Draft_Request_For_Proposal_N00030-15-R-0202.docx

Source Selection Information – See FAR 2.101 and FAR 3.104 Source Selection Information – See FAR 2.101 and FAR 3.104

PART I – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

FY 16 Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support

CPFF

(Cost Plus Fixed Fee Level of Effort) FOB: Destination

FY16 Chemical Weapons Convention Support Program Management Support

FY 16 Treaty on Open Skies Support

ITEM NO

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

FY16 Compliance Assessment Program Support

FOB: Destination

FY 17 Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support

FY17 Chemical Weapons Convention Support

FY 17 Treaty on Open Skies Support

FY17 Compliance Assessment Program Support

FY 18 Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support

FY18 Chemical Weapons Convention

FY 18 Treaty on Open Skies Support

FY18 Compliance Assessment Program Support

FY 19 Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support

FY 19 Chemical Weapons Convention Support

FY 19 Treaty on Open Skies Support

FY 19 Compliance Assessment Program Support

FY 20 Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support

FY 20 Chemical Weapons Convention Support

FY 20 Treaty on Open Skies Support

FY 20 Compliance Assessment Program Support

* Inserted by Contractor ** Inserted by Contractor (See Section H – Special Contract Requirements, Option Exercise (Dec 2003), SSP 5252.217-9750)

[End of Section]

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SECTION C – STATEMENT OF WORK

The contractor shall provide the supplies and services set forth in Section B hereof in accordance with the following:

The contractor shall maintain strict quality assurance and process control for Arms Control Treaty Implementation and Compliance (ACTI&C) Support in accordance the Technical Management Requirements for Strategic Systems Programs Acquisitions (T9001B) that is applicable to this contract and shall comply with applicable Strategic Systems Programs (SSP) policies and procedures for all efforts.

CLIN 0001: Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE)

1.1. During the period from effective date of award through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

1.2. Technical Research, Analysis, and Reporting. The Contractor shall analyze arms control treaties, agreements, U.S. policies, and nonproliferation agreements, DON ACTI&C documentation and any other relevant data to determine, evaluate, and validate DON implementation and compliance requirements, status, risk, feasibility and issues. The contractor shall report findings and recommend strategies for corrective actions or revisions. Documentation and data available for this analysis includes:

1.2.1. Arms control treaties and nonproliferation agreements;

1.2.2. Arms control treaties and nonproliferation agreements text under negotiation;

1.2.3. USG policy positions associated with or potentially impacting arms control treaty and nonproliferation agreements;

1.2.4. Arms control treaty and nonproliferation agreements I&C Plans;

1.2.5. Interagency and intra-agency agreements and coordination papers;

1.2.6. Treaty issue papers;

1.2.7. Treaty Implementation Working Group proposed documentation;

1.2.8. DoD and Joint Staff proposed policy guidance and instructions;

1.2.9. COCOM arms control guidance, policy, regulations and instructions; and

1.2.10. Other arms control treaty and nonproliferation agreement related implementation and compliance documentation.

1.3. Investigation and research. The Contractor shall perform research and analysis and report results in numerous areas including:

1.3.1. Emerging and or future arms control treaty and nonproliferation agreement initiatives and issues;

1.3.2. Proposed amendments to existing arms control and nonproliferation agreements;

1.3.3. Weapon and non weapon system capabilities;

1.3.4. Arms control treaty provisions;

1.3.5. Arms control impact on acquisition program life cycle development and military operations, exercises, doctrine, and non-traditional/rapid acquisition efforts; and

1.3.6. Arms control issues and future arms control trends.

The contractor shall deliver the report for paragraph 1.2 and 1.3 as Technical Research, Analysis and Reporting [CDRL A001].

1.4. Data Collection and Management. The Contractor shall collect, manage and incorporate data into applicable data management processes. The contractor shall analyze, and report applicable data for use in reports, briefings and treaty inspections. Data includes the following:

1.4.1. Treaty Mandated data collection.

1.4.1.1. Intermediate Range Nuclear Forces Treaty (INF)

1.4.1.2. Transparency in Armaments (TIA)

1.4.1.3. Global Exchange of Military Information (GEMI)

1.4.1.4. International Atomic Energy Agency (IAEA)

1.4.1.5. Future and emerging arms control treaty mandated data collection.

1.4.2. Data Calls.

1.4.2.1. USG required data collection tasks.

The contractor shall deliver the report Data Collection and Management [CDRL A002].

1.5. Treaty Verification Activities. The Contractor shall provide treaty verification inspection support for applicable existing, future and emerging arms control treaties and agreements.

1.5.1. IAEA

1.5.1.1. The contractor shall provide trained and qualified personnel to support IAEA verification and complimentary access inspection events and data declaration reviews. The number of IAEA events that may occur in any calendar year is unknown; however, the U.S. – IAEA Safeguards Agreements limits the number of missions to those facilities, programs, or activities voluntarily declared;

1.5.1.2. Inspection notification events shall be coordinated from NTIP and qualified personnel must be made available to the IAEA government lead within six (6) hours of notification to determine the impact of IAEA verification to DON equities at or near the declared facility, program, or activity; and

1.5.1.3. In the event DON must directly support a DON equity during a complimentary access visit the contractor should plan for support to last no more than 72 to 96 hours.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

1.6. Meeting Support. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

1.6.1. Identification and notification of candidate attendees;

1.6.2. Agenda preparation and coordination; and

1.6.3. After action reports, lessons learned, or meeting minutes for the record.

The contractor shall deliver the report Meeting Support [CDRL A004].

1.7. Training. The contractor shall provide training on NTIP specific technologies and processes to appropriate personnel. As part of this training and with government oversight the contractor shall prepare appropriate training schedules, briefs, presentation and demonstrations. The technologies and processes include:

1.7.1. Chemical Weapons Convention (CWC) Treaty Information Management System (TIMS),

1.7.2. Open Skies (OS) TIMS,

1.7.3. OS Response Tracking System (RTS),

1.7.4. CWC Assist Team tasking system,

1.7.5. CWC inter-nodal (Tiger Team, Point of Entry (POE) and Treaty Management Center (TMC)) communication system,

1.7.6. CWC satellite communications system, and

1.7.7. CWC Assist Team equipment.

1.8. ACTI&C Outreach Program. The Contractor shall provide technical and analytical support to the overall ACTI&C outreach program. The outreach products shall be in compliance with current DoD, DON and SSP instructions and policies governing the production of hard and soft media. This support includes:

1.8.1. Develop and maintain outreach plan,

1.8.2. Refresh and maintain content and graphic design of NTIP website,

1.8.3. Develop and maintain the content and graphic design for messaging platforms in hard and soft media,

1.8.4. Develop electronic news letter, and promulgate through electronic distribution, and

1.8.5. Develop open source articles for publication.

The contractor shall deliver the report for paragraph 1.7 and 1.8 as Training and Outreach [CDRL A005].

1.9. Program Management Plan [CDRL A006]. The contractor shall develop and deliver a draft and final Program Management Plan (PMP) that is based on the contractor’s proposed support to CLINs 0001, 0002, 0003 and 0004. A kick-off meeting shall take place NLT 15 October 2015 and a draft PMP shall be presented to the Government NLT 30 days after the kick-off meeting. The Government shall have 15 working days to review the proposed draft and provide comments back to the contractor. The contractor shall incorporate Government comments and have an agreed upon PMP in place NLT 60 days after the kick-off meeting. The contractor shall document all support requirements in the PMP. The PMP shall be automated utilizing software such as MS Project or DON standard project management software and describe the proposed management approach. The PMP shall cover the entire project and outline the tasks and deliverables necessary to meet the SOW. The PMP shall include milestones, tasks, and subtasks required in this SOW.

The PMP shall contain, at a minimum, the following for each task:

1.9.1. A Work Breakdown Structure (WBS) that identifies all technical activities at a level of detail sufficient for the contractor to manage the work at no less than at a week by week basis and associated responsibilities and partnerships between government organizations;

1.9.2. All standards followed in support of these requirements.

1.9.3. A description and expected result of each WBS level or milestone in the PMP;

1.9.4. An estimate of the duration, LOE (by labor category), and resource cost and funding for all elements of the WBS;

1.9.5. A matrix of all deliverables and planned delivery dates;

1.9.6. Approaches to task completion;

1.9.7. Standard Operating Procedures (SOP’s) for all tasks;

1.9.8. A matrix of all personnel (subcontractors and/or consultants) assigned to the program and total aggregate level of effort for all tasks, including position, office location, building access status, and DON computer equipment (if any);

1.9.9. Task dependencies and interrelationships;

1.9.10. Contractor organizational structure;

1.9.11. Process management and controls;

1.9.12. Quality control and processes (include the contractor’s QCP);

1.9.13. Any unique hardware and software utilized by the contractor;

1.9.14. Subcontracting plan, including scope and terms of all active subcontracts (if any);

1.9.15. POCs; and

1.9.16. General operating procedures for

1.9.16.1. Travel

1.9.16.2. Work hours

1.9.16.3. Leave

1.9.16.4. Deliverables

1.9.16.5. Staff training policies

1.9.16.6. Problem/issue resolution procedures.

The PMP shall contain a separate schedule for each CLIN that contains deliverable milestones and deadlines. The PMP is an evolving document that shall be updated with significant changes as required, but a review of the document shall take place every six (6) months. Semi-annual reviews shall be conducted NLT April 1 and October 1 of each year. Any changes to the final, agreed upon PMP shall be mutually agreed upon by the Contractor and the Government. The Contractor shall work from the latest Government approved version of the PMP.

1.10. Quality Control Program [CDRL A007]. The Contractor shall ensure that a high quality of service is maintained throughout the life of this contract. The contractor shall employ realistic and substantial methods and monitoring techniques for improving the overall quality of the NTIP support services. As such the Contractor shall develop a Quality Control Program (QCP) to be approved by the Government. The Contractor shall update the QCP periodically to include:

1.10.1. Overall approach and procedures for communicating with the Government, resolving deficiencies, and identifying potential improvements;

1.10.2. Description of the contractors internal review process to include who will perform the review, the frequency, and the method of conduct;

1.10.3. The contractors identified benchmark metrics and measures that will be used to evaluate internal program performance and identify improvement areas and the process for achieving the performance objectives; and

1.10.4. Approach and procedures for handling corrective actions, without dependence upon government direction and for implementing potential improvements to program services/products/capabilities.

1.11. Monthly Task Report [CDRL A008]. Status for all SOW tasks shall be reported in a single monthly status report.

1.12. Monthly Expenditure Report [CDRL A009]. Monthly Expenditure Report of man-hours and cost.

1.13. Contract Summary Report [CDRL A013]. Pertinent information for all SOW tasks shall be summarized in a single annual report. This report also includes post completion report on man-hours and cost (See Section F, Level of Effort).

CLIN 0002: Chemical Weapons Convention Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE)

2.1. During the period from effective date of award through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

2.2. Technical Research, Analysis, and Reporting. The Contractor shall perform analysis and report results in numerous areas including:

2.2.1. DON Chemical Weapons Convention (CWC) implementation and compliance positions and issues; and

2.2.2. Prepare responses, including Flag/SES-level, to OSD, Joint Staff, and other DoD offices.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

2.3. Documentation [CDRL A011]. The Contractor shall prepare and maintain DON Chemical Weapons Convention I&C documentation. Documents include:

2.3.1. CWC Implementation and Compliance Plan,

2.3.2. CWC Tiger Team Manual,

2.3.3. CWC Point-of-Entry Manual,

2.3.4. CWC Treaty Management Center Manual,

2.3.5. CWC Inspection Readiness Plan,

2.3.6. CWC Challenge Inspection training and qualification program,

2.3.7. Action Tracking List of CWC tasks,

2.3.8. CWC TIMS Operator’s Manual,

2.3.9. Operational Readiness Procedures (ORP) Manual, and

2.3.10. TMC Equipment Guide.

2.4. CWC Challenge Inspection (CI) Readiness. The DON must be prepared to respond to a CWC CI and also to conduct training and exercise events. CWC CI training and exercises include events hosted by DON as well as other DoD Components and Services. The Contractor shall, in accordance with CWC Challenge Inspection Qualification Manual, maintain a cadre of qualified personnel to augment and support the DON CWC CI assist team. The contractor shall support:

2.4.1. CI training and exercise events hosted by DON as well as other DoD Components and Services in which DON participates;

2.4.2. A CI is expected to be 24-hours, 7-days a week during the entire inspection operations period. The Contractor shall make available contractor support personnel assigned critical support functions within four (4) hours of notification. Selected personnel shall accompany DON personnel to the DON facility designated for inspection. The contractor should plan on CWC CI operations to last not less than 252 hours once the U.S. is in receipt of notification of inspection. The contractor shall establish and maintain response procedures that permit short-notice notification of its designated personnel, their assembly, and deployment commensurate with that of its government client;

2.4.3. The contractor shall establish procedures for the readiness and rapid deployment of Tiger Team and POE Team inspection support equipment to the DON facility designated for challenge inspection in such a manner that it meets the overall DON response requirement for CWC CIs or in support of DON and DoD exercises. These procedures will include the accountability of inspection support equipment while in storage, during movement, and upon mission completion, and the monthly reporting on its mission readiness status, or within 15 days of mission completion;

2.4.4. Conduct monthly accountability and operational inspection of CWC Tiger Team and POE Team support equipment in accordance with the CWC Equipment Readiness and Rapid Deployment Manual;

2.4.5. Prepare “off the shelf” multi-phased approach instructional products, training plans and exercises ranging from class-room tutorials to “functional area” field training to full scale multi-day exercises; and

2.4.6. Support the execution and assessment of CIs and CI training events and exercises.

The contractor shall deliver the report Training Outreach [CDRL A005].

2.5. Meeting Support [CDRL A004]. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

2.5.1. Meetings with NTIP personnel to discuss current tasks and actions;

2.5.2. Meetings relevant to CWC implementation and compliance as required to represent DON interests; and

2.5.3. Prepare and disseminate Memorandum For Record (MFR), to capture discussions, decisions, and tasking.

CLIN 0003: Treaty on Open Skies Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE)

3.1. During the period from effective date of award through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

3.2. Technical Analysis. The Contractor shall perform analysis and report results in numerous areas including:

3.2.1. DON Treaty on Open Skies implementation and compliance positions and issues;

3.2.2. Open Skies Consultative Commission (OSCC) decisions and assess impact to DON;

3.2.3. Open Skies Treaty-allowed sensor capabilities (electro-optical, infrared, and synthetic aperture radar); and

3.2.4. Prepare responses, including Flag/SES-level, to OSD, Joint Staff, and other DoD offices.

The contractor shall deliver the report Technical Research, Analysis, and Reporting [CDRL A001].

3.3. Data Collection and Management [CDRL A002]. The Contractor shall collect and manage data necessary to support the Treaty on Open Skies including:

3.3.1. Conduct biannual Echelon II Command data call in odd numbered fiscal years;

3.3.2. Develop, plan, and execute an annual data call to update Facility and Special Use Air Space (SUA) databases.

3.3.3. OSENS profiles and contacts lists;

3.3.4. Incorporate updated Facility and SUA information collected during Open Skies events into the appropriate databases; and

3.3.5. Perform Facility and SUA database updates as required. Coordinate with appropriate locations for updating the Open Skies TIMS Facility and SUA files.

3.4. Documentation [CDRL A011]. The Contractor shall prepare and maintain DON Open Skies I&C documentation. Documents include:

3.4.1. Open Skies Implementation and Compliance Plan,

3.4.2. Action Tracking List of Open Skies tasks and update/ disseminate weekly,

3.4.3. Open Skies TIMS Operator’s Manual,

3.4.4. Operational Readiness Procedures (ORP) Manual,

3.4.5. TMC Equipment Guide, and

3.4.6. Response Tracking System (RTS) Handbook.

3.5. Open Skies Missions. The Contractor shall make available, in accordance with the Open Skies RTS Handbook and the OS TIMS Operators Manual, qualified personnel to support the following:

3.5.1. Prepare for up to 21 Russian passive overflights each calendar year. In addition, there may be up to six Joint Training Flights and/or Blue on Blue Training Flights each calendar year;

3.5.2. Plan, coordinate, and schedule qualified personnel to man the TMC or back-up TMC within two hours of notification of a Passive Mission. Provide manning schedule to the Open Skies Watch Section Leader;

3.5.3. Plan, coordinate, and schedule necessary personnel to man the TMC or back-up TMC two weeks in advance for known events such as Joint Training Flights and Blue-on-Blues. Provide the manning schedule to the Open Skies Watch Section Leader;

3.5.4. Provide one TIMS operator at each TMC during General Alert day and Mission Planning day. Provide one TIMS operator in the back-up TMC on flight days and Flight Termination day;

3.5.5. Provide one Response Tracking System (RTS) Coordinator and three RTS watchstanders per mission day (General Alert [within two hours of notification], Mission Planning and Flight Termination [at time designated by the Watch Section Leader]). Provide two RTS watchstanders on standby on flying days;

3.5.6. Track messages in Overflight Message Tracking Log. Record the time Telephone Notification System and Voice Format messages are received. Record the time Open Skies notification messages are released via Command Email. Log first responder and non-responder information;

3.5.7. Archive Open Skies mission documents into the Open Skies Filing Index;

3.5.8. Maintain Open Skies impact assessment summary form;

3.5.9. Maintain Passive Overflight Information form; and

3.5.10. Maintain imagery folders once ONI Mission Report has been received.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

3.6. Meeting Support [CDRL A004]. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

3.6.1. Meetings with NTIP personnel to discuss current tasks and actions;

3.6.2. Meetings relevant to OS implementation and compliance as required to represent DON interests (e.g., Sensor working group meetings, compliance review groups, etc.);

3.6.3. Prepare and disseminate Memorandum For Record (MFR), to capture discussions, decisions, and tasking; and

3.6.4. Participate in forums (Sensor Sub-Working Group, Technical Support Sub Group, etc.) addressing OS sensors to gain technical knowledge of sensors and deployment schedule of sensors.

3.7. Training and Outreach [CDRL A005]. The Contractor shall provide technical, analytical, and instructional support to the Open Skies outreach and training program. This support includes:

3.7.1. Develop an annual Open Skies training plan/schedule (facilities trained on a biennial basis);

3.7.2. Coordinate and execute Open Skies facility training (in-person/video teleconference/Defense Connect Online) in accordance with training schedule or as requested;

3.7.3. Provide data sheet and map for each Open Skies facility training event;

3.7.4. Provide Open Skies training at Air Traffic Controller (ATC) Managers’ Course;

3.7.5. Develop, maintain, update and distribute Open Skies training and reference materials. Update and maintain OS Training brief and ATC Managers’ brief; and

3.7.6. Maintain Open Skies Training Database, including current Point of Contact (POC) information and a record of each training event.

CLIN 0004: Compliance Assessment Program Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE)

4.1. During the period from effective date of award through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work. The Compliance Assessment Program (CAP) is the mechanism by which the NTIP office collects, reviews, processes, and assesses DON activities (i.e. research, development, test and evaluation, conceptual, acquisition, operational programs, doctrine, etc) for compliance with arms control treaties. CAP conducts comprehensive arms control compliance assessments (ACCA) of Navy and Marine Corps programs and activities to fulfill the DON’s obligation to ensure compliance. These ACCAs can occur throughout the program or activity’s acquisition life cycle process and through non-acquisition and rapid acquisition processes. The Contractor shall provide and maintain subject matter experts in arms control treaties, nonproliferation and U.S. Policies.

4.2. Technical Requirements. As part of the overall CAP and ACCA support the following documentation and data shall be utilized:

4.2.1. Arms control treaties and nonproliferation agreements,

4.2.2. Arms control treaties and nonproliferation agreement text under negotiation,

4.2.3. USG policy positions associated with or potentially impacting arms control treaty and nonproliferation agreements,

4.2.4. Arms control treaty and nonproliferation agreements I&C plans,

4.2.5. Acquisition Life Cycle documentation,

4.2.6. Mission needs statements,

4.2.7. Operational requirements documentation,

4.2.8. Program, project, task management plans,

4.2.9. Interagency and intra-agency agreements and coordination papers,

4.2.10. Future trends analysis,

4.2.11. Treaty issue papers,

4.2.12. Treaty Implementation Working Group proposed documentation,

4.2.13. DoD and Joint Staff proposed policy guidance and instructions,

4.2.14. COCOM arms control guidance, policy, regulations and instructions, and

4.2.15. Other arms control treaty and nonproliferation agreement related implementation and compliance documentation.

4.3. Arms Control Compliance Assessments [CDRL A012]. The Contractor shall conduct comprehensive assessments of provided activity documentation by analyzing arms control treaties, agreements, U.S. policies, nonproliferation agreements, CAP I&C documentation and any other relevant data.

4.3.1. The Contractor shall report the findings and recommend corrective actions or revisions;

4.3.2. The Contractor shall plan on approximately 500 ACCAs per year, this number may fluctuate due to Executive and Legislative Branch priorities;

4.3.3. The Contractor shall prepare formal CAP correspondence in accordance with DON Correspondence Manual (SECNAV M5216.5) and CAP promulgated policies and procedures. All final products shall be of a quality suitable for Flag level and/or SES signature; and

4.3.4. The Contractor shall provide ACCA analysis that is technically accurate, to include all required supporting documentation (forms, official letters and memorandums, point papers, briefings, and other necessary CAP mission and management correspondence).

4.3.5. The Contractor shall provide completed analysis and supporting documentation within assigned suspense dates that can range from several hours to 30 business days.

4.4. On Site Support. The Contractor shall provide daily on-site data management and use of the Naval Compliance Assessment Program (NCAP) Database which contains all pertinent information related to the CAP ACCA mission. The Contractor shall monitor and perform data mining of Navy and Marine Corps databases and websites to identify and obtain necessary information on programs and activities requiring assessments.

4.5. Documentation, Briefing Materials and Reports.

The Contractor shall prepare, revise, and update briefing materials and reports. These should include:

4.5.1. CAP documentation; and

4.5.2. Outreach briefings, strategies, and documentation.

The contractor shall deliver the report Documentation [CDRL A011].

4.6. Meeting Support [A004]. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

4.6.1. Agenda preparation and coordination; and

4.6.2. After action reports, lessons learned, and meeting minutes for the record.

4.7. Outreach. The Contractor shall develop and maintain a comprehensive DON outreach plan for outlining initiatives to outreach to CAP stakeholders. The Contractor shall implement a process of tracking acquisition programs from concept development through transition to ensure the CAP manager has insight into the program lifecycles and assigned program offices. The contractor shall deliver the report Training and Outreach [CDRL A005].

ITEM 0005 Contract Data Requirements List (CDRL) The Contractor shall provide the data set forth in the CDRL, DD Form 1423, attached hereto as Exhibit A as specified in Section F under this Item 0005, unless this contract requires such data to be delivered under another item.

CLIN 1001: Arms Control Treaty Implementation and Compliance (ACTI&C) Program Management Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE) (Option)

1.1. During the period from the option exercise through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

1.2. Technical Research, Analysis, and Reporting. The Contractor shall analyze arms control treaties, agreements, U.S. policies, and nonproliferation agreements, DON ACTI&C documentation and any other relevant data to determine, evaluate, and validate DON implementation and compliance requirements, status, risk, feasibility and issues. The contractor shall report findings and recommend strategies for corrective actions or revisions. Documentation and data available for this analysis includes:

1.2.1. Arms control treaties and nonproliferation agreements;

1.2.2. Arms control treaties and nonproliferation agreements text under negotiation;

1.2.3. USG policy positions associated with or potentially impacting arms control treaty and nonproliferation agreements;

1.2.4. Arms control treaty and nonproliferation agreements I&C Plans;

1.2.5. Interagency and intra-agency agreements and coordination papers;

1.2.6. Treaty issue papers;

1.2.7. Treaty Implementation Working Group proposed documentation;

1.2.8. DoD and Joint Staff proposed policy guidance and instructions;

1.2.9. COCOM arms control guidance, policy, regulations and instructions; and

1.2.10. Other arms control treaty and nonproliferation agreement related implementation and compliance documentation.

1.3. Investigation and research. The Contractor shall perform research and analysis and report results in numerous areas including:

1.3.1. Emerging and or future arms control treaty and nonproliferation agreement initiatives and issues;

1.3.2. Proposed amendments to existing arms control and nonproliferation agreements;

1.3.3. Weapon and non weapon system capabilities;

1.3.4. Arms control treaty provisions;

1.3.5. Arms control impact on acquisition program life cycle development and military operations, exercises, doctrine, and non-traditional/rapid acquisition efforts; and

1.3.6. Arms control issues and future arms control trends.

The contractor shall deliver the report for paragraph 1.2 and 1.3 as Technical Research, Analysis and Reporting [CDRL A001].

1.4. Data Collection and Management. The Contractor shall collect, manage and incorporate data into applicable data management processes. The contractor shall analyze, and report applicable data for use in reports, briefings and treaty inspections. Data includes the following:

1.4.1. Treaty Mandated data collection.

1.4.1.1. Intermediate Range Nuclear Forces Treaty (INF)

1.4.1.2. Transparency in Armaments (TIA)

1.4.1.3. Global Exchange of Military Information (GEMI)

1.4.1.4. International Atomic Energy Agency (IAEA)

1.4.1.5. Future and emerging arms control treaty mandated data collection.

1.4.2. Data Calls.

1.4.2.1. USG required data collection tasks.

The contractor shall deliver the report Data Collection and Management [CDRL A002].

1.5. Treaty Verification Activities. The Contractor shall provide treaty verification inspection support for applicable existing, future and emerging arms control treaties and agreements.

1.5.1. IAEA

1.5.1.1. The contractor shall provide trained and qualified personnel to support IAEA verification and complimentary access inspection events and data declaration reviews. The number of IAEA events that may occur in any calendar year is unknown; however, the U.S. – IAEA Safeguards Agreements limits the number of missions to those facilities, programs, or activities voluntarily declared;

1.5.1.2. Inspection notification events shall be coordinated from NTIP and qualified personnel must be made available to the IAEA government lead within six (6) hours of notification to determine the impact of IAEA verification to DON equities at or near the declared facility, program, or activity; and

1.5.1.3. In the event DON must directly support a DON equity during a complimentary access visit the contractor should plan for support to last no more than 72 to 96 hours.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

1.6. Meeting Support. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

1.6.1. Identification and notification of candidate attendees;

1.6.2. Agenda preparation and coordination; and

1.6.3. After action reports, lessons learned, or meeting minutes for the record.

The contractor shall deliver the report Meeting Support [CDRL A004].

1.7. Training. The contractor shall provide training on NTIP specific technologies and processes to appropriate personnel. As part of this training and with government oversight the contractor shall prepare appropriate training schedules, briefs, presentation and demonstrations. The technologies and processes include:

1.7.1. Chemical Weapons Convention (CWC) Treaty Information Management System (TIMS),

1.7.2. Open Skies (OS) TIMS,

1.7.3. OS Response Tracking System (RTS),

1.7.4. CWC Assist Team tasking system,

1.7.5. CWC inter-nodal (Tiger Team, Point of Entry (POE) and Treaty Management Center (TMC)) communication system,

1.7.6. CWC satellite communications system, and

1.7.7. CWC Assist Team equipment.

1.8. ACTI&C Outreach Program. The Contractor shall provide technical and analytical support to the overall ACTI&C outreach program. The outreach products shall be in compliance with current DoD, DON and SSP instructions and policies governing the production of hard and soft media. This support includes:

1.8.1. Develop and maintain outreach plan,

1.8.2. Refresh and maintain content and graphic design of NTIP website,

1.8.3. Develop and maintain the content and graphic design for messaging platforms in hard and soft media,

1.8.4. Develop electronic news letter, and promulgate through electronic distribution, and

1.8.5. Develop open source articles for publication.

The contractor shall deliver the report for paragraph 1.7 and 1.8 as Training and Outreach [CDRL A005].

1.9. Program Management Plan [CDRL A006]. The contractor shall develop and deliver a draft and final Program Management Plan (PMP) that is based on the contractor’s proposed support to CLINs 0001, 0002, 0003 and 0004. A kick-off meeting shall take place NLT 15 October 2015 and a draft PMP shall be presented to the Government NLT 30 days after the kick-off meeting. The Government shall have 15 working days to review the proposed draft and provide comments back to the contractor. The contractor shall incorporate Government comments and have an agreed upon PMP in place NLT 60 days after the kick-off meeting. The contractor shall document all support requirements in the PMP. The PMP shall be automated utilizing software such as MS Project or DON standard project management software and describe the proposed management approach. The PMP shall cover the entire project and outline the tasks and deliverables necessary to meet the SOW. The PMP shall include milestones, tasks, and subtasks required in this SOW.

The PMP shall contain, at a minimum, the following for each task:

1.9.1. A Work Breakdown Structure (WBS) that identifies all technical activities at a level of detail sufficient for the contractor to manage the work at no less than at a week by week basis and associated responsibilities and partnerships between government organizations;

1.9.2. All standards followed in support of these requirements.

1.9.3. A description and expected result of each WBS level or milestone in the PMP;

1.9.4. An estimate of the duration, LOE (by labor category), and resource cost and funding for all elements of the WBS;

1.9.5. A matrix of all deliverables and planned delivery dates;

1.9.6. Approaches to task completion;

1.9.7. Standard Operating Procedures (SOP’s) for all tasks;

1.9.8. A matrix of all personnel (subcontractors and/or consultants) assigned to the program and total aggregate level of effort for all tasks, including position, office location, building access status, and DON computer equipment (if any);

1.9.9. Task dependencies and interrelationships;

1.9.10. Contractor organizational structure;

1.9.11. Process management and controls;

1.9.12. Quality control and processes (include the contractor’s QCP);

1.9.13. Any unique hardware and software utilized by the contractor;

1.9.14. Subcontracting plan, including scope and terms of all active subcontracts (if any);

1.9.15. POCs; and

1.9.16. General operating procedures for

1.9.16.1. Travel

1.9.16.2. Work hours

1.9.16.3. Leave

1.9.16.4. Deliverables

1.9.16.5. Staff training policies

1.9.16.6. Problem/issue resolution procedures.

The PMP shall contain a separate schedule for each CLIN that contains deliverable milestones and deadlines. The PMP is an evolving document that shall be updated with significant changes as required, but a review of the document shall take place every six (6) months. Semi-annual reviews shall be conducted NLT April 1 and October 1 of each year. Any changes to the final, agreed upon PMP shall be mutually agreed upon by the Contractor and the Government. The Contractor shall work from the latest Government approved version of the PMP.

1.10. Quality Control Program [CDRL A007]. The Contractor shall ensure that a high quality of service is maintained throughout the life of this contract. The contractor shall employ realistic and substantial methods and monitoring techniques for improving the overall quality of the NTIP support services. As such the Contractor shall develop a Quality Control Program (QCP) to be approved by the Government. The Contractor shall update the QCP periodically to include:

1.10.1. Overall approach and procedures for communicating with the Government, resolving deficiencies, and identifying potential improvements;

1.10.2. Description of the contractors internal review process to include who will perform the review, the frequency, and the method of conduct;

1.10.3. The contractors identified benchmark metrics and measures that will be used to evaluate internal program performance and identify improvement areas and the process for achieving the performance objectives; and

1.10.4. Approach and procedures for handling corrective actions, without dependence upon government direction and for implementing potential improvements to program services/products/capabilities.

1.11. Monthly Task Report [CDRL A008]. Status for all SOW tasks shall be reported in a single monthly status report.

1.13. Contract Summary Report [CDRL A009]. Pertinent information for all SOW tasks shall be summarized in a single annual report. This report also includes post completion report on man-hours and cost (See Section F, Level of Effort).

CLIN 1002: Chemical Weapons Convention Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE) (Option)

2.1. During the period from the option exercise through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

2.2. Technical Research, Analysis, and Reporting. The Contractor shall perform analysis and report results in numerous areas including:

2.2.1. DON Chemical Weapons Convention (CWC) implementation and compliance positions and issues; and

2.2.2. Prepare responses, including Flag/SES-level, to OSD, Joint Staff, and other DoD offices.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

2.3. Documentation [CDRL A011]. The Contractor shall prepare and maintain DON Chemical Weapons Convention I&C documentation. Documents include:

2.3.1. CWC Implementation and Compliance Plan,

2.3.2. CWC Tiger Team Manual,

2.3.3. CWC Point-of-Entry Manual,

2.3.4. CWC Treaty Management Center Manual,

2.3.5. CWC Inspection Readiness Plan,

2.3.6. CWC Challenge Inspection training and qualification program,

2.3.7. Action Tracking List of CWC tasks,

2.3.8. CWC TIMS Operator’s Manual,

2.3.9. Operational Readiness Procedures (ORP) Manual, and

2.3.10. TMC Equipment Guide.

2.4. CWC Challenge Inspection (CI) Readiness. The DON must be prepared to respond to a CWC CI and also to conduct training and exercise events. CWC CI training and exercises include events hosted by DON as well as other DoD Components and Services. The Contractor shall, in accordance with CWC Challenge Inspection Qualification Manual, maintain a cadre of qualified personnel to augment and support the DON CWC CI assist team. The contractor shall support:

2.4.1. CI training and exercise events hosted by DON as well as other DoD Components and Services in which DON participates;

2.4.2. A CI is expected to be 24-hours, 7-days a week during the entire inspection operations period. The Contractor shall make available contractor support personnel assigned critical support functions within four (4) hours of notification. Selected personnel shall accompany DON personnel to the DON facility designated for inspection. The contractor should plan on CWC CI operations to last not less than 252 hours once the U.S. is in receipt of notification of inspection. The contractor shall establish and maintain response procedures that permit short-notice notification of its designated personnel, their assembly, and deployment commensurate with that of its government client;

2.4.3. The contractor shall establish procedures for the readiness and rapid deployment of Tiger Team and POE Team inspection support equipment to the DON facility designated for challenge inspection in such a manner that it meets the overall DON response requirement for CWC CIs or in support of DON and DoD exercises. These procedures will include the accountability of inspection support equipment while in storage, during movement, and upon mission completion, and the monthly reporting on its mission readiness status, or within 15 days of mission completion;

2.4.4. Conduct monthly accountability and operational inspection of CWC Tiger Team and POE Team support equipment in accordance with the CWC Equipment Readiness and Rapid Deployment Manual;

2.4.5. Prepare “off the shelf” multi-phased approach instructional products, training plans and exercises ranging from class-room tutorials to “functional area” field training to full scale multi-day exercises; and

2.4.6. Support the execution and assessment of CIs and CI training events and exercises.

The contractor shall deliver the report Training Outreach [CDRL A005].

2.5. Meeting Support [CDRL A004]. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

2.5.1. Meetings with NTIP personnel to discuss current tasks and actions;

2.5.2. Meetings relevant to CWC implementation and compliance as required to represent DON interests; and

2.5.3. Prepare and disseminate Memorandum For Record (MFR), to capture discussions, decisions, and tasking.

CLIN 1003: Treaty on Open Skies Support (Cost Plus Fixed Fee (CPFF)) – Level of Effort (LOE) (Option)

3.1. During the period from the option exercise through twelve (12) months thereafter, the Contractor shall make available and employ its facilities, personnel at the level of effort specified in Section F, services of others, and materials, and shall use its best efforts to provide the following work.

3.2. Technical Analysis. The Contractor shall perform analysis and report results in numerous areas including:

3.2.1. DON Treaty on Open Skies implementation and compliance positions and issues;

3.2.2. Open Skies Consultative Commission (OSCC) decisions and assess impact to DON;

3.2.3. Open Skies Treaty-allowed sensor capabilities (electro-optical, infrared, and synthetic aperture radar); and

3.2.4. Prepare responses, including Flag/SES-level, to OSD, Joint Staff, and other DoD offices.

The contractor shall deliver the report Technical Research, Analysis, and Reporting [CDRL A001].

3.3. Data Collection and Management [CDRL A002]. The Contractor shall collect and manage data necessary to support the Treaty on Open Skies including:

3.3.1. Conduct biannual Echelon II Command data call in odd numbered fiscal years;

3.3.2. Develop, plan, and execute an annual data call to update Facility and Special Use Air Space (SUA) databases.

3.3.3. OSENS profiles and contacts lists;

3.3.4. Incorporate updated Facility and SUA information collected during Open Skies events into the appropriate databases; and

3.3.5. Perform Facility and SUA database updates as required. Coordinate with appropriate locations for updating the Open Skies TIMS Facility and SUA files.

3.4. Documentation [CDRL A011] . The Contractor shall prepare and maintain DON Open Skies I&C documentation. Documents include:

3.4.1. Open Skies Implementation and Compliance Plan,

3.4.2. Action Tracking List of Open Skies tasks and update/ disseminate weekly,

3.4.3. Open Skies TIMS Operator’s Manual,

3.4.4. Operational Readiness Procedures (ORP) Manual,

3.4.5. TMC Equipment Guide, and

3.4.6. Response Tracking System (RTS) Handbook.

3.5. Open Skies Missions. The Contractor shall make available, in accordance with the Open Skies RTS Handbook and the OS TIMS Operators Manual, qualified personnel to support the following:

3.5.1. Prepare for up to 21 Russian passive overflights each calendar year. In addition, there may be up to six Joint Training Flights and/or Blue on Blue Training Flights each calendar year;

3.5.2. Plan, coordinate, and schedule qualified personnel to man the TMC or back-up TMC within two hours of notification of a Passive Mission. Provide manning schedule to the Open Skies Watch Section Leader;

3.5.3. Plan, coordinate, and schedule necessary personnel to man the TMC or back-up TMC two weeks in advance for known events such as Joint Training Flights and Blue-on-Blues. Provide the manning schedule to the Open Skies Watch Section Leader;

3.5.4. Provide one TIMS operator at each TMC during General Alert day and Mission Planning day. Provide one TIMS operator in the back-up TMC on flight days and Flight Termination day;

3.5.5. Provide one Response Tracking System (RTS) Coordinator and three RTS watchstanders per mission day (General Alert [within two hours of notification], Mission Planning and Flight Termination [at time designated by the Watch Section Leader]). Provide two RTS watchstanders on standby on flying days;

3.5.6. Track messages in Overflight Message Tracking Log. Record the time Telephone Notification System and Voice Format messages are received. Record the time Open Skies notification messages are released via Command Email. Log first responder and non-responder information;

3.5.7. Archive Open Skies mission documents into the Open Skies Filing Index;

3.5.8. Maintain Open Skies impact assessment summary form;

3.5.9. Maintain Passive Overflight Information form; and

3.5.10. Maintain imagery folders once ONI Mission Report has been received.

The contractor shall deliver the report Treaty Verification Activities [CDRL A003].

3.6. Meeting Support [CDRL A004]. The Contractor shall provide coordination, administration and technical support for a variety of meetings. The Contractor shall provide related products and support that includes:

3.6.1. Meetings with NTIP personnel to discuss current tasks and actions;

3.6.2. Meetings relevant to OS implementation and compliance as required to represent DON interests (e.g., Sensor working group meetings, compliance review groups, etc.);

3.6.3. Prepare and disseminate Memorandum For Record…