Attachment_J-9_SOW_Appendix_F.pdf

APPENDIX F

MINIMUM STANDARD QUALITY CONTRACT REQUIREMENTS FOR MATERIAL

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

STATEMENT OF WORK (SOW) – SECTION C REQUIREMENTS

1. Scope

1.1 The component(s) to be supplied under this specification is/are in a critical application aboard U. S. Navy Submarines. The materials utilized shall be manufactured under strict quality control procedures to ensure compliance with all contractually invoked specifications.

1.2 The Prime contractor is responsible to ensure sub-vendor and sub-contractor compliance with all invoked specification requirements.

1.3 The Certifying Activity (CA) is the designated SUBSAFE certifying activity for all systems and associated components to be used within the SUBSAFE Certification Boundary supplied under this contract. When required, the contractor shall contact the CA in writing after award of contract and prior to commencement of any work to ensure all SUBSAFE

Certification Boundary Material prerequisites are addressed.

1.4 When required, the Certifying Activity (CA) to support this acquisition package will be:

2. Applicable Documents

2.1 See Statement of Work (Section C), for specific Equipment, Material, and Component

Drawings and References

3. Requirements

3.1 Quality System Requirements - The Contractor furnishing items under this contract/purchase order shall provide and maintain a quality system in accordance with

MIL-I-45208 or ISO9001:2008 (except as amplified or modified herein) with the calibration system requirements of MIL-STD-45662 or ISO10012 or ANSI-Z540.1.

Quality systems in accordance with ISO9001:2000, ISO9001:1994, or ISO9002:1994 are acceptable alternates.

3.1.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.1.2 The Contractor's quality system shall be documented and shall be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor shall, upon notification, make his facilities available for audit by the Contracting Officer or his authorized representative.

3.1.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of

SUBSAFE/Non-Level (Q5) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer

(PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

3.1.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest

Defense Contract Management Agency (DCMA) Office. In the event that a local

Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.1.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance

Representative prior to adoption.

3.2 Contractor Inspection Requirements - The Contractor shall maintain adequate records of all inspections and tests. The records shall indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records shall be traceable to the material inspected.

3.2.1 The supplier's gages, measuring and test equipment shall be made available for use by the Government representative when required to determine conformance with

Contract requirements. When conditions warrant, the supplier's personnel shall be made available for operations of such devices and for verification of their accuracy and condition.

3.2.2 All documents and reference data applicable to this contract shall be available for review by the Government representative. Copies of documents required for

Government inspection purposes shall be furnished in accordance with the instructions provided by the Government representative.

3.3 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility. Such inspection can only be requested by or under authorization of the

Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased.

When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents shall be annotated with the following statement: "A

Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract

Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately."

3.4 Material Traceability - Traceability shall be maintained between the material and its quantitative test reports through a unique traceability number, heat-lot number, or heat-treat number as applicable, which shall also be marked on the material. Control must be

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

established to retain this number in association with the material during machining. This traceability number marked on the material shall provide direct traceability to the materials chemical composition and mechanical property certification data.

3.4.1 Material used within the SUBSAFE boundary is as identified by drawings or in

Delivery Orders.

3.4.2 The contractor shall supply Certification reports of physical properties and chemical composition traceable to material by heat number.

3.4.3 Assemblies with non-metallic components to be used within SUBSAFE joints shall be identified and controlled in accordance with applicable specifications and drawings. Identification shall be product description, national stock number, and/or material specification.

3.4.3.1 Traceability shall be provided for raw ingredients used to manufacture all SUBSAFE non- metallic parts and components.

3.4.3.2 Items too small to mark must be bagged and tagged.

3.4.3.3 Traceability must be maintained from the raw material to the finished part.

3.4.4 Prior to applying any special finishes to final machined parts and prior to final assembly of component parts, the contractors shall contact the CA to arrange for generic chemical analysis to be performed by the CA on the finished SUBSAFE component.

3.5 Material Handling - The written material control process shall include the following:

3.5.1 Storage - All material designated to be used within the SUBSAFE boundary shall be segregated from other material, including LEVEL I not designated for use in the SUBSAFE boundary.

3.6 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein.

3.6.1 Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government.

3.6.2 The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements.

3.7 Final Inspection - The following inspections shall be performed prior to shipping material.

3.7.1 Material Sampling - Material shall be inspected for form, fit, and function. Lot acceptance shall be based on zero defects and lot rejection based on one defect.

The sample size shall be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size).

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size shall be eight units. For lot sizes of eight or less, the sample size shall be one hundred percent of the lot.

3.7.2 Material shall be inspected for form, fit, and function in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. The absence of such sampling plans, sampling inspection shall be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code), table IIA (for sample size) with lot acceptance based on zero defects and lot rejection based on one defect. Due to the high consumer risk associated with small sample sizes, the minimum sample size shall be eight units (for lot sizes of fifty or less) or one hundred percent (for lot sizes of eight or less).

3.7.3 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government.

However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.8 See CDRL DI-MISC-80678 (Special Emphasis C of C) - The Contractor shall prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. The certificate of compliance must show traceability to the marking applied on each individual item, and shall contain the following information:

3.8.1 Contractor's name, address, phone number, and date.

3.8.2 The contract/purchase order number (i.e. N66604-11-P-FA12).

3.8.3 The National Stock Number (NSN).

3.8.4 Government nomenclature (noun name) of the item purchased.

3.8.5 Contractor's nomenclature (noun name) of item purchased.

3.8.6 Component Serial Number.

3.8.7 Contractor's or authorized personnel's signature.

3.8.8 A statement to the effect that all items furnished on this contract are in full compliance with the specifications and requirements. Submission shall be in accordance with the Contract Data Requirements List (DD Form 1423).

3.9 Certification - The contractor shall submit the following certification data:

3.9.1 Verification of Assembly - A torque record reflecting actual torque applied and lubricant used when drawing, or special notes specify such records.

3.9.1.1 Torque Records shall include; torque wrench/device serial number, range, calibration date, calibration due date, identification of lubricants

(if applicable). NOTE - Running torque will be required to determine final torque, if fasteners are 5/8 inch or less and have a self-locking

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

feature. Whenever running torque is required the use of a dial type torque wrench is required (Snap or beam type torque wrenches shall not be used.). Torque Wrench chosen shall be within 20-90% of the torque wrench range for the required torque.

3.9.1.2 For all other instances, the vendor will provide a certificate of compliance attesting to conformance with all drawing and specified requirements.

3.9.1.3 Components removed from equipment/assemblies/ subassemblies must be identified and documented.

3.9.1.4 Components installed into equipment/assemblies/ subassemblies must be identified and documented.

3.9.1.5 O-rings utilized in SUBSAFE assemblies/subassemblies/piece parts must be documented, reporting the type O-ring used, Part number, results of visual inspection of O-ring, cure date, and quantity used.

Including shelf-life expiration date.

3.9.1.6 Name of O-ring manufacturer, and verification that “O’ rings are packaged IAW the applicable specification.

3.9.1.7 Ensure that all O-rings were manufactured and supplied by a QPL

Vendor when applicable by specification.

3.9.2 Verification of Dimensions – The contractor is required to certify via a certificate of compliance that all dimensions, threads, angles, and finishes comply with drawing or specification requirements. All approved deviation/waivers shall be listed as part of the certificate of compliance.

3.9.3 Verification of Electrical Test - The contractor is required to certify via a certificate of compliance that all electrical tests comply with drawings or specification requirements.

3.10 Material Shipment - Prior to all material shipments, Government Source Inspection (GSI) is required to be completed by the cognizant Defense Contract Management Agency

(DCMA) office and all Objective Quality Evidence Data (OQED) associated with the delivered material as specified under this contract/ delivery order shall be accepted by

DCMA Representative and the assigned Certifying Activity (CA) prior to shipment of material.

3.10.1 The CA must receive all OQEDS electronically (7) working days prior to delivery of material.

3.10.2 The CA will provide the OQEDS disposition via e-mail (5) working days after receipt of the OQEDS.

3.10.3 Material shall only be shipped after an acceptance disposition of the OQEDS by the CA.

3.10.3.1 Material shipped without an acceptance disposition by the CA or source inspection/acceptance by DCMA, shall be returned to the contractors facility at the expense of the contractor.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

3.10.4 Shipping containers for equipment/material designated as SUBSAFE Boundary

Material will be marked with “SUBSAFE” on sides and front.

3.11 Configuration Control - The Contractor shall maintain the total equipment baseline configuration. Baseline configuration is the configuration documentation formally designated by the Government at a specific time during an items life cycle. The configuration baseline, plus approved changes to the baseline, constitutes the current approved configuration documentation. For items of proprietary design, Contractor drawings showing the latest assembly configuration shall be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

3.11.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations shall be designated as Critical, Major, or Minor. The Contractor shall provide a copy of this request to the QAR. Requests for Waivers/Deviations shall be submitted to the PCO.

3.11.1.1 A waiver is defined as a written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is or after repair by an approved method.

3.11.1.2 A deviation is defined as a specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

3.11.1.2 A Critical Waiver/Deviation consists of a departure involving safety.

3.11.1.3 A Major Waiver/Deviation consists of a departure involving:

Performance.

Interchangeability, Reliability, Survivability, Maintainability, or

Durability of the item or its repair parts.

Health or Safety.

Effective Use or Operation.

Weight, Stability, or Structural Integrity.

System design parameters as schematics, flows, pressures or temperatures.

Compartment arrangements or assigned function.

3.11.1.4 A Minor Waiver/Deviation consists of a departure which does not involve any of the factors listed as critical or major.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

3.11.1.5 All Waivers/Deviation requests shall include the information listed below:

u. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

v. Number of units (and serial/lot numbers) to be delivered in this configuration.

w. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

x. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.11.2 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor shall submit an Engineering Change Proposal (ECP) to the Contracting Officer for any Class I or II changes that impact the Equipment covered by this contract. An Engineering

Change (EC) is defined as a change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item.

An Engineering Change Proposal (ECP) is defined as a proposed Engineering

Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval. A Class I ECP is approved by the Government's Configuration Control Board and authorized with a contract modification. A Class II change is typically reviewed for concurrence in classification by the local government representative, unless otherwise specified elsewhere in the contract/purchase order. ECPs shall be prepared in Contractor format, and shall include the following information:

3.11.2.1 The change priority, change classification (Class I or Class II), and change justification.

3.11.2.2 A complete description of the change to be made and the need for that change.

3.11.2.3 A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

3.11.2.4 Proposed changes to documents controlled by the Government.

3.11.2.5 Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

3.11.2.6 Recommendations about the way a retrofit should be accomplished.

3.11.2.7 Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

3.11.2.8 Impacts to the operational use of the product.

3.11.2.9 Complete estimated life-cycle cost impact of the proposed change.

3.11.2.10 Milestones relating to the processing and implementation of the engineering change.

3.12 Mercury Free - Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

3.12.1 Mercury-Free Certification Report - The contractor shall deliver a mercury-free certification for all parts furnished under this contract. The certification provided for each part shall contain a conformance statement stating that no mercury contamination exists in this product, and that no mercury contamination has occurred during the manufacturing processes. The certification shall be signed by an authorized company representative, and shall contain the part’s drawing number, serial number, as well as the contract number.

4. Procedure Requirements

4.1 The following information provides specific procedure requirements to support SUBSAFE

Boundary Material certification. When required, the contractor shall furnish the following specific procedures to the CA prior to production, when required.

4.1.1 Inspection Plan - A Step-by-step method with inspection/verification points that contains the following:

a) Part Name

b) Identification of each characteristic to be inspected

c) Acceptance and reject criteria

d) Actual dimension recordings

4.1.2 Dynamic Test/Balance Procedure - shall include the following:

a) Test Requirements

b) Set up of Unit in Test Stand

c) Gages used

d) Applied Loads

e) Step-by-step Method

f) Applied Cycle Times

g) Recording of Test Results

h) Time Periods for Test

4.1.3 Hydrostatic Pressure Test Procedure in accordance with applicable Test

Requirement Specification or Manual (i.e., NAVSEA 0387-LP-046-8000;

NAVSEA S9505-AF-MMA-010; NAVSEA S9086-RK-STM-010; NAVSEA

S9086-RJ-STM-010) unless otherwise specified by the basic contract.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

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SOP-002 (A) (02-18)

a) Test Requirements

b) Test Rig Configuration

c) Applied Loads

d) Step-by-step Method

e) Applied Cycle

f) Recording of Test Results

g) Time Periods for Test

4.1.4 Non-Destructive Test Procedures (NDT) in accordance with NAVSEA T9074-AS-

GIB-010/271 for:

a) Visual.

b) Magnetic Particle

c) Dye Penetrant

d) Radiography

e) Ultrasonic

4.1.5 Special Requirements identified in Delivery Orders

5. Procedure, Inspection, and Test Record Requirements

5.1 The following information provides specific procedure, inspection, and test record requirements to support SUBSAFE Boundary Material certification. For each assembly, component, delivered item, the contractor shall furnish one (1) copy of the following documents correlated to the contract number and serial number assigned to the component/assembly:

5.1.1 For Government-Furnished Material

a) Certification that material furnished was used in the assembly it was supplied for use.

b) Documented list of all material used in such furnished assembly. For each piece, the list shall include the drawing number, piece number, and component serial letter.

5.1.2 For Contractor-Furnished Raw Material

a) For contractor-supplied raw material used in the manufacture of components, the contractor shall supply documented verification of raw material by alloy families by one of the following methods.

(1) Use simple, direct and rapid material analysis methods or a combination of methods (e.g., visual, hardness test, magnetic properties test, acid spot tests, and metal comparator tests).

(2) Supply Issue Release/Receipt Document DD FORM 1348-1A for material received from the Navy Supply System.

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

5.1.3 Weld Records - Including Identification of weld procedure, joint, base material, filler material, heat treatments.

a) When required by the applicable fabrication specification (NAVSEA

S9074-AR-GIB-010/278 or NAVSEA T9074-AD-GIB-010/1688) and welder qualifications as required under this contract in accordance with

NAVSEA S9074-AQ-GIB-010/248.

5.1.4 Non-Destructive Testing Inspection Test Reports.

a) Report must include identification of procedure used, joint inspected, plan number, piece number, equipment and NDT Personnel Qualification compliance to NAVSEA T9074-AS-GIB-010/271.

b) Radiographic film must be marked in relation to contract number, serial number, and location of the film on the part being tested.

c) Film must be accompanied by a shooting sketch and an acceptance statement signed by a Government qualified reader.

5.1.5 Pressure/Performance Test Reports.

a) Gage serial number, range, calibration date, pressure requirement, actual pressure, duration of test, and medium used.

b) Pressure test gauges shall be selected such that the test pressure falls within

50-90% of the gauge range. (Note - Test gauge range is greater than the test pressure but not more than twice that of the maximum test pressure).

5.1.6 Hydrostatic Testing

a) Hydrostatic testing shall be conducted per the applicable specification and/or requirement, and shall be accomplished prior to certification.

b) The test data shall be maintained by the contractor and the actual results submitted to the CA.

c) The hydrostatic and post-test inspection of the part/assembly for leaks and damage shall occur on the same day.

Note: The following are examples

Hydrostatic Pressure Testing

Joint Tightness Testing

Dynamic Testing.

5.1.7 Inspection Records

a) The inspection records shall show the results of actual measurements inspected and shall include the inspector's signature and date, identification of the instrument or measuring equipment used, the calibration date, and due date.

b) The inspection records are to be maintained on Objective Quality Evidence

Data Sheets (OQEDS) supplied by the contractor.

(1) ACTUAL measurements are required for the following categories:

PROCUREMENT, MODIFICATION, REPAIR OR OVERHAUL OF MATERIAL

NON-LEVEL SUBSAFE BOUNDARY MATERIAL (SMIC Q5)

SOP-002 (A) (02-18)

Dimensions with a tolerance of +/- .005 or less”

Straightness of .010” per foot or less

Geometric characteristics (forms, profile, orientation, location, run out, etc.) with a tolerance of .010” or less

Finishes 32 or less.

Angles +/- ½ degree or less

(2) Class 2 Threads shall be inspected in accordance with ASME B1.3, System 21 requirements

(3) Class 3 threads or higher shall be inspected in accordance with ASME

B1.3, System 22 requirements.

(4) Sampling inspection is permitted under this contract and shall be in accordance with ANSI/ASQ-Z1.4. A sampling plan identifying the parts and the sample size must be submitted to (the Certifying Activity) for approval prior to completion of inspection.

(5) Electrical test reports as required by Drawing or Specification.

(6) Repair OQE of components/assemblies shall include:

Repair Procedure

Description and Location of Defect

Method of Repair

Inspection Results

(7) Complete inspection report showing the results of visually inspecting O-rings used in the assembly.

This report shall have attached the individual O-ring packages that the

O-rings were supplied in and shall show the cure date of each O-ring.

(8) All of the supplied documents shall have complete traceability to the hardware for inspection purposes.

Therefore, whenever applicable, records shall show: contract number, name of contractor, plan number, revision letter, piece number, serial letter/number of finished piece, item nomenclature, material degree of control, and MIC number, (if Level I).

(9) Documented list of all material used in each finished and delivered assembly.

Include a qualification summary sheet that will summarize and correlate all of the Objective Quality Evidence to support product quality.

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INSPECTION AND ACCEPTANCE OF SUPPLIES – SECTION E REQUIREMENTS

1. INSPECTION

1.1 The contractor is required to perform all inspections to ensure the quality of the finished item and for providing inspection and test equipment necessary to ensure that the results of inspections and tests are accurate.

1.2 Government inspection is required prior to shipment from your plant. This contract provides for the performance of Government Quality Assurance at the source. The place or places of performance may not be changed without the authorization of the Procurement Contracting

Officer.

1.2.1 Upon receipt of this contract or order, the Contractor shall promptly notify the

Government representative who normally services its plant so that appropriate planning for Government inspection can be accomplished.

1.2.2 If the Contractor does not have an assigned Government representative, it shall notify the nearest Defense Contract Management Agency (DCMA) Office.

1.2.3 In the event that a local Government representative or DCMA Office cannot be located, the Procurement Contracting Officer shall be notified immediately.

1.3 Representatives of an assigned Contract Administration Office (CAO) shall make inspection of the supplies and services to be furnished hereunder, at the contractor’s or sub-contractor plant (SOURCE).

Place of Inspection

1.4 Due to the critical nature of this material, a representative of the Certifying Activity (CA) is available to furnish technical assistance on all quality control matters.

1.4.1 The contractor shall agree to notify the CA, when material is ready for inspection so the CA has the option of conducting quality assurance surveillance on the material at the contractor’s plant prior to shipment.

1.4.2 A minimum of seven (7) days is required to arrange such a visit.

2. ACCEPTANCE

2.1 Acceptance of Objective Quality Evidence (OQE) and final certification will be performed by the CA. Final certification by the CA does not relieve the supplier of performing final inspection and test and delivery of the material in accordance with description requirements.

2.2 Final acceptance of the supplies shall be made at destination by {enter activity name below).

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DEFINITIONS

Certification

(Certification Statement/Booklet)

Written declaration by a qualified certifying activity that receipt inspection and verification test results of the material are acceptable and are within specified limits based on comparison with a standard, thereby indicating that the material/component is certified for use within a Submarine Safety (SUBSAFE) and/or Level I (LI) system.

Durable tag. A tag and its fastening mechanism which does not rust, fade, or deteriorate and remain intact, legible and attached to the product when exposed to water, oil, sunlight and frequent handling. The tag shall be constructed and affixed in a manner which does not degrade the product it is attached to.

Functional Mercury Mercury or mercury compound either (1) required for proper operation of supplies, or (2) if not present would cause supplies to malfunction.

Material Without limitation, raw and manufactured material, end items, components, assemblies, sub-components, sub-assemblies, and parts.

Non-Destructive Testing (NDT) All methods of testing used to detect or measure the properties or performance capabilities of material, parts, assemblies, equipment, or structures that do not impair the serviceability of the parts tested.

Objective Quality Evidence (OQE) The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that the material supplied conforms to the specified requirements.

Specification Any directive, whether technical or administrative, in any format, such as instruction, technical manual, drawing, standard, or publication.

Traceability A positive means of identifying material to its associated testing

OQE. Traceability shall include the manufacturer's commodity or item level identification for the item(s)

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