2. VCS Device Piece Parts_DRAFT IDIQ SOW_For Synopsis.docx

12 February 2026 Statement of Work

VCS Devices Piece Parts

1. BACKGROUND: The Advanced Propulsor Management Office (APMO) (Code 808) in the Naval Architecture and Engineering Department (Code 80) of the Naval Surface Warfare Center, Carderock Division (NSWCCD) is responsible for managing the manufacture and delivery of United States Navy submarine propulsors. The APMO requires the fabrication of nickel aluminum bronze (NAB) devices in multiple configurations. Device piece parts are classified into two categories: Regular and Large. The Regular category encompasses several configurations, as defined in References 2.1 through 2.4. The Large category is delineated in References 2.5 through 2.10.

2. SCOPE: The contractor shall manufacture piece parts constructed out of materials meeting the requirements in references 2.1 thru 2.10. The contractor shall furnish all labor, equipment, and materials necessary to perform the tasking in accordance with the references.

References:

3. GENERAL REQUIREMENTS:

3.1 Machining of Piece Parts: The contractor shall machine body tubes, top caps, bottom caps, and masses (piece‑parts) in accordance with each delivery order. The contractor shall procure all materials needed to fabricate these items in compliance with applicable references 2.1 through 2.10 for each order.

3.2 Packaging: Upon completion of piece parts machining, the contractor shall package all the finished parts for delivery in accordance with the preservation and packaging notes in accordance with references in 2.1 and 2.10. All piece parts for assembly shall be cleaned with acetone, or equivalent cleaning solvent, to remove residual cutting lubricants prior to packaging. The contractor shall be responsible for the conditional of all parts until receipt and final acceptance by the Government is completed.

3.3 Post-Award Conference: The contractor shall host a Post-Award Conference (PAC) at the Contractor’s facility within thirty calendar days after contract award. Specific time and date information for the PAC shall be coordinated with the Contracting Officer’s Representative (COR). The purpose of the PAC is for the contractor to review and demonstrate to the Government the management procedures, provide progress assessments, review of technical and other specialty area status, and to establish schedule dates for near term critical meeting/actions. The contractor shall present management and program ramp-up.

3.4 Bi-Weekly Reporting: The contractor shall observe and record work progress and status of the program, assigned tasks, costs and manhours (for Cost-Plus-Fixed-Fee efforts only), and existing or potential problem areas in narrative format with the Bi-Weekly Report (CDRL A004) to include statuses on Diminishing Manufacturing Sources and Material Shortages (CDRL A006) and Long Lead Items (CDRL A007). The bi-weekly report shall be accompanied by a virtual monthly meeting to discuss current progress on a given delivery order.

3.5 Configuration Management: The contractor shall maintain a Configuration Control Program to ensure all work complies with baseline documentation. The contractor shall deliver a Configuration Management Plan (CDRL A005) in accordance with contract requirements for Government approval.

4. TECHNICAL REQUIREMENTS:

4.1 Engineering Services: Upon receipt of a delivery/task order or modification to existing delivery/task order from the Contracting Officer, the contractor shall perform engineering services in support of propulsor piece parts related design review and design change incorporation, drawing creation, or other engineering related tasking. Specific requirements will be identified during performance via Technical Instructions (TIs).

4.2 Inspection Criteria

4.2.1 First Article (FA) Acceptance Requirements: First Article Acceptance requires approval of both contractor and Government inspections and tests. It shall occur after delivery order (DO) award and before full‑rate production. First Article units shall be produced using the same equipment and procedures planned for full‑rate production. Quantities will be specified in the DO.

4.2.2 First Article Inspection (FAI) Requirements: The contractor shall perform a First Article Inspection (FAI) and submit the results to the Government via (CDRL A001). The FAI shall verify that delivered piece parts and sub‑components were evaluated using acceptance inspection plans or procedures that confirm compliance with the drawing references identified in each DO. The Government reserves the right to witness any or all inspections.

Inspection requirements will be specified in each DO. At a minimum, the contractor shall perform:

· Dimensional Inspection

· Visual Inspection

· Material Certificates of Conformance/Analysis Dimensional Inspection results shall be submitted via (CDRL A001) as part of production certification. The measurement equipment shall have proof of calibration and be traceable to a nationally recognized standard. Substantiating documentation shall be appended to (CDRL A001). Note. The measurement uncertainty associated with each device must be within +/-20% of the feature tolerance that it is being used to verify.

4.2.3 First Article Inspection Results Report: The contractor shall prepare and submit a First Article Inspection (FAI) Results Report (CDRL A001) to the Government. The report shall document the inspection methodology, tooling used, and the results of all Contractor‑performed inspections and tests. Only inspections conducted by the Contractor shall be included in the FAI Results Report.

First Article approval applies only to the DO under which it is granted, unless the Government extends approval to additional DOs. If production is interrupted for more than 12 months, two or more consecutive lots failing the lot acceptance criteria, or if changes occur in equipment, personnel, procedures, or other factors that may affect product quality, the Government may require additional First Article samples before production resumes.

The Government may require additional samples, tests, or cost compensation for Government testing if any item fails to meet DO requirements. Production prior to formal First Article acceptance is strictly prohibited.

4.2.4 Lot Acceptance Requirements: Lot Acceptance consists of the Government’s review and acceptance of the Contractor’s inspections. Required inspections will be specified in each DO. Potential inspections and tests the Contractor may be responsible for include:

· Dimensional Inspection

· Visual Inspection

· Material Certificates of Conformance/Analysis

4.2.5 Lot Acceptance Inspection Requirements: Lot Acceptance Inspection shall include dimensional and visual inspections. Dimensional inspection sample quantities shall follow the requirements specified in the drawings and shall apply to each CLIN on the DO, except for Shim Rings (PR15023) and any dimensions specifically identified in the drawings. Shim Rings (PR15023) shall receive 100% inspection as required.

All inspections shall be performed in accordance with drawing requirements, after machining all features and prior to packaging for shipment. Randomly selected units for inspection shall be chosen by the Government and provided to the contractor after the contractor notifies the Government that half of the lot for a given CLIN has been completed. This process applies to each CLIN exercised under the DO.

Dimensional inspection results shall be submitted as (CDRL A002) for production certification and shall include results for every CLIN in the DO. Measurement equipment shall have proof of calibration and be traceable to a nationally recognized standard. Supporting documentation shall be included in (CDRL A002). Measurement uncertainty for each device shall be within ±20% of the tolerance of the feature being verified.

Any dimensional deviation occurring during production shall require a process evaluation and a full repeat of the configuration management task. The production certification for each lot (CDRL A002) shall identify any parts requiring reevaluation or rework.

4.2.6 Lot Acceptance Inspection Report: The Contractor shall prepare and submit a Lot Acceptance Inspection Results Report (CDRL A002) documenting the inspection methodology, tooling used, and results of all Contractor‑performed inspections. Only inspections conducted by the Contractor shall be included.

The Government may witness any inspection and may request onsite access to all manufacturing and inspection process information.

4.2.7 Government Inspection Prior to Delivery Acceptance: The Government may conduct any of the following inspections or tests:

· Review of Contractor inspection results, CoCs, and COAs

· Dimensional Inspection

· Tests or inspections required by references 2.1–2.4

4.2.8 Certificate of Conformance: A Certificate of Conformance (CoC) (CDRL A003) shall be provided for every hardware deliverable. The CoC shall certify that the submitted hardware meets all requirements of each DO. The CoC (CDRL A003) shall include the signature of the contractor’s authorized representative. The Government reserves the right to reject any hardware submitted under a CoC if it fails Government inspection or testing. In such cases, the contractor shall promptly replace, correct, or repair the rejected hardware at the contractor’s expense.

4.2.9 Certificate of Analysis: A Certificate of Analysis (CoA) shall be provided within the First Article and/or Lot Acceptance CDRLs (CDRL A001 and/or CDRL A002, as specified on the DO). The CoA shall be submitted to the Government for any raw material used to manufacture sub‑components for which the Contractor is responsible for procuring, fabricating, handling, storing, or maintaining in support of items identified in references 2.1 through 2.10. The Contractor shall retain all CoAs for a minimum of five years after contract close‑out.

4.3 Manufacturing Quality Requirements

4.3.1 Manufacturing and Workmanship: Any manufacturing processes or finishes not specified in the applicable drawings or specifications require prior Government approval through an engineering change proposal or request for variance(CDRL A008).

All components shall be free of rust, burrs, blemishes, contamination, sharp edges, and any foreign matter that could violate drawing requirements. Cleaning methods shall not damage parts or introduce contamination.

4.3.2 Manufacturing Defects: The contractor shall detect, document, and correct manufacturing defects and identify process improvement opportunities. When required, the contractor shall conduct root‑cause analyses and implement actions to prevent recurrence. Defect data from inspections, reviews, and testing shall be collected and analyzed. No defects shall be reprocessed until documented and dispositioned. Upon Government request, the contractor shall report the status and results of preventive and corrective actions (CDRL A009).

4.3.3 Manufacturing and Quality Metrics: The contractor shall establish and maintain a process for collecting and analyzing manufacturing and quality metrics. The metrics and their collection frequency shall be appropriate to the product and manufacturing complexity. Metrics may include subcontractor and supplier quality data, in‑process failures, defect data, repairs, and rework. All required metrics shall be provided to the Government.

5. CONTRACTOR MANAGEMENT AND QUALITY CONTROL

5.1. Quality Control Program: The contractor’s quality system shall comply with ISO 9001:2015 or later. An alternative quality system may be submitted for Government approval. The Contractor shall:

a. identify the processes required for the quality management system and their application across the organization,

b. determine the sequence and interaction of these processes,

c. establish criteria and methods to ensure effective operation and control of these processes,

d. ensure the availability of resources and information needed to operate and monitor these processes,

e. monitor, measure, and analyze these processes, and

f. implement actions necessary to achieve planned results and drive continual improvement.

If the contractor outsources any process affecting product conformity, the contractor shall ensure appropriate control of that process. Such controls shall be defined within the quality management system.

6. SECURITY REQUIREMENTS

The work performed under this contract will be Unclassified. The Contractor shall be responsible for maintaining lot traceability for all materials procured. The drawings are Distribution C, “Distribution authorized to U.S. Government agencies and their contractors,” in accordance with Department of Defense Instruction 5230.24.

7. DELIVERABLES

7.1 Deliveries: The Contractor shall deliver piece parts in the quantities specified in each DO. For CLIN quantities of 200 or fewer, delivery shall occur within 90 days of order. For quantities over 200, the Contractor shall provide partial shipments per the schedule in Table 1.

Table 1: Delivery Cadence

The Government encourages the contractor to deliver early. Table 2 below identifies the delivery address associated with each CLIN and corresponds to the drawings referenced in Sections 2.1 through 2.10.

Table 2: Delivery Address

7.2 Contract Data Requirements List (CDRL): The Contractor shall deliver the Contract Data Requirements List (CDRL) in accordance with each CDRL’s requirements specified on the DD Form 1423. For CDRLs A001, A002, and A003 for each delivery order they apply to, shall be submitted via email and in hard copy per drawing requirements. For each delivery order awarded requesting either CDRL A001, First Article Inspection Results Report, and/or CDRL A002, Lot Acceptance Inspection Results Report, the respective CDRL shall be retained for a minimum of 5 years after the contract’s ordering period ends.