the Offeror shall provide a narrative to justify any labor category that results in the Government paying a fully burdened labor rate in excess of $156 per hour (with indirect rates and fee applied).

The Cost Proposal submitted by an Other Than Small Business Concern shall demonstrate that at least 25% of the overall total dollar amount of the cost proposal will represent subcontract awards to Small Business Concerns. The

Offeror shall clearly identify in its “Cost Summary Format” the proposed subcontractors it will use to fulfill the small business subcontracting plan requirement of 25%.

THE OFFEROR SHALL SEND ONE COPY OF ITS COST PROPOSAL TO ITS COGNIZANT

DCAA CONCURRENT WITH ITS PROPOSAL SUBMISSION TO NSWC IHEODTD. THE

OFFEROR SHALL INSTRUCT ITS PROPOSED SUBCONTRACTORS AND CONSULTANTS, IF

ANY, TO DO THE SAME. The Offeror shall provide confirmation and date that copies of its cost proposal were submitted to DCAA, along with a telephone number and point of contact at DCAA.

In accordance with FAR 52.244-2, when subcontractors and/or consultants are proposed, the Prime shall clearly identify their cost information to include a description of the supplies or services to be subcontracted;

identification of the type of subcontract to be used; identification of the proposed subcontractor; and the proposed subcontract price. In addition, the Prime shall identify the labor category, employee name, and hours of all proposed subcontractors and/or consultants in accordance with the format prescribed in the Cost Summary

Format. Offerors may expand the template by inserting additional lines to reflect the work force being proposed. The prime shall instruct subcontractors and/or consultants to submit supporting cost proposals in the same format as required for the Prime. Subcontractor and/or consultant proposals should only reflect their proposed hours and costs. If a proposed subcontractor and/or consultant does not want to disclose detailed pricing information to its prime contractor, then the subcontractor and/or consultant shall submit complete cost proposal spreadsheets in accordance with the following instructions:

The submission must include the solicitation number and the name of the prime contractor. Cost data provided separately by a subcontractor or consultant should be received by the time and date specified for receipt of proposals.