N00173-24-R-GF04.pdf

CODE

(Hour)

PAGE(S)

until 10:00 AM local time 18 Mar 2024

X

A

X B

X C X D

EX

X

G

F 48 - 64

65 - 81

X H 82 - 89 graham.fisher@nrl.navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

1 89

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N00173 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

GRAHAM FISHER (202)7673595

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 14

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

16 - 17

18 - 19 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 20 - 26 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 27 - 33 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

34 - 45

PART II - CO NTRACT CLAUSES

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON DC 20375

(202) 767-3155

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

46 - 47

6. REQUISITION/PURCHASE NO.

1301093867

5. DATE ISSUED

14 Feb 2024

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N0017324RGF04

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot Labor

CPFF

Research and Development Support in accordance with Section C, Statement of

Work and all Attachments

FOB: Destination

PURCHASE REQUEST NUMBER: 1301093867

PSC CD: AJ13

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0002 1 Lot Travel

COST

The Contractor shall furnish necessary travel required to meet requirements of the

Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in

FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

FOB: Destination

0003 1 Lot Data Delivery

FFP

CDRLs in accordance with Exhibit A

NET AMT

1001 1 Lot OPTION Labor

CPFF

Research and Development Support in accordance with Section C, Statement of

Work and all Attachments

1002 1 Lot OPTION Travel

COST

The Contractor shall furnish necessary travel required to meet requirements of the

Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in

FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

1003 1 Lot OPTION Data Delivery

FFP

CDRLs in accordance with Exhibit A

2001 1 Lot OPTION Labor

CPFF

Research and Development Support in accordance with Section C, Statement of

Work and all Attachments

2002 1 Lot OPTION Travel

COST

The Contractor shall furnish necessary travel required to meet requirements of the

Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in

FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

2003 1 Lot OPTION Data Delivery

FFP

CDRLs in accordance with Exhibit A

3001 1 Lot OPTION Labor

CPFF

Research and Development Support in accordance with Section C, Statement of

Work and all Attachments

3002 1 Lot OPTION Travel

COST

The Contractor shall furnish necessary travel required to meet requirements of the

Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in

FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

3003 1 Lot OPTION Data Delivery

FFP

CDRLs in accordance with Exhibit A

4001 1 Lot OPTION Labor

CPFF

Research and Development Support in accordance with Section C, Statement of

Work and all Attachments

4002 1 Lot OPTION Travel

COST

The Contractor shall furnish necessary travel required to meet requirements of the

Statement of Work. Travel shall be billed exclusive of fee. Travel will be reimbursed at actual direct cost in accordance with the limitations set forth in

FAR 31.205-46 and IAW the Joint Travel Regulations (JTR).

4003 1 Lot OPTION Data Delivery

FFP

CDRLs in accordance with Exhibit A

Section C - Descriptions and Specifications

STATEMENT OF WORK

Highly Efficient Algorithms for Vacuum Electronic Device Modeling

Section 1. Introduction and Background

The Electromagnetic Technology Branch within Electronics Science and Technology

Division (ESTD), Code 6800, of the Naval Research Laboratory is the principal DoD center for technology of radiofrequency (RF) vacuum electronic devices. The Branch conducts research and development programs in vacuum electronics and related technologies that support Navy and

DoD interests and capabilities in the full range of electronic combat functions. Moreover, the

Branch administers the Navy exploratory development program in compact microwave and millimeter-wave power amplifier technologies, and cathode technologies, and serves as the focal point for the insertion of vacuum electronic technology into Navy engineering development efforts. Branch technical programs span a wide range of issues affecting vacuum electronics.

Research objectives include investigations of beam-wave interactions that result in the generation of coherent electromagnetic radiation in a spectral range extending from the ultra-high frequencies (UHF) to the far infrared; high brightness beam optics; surface science related to electron emission mechanisms; RF materials, millimeter wave component technology; thermal management; vacuum microelectronics; and advanced computational techniques for modeling electronic devices.

The Electromagnetics Technology Branch of the Naval Research Laboratory (NRL) develops new vacuum electronic (VE) devices with advanced performance for Navy and

Department of Defense (DoD) applications. Electron beam energies span the range from non-relativistic to fully relativistic and include both axisymmetric single-beam and spatially-distributed electron beam topologies. Beam propagation may take place in vacuum or in the presence of a background gas. Examples of relevant device types are traveling-wave amplifiers based on helix, coupled-cavity, and folded-/serpentine-waveguide interaction circuits; klystrons and extended interaction klystrons; klystrodes and inductive output tubes; crossed-field amplifiers and magnetrons; magnetically insulated line oscillators; backward wave oscillators;

and gyro-devices.

The goal of this requirement is to develop, validate and apply to design and analysis of

VE devices highly efficient algorithms for scientific and engineering support of vacuum electronics research in the Electromagnetics Technology Branch.

Section 2 Objective/ Scope.

The creation of new theoretical models and simulation tools is critical to the rapid and cost-effective development of new VE devices to meet the needs of the Navy/DoD. The scope of this work includes theoretical and experimental VE research required to create new simulation tools;

maintain and/or expand the functionality of existing/developmental NRL design codes; and create or analyze novel passive and active device designs. The work includes the development of new theory and improved algorithms; the implementation of algorithms into existing and developing NRL codes; the testing and validation of predictions from the improved codes against measured data and/or other codes; and the development and analysis of new VE designs.

Computational approaches of interest include 2D/3D particle-in-cell (PIC) codes; physics-based parametric and hybrid approaches; and run-time acceleration using graphics processing units

(GPUs). A key goal of this research is to develop a suite of integrated, user-friendly design tools that will reduce the time and cost of VE device development for the Navy/DoD.

Section 3 - Requirements The Contractor shall conduct research in the following five major task areas;

(1) Theoretical Analysis and Development of Algorithms and Computational Models;

(2) Implementation of Algorithms and Models and their Verification and Validation;

(3) Application of Algorithms and Models;

(4) Experimental Data Collection for Model Validation;

(5) Code Support and Maintenance

See CDRL A003

3.1. Task 1. Theoretical Analysis and Development of Algorithms and Computational

Models

3.1.1. Computational Models and Efficient Algorithms for Advanced VE Devices

3.1.1.1. The Contractor shall develop physics-based computationally efficient

1D/2D/3D models for vacuum electronic devices with advanced designs of beam-wave interaction regions including interaction with axisymmetric electron beams (e.g.

pencil beams or annular beams), spatially-distributed electron beams (e.g. multiple parallel beams or sheet beams), cascaded interaction with several beams in parallel structures, and interaction in coupled arrays of VE amplifiers and oscillators.

3.1.1.2. The Contractor shall incorporate the models developed under 1.1.1 task into new codes or existing codes such as the NRL CHRISTINE family of large-signal traveling-wave tube (TWT) codes and the NRL TESLA family of large-signal hybrid codes. The algorithms and code implementations should be capable of efficient, automatic data exchange with 2D/3D electron gun and collector codes.

3.1.2. Parallel and GPU-Based Algorithms for VE Device Models

3.1.2.1. The Contractor shall develop stable, efficient algorithms for particle integration and for the solution of Poisson’s equation in one (axial), two (axial and radial) and three (axial, radial, azimuthal) dimensions that are able to take advantage of multi-core central processing units (CPUs) and/or graphics processing units (GPUs) to reduce computational times;

3,1.2.2. The Contractor shall incorporate the algorithms in new codes or existing codes such as the NRL CHRISTINE family of large-signal TWT codes and the NRL

TESLA family of large-signal hybrid codes. The algorithms and code implementations should be capable of efficient, automatic data exchange with 2D/3D electron gun and collector codes.

3.1.3. Algorithms for Stability Analysis of High Power VE Amplifiers

3.1.3.1. The Contractor shall develop algorithms to enable the evaluation of the stability of coupled-cavity and folded-waveguide TWTs to band-edge oscillation at or near the pi and 2pi frequencies under conditions of zero radio-frequency (RF) drive power;

3.1.3.2. The Contractor shall develop algorithms to enable the evaluation of the stability of coupled-cavity and folded-waveguide TWTs to band edge oscillation at or near the pi and 2pi frequencies under conditions of high RF drive power (“drive induced oscillation”);

3.1.3.3. The Contractor shall develop algorithms to enable the evaluation of the stability of coupled-cavity and folded-waveguide TWTs to backward-wave oscillation, and (4) regenerative in-band oscillation.

3.1.3.4. The Contractor shall implement the developed algorithms in new codes or existing codes such as the NRL CHRISTINE family of large-signal hybrid codes.

3.1.4. Models and Algorithms for Electron Emission

3.1.4.1. The Contractor shall develop computationally efficient models and algorithms for field emission, photoemission, emission from graphene, and other 2D materials suitable for further implementation in codes including but not limited to MICHELLE;

the NRL CHRISTINE family of hybrid codes; the NRL TESLA family of hybrid codes; and the NRL NEPTUNE PIC code. Alternatively, the models and algorithms may be required to be realized as stand-alone routines capable of efficient, automatic data exchange with codes such as MICHELLE, NRL CHRISTINE, NRL TESLA, and

NRL NEPTUNE.

3.1.5. Algorithms for Tolerance Analysis and Optimization

3.1.5.1. The Contractor shall develop Algorithms to predict the effects of finite fabrication tolerances and small variations in material properties in millimeter-wave slow-wave circuits, including the effects on small-signal gain and phase for forward and backward wave interactions to control stability of the amplifiers;

3.1.5.2. The Contractor shall develop Algorithms to predict the effects on beam transport and interception current of small fabrication and/or alignment errors of the electron gun and focusing system using the 2D/3D electron optics code (e.g.

MICHELLE or an equivalent code);

3.1.5.3. The Contractor shall develop Optimization algorithms to create structure designs that minimize the sensitivity to the effects of fabrication tolerances. Successful algorithms shall demonstrate both accuracy and computational efficiency.

3.1.6. Algorithms for Device Performance Optimization

3.1.6.1. The Contractor shall develop algorithms to optimize VE device performance according to user-defined single and/or multiple criteria including but not limited to peak RF power; bandwidth; efficiency; amplitude and/or phase linearity; and gain flatness over a specified frequency range. Successful algorithms shall demonstrate both accuracy and computational efficiency.

3.1.7. Models and Algorithms for Electron Beam Propagation and Beam-Wave

Interaction

3.1.7.1. The Contractor shall develop computational models and algorithms to simulate the transport of an electron beam in vacuum and/or in the presence of a background gas;

3.1.7.2. The Contractor shall develop computational models and algorithms to simulate the interaction of the electron beam with the electromagnetic waves supported by a circuit structure and/or plasma.

3.1.8. Models and Algorithms for Electromagnetic Wave Scattering in Complex

Structures

3.1.8.1. The Contractor shall develop models and algorithms toward applications of electromagnetic wave chaos in structures and systems where integrable solutions of ray scattering do not apply, necessitating a statistical approach. The goal is practical application of wave chaos to the prediction of coupling, reverberation decay, information fidelity and spatiotemporal focusing in such structures. A practical outcome would be to provide the theoretical basis for predicting coupling statistics with minimum information about small-scale perturbations in the cavity boundaries.

3.2. Task 2. Implementation of Algorithms and Models and Their Verification and

Validation

The Contractor shall establish test methodologies, test cases, and code validation strategies to demonstrate the accuracy, effectiveness, and computational efficiencies of the models and algorithms developed in Task 1. Code validation strategies should include comparison with experimental data; comparison with the predictions of other codes; and comparison with analytic models.

3.2.1. Parallel and GPU Based Algorithms for VE Devices

The Contractor shall establish a test methodology and create a series of benchmark cases with quantifiable metrics to assess the accuracy and effectiveness of the parallel and GPU based algorithms developed and implemented in Tasks 1.1 and 1.2.

3.2.2. Stability of High Power Amplifiers

3.2.1. The Contractor shall compare and document predictions of the threshold current for zero drive stability of VE devices obtained from NRL CHRISTINE and/or NRL

TESLA simulations to predictions from the theoretical models developed under Task

1.3; from other 1D and 2D frequency domain codes; and from 3D time domain particle-in-cell simulations using the NRL NEPTUNE code.

3.2.2. The Contractor shall compare and document predictions of the threshold current for drive–induced instabilities of VE devices obtained from NRL CHRISTINE and/or

NRL TESLA simulations to predictions from the theoretical models developed under

Task 1.3; from other 1D and 2D frequency domain codes; and from 3D time domain particle-in-cell simulations using the NRL NEPTUNE code.

3.2.3. Tolerance Analysis and Optimization

3.2.3.1. The Contractor shall implement the optimization algorithms developed in

Task 1.5 to be suitable for operation together with MICHELLE and the NRL

CHRISTINE, NRL TESLA, and NRL NEPTUNE codes.

3.2.3.2. The Contractor shall systematically evaluate the relative merits of selected optimization algorithms for application to vacuum electronics. Algorithms shall be evaluated for their speed and their success in finding optimum design points including the ability to predict the sensitivity of the point design to manufacturing and material tolerances.

3.2.3.3. The Contractor shall evaluate existing software to establish a standard method to interrogate parametrically defined geometries for the purpose of enabling auto-scanning of geometrical parameters (lengths and/or angles) and auto-meshing in gun and collector simulations using MICHELLE (or an equivalent gun/collector design code).

3.2.4. Models and Algorithms for Electron Emission

The Contractor shall implement the algorithms and models developed in Task 1 in

MICHELLE and the NRL CHRISTINE, NRL TESLA, and NRL NEPTUNE codes and/or implement them as stand-alone routines capable of automatic data exchange with

MICHELLE/CHRISTINE/TESLA/NEPTUNE). The models shall be verified by comparison with experimental measurements of electron emission properties.

3.3. Task 3. Application of Algorithms and Models

The Contractor shall use the theory, algorithms, and codes developed and validated in Tasks 1 and 2 in combination with existing NRL codes and/or commercial codes to design and analyze passive and active components with operating parameters to be determined in consultation with

NRL.

3.3.1. Advanced Amplifier Design

3.3.1.1. The Contractor shall apply the suite of improved simulation codes incorporating the algorithms developed and validated in Tasks 1 and 2 in combination with existing NRL codes or commercial codes to design advanced vacuum electronic amplifiers with operating parameters to be determined in consultation with NRL.

3.3.1.2. The Contractor shall apply the suite of improved simulation codes incorporating the algorithms developed in Tasks 1 and 2 in combination with existing

NRL codes or commercial codes to validate designs of advanced vacuum electronic amplifiers provided by NRL.

3.3.2. Advanced Oscillator Design

3.3.2.1. The Contractor shall apply the suite of improved simulation codes incorporating the algorithms developed and validated in Tasks 1 and 2 in combination with existing NRL codes or commercial codes to design advanced vacuum electronic and high power microwave oscillators with operating parameters to be determined in consultation with NRL.

3.3.2.2. The Contractor shall apply the suite of improved simulation codes incorporating the algorithms developed in Tasks 1 and 2 in combination with existing

NRL codes or commercial codes to validate designs of advanced vacuum electronic and high power microwave oscillators provided by NRL.

3.3.3. RF Component Design

3.3.3.1. The Contractor shall apply existing NRL and commercial electromagnetic and circuit design codes to the analysis of novel circuits for application in amplifiers and oscillators with operating parameters to be determined by NRL.

3.3.3.2. The Contractor shall apply existing NRL and commercial electromagnetic and circuit design codes to the design of a high power passive components with operating parameters to be determined by NRL.

3.3.3.3. The Contractor shall apply existing NRL and commercial electromagnetic and circuit design codes to the design of active RF circuits with operating parameters to be determined by NRL.

3.3.4. Electromagnetic Wave Scattering in Complex Structures

3.3.4.1. The Contractor shall apply the theory, algorithms, and codes developed and validated in Tasks 1 and 2 in combination with existing NRL codes or commercial codes to analyze electromagnetic wave scattering in complex structures with minimum information about small-scale perturbations in the structure boundaries.

3.3.4.2. The Contractor shall compare simulation results to experimental measurements of statistical properties of electromagnetic fields in complex structures.

3.4. Task 4. Experimental Data Collection for Model Validation

The Contractor shall collect experimental data from sources such as NRL, the U.S. VE industry, academia, and open literature publications to validate and assess the accuracy of the algorithms and codes developed in Tasks 1 and 2. Experimental data includes both passive S-parameter and dispersion measurements and active device performance data.

3.5. Task 5. Code Support and Maintenance

The Contractor shall maintain and provide code support to existing and developmental NRL codes. Maintenance and code support includes code distribution, documentation, training, bug fixes, and end-user support.

Section 4 Assumptions

4.1. The publication and/or presentation of UNCLASSIFIED results at professional conferences such as the Institute of Electrical and Electronics Engineers (IEEE) International Vacuum

Electronics Conference (IVEC) and IEEE International Conference on Plasma Science (ICOPS) is encouraged, subject to approval by NRL.

4.2. The specific parameters of some passive and/or active devices may be classified at the

SECRET level. Also, to align the work of the Contractor with mission requirements and to coordinate his/her work with government subject matter experts, it may be necessary to engage in classified discussions with the Contractor and to access classified information at the SECRET level.

4.3. The Contractor will be granted access to sources of NRL codes and to NRL technical data about devices performance as needed for implementation of the developed algorithms and models and for their verification and validation.

Section 5 Security Requirements

5.1. All Contractor personnel who require NRL base access or access to NRL unclassified material and/or unclassified systems shall possess a favorably completed DoD Tier 3 investigation.

5.2. Contractors who require access to Secret material must have, at a minimum, a favorably completed DoD Tier 3 investigation and final DoD granted Secret security clearance the time of proposal submission.

5.3. The Contractor shall ensure that all classified material is handled in accordance with the issued DD 254, the National Security Program Operating Manual (NISPOM) (DoD 5220.22M) and all NRL and applicable Security Program Guides/Directives. All contractors (including subcontractors) identified in the Statement of Work shall supplement their current security practices by requiring any personnel involved in executing the contract to complete Government-sponsored and administered Operations Security (OPSEC) training, OPSE-1301 and any OPSEC guidance that may pertain to the project.

Section 6. Key Personnel

The desired qualifications of the key personnel:

6.1. Project Manager

MS (PhD preferred) in physical or mathematical science or engineering.

Minimum of five years of experience directly related to development of computer codes.

Minimum of a five year record of technical publications in referred journals.

Minimum of a five year record of technical presentations.

Minimum of five years of experience in managing technical programs, including but not limited to, managing personnel, managing budgets, balancing priorities, and communicating problems and results to government sponsors.

6.2. Senior Research Scientist

MS (PhD preferred) or equivalent experience in physical science or engineering.

Minimum of five years of related work experience, or a related advanced degree.

Minimum of a five year record of technical publications or internal reports.

Minimum of a five year record of technical presentations or internal briefings.

Demonstrated ability to convey results to the engineering or scientific community.

6.3. Scientist/Engineer

MS (PhD preferred) or equivalent experience in physical science or engineering.

Minimum of five years of related work experience, or a related advanced degree.

Minimum of a five year record of technical publications or internal reports.

Minimum of a five year record of technical presentations or internal briefings

Demonstrated ability to convey results to the engineering or scientific community.

Section 7. Data Rights Assertions

The Government shall have unlimited rights in source codes, computer software, software documentation, and technical data developed under this requirement.

Section D - Packaging and Marking

D-1 PACKAGING AND MARKING

All unclassified data and deliverable contract line items shall be preserved, packaged, packed and marked and must conform to normal commercial packing standards to assure safe delivery at destination.

D-2 MARKING OF SHIPMENTS AND REPORTS

The Contractor shall mark all shipments under this contract in accordance with the addition of

ASTM-D-3951-18 “Standard Practice for Commercial Packaging” in effect on the date of the contract.

The Contractor shall comply with FED STD 313 (Symbols for Packages and Containers for

Hazardous Industrial Chemical and Materials) to the extent applicable.

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report: *

(1) Name and business address of the Contractor

(2) Contract number

*To be completed upon Award

D-3 UNCLASSIFIED AND CLASSIFIED MARKING

Unclassified data shall be prepared for shipment in accordance with industry standards.

Classified reports, data, and documentation shall be prepared for shipment in accordance with

National Industrial Security Program Operating Manual (NISPOM), DOD 5220.22-M (dated

February 28, 2006) and its Change 2 (dated May 18, 2016), and the attached DD 254 - Contract

Security Classification Specification.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-3 Inspection Of Supplies Cost-Reimbursement MAY 2001

52.246-5 Inspection Of Services Cost-Reimbursement APR 1984

52.246-8 Inspection Of Research And Development Cost

Reimbursement

MAY 2001

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

Section F - Deliveries or Performance

DELIVERIES OR PERFORMANCE

F-1 PLACE OF PERFORMANCE

Tasks for this effort will be performed at the Contractor’s facilities, NRL-DC.

F-2 PLACE OF DELIVERY - FOB DESTINATION

The contractor shall deliver supplies, all transportation charges paid, to destination in accordance with the clause in

Section F of the Schedule titled FAR 52.247-34 FOB Destination (NOV 1991).

All deliveries required under this contract shall be delivered to the following addresses only:

Receiving Officer

Naval Research Laboratory

Contract Number *

ATTN: *

CODE: *

LOCATION: NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE, SW

WASHINGTON DC 20375

(* To be filled in at time of award.)

F-3 PERIOD OF PERFORMANCE

The work under this contract (CLIN 0001 through CLIN 4003) shall commence on date of award and be completed no later than 12 months thereafter. The remaining four (4), 12 month option periods shall be exercised at the sole right of the Government. Performance under this contract shall not exceed 60 months total.

F-4 GOVERNMENT FURNISHED PROPERTY

As applicable, a list of GFP will be incorporated into the task order(s) via attachment, along with the following information

The GFP will be provided by (Insert date)*.

The Government shall deliver the GFP to the following address: (Insert location)*.

Upon completion of the award, the GFP will be returned to (Insert location or TBD, if not known upon issuing the award)*

* To be completed at award

F-5 DELIVERABLES

See Exhibit A, CDRLs.

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

1001 N/A N/A N/A N/A

1002 N/A N/A N/A N/A

1003 N/A N/A N/A N/A

2001 N/A N/A N/A N/A

2002 N/A N/A N/A N/A

2003 N/A N/A N/A N/A

3001 N/A N/A N/A N/A

3002 N/A N/A N/A N/A

3003 N/A N/A N/A N/A

4001 N/A N/A N/A N/A

4002 N/A N/A N/A N/A

4003 N/A N/A N/A N/A

52.242-15 Alt I Stop-Work Order (Aug 1989) - Alternate I APR 1984

52.242-17 Government Delay Of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

ADMIN DATA

G-1 CONTRACT ADMINISTRATION

In order to expedite administration of this contract, the following delineation of duties is provided, including the names and contact information, for each individual or office specified.

Contact the individual/position designated as having responsibility for any questions, clarifications or information regarding the functions assigned herein.

(a) The Contract Administration Office (CAO) designated in Block 8 on the Standard Form 33 is responsible for all matters specified in FAR 42.302(a) and DFARS 242.302(a), except in those areas otherwise designated herein.

. Contract Specialist Graham Fisher, Code 1340, Email: graham.fisher@nrl.navy.mil, Phone:

(202) 923-1344

. Security Matters Contracting Officer Representative for Security, Code 1226, (202) 767-2240, DSN 297-2240, email: industrialgroup@nrl.navy mil.

. Safety Matters Head Safety Branch, Code 3540, (202)767-2232, safety@nrl.navy.mil

. Patent Matters Associate Counsel (Intellectual Property), Code 1008.2, (202) 404-1552, DSN

297-1552, email patents@nrl navy mil.

. Release of Data Public Affairs Officer, Code 1030, (202) 767-2541, DSN 297-2541, email nrl1030@ccs nrl navy.mil. For FOIA information, see http://www.nrl navy mil/media/public-affairsoffice/foia/.

(c) Contract administration functions withheld, additional contract administration functions assigned, or special instructions are set forth below: None.

(d) Inquiries regarding payment should be referred to DFAS at http://www.dod.mil/dfas/contractorpay/myinvoice.html

G-2 CONTRACTING OFFICER’S REPRESENATIVE (COR) — FUNCTIONS AND

LIMITATIONS

(a) *To be updated upon award is hereby designated as the COR. Unless terminated sooner, this appointment is effective for the period of performance of this contract including any options, if exercised. COR authority may not be re-delegated. No change in COR assignment shall be made without written notice by the Contracting Officer, who will modify the contract to reflect the change of COR assignment. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor via contract modification.

(b) The responsibilities and limitations of the COR are as follows:

(1) Providing technical direction and guidance as necessary with respect to the performance of work under this contract. Technical direction and guidance may be used to provide technical advice/recommendations/clarifications on the statement of work/specifications. It MAY NOT be used to tell the contractor how to perform the work.

http://www.dod.mil/dfas/contractorpay/myinvoice.html

(2) Submitting interim and final Contractor Performance Assessment Reports (CPARS) at www.cpars.csd.disa.mil/cparsmain.htm.

(3) Quality assurance of services performed or deliveries made.

(4) Inspection and acceptance of services or deliverables.

(5) Ensuring that Government-Furnished Property, to include any contractor use of on-site equipment and/or IT resources is adequately monitored and accounted for.

(6) Security requirements on Government installation, such as the request and retrieval of personnel security badges and vehicle passes.

(7) Monitoring contractor's performance and promptly report problems and recommendations for corrective action to the PCO.

(8) Annually, furnish a written report on performance of the contractor to the PCO.

And, if deemed necessary, attending a follow-up meeting to discuss.

(9) Attend post award conference, if conducted.

(10) Ensuring a copy of all Government technical correspondence, to include Technical

Direction Memorandums/Guidance, is forwarded to the PCO for placement in the contract file.

(11) Monitoring of funds expended.

(12) Ensuring that the Contractor does not exceed the defined statement of work set forth in the contract.

(c) Limitations: The COR is not authorized to take any action, either directly or indirectly, that could result in a change in the cost/price, quantity, quality, place of performance, delivery schedule, or any other terms or conditions of the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or the statement of work/specifications, a modification must be issued in writing and signed by the

Contracting Officer in order to effect such changes. No such changes shall be made without the express written prior authorization/direction of the Contracting Officer.

G-3 PAYMENT INSTRUCTIONS FOR MULTIPLE ACCOUNTING CLASSIFICATION

CITATIONS (COST-REIMBURSEMENT)

It is anticipated that the research and development services performed under this contract will be paid for from multiple sources of funds. Priced SLINs will be established as necessary to identify each accounting citation classification.

The contractor shall coordinate with the COR to ensure invoices are submitted to the proper priced SLIN for the work performed and being invoiced for.

Administration of Priced SLINs: A priced CLIN will be established with a corresponding unpriced informational CLIN to support this effort for each period of performance (i.e.. base and option periods), as applicable. Priced SLINs will be added to the appropriate informational CLIN as funding is obligated on contract, corresponding to a specific source of funds and ACRN. As a priced SLIN is added to the informational CLIN with funding, the corresponding priced CLIN will be reduced by the same amount of the added priced SLIN. The priced CLIN will always http://www.cpars.csd.disa.mil/cparsmain.htm reflect the amount left to fund on contract. The aggregate of the priced SLINs will reflect the total funded amount on contract. The priced CLIN and priced SLINs, when added together, will

NOT exceed the total negotiated Cost Plus Fixed Fee value originally awarded, unless subsequently modified.

G-4 TECHNICAL DIRECTION MEMORANDUM (TDM)

(a) For the purposes of this clause, technical direction includes the following:

(1) Direction to the Contractor which shifts work emphasis between work areas or tasks, requires pursuit of certain lines of inquiry, fills in details or otherwise describes work which will accomplish the objectives described in the statement of work;

(2) Guidelines to the Contractor, which assist in interpretation of drawings, specifications or technical portions of, work description.

(b) Technical instructions must be within the scope of work stated in the contract. Technical instructions may not be used to:

(1) Assign additional work under the contract:

(2) Direct a change as defined in the contract clause entitled "Changes";

(3) Increase or decrease the estimated contract cost, the fixed fee, or the time required for contract performance; or

(4) Change any of the terms, conditions or specifications of the contract

(c) The TDM shall be written by the Contracting Officer’s Representative (COR), with the original given to the Contractor and a copy retained in the CORs file. Technical direction may be issued orally only in emergency situations. If technical direction is issued orally, a TDM must follow within two (2) working days from the date of the oral direction. Amendments, corrections, or changes to TDMs shall also be in written format and shall include all the information set forth in paragraph (e) below.

(d) A TDM shall be considered issued when the Government deposits it in the mail, or if transmitted by other means, when it is physically delivered to the contractor.

(e) TDMs shall include, at a minimum, the following information:

(1) Date of TDM,

(2) Contract Number,

(3) Reference to the relevant portion or item in the Statement of Work,

(4) The specific technical direction or clarification,

(5) The type of work to be performed, i.e., (a) SETA support or (b) R&D work,

(6) A reference to the appropriate CLIN or SubCLIN,

(7) The anticipated level of effort, materials and travel expected as a result of the TDM,

(8) The JON, Program Element, and associated dollar amount, and

(9) The signature of the COR

(f) CORs shall provide a copy of each TDM with the necessary increment of funds to the

Contracting Officer for retention in the official contract file. CORs shall retain all files containing TDMs for a period of two (2) years after the final contract completion date.

(g) The only individual authorized in any way to amend or modify any of the terms of this contract shall be the Contracting Officer. When, in the opinion of the Contractor, any technical direction calls for effort outside the scope of the contract or inconsistent with this special clause, the Contractor shall notify the Contracting Officer in writing within ten (10) working days after its receipt.

CLAUSES INCORPORATED BY FULL TEXT

252.204-7006 BILLING INSTRUCTIONS—COST VOUCHERS (MAY 2023)

When submitting a request for payment using a cost voucher, the Contractor shall--

(a) Identify the contract line item(s) on the payment request that reasonably reflect contract work performance; and

(b) Separately identify a payment amount for each contract line item included in the payment request.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in

Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition

Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the

WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC To be populated upon award

Issue By DoDAAC N00173

Admin DoDAAC** To be populated upon award

Inspect By DoDAAC To be populated upon award

Ship To Code To be populated upon award

Ship From Code To be populated upon award

Mark For Code To be populated upon award

Service Approver (DoDAAC) To be populated upon award

Service Acceptor (DoDAAC) To be populated upon award

Accept at Other DoDAAC To be populated upon award

LPO DoDAAC To be populated upon award

DCAA Auditor DoDAAC To be populated upon award

Other DoDAAC(s) To be populated upon award

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of

DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

To be populated upon award

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Section H - Special Contract Requirements

SPECIAL REQUIREMENTS

H-1 TYPE OF CONTRACT

The Government contemplates award of a Cost Plus Fixed Fee (CPFF) Term contract resulting from this solicitation.

H-2 KEY PERSONNEL

(a) The Contractor agrees to assign to the contract tasks those persons whose resumes were submitted with its proposal and who are necessary to fulfill the requirements of the contract as "key personnel". No substitutions may be made except in accordance with this clause.

(b) The Contractor understands that during the first ninety (90) days of the contract performance period, no personnel substitutions will be permitted unless these substitutions are unavoidable because of the incumbent's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting

Officer and provide the information described in paragraph (c) below. After the initial ninety (90) day period the Contractor must submit to the Contracting Officer all proposed substitutions, in writing, at least thirty (30) days in advance (sixty (60) days if security clearance must be obtained) of any proposed substitution and provide the information required by paragraph (c) below.

(c) Any request for substitution must include a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. Any proposed substitute must have qualifications equal to or superior to the qualifications of the incumbent. The Contracting

Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

(d) In the event that any of the identified key personnel cease to perform under the contract and the substitute is disapproved, the contract may be immediately terminated in accordance with the Termination clause of the contract.

(e) The following are identified as key personnel:

Labor Category

PROJECT MANAGER

SENIOR RESEARCH SCIENTIST

SCIENTIST ENGINEER

H-3 REPORT PREPARATION

Scientific or technical reports prepared by the Contractor and deliverable under the terms of this contract will be prepared in accordance with format requirements contained in

ANSI/NISO Z39.18-2005, Scientific and Technical Reports: Elements, Organization, and

Design.

[NOTE: All NISO American National Standards are available as free, downloadable pdf(s) at http://www.niso.org/standards/index.html. NISO standards can also be purchased in hardcopy form from NISO

Press Fulfillment, P. O. Box 451, Annapolis Junction, MD 20701-0451 USA. Telephone U.S.

and Canada: (877) 736-6476; Outside the U.S. and Canada: 301-362-6904 fax: 301-206-9789.]

H-4 ORGANIZATIONAL CONFLICTS OF INTEREST

(a) Definitions.

The term “contractor” includes the Contractor and its employees, affiliates, marketing consultants (if any), consultants, and subcontractors at all tiers.

“Organizational Conflict of Interest” (“OCI”) means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the Government, or the person’s objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage.

FAR 2.101. An OCI may result when (1) activities or relationships create an actual or potential conflict of interest related to the performance of the Statement of Work (SOW) of this Contract; or, (2) when the nature of the SOW on this Contract creates an actual or potential conflict of interest with respect to the Contractor in relation to a future acquisition.

“Marketing consultant,” means any independent contractor who furnishes advice, information, direction, or assistance to an offeror or any other contractor in support of the preparation or submission of an offer for a Government contract by that offeror. An independent contractor is not a marketing consultant when rendering— (1) Services excluded in FAR Subpart 37.2; (2) Routine engineering and technical services (such as installation, operation, or maintenance of systems, equipment, software, components, or facilities); (3)

Routine legal, actuarial, auditing, and accounting services; and (4) Training services.

(b) In accordance with the guidance in FAR Subpart 9.5, the Contracting Officer has determined that potentially significant organizational conflicts of interest (OCIs) could result if the Contractor is allowed to participate (at any level) in future Federal Government acquisitions that include requirements that may be established…