Attachment1SOW.pdf

4 April 2013

STATEMENT OF WORK

FOR

CLOSE IN WEAPON SYSTEM (CIWS)

ALTERATION INSTALLATION TEAM

WATER FRONT SUPPORT

Prepared by

NAVAL SURFACE WARFARE CENTER INDIAN HEAD

PICATINNY DETACHMENT

i

CONTENTS

Section/Para. Page

1 Scope

1.1 Background

2 Applicable Documents

2.1 Department of Defense Specifications

2.2 Department of Defense Standards

2.3 Other publications

2.4 Availability of Documents

2.5 Industry Documents

2.6 Availability of Non-Government Standards

3 Requirements

3.1 General

3.2 Detail Tasks

3.2.1 Fabricate, Assemble, Install and Test

3.2.1.1 Fabricate

3.2.1.2 Assemble

3.2.1.4 Test

3.2.1.5 Support ORDALTS

3.2.2 Material Management and Hardware Shipment

3.2.3 Facilities

3.2.3.1 Facility Description

3.2.3.2 Facility Requirements

3.2.4 Project Management Services

3.2.4.1 On-site Management

3.2.4.2 Planning

3.2.4.3 Tools

3.2.4.4 LAR and RLAR

3.2.4.5 Program Management

3.2.5 HAZMAT

3.2.5.1 HAZMAT Handling

3.2.5.2 HAZMAT Disposal

3.2.5.3 HAZMAT Impacts

3.2.5.4 HAZMAT Use

3.2.6 Security

3.2.6.1 Personnel Security

3.2.6.2 Security Information

3.2.6.3 Security Requirements

3.2.6.4 Security Access Control

3.2.6.5 Document Access

3.2.6.6 Security Training

3.2.6.7 Non-Disclosure

3.2.7 Work Assignments and Schedules

3.2.7.1 Coordination of Work

3.2.7.2 Work Schedule

3.2.7.3 Uncontrollable or Unscheduled Events

ii

3.2.8 Travel

3.2.8.1 Travel Requirements

3.2.9 Safety

3.2.9.1 Safety Requirements

3.2.9.2 Safety PPE

3.2.10 Document Deliverables

3.2.10.1 Deliverable Media

3.2.10.2 Deliverable Content

3.2.10.3 List of Deliverables

3.2.11 Government Furnished Equipment and Materials

3.2.12 Quality Assurance

3.2.13 Labor Hour Reporting

Appendix A Ship Alterations, Ship Change Documents and ORDALT reference Appendix B Required HAZMAT

STATEMENT OF WORK

FOR THE

CLOSE- IN WEAPON SYSTEM

ALTERATION INSTALLATION TEAM

1. Scope. The Naval Surface Warfare Center, Indian Head Division, (NSWC IHD), Picatinny, New Jersey Detachment requires contractor support in performing the functions of an Alteration Installation Team (AIT) with the installation of Ship Alterations (S/A), Ship Change Documents (SCDs), and Ordnance Alterations (ORDALTs) as related to the Close-In Weapon Systems (CIWS) on U.S. Navy, U.S. Army and U.S. Coast Guard Vessels. Contractor work shall be completed according to contract, and shall take place at varying locations and facilities including: private and public shipyards, pier side, in dry dock, CONUS, OCONUS, or at the contractor’s facility.

1.1. Background. The Naval Surface Warfare Center, Indian Head Division (NSWC IHD), Picatinny, New Jersey

Detachment, a field activity of Naval Sea Systems Command (NAVSEA), carries out engineering, technical, logistics, and leadership functions as a part of the designated In-Service Engineering Agent (ISEA) /Fleet Support Agent (FSA) mission. NSWC IHD is the designated ISEA/FSA for the Close-In Weapon System (CIWS) MK 15. The customer organizations served include the U.S. Navy, the U.S. Army, the U.S. Coast Guard, U.S. Navy Shore Activities and other industry partners. The Government intends to award a single, Indefinite Delivery Indefinite Quantity (ID/IQ) contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation. The contract will have a total period of performance of 36 months, including a base and two option periods.

Required support shall be in accordance with specific, individually written task orders issued by NSWC IHD within the general scope of this Statement of Work (SOW).

2. Applicable Documents. The following documents are applicable to this Statement of Work and attached appendices to the extent specified herein.

2.1 Department of Defense Specifications.

NAVSEA TS 9090-310 (latest revision) Technical Specification, Alterations to Ships Accomplished by

AIT

Hull Appropriate Ship Installation Drawing (SID) Package Including Approved LAR/ RLAR (Liaison Action Request/Reverse Liaison Action Request) Information.

AQAMP AIT Quality Assurance Management Program NOSL R 405 CLOSE IN WEAPON SYSTEM Removal, Reinstallation, Packaging, Handling, Storage and Transportation Procedures

2.2 Department of Defense Standards.

MIL-STD-1303 Painting of Naval Ordnance Equipment MIL-STD-129 Marking for Shipment and Storage

2.3 Other Government Documents.

TM SW221-Series CLOSE IN WEAPON SYSTEM Technical Manuals TM SW221-AU-MMO-010 CIWS Installation Drawing Package ORDALT Instructions Attachment A Ordnance Alteration ITAR International Traffic in Arms Regulations

2.4 Availability of Documents. Copies of Military Standards, Military Forms and DOD adopted non-Government Standards are available from DAPS, Building 4-D, 700 Robbins Avenue, Philadelphia, PA 19111-5094. Copies may also be obtained from: https://assist.daps.dla.mil/quicksearch/

Copies of NAVSEA Drawings and/or specified procedures may be requested from the Contracting Officer’s Representative

(COR).

https://assist.daps.dla.mil/quicksearch/

2.5 Industry documents.

29 C.F.R. 1910.1200 OSHA Communication of Hazards

2.6 Availability of Non-Government Standards and other publications. Application for copies should be addressed to the (name and address of the source).

3. Requirements.

3.1 General. The Government requires General, Technical and Support Services required for the installation of CIWS S/A, SCD, and ORDALTS that occur at US Naval installations, shipyards, pier side, in dry dock, CONUS, OCONUS, or at the contractor’s facility. These services shall include, but not be limited to installation of hull specific S/As, SCDs and OAs.

The contractor shall fabricate, assemble, install and test in accordance with the requirements in paragraph 3.2.1 below.

The Contractor shall provide material management, hardware shipment and support in accordance with the requirements in paragraph 3.2.2 below.

The contractor shall provide facilities in accordance with the requirements of paragraph 3.2.3 below.

The contractor shall provide project management services and support in accordance with the requirements of paragraph 3.2.4 below.

The contractor shall provide HAZMAT as required and the shipping, storage, disposal and limited provision of in accordance with the requirement of paragraph 3.2.5 below.

The contractor shall establish and maintain a security policy for personnel and Government documentation in accordance with the requirements of paragraph 3.2.6 below.

The contractor shall coordinate with the Government working schedules in accordance with the requirements of paragraph 3.2.7 below.

The contractor will be required to travel in support of this SOW. All travel will be in accordance with paragraph 3.2.8 below.

The contractor shall adhere to all required safety requirements in accordance with paragraph 3.2.9 below.

The contractor shall deliver the data items listed in paragraph 3.2.10 per the applicable Contract Data Requirement Lists (DD form 1423s) indicated.

3.2 Detail Tasks.

3.2.1 Fabricate, Assemble, Install and Test of CIWS System S/As, SCDs and OAs.

3.2.1.1 Fabricate. The contractor shall provide material, labor and services required to fabricate items required to accomplish the installation of CIWS S/As, SCDs or OAs. All fabrication work shall be accomplished IAW the assigned drawing packages and instructions provided to the contractor by the Government. Contractor work shall include, but not be limited to, fabrication of those items related to the ship’s structure, piping, electrical, electronic and HVAC systems.

The Contractor shall provide additional fabrication services and machine shop services for retrofit, maintenance and repair of electrical and mechanical hardware items relating to the CIWS System and its special tools and test equipment.

3.2.1.2 Assemble. The contractor shall assemble all items requiring assembly in a manner free from defects and IAW drawing instructions, specifications, standards and all other information provided, as required for accomplishment of stated S/As, SCDs or OAs

3.2.1.3 Install. The contractor shall install those items fabricated, assembled or otherwise provided in accordance with drawing instructions, specifications, standards and all other information provided in a manner free from defects, whether shipboard or at shore activities, as required.

3.2.1.4 Test. The contractor shall perform tests of those items that are installed during the accomplishment of the assigned S/As, SCDs or OAs in accordance with the contractor’s developed test plan assuring inspection, acceptance, and the appropriate level of testing as identified in the test notes of drawings, identified G points, AQAMP (AIT Quality

Assurance Management Program), or ORDALT instruction. The test plan will be submitted and pre-approved by the

Government and the contractor shall provide those results to the Government.

3.2.1.5 Support ORDALTS. Contractor personnel shall assist NSWC IHD Team Leaders in the accomplishment of CIWS ORDALT installations. The Contractor may be required to remove and reinstall components from shipboard equipment and assist with the accomplishment of specified ORDALTs. Contractor work shall include, but not be limited to, cleaning, preparation and painting of ORDALT parts and assemblies as well as preservation, packaging, and shipping of ORDALT materials.

3.2.2 Material Management and Hardware Shipment and Support.

3.2.2.1 Material Management. The Contractor shall provide adequate and secure space for material housing and management of hardware required to support installation and removal efforts as specified in this SOW. Material and hardware must be handled IAW CIWS Installation Data Package, NOSL R-405, ORDALT Text, Planning Yard (PY) SID package, or appropriate CIWS Drawing Package. The Contractor shall conduct periodic physical stock inventory audits to verify inventory reporting and ensure compliance with program policies.

3.2.2.2 Packaging and Shipping. The Contractor shall package, store and ship materials in accordance with MIL-STD-129 and NOSL R405 unless otherwise directed by the Contracting Officer’s Representative (COR), for packaging, handling, storage and transportation (PHS&T).

3.2.3 Facilities.

3.2.3.1 Facilities. The contractor shall provide shore facilities capable of supporting the requirements listed in this SOW and located within the metropolitan areas surrounding Jacksonville, FL, San Diego, CA, Norfolk, VA, Pearl Harbor Naval Shipyard, HI and Puget Sound Naval Shipyard, WA accessible to Government and/or contractor technicians performing installations or repairs during normal working hours, (0800-1600 hours Monday through Friday), for the duration of the required maintenance, installation and/or repairs. The Contractor shall provide a means for Government personnel to access the contractor’s facility after working hours or on weekends, if required.

3.2.3.1 Facility Requirements. The Contractor shall provide facilities equipped for the following requirements:

a) light machining of metal parts

b) work relating to cleaning, preparation and painting of ordnance equipment IAW MIL-STD-1303 or as required for the execution of unique situation requirements

c) preservation, packaging and shipping of ordnance parts and assemblies, tools and test equipment in accordance with

MIL-STD-129

d) transportation to and from the Contractor’s facility and the ship for the Weapons System, subassemblies, ORDALT, S/A and HAZMAT materials,

e) Receive, stage and deliver material weighing up to 8 tons from inside and outside activities

f) Provide sufficient overhead space to accommodate (2) weapon systems in an upright position (188 inches of clearance and 400 square feet of floor space).

g) Up to 12 months of HAZMAT storage such as, but not limited to: poly sulfides, paints, greases and mild solvents in accordance with all applicable federal, state and local laws

h) Standard work benches with a vice available to Government and Contractor personnel for maintenance of equipment subassemblies

i) Electrical requirements to power the system

j) Cooling requirements for the system

k) Dry air requirements

l) Requirements for overhead doors to accommodate delivery of systems on a truck or forklift 134”H X 96”W X 130”L

m) The floor of the facility must be able to accommodate the weight of the system 16,000 pounds

n) Facilities shall be in compliance with appropriate environmental, health and safety standards

o) The Contractor shall provide forklift services at the Contractor’s facility, as required.

3.2.4 Project Management Services and Support.

3.2.4.1 On-site Management. The Contractor shall provide a manager to supervise contractor personnel and coordinate all activities with the CIWS In-Service Manager or the CIWS In-Service Engineering Agent (ISEA) AIT Manager.

3.2.4.3 Planning. The contractor shall develop and maintain a Plan of Actions & Milestones (POA&M) for each for each task order and submit to the Government for approval.

3.2.4.3 Tools. The Contractor shall ensure their employees are equipped with the proper tools necessary to complete tasking associated with the installations of CIWS and shipboard work.

3.2.4.4 LAR and RLAR drafting. The contractor shall draft as appropriate LAR and RLARs as required and provide to the Government OSIC for submittal to the responsible Planning Yard.

3.2.4.5 Program Management. The contractor shall establish and maintain management operations that include the following areas:

a) Program Planning and Control

b) Subcontractor Control

c) Financial Management

d) Data Management

e) Management and Accountability for Government Furnished Equipment. Material or Information

f) Risk Management

3.2.5 HAZMAT Shipping, Storage, Disposal and Limited Provision

3.2.5.1 HAZMAT Handling. The Contractor shall provide, and comply with all applicable Federal, State and local laws and DoD, DoN, NAVSEA, NFELC and NSWC IHD instructions, policies, procedures and guidance pertaining to, the purchase, handling, storage, transfer, use and disposal of hazardous materials (HAZMAT). A full list of potential HAZMAT Materials is provided in attachment B. The Contractor shall contact NSWC IHD Technical Point of Contact or the Department HAZMAT Coordinator in advance of commencing such work to ensure compliance with the latest procedures, including those for handling potential spills. The Contractor shall contact the appropriate local HAZMAT Coordinator who will monitor Contractor storage, transfer, handling, use and disposal of HAZMAT on Government property prior to conducting such work. The Contractor shall request any needed clarification that arises in regards to HAZMAT procedures and guidance from the Local Government HAZMAT Coordinator. A list of the hazardous materials to be purchased in support of this requirement shall be provided by the COR. A list of possible HAZMAT items is furnished in Attachment B

3.2.5.2 HAZMAT Disposal. The Contractor shall provide HAZMAT disposal of unused or expired materials, which shall be in accordance with all applicable federal, state and local laws.

3.2.5.3 HAZMAT Impacts. The Contractor shall notify the COR of any requirements under this Statement of Work, that may be determined or discovered to impact the protection of endangered plant or animal species or environmentally-sensitive areas, prior to commencing such work.

3.2.5.4 HAZMAT Use and Storage. The Contractor shall comply with applicable NAVSEA TS 9090-310 (latest revision) instructions for HAZMAT. The Contractor shall have an active Hazard Communication Program in place for all Contractor employees per 29 C.F.R. 1910.1200. Before delivery of any hazardous materials onto government property, the Contractor shall provide the COR and the Local HAZMAT Coordinator with an inventory and Material Safety Data Sheet (MSDS) for these materials.

3.2.6 Security

3.2.6.1 Personnel Security. Contractor employees shall be a U.S. Citizen. Contractor employees must obtain and maintain a minimum security clearance level of SECRET to work on this Contract. Clearances shall be maintained throughout the duration of the contract.

3.2.6.2 Security Information. The Contractor shall furnish a list of personnel and their security clearances on file to the COR no later than 20 calendar days prior to commencement of shipboard work. This list shall be updated with the personnel listing in the Monthly Status Report. (CDRL-A001, Contractor’s Personnel Roster)

3.2.6.3 Security Requirements. The Contractor shall comply with all DOD, DoN, NAVSEA, NFELC, NSWC IHD and NSWC IHD security instructions, policies, procedures and guidance as they apply to the contractor both on and off Government property. This shall include proper check-in and check-out procedures of all contractor personnel occupying Government facilities or otherwise requiring physical access to NFELC and NSWC IHD.

3.2.6.4 Security Access and Control. The Contractor is responsible for ensuring the return of any Common Access Cards (CACs) issued to their employees upon employee separation and/or upon termination of this contract. The Contractor shall include all status of their employees occupying NSWC IHD facilities and the return of CACs in the Monthly Status Reports.

3.2.6.5 Document Access. The Contractor shall obtain an NSEDR-JEDMICS account for obtaining copies of NAVSEA CIWS SIDs (Ship Installation Drawings ) as identified for a particular S/A or SCD. This account shall be terminated at the conclusion of this contract. Any CIWS drawings shall be returned to the COR at the completion of this contract. Duplication of these drawings, except for shipboard use during accomplishment of work under this contract is strictly prohibited.

3.2.6.6 Security Training. Contractor personnel who are granted access to the NMCI network are required to complete Navy Information Assurance (IA) training, and complete and sign an IA form, as required, to be granted continued access to Government information technology networks.

3.2.6.7 Non-Disclosure Agreement. Contractor personnel shall be required to sign a Non-Disclosure Agreement (NDA SF 312) to protect any unclassified Government materials considered sensitive. Signed NDAs shall be returned to the COR within three business days after issue.

3.2.7 Work Assignments and Schedules.

3.2.7.1 Coordination of Work. The CIWS AIT Manager or NSWC IHD Team Leader will coordinate work assignments and schedules with the contractor management, as documented in the individual task orders. The service periods required by the Government are partially defined by the ship’s scheduled availability. The actual work windows for shipboard work will be coordinated between the Government and the Contractor as the ship’s availability becomes known. The work, depending on the ship’s availability, will occur in a private/public shipyard or at the waterfront.

3.2.7.2 Work Schedule. Due to the limited duration of Ship Installation Schedules, it may be necessary for the contractor to work extended hours. The contractor shall provide personnel to support installations 24 hours a day, 7 days a week, when necessary.

3.2.7.3 Uncontrollable or Unscheduled Events. The Government may alter the hours of operation/contractor accessibility to worksite with no advanced notice, as necessitated by Force Protection posture or as a result of severe weather, disaster, fire, security incident or other similar emergency or event.

3.2.8 Travel

3.2.8.1 Travel Requirements. The contractor shall travel in support of this contract. All travel shall be approved in advance by the COR. The contractor shall inform the COR of the number of persons traveling, the destination, estimated duration, number of working hours involved and the total overall cost when seeking approval for all travel. Travel shall be in accordance with the Government’s Joint Travel Regulations (JTR).

3.2.9 Safety

3.2.9.1 Safety Requirements. The Contractor shall comply with all applicable DOD, DON, NAVSEA, NFELC, NSWC IHD, OSHA and private shipyard facility safety instructions, policies, procedures and guidance while on Government or private shipyard property. The Contractor shall request any needed clarification of safety procedures and guidance from the COR. The Contractor shall immediately report any unsafe working conditions to the on-site Government manager.

3.2.9.2 Safety PPE. The Contractor shall ensure all its employees have the required safety equipment. The contractor shall ensure that all safety and personal protection equipment (PPE), such as hard hats, safety shoes and safety glasses are worn by their employees, as required.

3.2.10 Document Deliverables

3.2.10.1 Deliverable Media. Unless otherwise specified herein, the contractor shall provide deliverables by electronic mail, using the Microsoft Office suite applications, to the COR. Some deliverables may be required in printed form, optical media, digital media, or via wire and wireless means of communications. If no format is specified by the applicable CDRL form 1423, the Contractor shall choose an appropriate business format for the deliverable. Any information protected by the Privacy Act shall be transmitted by a secure means appropriate to the protection of that information.

3.2.10.2 Deliverable Content. The Contractor shall provide various forms of deliverables such as, but not limited to, technical reports, engineering design drawings, information gathering, sorting and transfer techniques and implementation processes. All deliverables produced or developed under the requirements of this contract shall become Government property upon delivery.

3.2.10.3 List of Deliverables:

a) Security List: List of personnel with their security clearances, due to the COR 20 calendar days prior to the commencement of shipboard work related to each new task order.

(CDRL-A001, Contractor’s Personnel Roster)

b) Monthly Status Reports: This shall include, but not be limited to, technical accomplishments and expenditures

(labor hours, travel and materials) and an updated list of personnel working under the task order including security clearances updates. This is due to the COR by the 10th of each month.

(CDRL-A002, Contracting Officer’s Management Report)

c) Weekly Status Reports: This shall include, but not limited to, technical accomplishment for the week. This is due to the COR by Monday of each week. (CDRL-A003, Status Report)

d) Certificate of Conformance (CoC): Contractor shall provide a CoC within 10 working days of completion of each major repair effort. (CDRL-A004, Certification/Data Report)

e) Quality Assurance Management Plan: The Quality Assurance Plan shall be pre-approved by the COR.

(CDRL-A005, Quality Assurance Program Plan)

f) Quality Assurance Reports: A completed copy of all QA Check Points shall be provided to the COR within 10 working days of completion of shipboard work. (CDRL-A006, Quality Assurance Provisions)

3.2.11 Government Furnished Equipment and Materials (GFE & GFM).

3.2.11.1 The Government will provide the necessary, specialized tools and test equipment (STTE) required to perform the S/A or installation of any ORDALTs/Ship Change Documents.

3.2.11.2 The Government will provide all ORDALT hardware material.

3.2.11.3 The Government will provide to the contractor all Ship Installation Drawings (SIDs), Ship Change Documents (SCDs) and Ordinance Alterations (ORDALT) instructions required for the accomplishment of assigned task orders related to this SOW.

3.2.11.4 The Government will not provide consumable materials.

3.2.11.5 The Government will provide access to CIWS technical publications SW221-B2-MMO series as needed or required to accomplish tasking of this SOW.

3.2.12 Quality Assurance.

3.2.12.1 All tasks, as defined by this statement of work and its applicable documents, shall be accomplished in accordance with NAVSEA TS 9090-310 (latest revision), Navy Standard Items, Planning Yard SIDs, CIWS IDP, and SW221 Series Technical Manuals.

3.2.12.2 The Contractor shall develop and maintain a Quality Assurance Plan, which the Contractor shall submit for pre-approval to the Government COR. (CDRL-A005, Quality Assurance Program Plan)

3.2.13 Labor Hour Reporting

3.2.12.1 Labor Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/

Attachment A

Below is a table of hull types, Ship Alterations, Ship Change Documents and ORDALTs that apply to the requirements listed under the awarded contract.

Hull Type Ship Alt. or SCD # ORDALT #

CG 00687K 72598

72598 79686

DDG 423K 78221

424K 73727 72598 74914

LHD 0450K 78221

72598 73727 03266K 74914

LSD 01230K 73727

70195K 74914

CVN 70061K 78898

73274K 73727 78898K 74914 82390K

LHA 70193 74914

LCC 70190 74914

Attachment B

Required HAZMAT

NOMENCLATURE MANUFACTURER NSN MANUFACTURERS P/N

MIL-SPEC U/I

Polysulfide PRC DESOTO 8030-01-154-9254 PR-1422 B-2 MIL-S-8802 TY II B-2 PT

Polysulfide PRC DESOTO 8030-00-151-9973 PS-870 C-12

MIL-PRF-81733 TYP 4 CLASS1

GRD A

QT

CHO BOND CHROMERICS 8040-00-133-5434 50-00-1029-0000-55 1029 PT. A/B KT

ETHLENE GLYCOL VARIOUS 6810-00-006-4205

ASTM-E-9500 GL

DISTILLED/DEIONIZED

WATER VARIOUS 6810-00-356-4936

MIL-STD-1444

GL

PCMS CAULK CX-22 BASF

DEGASEAL 22 TU