17. PR.NSWCCD Non-SeaPort L+M Template Draft VCS Devices.docx

NSWCCD Code 02 Non-SeaPort L+M Template (November 2023)

This template assists in the preparation of Sections L and M of a solicitation and is applicable to non-SeaPort actions. It includes text that may not be applicable to your acquisition. Users are responsible for revising this template to meet the specifics of their acquisition. This template will be updated as necessary. Submit recommendations for revisions to NSWCCD_Code02_Policy@us.navy.mil.

For SeaPort actions, use of the NAVSEA SeaPort L&M Template is required.

Instructions:

1. Follow all instructions in red text. Delete the red text and parentheticals as appropriate prior to issuance.

2. [FILL-IN] designates spaces for Attachment numbers, dates, etc. Complete prior to issuance.

3. Confirm that references to clauses, provisions, and text are current.

SECTION L - INSTRUCTION, CONDITIONS AND NOTICES TO OFFERORS

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY USE PROGRAM (APR 2008)

Any Task Order awarded as a result of this solicitation will be a [FILL-IN] rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all the requirements of this regulation.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a [FILL-IN] contract resulting from this solicitation.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

[FILL-IN].

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make its full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (APR 2019)

(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor does not disclose any information,

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files,

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the Offeror may have, it is a third-party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed Protected Information, for the unauthorized duplication, release, or disclosure of such Protected Information.

(c) Submission of a proposal will be considered as consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file management support contractor for the limited purpose of executing its file support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Offerors are free to enter into separate non-disclosure agreements with the file support contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the files or otherwise encumber the Government.

L-209-H009 NOTIFICATION OF POTENTIAL ORGANIZATIONAL OR PERSONAL CONFLICT(S) OF INTEREST (NAVSEA) (APR 2022)

(a) Offerors are reminded that certain existing contractual arrangements may preclude, restrict or limit participation, in whole or in part, either as a subcontractor or as a prime contractor under this competitive procurement. Of primary concern are those contractual arrangements in which the Offeror provides support to [FILL-IN], or related laboratories (if applicable), in support of operation of the office or any of its programs. General guidance may be found in FAR 9.505; however, this guidance is not all-inclusive. The Offeror's attention is directed to the "Organizational Conflict of Interest" (OCI) or similar requirement which may be contained in current or completed contract(s) which prohibits the prime or subcontractor from providing certain supplies or services to the Government as described above during the period of the current "support" contract(s) or for a period after completion of the "support" contract(s). Notwithstanding the existence or non-existence of an OCI or similar requirement in current or completed contract(s), the Offeror shall comply with FAR subpart 9.5 and identify whether an OCI exists and not rely solely on the presence of an OCI or similar requirement.

(b) Offerors also are reminded that certain potential conflicts of interest may arise where an Offeror has unequal access to nonpublic information about a competitor that may provide the Offeror with an unfair competitive advantage and preclude, restrict or limit participation, in whole or in part, either of the individual, subcontractor or prime contractor under this competitive procurement. For example, a potential conflict may arise if former Department of Navy employee(s), subcontractors, or teaming partners of the Offeror may have gained access to nonpublic information about a competitor through participation in previous or ongoing performance or during the solicitation development/source selection process associated with this competitive procurement, and then participates in the formation of the Offeror’s proposal. Other potential conflicts of interest may arise where either the former Department of Navy employee(s), subcontractors, or teaming partners of the Offeror under this competitive procurement set the ground rules for competition; for example, by drafting specifications or assisting in the drafting of the statement of work. General guidance may be found in FAR 3.101 and 9.505; however, this guidance is not all-inclusive.

(c) If an Offeror identifies a potential conflict of interest that exists at any tier, that Offeror is requested to notify the Contracting Officer within 14 days of the date of this solicitation. The Offeror shall provide: (1) the contract or previous source selection’s solicitation number and name and phone number of the Contracting Officer for the contract which gives rise to a potential conflict of interest; (2) a copy of the requirement; (3) the statement of work and technical instruction from the existing contract, as applicable; (4) a brief description of the type of work to be performed by each subcontractor under the competitive procurement; (5) a brief description of the individual’s, subcontractor’s, or teaming partner’s unequal access to nonpublic information about a competitor, which may lead to a conflict of interest in the formation of the Offeror’s proposal, or establishment of ground rules for this competitive procurement, as applicable; (6) an OCI mitigation plan, as applicable; and (7) any additional information the Contracting Officer should consider in making a determination of whether a conflict of interest exists. The Government may independently verify the information received from the Offeror. The requirement to identify potential conflicts of interest as outlined herein continues until contract award. Notwithstanding the above, the Government reserves the right to determine whether a conflict of interest exists based on any information received from any source.

(d) The Government will notify an Offeror of any conflict of interest within 14 days of receipt of all required information. Those Offerors deemed to have a conflict of interest may be ineligible for award. Failure to provide the information in a timely manner does not waive the Government's rights to make a conflict of interest determination. The Offeror is notified that if it expends time and money on proposal preparation, such expenditure is at its own risk regardless of whether the Government determines a personal or organizational conflict of interest does or does not exist.

(e) Any potential prime contractor which proposes an individual, subcontractor, or teaming partner later determined to have a conflict of interest and deemed ineligible to participate in the current competition, may not be granted the opportunity to revise its proposal to remove the ineligible individual, subcontractor or teaming partner. The Government reserves the right to determine which Offerors remain in the competitive range through the normal source selection process.

(f) If the Offeror determines that a potential organizational and/or personal conflict of interest does not exist at any tier, the Offeror shall include a statement to that effect in its response to this solicitation.

L-211-H001 UPDATES TO PERIOD OF PERFORMANCE AND DELIVERY DATES (NAVSEA) (JUN 2022)

For proposal purposes the estimated date of contract, task order, or delivery order award is 13 Jan 2027. The government reserves the right to award sooner or later if necessary. The delivery dates and/or period of performance start and end dates in Section F will be updated at award based upon actual contract, task order, or delivery order award date.

L-215-H004 INSTRUCTIONS FOR PRICING OF CONTRACT DATA REQUIREMENTS LIST (NAVSEA) (OCT 2018)

(a) The Offeror shall complete the “Price Group” (Block 17) and “Estimated Total Price” (Block 18) of each data item on the Contract Data Requirements List (CDRL) of this solicitation using the following instructions:

(1) Block 17. Use the specified price group defined below in developing estimated prices for each data item on the DD Form 1423:

(a) Group I. Definition – Data which is not otherwise essential to the Offeror’s performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

(i) Estimated Price – Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(b) Group II. Definition – Data which is essential to the performance of the primary contracted effort but the Offeror is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

(c) Group III. Definition – Data which the Offeror must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

(i) Estimated Price – Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data items to the Government.

(d) Group IV. Definition – Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

(i) Estimated Price – Group IV items should normally be shown on the DD Form 1423 at no cost.

(2) Block 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data. The estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The entry “N/C” for “no charge” will be acceptable. The estimated price shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.

L-215-H007 SUBMISSION OF QUESTIONS BY OFFERORS – ALTERNATE I (NAVSEA) (NOV 2021)

(a) Offerors may submit questions or request clarification of any aspect of this solicitation. It is the Offeror’s responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the SOW or PWS (as applicable) and other solicitation documents attached hereto or incorporated by reference. Each question should identify solicitation number, document, page number, paragraph number or other identifier relating to the question. Questions without this information may not be answered. Acknowledgment of questions received will not be made.

(b) The deadline for receipt of questions is 14 days after the issuance of the solicitation. Although every effort will be made, the Government makes no guarantee that questions received after the date above will be answered.

(c) All questions shall be submitted via email to the point of contact listed for this solicitation. Responses will be posted to the SAM web page at https://www.SAM.gov.

1.0 ELIGIBILITY

This solicitation is a Total Small Business Set-Aside. Offers from other than Small Business concerns are ineligible for award and will not be evaluated. The Small Business Offeror shall ensure its proposal complies with FAR 52.219-14, Limitations on Subcontracting to be eligible for award.

1.1 Questions

It is the Offeror's responsibility to bring to the attention of the Contracting Officer at the earliest possible time, but prior to the solicitation closing date, any ambiguities, discrepancies, inconsistencies, or conflicts between the Statement of Work (SOW) and other solicitation documents attached hereto or incorporated by reference. All questions shall be submitted in accordance with L-215-H007 Submission of Questions by Offerors - Alternate I (NAVSEA)(NOV 2021).

2.0 INSTRUCTIONS FOR SUBMISSION OF OFFERS

Offeror shall comply with the detailed instructions for the format and content of the proposal. Proposals shall be clear and unambiguous. Proposals that do not comply with the detailed instructions for the format and content of the proposal may render the Offeror ineligible for award. Information requested and submitted in one volume will not be considered for purposes of evaluation of information contained in another volume. Cost/price proposal submissions must reflect what is submitted in the technical volume. Proposals for which the cost elements (e.g., number of hours, labor categories, subcontractors) in the cost/price volume do not match those identified in the technical volume may be deemed ineligible for award. The Government reserves the right to reject any proposal that does not comply with these proposal submission instructions.

2.1 General

(a) Definitions. As used in this solicitation –

i. “In writing” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

ii. Proposal modification is a change made to a proposal before the solicitation’s closing date and time, made in response to an amendment, or made to correct a mistake at any time before award.

iii. Proposal revision is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer, as the result of negotiations.

iv. “Day” is defined as a calendar day unless otherwise specified. If the last day of a specified period falls on a Saturday, Sunday, or Federal Holiday, the period shall be deemed to end on the next Federal workday.

v. “Major Subcontractor” is defined in DFARS 209.571-1.

(b) Amendments to the solicitation. If this solicitation is amended, terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s). The Offeror shall demonstrate that the proposal is in response to the latest amendment.

2.2 Electronic Submission

Offeror shall submit all volumes of its proposal electronically through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module at https://piee.eb.mil before the solicitation closing date and time. Proposals submitted by mail or hand-carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved.

It is the responsibility of the Offeror to confirm receipt of proposals. For instructions on using the PIEE Solicitation Module, please refer to the PIEE Solicitation Module Instructions at https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2023-02/Vendor%20Solicitation%20Module%20Instructions.pdf and the resources included therein.

Proposal submissions, modifications, revisions, and withdrawals shall be submitted using the PIEE Solicitation Module before the closing date and time. Offeror may submit modifications to its proposal at any time before the solicitation closing date and time. Proposals received after the exact date and time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

2.3 Proposal Format

In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the format and content specified below. The requirements below apply equally to subcontractors. Proposals that do not meet the below requirements may be deemed unresponsive and may be deemed ineligible for award.

· All files shall be in Microsoft Word (.docx), Excel (.xlsx), PowerPoint (.pptx), or Adobe Acrobat (.pdf) file formats.

· All .pdf files shall be searchable when reviewed electronically.

· All Excel files, including workbooks and worksheets, submitted by the Offeror and all proposed subcontractors shall include all formulas, functions, macros, computations, and equations used to compute the proposed amounts. The Government MUST be able to determine how all direct and indirect rates are calculated. Do NOT “hard enter” data where formulas were used to calculate the entered value.

· There shall be no cell references or links to data or files not included in the Technical and Management volume and Cost/Proposal volume submissions, as appropriate.

· All rows, columns, cells, and worksheets shall be visible (e.g., object.visible=true) for all workbooks and all worksheets.

· Excel worksheet rows and columns set at zero height and./or zero width are not acceptable.

· No hyperlinks.

· Proposals shall be in English and in U.S. dollars.

The electronic proposal shall be prepared so that if printed, the proposal meets the following format requirements:

· 8.5 x 11-inch paper.

· Single-spaced typed lines.

· 1-inch margins.

· Font text shall be 12-point Times New Roman, except for:

· Graphs, graphics, tables, or charts used to supplement the proposal text shall use Times New Roman that is no smaller than 9-point font size.

· Microsoft Office Excel spreadsheets shall use Times New Roman that is no smaller than 9-point font size. These Excel spreadsheets shall be formatted for printing in landscape orientation such that all row and column headings appear on each printed page.

· No hyperlinks.

(a) Cover Page and Table of Contents

Offeror shall include a cover page and table of contents for each proposal volume. The cover page shall include the information required in FAR 52.215-1. The cover page and table of contents will not count against page limitations.

(b) Glossary of Abbreviations and Acronyms

Offer shall include a glossary of abbreviations and acronyms for each proposal volume that provides corresponding definitions. Glossaries will not count against page limitations.

(c) Page Numbering System

Offeror shall use a standard page numbering system to facilitate proposal references. All pages shall be numbered consecutively for each section within a volume. Charts, graphs, and other inserted materials shall be included in the page numbering system.

(d) Restriction on Disclosure and Use of Data

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [FILL-IN]";

Offerors shall also mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

(e) File Naming Convention

All proposal files shall include the Offeror's company name, volume #, document name, and other useful identifying information. For example:

· Company_Volume_I _Technical Approach

· Company_Volume_I_Key Personnel Resume for Jane Doe

· Company_Volume_II _Past Performance Reference for N00024-##-X-####

· Company_Volume_III _Cost Proposal Narrative

· Company_Volume_IV_Cover Letter

3.0 PROPOSAL ORGANIZATION AND CONTENT

Offeror shall organize its proposal and include all proposal content exactly as described herein. Offeror shall organize its proposal into separate volumes and adhere to page limitations as delineated in the Proposal Organization Table below. Page limitations will be treated as maximums. If exceeded, excess pages may not be read or considered in proposal evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

Proposal Organization Table

VOLUME I - Technical (Factor 1)

Element B: Delivery Schedule

Element C: Management Plan

3 pages per reference

Cost Proposal Narrative No page limit.

Solicitation Fill-ins OCI Mitigation Plan Pre-Award Survey (SF1408)

No page limit.

3.1 VOLUME I - TECHNICAL (FACTOR 1)

3.1.1 Element A - Technical Capabilities and Experience

The submission of an offer constitutes unconditional acceptance to perform all of the tasks described in the SOW; therefore, Offeror’s proposal does not need to address every single aspect of the SOW. Offeror shall describe its specific understanding, capability (i.e., facilities, physical equipment, and other non-personnel-related assets), and technical approach with regards to the following requirements:

The Offeror shall explain its approach to perform all aspects of the tasks in accordance with the SOW by breaking its response down by individual CLIN. At a minimum the Offeror’s response to each CLIN shall describe the following:

1) Facilities and equipment it will use to support this requirement

2) Material sourcing approach

3) Proposed Subcontractors (if applicable)

4) Quality assurance processes and inspection methods to meet drawing requirements

4) Approach to meet the technical contract requirements in accordance with SOW C.4.

5) Experience performing similar work with regards to volume, material, and tolerances.

Offeror should organize its technical approach by specific SOW. Offeror shall clearly demonstrate its ability to meet the requirements. Offeror shall assume that the Government has no prior knowledge of its approach when providing explanatory details. Offerors shall identify technical uncertainties and assumptions within the requirements and provide specific courses of action for their resolution. Offerors are encouraged to address any innovative approaches to meeting the requirements. Offeror shall not simply rephrase or restate the Government’s requirements in the proposal. Proposals that merely reiterate the Government’s own requirements shall be deemed unacceptable; any proposal found unacceptable is ineligible for award. Offerors are cautioned that failure to provide the necessary information may result in its adjectival ratings being downgraded accordingly. The Offeror may, at its discretion, address other sections of the SOW/PWS.

3.1.2 Element B – Delivery Schedule

The Offeror shall explain how it will meet or exceed the minimum delivery schedule for each CLIN referenced in Section C.7 (except for the CDRLs). The Offeror shall explain why its delivery schedule is realistic, how it will be met based on its technical approach, and how it will be maintained throughout contract performance.

3.1.3 Element C – Management Plan

3.1.3.1 The Offeror shall submit a Management Plan which describes its management approach and demonstrates its ability to effectively manage all efforts under this contract. The Management Plan shall include the following key elements:

· Quality assurance and inspection as required by the SOW

· Management of certifications of equipment and tooling

· Packaging and Shipping as required by the drawings

· Management and planning of long lead material procurement

3.1.3.2 The Offeror shall provide an organization chart that illustrates how the Offeror will effectively manage performance within the constructs of its organizational structure. The Management Plan shall describe the Offeror’s management structure, as it pertains to this effort, and describe how the Offeror will be successful in managing the contract. If subcontracting is contemplated, the Offeror shall provide a full description of:

· Management structure for coordinating and controlling subcontractors;

· Subcontractor deliverables to the prime; and

· Points of contract for the Subcontractor

3.1.3.3 The Management Plan shall address its overall management approach and ability to plan, manage, and execute all efforts required by the SOW under this contract, including, but not limited to, controlling personnel, controlling utilization of resources, tracking deliverables, monitoring performance, and obtaining Government feedback. The Offeror shall describe the processes to be used by the Offeror’s technical leadership to ensure specific subtasks are being performed effectively and efficiently.

3.1.3.4 The Offeror’s Subcontractor Management Plan, if a subcontractor so subcontractors are proposed, shall describe its processes and techniques used to manage subcontract performance (technical, schedule, and cost), billing, and reporting. The SMP shall be fully consistent with other portions of the proposal. The SMP shall only include those subcontractors which are priced in the Cost/Price Proposal. The Offeror shall address the technical reason(s) for selecting each subcontractor; identify the portions of the SOW that will be subcontracted.

3.2 VOLUME II - PAST PERFORMANCE (FACTOR 2)

Offeror shall provide all past performance information in accordance with Attachment X – Past Performance Reference. Offeror shall provide three past performance references, if available, which shall reflect recent experience performed within the last five years of the solicitation release date and that demonstrates experience relevant to the solicitation’s SOW. In addition to these three past performance references, Offeror shall submit one additional past performance reference for each subcontractor proposed to perform more than 10% of the total labor hours, if available. Offeror shall describe how the past performance references are relevant including details about how it is similar in scope and complexity to this solicitation’s SOW.

3.3 VOLUME III - COST PROPOSAL (FACTOR 3)

3.3.1 Section B Pricing

Offerors shall ensure that all cost/price information is contained within Volume III and Section B, as applicable. In addition, ensure that Section B pricing matches the Prime Offeror Cost Summary. The Section B pricing will take precedence should there be any discrepancies with any other pricing information submitted. As such, the resulting award will be made to the successful Offeror using their proposed Section B pricing.

3.3.2 Cost Proposal Spreadsheet

For Firm Fixed Price (FFP) Contract Line Item Numbers (CLINs), the Offeror and their subcontractors shall provide its unit prices in its proposal using the prime contractor’s format.

For Cost Plus Fixed Fee (CPFF) Term CLINs, Offeror and their subcontractors shall each separately submit a proposal spreadsheet using the prime contractor’s format.. The cost proposal spreadsheet shall provide a detailed breakout of every single cost element proposed for CLINs 0001 and CLINs 0012, 1011, 2011, 3011, and 4011. The Offeror shall assume that XX hours per year for five years in its proposal for the Engineering Services. . The cost proposal spreadsheet shall include calculations in the cells showing all formulas used to calculate the values. Do not enter hard data where formulas were used to calculate the entered value.

The Offeror’s cost proposal spreadsheet shall be overarching, encompassing all proposed costs inclusive of sanitized subcontractor costs, and it shall fully align with and support the proposed Section B pricing. Subcontractor’s unsanitized cost proposal spreadsheets shall be submitted separately using the PIEE Solicitation Module in order to protect their proprietary information. Subcontractor cost proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.

For Service Contract Act (SCA) labor categories (if applicable), Offerors may propose an SCA labor category listed in the SCA Directory of Occupations at http://www.dol.gov/whd/govcontracts/sca.htm.

3.3.3 Cost Proposal Narrative

Offeror shall provide a cost proposal narrative that fully substantiates the reasonableness and realism of the proposed costs. The cost proposal narrative shall fully align with and support the proposed Section B pricing. The cost proposal narrative shall fully corroborate every cost element that is proposed. Providing insufficient information to substantiate the reasonableness and realism of the proposed costs may result in the identification of a risk, an upward cost adjustment, and/or in the offer no longer being considered eligible for award.

Offeror shall propose realistic costs within its proposal. Offeror bears the sole responsibility to demonstrate that its proposed costs are realistic within its proposal. Offeror is advised that proposing unrealistically lower costs without substantial justification will be an indication that the Offeror does not have a clear understanding of the requirements or does not have the requisite capability to support the effort. Any inconsistency between promised performance in the technical proposal (e.g., Volume 1 – Technical) and the proposed cost must be explained in the proposal. Any inconsistency, if unexplained, may raise a fundamental question of the Offeror’s understanding of the nature and scope of the work required and may adversely impact the evaluation of the Offeror’s proposal.

The cost proposal narrative shall address:

Subcontractors. Offeror shall describe the contract type proposed for each subcontractor and rationale for why the chosen contract type is most appropriate. In particular, Offeror shall demonstrate the suitability of any fixed price contract types (e.g., FFP, FFP LOE, etc.) and describe how fixed rates and/or fixed prices will be billed to the Government throughout the performance of this requirement. Offeror shall demonstrate that their subcontractors have the necessary business systems to perform the contract types being proposed. Offeror shall conduct appropriate cost or price analysis to establish the reasonableness of the proposed subcontract prices and include the results of these analyses within its cost proposal narrative, in accordance with FAR 15.404-3(b).

All subcontractors shall submit cost proposal narratives in order to fully substantiate the reasonableness and realism of their proposed costs. Subcontractors that are proposed on cost reimbursement basis shall provide the same level of information as required from the Offeror to substantiate their own costs within their cost proposal narratives. Subcontractors that are proposed on a fixed price basis (e.g., FFP, FFP LOE, etc.) are not required to provide the same level details as required under cost reimbursable proposals but shall still provide an itemized breakout of fixed prices that is customary with the contract type proposed. Subcontractor unsanitized cost proposal narratives shall be submitted separately in order to protect their proprietary information. Subcontractor cost proposals shall be received by the time and date specified for receipt of proposals specified in this solicitation.

Labor hours. Offeror shall propose the labor hours exactly as specified in Section B for CLINs 0012, 1011, 2011, 3011, and 4011 shall demonstrate overall adherence to the Section B labor hours. The labor hours shall include both the Offeror and subcontractor labor hours, if applicable.

Direct labor rates. Offeror and cost reimbursement subcontractors shall describe the basis of estimate for each direct labor rate proposed and provide substantiating information that fully corroborates each direct labor rate proposed for CLINs 0012, 1011, 2011, 3011, and 4011.

For each current employee named in the cost proposal spreadsheet, Offeror and cost reimbursement subcontractors shall provide a screenshot that captures pertinent information from the employer's payroll system, incurred within the last three months preceding release of this solicitation. Payroll screenshots shall not contain any personally identifiable information, such as, social security numbers, date and place of birth, etc. Cost proposal narratives shall fully explain all pertinent data on a screenshot. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the payroll screenshot. Alternatively, Offeror and cost reimbursement subcontractors may provide payroll verification instead of payroll screenshots. Payroll verification shall consist of a form containing the named personnel, proposed labor category, direct labor rate, certification status (per labor category as required), description of current position, and a signed certification by an authorized representative of the company that the information contained in the form is correct and current within the last three months preceding release of this solicitation. This supporting direct labor rate information shall clearly map to individual direct labor rates included within the cost proposal spreadsheet.

For each contingent hire in the cost proposal spreadsheet, Offeror and cost reimbursement subcontractors shall clearly indicate named contingent hires and shall provide a signed letter of intent that explicitly lists the agreed upon annual salary for the named individual and the amount of uncompensated work required. The cost proposal narrative shall fully explain all pertinent data about the letter of intent. The Government must be able to derive the individual’s direct rate (both inclusive and exclusive of the impact of uncompensated overtime, if proposed) from the letter of intent information.

For any position for which no candidate has been identified by name, Offeror and cost reimbursement subcontractors shall provide payroll data for a comparable position and an analysis of how the proposed position is comparable to the position corresponding to the payroll data supplied.

Service Contract Act (SCA) Wage Determinations. Offeror shall propose rates no lower than the minimums listed in SCA Wage Determinations current as of the date of the proposal. Current SCA Wage Determinations can be found at https://sam.gov/content/wage-determinations.

Uncompensated Overtime. Any uncompensated overtime proposed shall be in accordance with FAR 52.237-10, IDENTIFICATION OF UNCOMPENSATED OVERTIME. For any Offeror and/or subcontractors that proposes uncompensated overtime, Offeror and/or subcontractor shall ensure compliance with the following. Describe the company’s uncompensated overtime policies and include a copy of its policy addressing uncompensated overtime. Describe the uncompensated overtime being proposed along with an explanation of how it will be used in performance of this requirement and why it is necessary. Describe how the adjusted hourly rate was derived while clearly demonstrating the reasonableness and realism. Describe the company’s historical levels of uncompensated overtime incurred previously and provide substantiating historical data that corroborates the adjusted hourly rates proposed.

Forward Pricing Rate Agreement (FPRA) or Forward Pricing Rate Recommendation (FPRR). If the Offeror or subcontractor has an FPRA or FPRR with DCAA/DCMA, the Offeror shall provide a copy with their proposal. The Offeror shall clearly explain any deviations from the FPRA or FPRR, including formulas for prorating indirect rates, if applicable. If not evident in the FPRA or FPRR, include contact information for the DCAA/DCMA office that executed the FPRA or FPRR. If the Offeror or major subcontractor does not have a FPRA or FPRR, the Offeror shall provide the incurred rates for each proposed indirect and general and administrative (G&A) pool for the prior three years, indicating the beginning and end dates for each FY. If the incurred rates are provided for the prior three years, the Offeror shall complete the following chart:

Year

Year

Fringe

Overhead

G&A

Cost of Money

*Rate Column shall be modified based on the Offeror’s indirect rates.

This rate information shall reflect those of the Offeror's most recently completed FY even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the incurred rates have been audited by DCAA or any other independent organization, and shall specifically state which indirect rates have been finalized by DCAA/DCMA. Each Offeror shall provide a copy of the provisional billing rate letter from DCAA/DCMA for itself and shall ensure that the Government receives this information for any major subcontractors. The information shall be provided to the Contract Specialist and Contracting Officer, Each Offeror shall provide a narrative detailing the major cost drivers for proposed indirect rates that are lower than historical rates. If an Offeror, or any of its subcontractors, proposes to cap any of its indirect rates, it shall identify each capped rate and shall propose a legally binding and enforceable clause which shall be included in the resultant contract award. Any proposed clause shall include a process for verification by the Government.

Note: If an Offeror does not have three years’ worth of actual, incurred indirect data for any proposed indirect rate, the Offeror shall provide the required information dating from the origin of the company.

Indirect Rates. Offeror and cost reimbursement subcontractors shall describe its proposed indirect rates, basis of estimate, and calculation methodologies. Offeror and cost reimbursement subcontractors shall provide the three most recent years of incurred actuals for each proposed indirect rate, any provisional billing rates available, also indicating the beginning and end dates for each fiscal year. This history shall include the most recently completed fiscal year even if the rates are considered preliminary and have not been submitted to DCAA for audit. The Offeror shall note whether the actual rates have been audited by DCAA or any other independent organization; specifically state which indirect rates have been finalized by DCAA/DCMA. If proposed rates are below historical rates, the cost narrative shall include an explanation along with supporting information to corroborate why the proposed indirect rates that are lower than historical rates. If a cap on any of the indirect rates is being proposed, the cost narrative shall identify each capped rate and shall propose legally binding verbiage, which can be included in the resultant task order award subject to Government acceptance.

3.4 VOLUME IV - CONTRACT DOCUMENTATION

3.4.1. Cover Letter.

Offeror and subcontractors shall provide a cover letter with:

· Solicitation number.

· Company name, CAGE code, Unique Entity Identifier (UEI), address, e-mail address, and telephone number.

· A statement confirming agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

· A statement that the proposal is valid through 180 calendar days from the date specified for receipt of proposals.

· Names, titles, telephone numbers, and e-mail addresses of persons authorized to negotiate on the Offeror's behalf with the Government in connection with this solicitation.

· DCAA and DCMA office POC, including branch location, contact name, telephone number and e-mail address.

· Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office. The Offeror’s signature on their proposal indicates the company will meet all requirements of the SOW/PWS, without exception.

· Identify all enclosures being transmitted as part of the Offeror's proposal.

· If an Offeror believes no organizational conflict(s) of interest exists, an affirmative statement that no such conflict exists shall be included in the cover letter.

3.4.2 Solicitation Fill-ins.

Offeror shall complete all solicitation fill-ins using the latest amended solicitation version and provide a copy within Volume IV.

Offerors are advised that this solicitation is 100% set aside for small business. Immediately after the specified closing date and time, the Government will verify each Offeror’s size status to ensure that Offerors are certified as a small business. Any Offeror that is not certified appropriately will be ineligible for award and, therefore, will not be evaluated.

In the event multiple similarly situated small businesses join in order to meet the requirement to perform more than 50% of the effort, Offerors are advised that there may be an inherent technical risk associated with no clear prime contractor in charge of ensuring successful performance. Offerors should consider this risk in determining how many partners are needed in order to comply with the greater than 50% requirement of FAR 52.219-14.

3.4.4 Pre-Award Survey of Prospective Contractor (SF1408).

Offeror and cost reimbursement subcontractors shall assert whether they have a DCAA-approved accounting system and provide the date it was approved. If the Offeror or any cost reimbursement subcontractors do not have an approved accounting system, then the offeror or its cost reimbursement subcontractor shall complete an SF1408 Pre-Award Survey. Offeror is solely responsible for verifying that subcontractors proposed on a cost reimbursement basis have either an approved accounting system or have submitted the SF1408 as part of the subcontractor’s proposal. An SF1408 does not need to be submitted for companies that already have an approved accounting system. A copy of the SF1408 is available from the U.S. General Services Administration at https://www.gsa.gov/reference/forms/preaward-survey-of-prospective-contractor-accounting-system.

SECTION M - EVALUATION FACTORS FOR AWARD

CLAUSES INCORPORATED BY REFERENCE

1.0 GENERAL

It is the intention of the Navy to award a Firm Fixed Price and Cost Plus Fixed Fee Indefinite Delivery Indefinite Quantity Contract that has an Ordering Period of five years after contract award.

The proposal must comply in all material respects with the requirements of the law, regulation, and this solicitation. A proposal that fails to meet any material requirement will render the proposal ineligible for award and it will be excluded from further consideration.

Pursuant to FAR 52.215-1, the Government intends to evaluate proposals and award based upon initial offers; therefore, Offeror’s initial proposal should contain the best terms from a cost and technical standpoint. The Government reserves the right to award a contract without discussions with respective Offerors. The Government may conduct discussions if deemed in its best interest. The Government anticipates a single award resulting from this solicitation; however, the Government reserves the right to award more than one or no contract depending on the quality of the proposals received and the availability of funds. In addition, the Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the Offeror specifies otherwise in the proposal.

The following terms and definitions will be used for proposal evaluations:

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an Offeror’s proposed approach to achieving the technical factor or element may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Strength is an aspect of an Offeror's proposal with merit or will exceed specified performance or capability requirements to the advantage of the Government during contract performance.

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Strength is an aspect of the Offeror’s proposal with appreciable merit or will exceed specified performance or capability requirements to the considerable advantage of the Government during contract performance.

Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

2.0 BASIS FOR AWARD

The award decision will be determined based on the Government’s evaluation of each Offeror’s proposal against the evaluation factors identified within this solicitation. Award will be made to the responsible Offeror whose proposal demonstrates the best value to the Government based on the evaluation factors. Best value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.