N0010418RG005_RFP_N0010418RG005_Amendment_0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID PAGE OF

1 4

2. AMENDMENT/MOD.NO. 3. EFFECTIVE DATE 4. REQUISITION NO.: 5. PROJECT NO.(if applicable)

0004 26 June 2019

6. ISSUED BY: CODE: N00104 7. ADMINISTERED BY (if other than item 6)

CODE:

NAVSUP WEAPON SYSTEMS SUPPORT MECH.

5450 CARLISLE PIKE

SUITE 312, WS E17

MECHANICSBURG, PA 17055-0788

N771.17 - Marsha Williams (717) 605-2727

8. NAME AND ADDRESS OF CONTRACTOR (X) 9A. AMENDMENT OF SOLICITATION NO.

N00104-18-R-G005

9B. DATED (see item 11):

10 A. MODIFICATION OF CONTRACT/ORDER NO

CODE: FACILITY

CODE: 10B. DATED(see item 13):

11. THIS ITEM APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended. Offers must acknowledge this amendment prior to the hour and date specified in the solicitation as amended,by one of the following methods: (a) By completing items 8 and 15 and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be by telegram or letter, provided each telegram or lettermakes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (if required)

13. THIS ITEM APPLIES TO MODIFICATIONS OF CONTRACTS/ORDERS

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.)

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is is not required to sign this document and return copies to the issuing office (attn: 0271.A6)

14. DESCRIPTION OF AMENDMENT/MODIFICATION

This amendment consists of:

Part I - Vendor Questions and Government Responses

Part II – Changes to the RFP

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type/print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type/print

15B. CONTRACTOR/OFFERER (signature) 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE (SPCC OVPT) (REV 10-84) (LOCAL) Prescribed by GSA

RFP Number: N00104-18-R-G005

Amendment Number: 0004

Part I: The following Vendor Questions/Clarifications ‘Q’ have been submitted. The Government Response ‘R’ follows each question/clarification. These questions/clarifications and responses in this section are provided for informational purposes only; neither the questions nor the responses set forth below amend the terms and conditions of the Request for Proposal (RFP) unless stated below.

Q.1 - Ref. Q&A # 10 - Missing Parts on Receipt (Ref. Question and Response # 10 from Amendment 0002 of RFP N00104-18-R-G005)

a. In past experience supporting this workload, the Contractor has received Repairable Parts (CLINs) in an incomplete configuration (missing parts)

b. The Government is contracting for the repair of a specific part number(s). These part number(s) are based on a specific part configuration. The Government should bear the responsibility of ensuring it sends the part(s) in the correct and complete configuration.

c. If this burden is shifted to the Offeror and the Offeror is supposed to include the potential cost of replacing material that may be missing; the Offeror, at best can only guess what part are may be missing and what the occurrence rate will be.

d. Pricing is based on historical repair data when processing a part received in its proper configuration.

e. If the Offeror is forced to factor in the possibility of having to pay for missing parts, the Navy will simply be paying for this risk in a higher price than what is necessary.

f. The Offeror requests the Government reconsider their position; if a part arrives in an incomplete configuration (missing parts) one or more of the following will occur to rectify the problem:

i. Contractor will return the bad part and the Government will issue a replacement part

ii. Contractor will submit an O&A proposal to cover the cost of replacing the missing parts

iii. the Government send the missing parts as Government Furnished Material (GFM) ASAP

g. In support of this workload, prior to the release of the RFP; if parts were missing, the Contractor would send the Navy an estimate to replace the missing parts and the estimate would be funded by the Navy.

R.1 – If a unit is received that is missing major component parts, the contractor is not responsible for replacing those parts, however, the contractor is responsible for replacing consumable parts that are missing from an asset.

The definition of a consumable part is a component to be replaced in a routine maintenance exercise in accordance with the manufacturer's requirements.

The following language regarding Missing on Induction (MOI) material is hereby included as SECTION C.2.2.4 in the Statement of Work, SECTION C.2.

C.2.2.4. MISSING ON INDUCTION (MOI).

Scope. A Weapons Repairable Assembly is subject to this MOI provision if the item received by the Contractor for repair is missing one or more Shop Repairable Assembly (SRA) and the SRA is not a separately inducted item. Contractor replacement of MOI SRAs is not included in the contract price.

Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor.

Procedures. The Contractor shall immediately notify DCMA when an item is received with MOI SRA(s) and shall obtain written verification from DCMA for all WRAs determined to have MOI SRA(s). The Contractor shall provide written notice of all such determinations, including identification of the missing SRA(s), and the DCMA written verification, to the IM with a copy to the PCO and ACO prior to induction and/or repair of the WRA. The Contractor shall not proceed with repair of WRAs with MOI SRAs until instructions on how to proceed are provided to the Contractor.

SEE PART 2 – Changes to the RFP, Change 1, included in this amendment.

Q.2 –Parts with Shipping Damage.

a. What happens if a part(s) is received damaged due to shipping?

b. Normally, if a part is received damaged, the Contractor will notify the Government and await disposition instructions from the Government. The Government will send the Contractor a replacement repairable part.

R.2. – Parts received with shipping damage will be evaluated on a case-by-case basis.

The following language regarding Shipping Damage is hereby included in Section C2. - Statement of Work as Section C.2.2.5 Shipping Damage.

Scope. Assets received with shipping damage will be evaluated on a case-by-case basis to determine the extent of damage to the asset and if it can be repaired within the firm fixed price quoted or if the unit is damaged to the extent it is beyond repair.

Procedures. The Contractor shall immediately notify DCMA when an item is received with apparent shipping damage and shall obtain written verification from DCMA that the item appears to have been damaged during shipment. The Contractor shall provide written notice of all such determinations, including identification of the damaged unit and the DCMA written verification, to the IM with a copy to the PCO and ACO prior to induction and/or repair of the damaged unit. The Contractor shall not proceed with repair of damaged units until instructions on how to proceed are provided to the Contractor.

SEE PART 2 – Changes to the RFP, Change 1 included in this amendment.

Q.3. - BER Parts

a. Will the Government please add the BER Clause added into the RFQ?

b. Typically there is a BER clause that allows us to deem parts BER if the price to overhaul is greater than seventy percent (70%) of the new market price.

R.3. –There is No Beyond Economical Repair material in firm fixed price contracts; the contractor agrees to repair all assets to the firm fixed price provided. All material sent to the contractor is considered repairable unless the unit is Beyond Physical Repair.

Paragraphs 2 and 3 are hereby added to Section C2. - Statement of Work, Section C.2.2.2. - BEYOND ECONOMICAL REPAIR (BER) and BEYOND PHYSICAL REPAIR (BPR)

Scope: An item is BR when the item is not capable of being repaired in accordance with the Statement of Work due to the extent of physical damage.

Procedures. The Contractor shall obtain written concurrence from DCMA for all units determined by the Contractor to be BR. All such determinations, including the basis for the determination and the DCMA written concurrence shall be provided by the Contractor to the PCO, with a copy to the Inventory Manager (IM). After receipt of the required documentation, the PCO shall provide the Contractor disposition instructions. If provided disposition instructions, the contractor shall submit a proposal for BR pricing to the PCO within 30 days of receipt of these instructions. Any disposal ordered shall be performed by the Contractor in accordance with all applicable regulations and the Contractor’s approved Government property disposal procedures.

SEE PART 2 – Changes to the RFP, Change 1, included in this amendment.

Part II: Changes to the Request for Proposal (RFP) – The following changes are hereby made and incorporated into the RFP:

Change 1 – Reference Q1, Q2, and Q3.

Section C of the contract is corrected to include paragraphs 2 and 3 to section C.2.2.2 BEYOND ECONOMICAL REPAIR (BER) and BEYOND PHYSICAL REPAIR (BPR) and to include Section C.2.2.4. MISSING ON INDUCTION (MOI) and Section C.2.2.5 SHIPPING

DAMAGE

Section C of the RFP is deleted and replaced with Attachment 1 to this Amendment.

Change 2 – The closing date specified in block 9, page 1 of the Request for Proposal is hereby extended from: 2:00 PM July 1, 2019 to: 2:00 PM July 22, 2019.