N0010418RG005_RFP_N0010418RG005_Amendment_0004_Attachment_1.pdf

AMENDMENT 0004

ATTACHMENT 1

SECTION C - DESCRIPTION, SPECIFICATIONS AND WORK STATEMENT

C01 - PLACING AND PROCESSING ORDERS

(a) Ordering Period: The Government may place orders for articles to be serviced hereunder, during the period commencing on the date of execution of this contract and ending five (5) years from the date thereof, whichever is later. Each order placed shall be issued and processed in the manner hereafter provided.

(b) Authorized Ordering Activity: The Procuring Contracting Officer (PCO) shall place orders under this agreement in the manner provided elsewhere herein;

(c) Form and Content of Orders: Orders issued under this Contract shall be prepared on DD Form 1155;

however, if exigency so demands, order may be issued via electronic transmission (e.g., e-mail) and will be confirmed by DD Form 1155 as soon as practicable thereafter, and will bear the notation "CONFIRMING ORDER.” In addition, each DD Form 1155 order shall include the following:

(1) The order number, date, and appropriate reference to this contract;

(2) Citation of the negotiation authority pursuant to which the order is negotiated;

(3) Appropriation and accounting data and special invoicing instructions.

(4) Special shipping instructions, place of delivery, place of inspection, DoD Priority designator and surveillance criticality designator.

(5) Defense Order Rating certified under the Defense Priorities and Allocations System.

(6) Description of work to be performed and identification of specific articles to be repaired including part number and stock number, serial number if available, and quantities thereof.

(7) The model designation of the end unit for which the parts ordered applies, if available.

(8) The agreed upon delivery schedule.

(9) Any orders for change pages/revisions to existing Technical Manuals (TM), or for new TMs, will include Technical Manual Contract Requirements (TMCRs) citing the equipment and changes to be covered by the publications ordered, the manuals involved, description and specifications, delivery and packing, instructions for transmittal of negatives and retention of reproducible copies and negatives.

(10) A DD form 1423 setting forth the date ordered.

(d) Obligations of Contractor

(1) The contractor shall, except as specified in paragraphs (2) or (3) below, immediately proceed with the repair of the articles covered by the order.

(2) Where the contractor cannot proceed, or is not authorized to proceed, the contractor shall so advise the PCO (by e-mail, if available) within five (5) working days after receipt of the order.

The contractor shall await instruction from the PCO regarding such orders; which shall be issued within five (5) working days, or such additional period as the PCO may require after being advised by the contractor of the circumstances preventing the start of performance.

(3) The contractor shall advise the PCO of any specific representation or certification that cannot be made as to an order and reason(s) therefore.

(4) In regard to (d)(2) or (d)(3), the contractor shall notify the PCO and the cognizant ACO and shall stop work until given further instructions or disposition of the item by the PCO.

(5) The contractor shall establish and maintain:

(i) A summary of all costs incurred applicable to all orders placed pursuant to the terms of this contract.

(ii) The summary records required in (5)(i) shall be furnished to the Contracting Officer upon request.

(6) Sixty (60) days after induction of the last unit received against delivery orders issued hereunder, Contractor shall notify the ACO (with a copy to the PCO) of the actual quantities inducted for repair.

(e) Within thirty (30) days of ACO’s receipt of contractor’s notice of last induction ((d)(6), above), unless otherwise specified by NAVSUP WSS, ACO shall modify the delivery order, to reduce all excess quantities and funds.

(f) The Navy Delivery Order Ombudsman is:

Mr. Elliott Branch Deputy Assistant Secretary of the Navy (Acquisition and Procurement) 1000 Navy Pentagon, Washington, DC 20350 phone (703) 614-9600 fax (703) 614-9394 email: NCAG@navy.mil

C02 – ORDERING PROCEDURES:

If Multiple awards are made, after the minimum contract amount has been satisfied, each Awardee will be given a fair opportunity to be considered for each delivery order exceeding $3,500.00, IAW FAR 16.505(b)(1).

1. Unless an exception applies IAW FAR 16.505(b)(2), awardees will be provided a fair opportunity to be considered for each order using the following procedures:

(i) The government will provide a fair notice of the intent to make a purchase to all awardees. The notice will include a description of the supplies to be delivered and the factors upon which the award will be made. These factors may include, either singly, or in combination, price, delivery, urgency, and capacity to perform the work.

(ii) Each multiple award contractor may submit its proposal in response to the Government’s request for order proposal. All proposals must be received in writing by the time specified in the Government’s notice of intent to make a purchase.

(iii) The Government will issue orders based upon an assessment of the offers using the factors specified in the Government’s notice of intent to make a purchase.

(iv) Orders shall be issued by the POC in writing and shall be dated and numbered. They shall set forth as applicable (1) the supplies, data, or other items being ordered and include attachments, (2) the quantities to be furnished, (3) delivery date, (4) packaging and shipping instructions and (5) funds obligated. An order is considered “issued” when the Government electronically signs and distributes the order into the Electronic Data Access (EDA) System. The issued order will then be electronically delivered to the Contractor’s representative.

C03 - SPECIFICATIONS FOR REPAIR/MODIFICATION – RECEIPT INSPECTION,

EVALUATION AND REPAIR OF 501-K17/34 GAS TURBINE GENERATOR ENGINE

COMPONENTS

C.1. STATEMENT OF WORK

This statement of work defines the scope of work to be provided under a firm-fixed price requirements contract.

The Offeror, as an independent contractor and not as an agent of the Government of the United States shall furnish all necessary labor, materials, equipment, and resources (except Government Furnished Equipment (GFE) as defined below) required to perform depot level analysis, repair, rebuild, packaging, shipment and quality assurance of the Part Numbers as defined in Section B – defined as the “repairable assets” for the purposed of this document, unless otherwise specified.

C.1.2. SUPPLY DISCREPANCIES

If the contractor determines during receipt that incorrect material was received, then the PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746) shall be notified and the asset (s) shall be returned in accordance with the CAV statement of work.

C.1.3. SCHEDULE

This contract is planning for an estimated quantity of repairable assets as defined in Schedule B.

One or more delivery orders will be placed during the Period of Performance, which shall have different required Quantity and Delivery Dates as called out in the Delivery Order, based on the Repair Turn-Around Time (RTAT) called out in Section B.

C.1.4. GOVERNMENT FURNISHED EQUIPMENT

There is no Government Furnished Equipment for this contract.

C.1.5. PLACE OF PERFORMANCE

All efforts covered herein shall be accomplished at the contractor facilities/vendor facilities.

Contractor personnel will be capable of handling and processing information at the appropriate security level.

C.1.6. GOVERNMENT PROPERTY

All repairable assets remain property of the Government of the United States during the execution of the contract, therefore the Contractor shall maintain an appropriate level of physical and personnel security and access control.

C.1.7. QUALITY PROGRAM REVIEW

The United States Government reserves the right to perform an on-site quality program review and/or inventory accuracy audit of the Contractor and/or sub-contractor’s place of performance at any time during the period of performance of this contract.

C.1.8. QUALITY CONTROL

The contractor shall develop and maintain an effective Quality Control program to ensure services are performed in accordance with this Statement of Work. The contractor shall develop and implement procedure to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s Quality Control program is the means by which it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall have or develop a Quality Control Plan. After acceptance of the Quality Control Plan, the contractor shall obtain PCO acceptance, in writing, of any proposed changes to its Quality Control system.

C.1.9. ITEM UNIQUE IDENTIFICATION (IUID)

The contractor shall apply machine readable Item Unique Identification labeling, or a DoD recognized IUID equivalent IAW MIL-STD-130. The contractor shall be responsible for the verification, validity and entry of data into the DoD IUID registry.

C.1.10. STATUS REPORTS

The Contractor shall provide detailed electronic monthly status report that accounts for all work in process. The report shall be provided no later than the 15th day of each month. The report shall include such items as Supply Condition Code “A” delivery schedules, Supply Condition Code “F” assets at the contractor’s facilities, any carcass constraint issues that are impacting delivery orders, and any other relevant information.

C.1.11. INVENTORY MANAGEMENT

The Contractor shall use WEB-BASED COMMERCIAL ASSET VISIBILITY (WEBCAV) as an inventory management system for U.S. Government-owned repairable assets while at the repair facility to track assets as they flow through the repair cycle, and to provide a means to track in-transit material to and from the Contractor site. The Contractor shall include the serial number in the remarks section of the CAV report. Please refer to the attached WEBCAV Statement of Work and Contract clause NAVSUPWSS FA25.

C.2.0. REQUIREMENTS

C.2.1. RECEIPT AND STORAGE

The accordance with the WEBCAV Statement of Work, the Contract shall process receipt of all F condition assets within 5 business days of delivery to Contractor site.

C.2.2. EVALUATION

The contractor shall complete an evaluation of the repairable asset identified in the delivery order.

The evaluation shall occur upon receipt of the repairable asset(s) and include a thorough cleaning, a visual mechanical inspection, and an electrical/electronic inspection (if necessary) using general purpose or depot maintenance plant equipment called out in the applicable Acceptance Test Procedure for these items.

C.2.2.1. NO EVIDENCE OF FAILURE (NEOF)

A repairable asset is considered No Evidence of Failure (NEOF) if no faults are found during the inspection and evaluation. The PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746) shall be notified in writing for an NEOF-identified assets. The repairable asset shall be packaged IAW the requirement of the Contract and returned to the Government. Disposition instructions will be provided by the NAVSUP WSS Program Manager – and the Government and the Contractor will decide whether additional assets will be sent in for repair, or if the delivery order will be modified down in quantity.

C.2.2.2 BEYOND ECONOMICAL REPAIR (BER) and BEYOND PHYSICAL

REPAIR (BPR)

Because the contract scope of work is provided under a firm-fixed price structure, repair assets sent in for evaluation and repair may not be considered Beyond Economical Repair (BER). If a repairable asset is determined to be Beyond Physical Repair (BPR) by the Contractor, they must obtain concurrence from DCMA. The PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746) shall also be notified, in writing. The PCO and the NAVSUP WSS Program Manager will review the findings to determine if additional funding will be allocated to the delivery order. If, after review of the Contractor’s proposal, the Government agrees to scrap the item, the Contractor will be provided disposition instructions and any necessary contract modifications will be processed.

Scope: An item is BR when the item is not capable of being repaired in accordance with the Statement of Work due to the extent of physical damage.

Procedures. The Contractor shall obtain written concurrence from DCMA for all units determined by the Contractor to be BR. All such determinations, including the basis for the determination and the DCMA written concurrence shall be provided by the Contractor to the PCO, with a copy to the Inventory Manager (IM). After receipt of the required documentation, the PCO shall provide the Contractor disposition instructions. If provided disposition instructions, the contractor shall submit a proposal for BR pricing to the PCO within 30 days of receipt of these instructions. Any disposal ordered shall be performed by the Contractor in accordance with all applicable regulations and the Contractor’s approved Government property disposal procedures.

C.2.2.3. CARCASS DELIVERY

If the repairable asset IS NOT received at the Contractor’s facility within 90 days after the delivery order is signed, the PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746) shall be notified, in writing, and the delivery order will either be decremented in quantity, or the delivery date extended.

C.2.2.4. MISSING ON INDUCTION (MOI).

Scope. A Weapons Repairable Assembly is subject to this MOI provision if the item received by the Contractor for repair is missing one or more Shop Repairable Assembly (SRA) and the SRA is not a separately inducted item. Contractor replacement of MOI SRAs is not included in the contract price. Items received by the Contractor missing consumable parts are not MOI items. Rather, repair of such items and replacement of the missing consumable parts are included in the contract price and the item shall be inducted and repaired by the Contractor.

Procedures. The Contractor shall immediately notify DCMA when an item is received with MOI SRA(s) and shall obtain written verification from DCMA for all WRAs determined to have MOI SRA(s). The Contractor shall provide written notice of all such determinations, including identification of the missing SRA(s), and the DCMA written verification, to the IM with a copy to the PCO and ACO prior to induction and/or repair of the WRA. The Contractor shall not proceed with repair of WRAs with MOI SRAs until instructions on how to proceed are provided to the Contractor.

C.2.2.5 SHIPPING DAMAGE

Scope. Assets received with shipping damage will be evaluated on a case-by-case basis to determine the extent of damage to the asset and if it can be repaired within the firm fixed price quoted or if the unit is damaged to the extent it is beyond repair.

Procedures. The Contractor shall immediately notify DCMA when an item is received with apparent shipping damage and shall obtain written verification from DCMA that the item appears to have been damaged during shipment. The Contractor shall provide written notice of all such determinations, including identification of the damaged unit and the DCMA written verification, to the IM with a copy to the PCO and ACO prior to induction and/or repair of the damaged unit. The Contractor shall not proceed with repair of damaged units until instructions on how to proceed are provided to the Contractor.

C.2.3. REPAIR

The Contractor shall commence repair of the repairable assets on a schedule that ensures the product is delivered as per the agreed upon delivery date called out in the delivery order. Upon induction into repair, the Supply Condition Code of the items shall be immediately converted from “F” to “M” in accordance with the CAV Statement of Work.

C.2.3.1 CONFIGURATION

The basis for determining the latest configuration for all 501K Engine Components is guidance from the ISEA NSWCPD Code 424 via NAVSUP WSS, Mechanicsburg.

C.2.3.2. DEFINITION – SERVICEABLE SUPPLY CONDITION CODE “A”

All repair work hereunder shall be for restoration of articles under repair to a serviceable Supply Condition Code “A.” For the purposes of this contract, a serviceable Supply Condition Code “A” is defined as being capable of functioning and performing in conformance with the current quality requirements as identical new articles, but they do not need to have the cosmetic appearance of newness. Items should be clean, with all corrosion moved and/or treated to the maximum extent possible.

C.2.3.3. DRAWINGS AND TECHNICAL MANUALS

The offeror shall furnish 501K engine component overhaul services in accordance with guidance from the ISEA, established Original Equipment Manufacturer (OEM) procedures, AND/OR approved equivalent commercial overhaul procedures. “Approved equivalent commercial overhaul procedures” are procedures used within the past two years to support NAVSUP WSS in the overhaul of 501K Engine Components. These 501K Engine Components shall undergo the complete overhaul process in accordance with procedures outlined in the applicable US Navy Technical Manuals, OEM Technical Manuals, or approved equivalent commercial overhaul procedures.

An application for copies of US Navy 501K Engine Technical Manuals shall be completed using NAVSEA Form DD2354 Information Request within 15 days after contract award. Any US Navy 501K Technical Manuals issued, and all copies and printouts generated, will remain the property of the US Navy.

C.2.3.4. DEVIATIONS

Deviations from the repair references of this document proposed to reduce cost and scrap rates, such as waivers, engineering change proposals, material substitutions, engineering directions or alternate repair methods, shall only be permitted after processing deviations and obtaining written approval from NSWCPD Code 432.

C.2.3.5. MARKINGS

In addition to the National Stock Number (NSN) and Part Number (P/N) markings contained therein, repaired units shall be marked in such a manner as to conform with the requirements of Military Standard Identification Marking U.S. Military Property MIL- STD-130N or the applicable latest revision to the maximum extent possible.

C.2.3.6. ENGINEERING CHANGES

The Contractor shall be authorized to incorporate Class II government approved engineering changes provided the changes involved are compatible with all configurations of the weapon system where the component is installed. Nonfunctional changes and/or parts replacement shall not be made for the specific purpose of standardization of components, tolerance, or process techniques, incorporate in the item at time of original manufacture unless so directed by the PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746).

C.2.3.7. REPAIR TURN-AROUND TIME (RTAT)

The total Repair Turn-Around Time (RTAT) shall be no greater than those listed in Section B for each item from when the reparable asset is received at the Contractor’s facility. Material Requirements Planning should be utilized to the maximum extent possible in order to maintain the RTAT.

C.2.4. MODIFICATION/UPGRADE

If the repairable asset is to be modified/upgraded, the effort shall occur in conjunction with the repair, and occur within the RTAT identified in Section B for the item. The before and after Part Numbers shall be defined by the Delivery Order under which the modification/upgrade is taking place.

C.3.0. PACKAGING

The Contractor shall be responsible for packaging items in accordance with the Department of Defense Standard Practice for Military Packaging MIL-STD-2073-1E, or the applicable latest revision.

C.3.1. SHELF LIFE

Any shelf-life items or concerns should be identified to the PCO and the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746). Records of cure/assembly date shall be compiled and maintained, and the Contractor shall ensure a minimum of 85% of the shelf life remaining at time of receipt at destination.

C.3.2. HAZARDOUS MATERIAL

If FAR 23.3, FAR 52.233-3, Hazardous Material Identification and Material Safety Data, and DFARS Subpart 223.3 and DFARS 252.223-7001, Hazardous Warning Labels are applicable to this contract, Material Safety Data Sheets (MSDSs) must be provided in accordance with these provisions to the PCO and to the Navy Environmental Health Center, 2510 Walmer Avenue, Norfolk, VA 23513-2617, Attn: Industrial Hygiene Directorate, for inclusion in the Hazardous Materials Information System (HMIS). Copies shall also be provided to the NAVSUP WSS Program Manager (Dyan Hooper; dyan.hooper@navy.mil; 717-605-6746).

C.3.3. IMPROPERLY PACKAGED CARCASSES RECEIVED

Reporting of improperly packaged carcasses received by the Contractor shall be accomplished through contractor input into the Technical Assistance for Repairable (TARP) Website (https://tarp/navsisa.navy.mil) or any successor webserver reporting methodology.

C.4.0. MARKING FOR SHIPMENT

The Contractor shall be responsible for labeling items in accordance with the Department of Defense Standard Practice for Military Marking for Shipment and Storage MIL-STD-129R, or the applicable latest version.