Bidders_Questions_1-20_-_For_Release_-_9-Sep-16.pdf

9 September 2016 RFP N00024‐16‐R‐2310 Responses to Bidder's Questions #1‐20

Question Source:

Page number and paragraph header from source:

Question Answer

RFP

Section B

Page 23 of 148, B‐5 Limitation of

Cost/Limitation of Funds

The clause entitled "LIMITATION OF COST" (FAR 52.232‐20) or "LIMITATION OF FUNDS" (FAR 52.232‐22), as appropriate, shall apply separately and independently to each separately identified estimated cost. Question:

Please explain at what level this clause will apply; i.e., CLIN, SubCLIN, Work Item, Separately Identified Estimated Cost, etc. Please provide a detailed explanation of "each separately estimated cost" as the term is used in this Clause?

"Separately identified estimated cost" means each separately identified estimated cost specified in the Schedule of the contract (CLINs and/or SLINs).

RFP

Attachment J‐3

Work Item 631‐31‐001

Within the J‐3 received, Work Item 631‐31‐001 has 3 Work Item files.

631‐31‐001 ‐ AWI‐0006B (DDG 102)

631‐31‐001 ‐ AWI‐0006B (DDG 110 MOD 02)

631‐31‐001 ‐ AWI‐0006B (DDG 110 MOD 03)

For bidding purposes, which Work Item is to be included in CLINs 0005, 0105, 0205 and 0305? Will each Work Item and all MODs provided need to be priced, or only MOD 03?

All work items in Attachment J‐3 are included in CLINs 0005, 0105, 0205, and 0305.

Each work item (e.g., 631‐31‐001) shall be priced, including all MODs applicable to that work item provided with the J‐Attachment. One price capturing the scope included in the base work item and any associated MODs shall be provided for each work item.

RFP

Attachment J‐3

Work Item 631‐31‐004

Within the J‐3 received, Work Item 631‐31‐004 has 2 Work Item files.

631‐31‐004 ‐ AWI‐0006A (DDG 102)

631‐31‐004 ‐ AWI‐0006A (DDG 110 MOD 01)

For bidding purposes, which Work Item is to be included in CLINs 0005, 0105, 0205 and 0305? Will each Work Item and all MODs provided need to be priced, or only MOD 01?

All work items in Attachment J‐3 are included in CLINs 0005, 0105, 0205, and 0305.

Each work item (e.g., 631‐31‐004) shall be priced, including all MODs applicable to that work item provided with the J‐Attachment. One price capturing the scope included in the base work item and any associated MODs shall be provided for each work item.

RFP

Attachment J‐3

Work Item 997‐11‐001

Within the J‐3 received, Work Item 997‐11‐001 has 2 Work Item files.

997‐11‐001 ‐ AWI‐0003 (DDG 110 MOD 01)

997‐11‐001 ‐ AWI‐0003 (DDG 110 MOD 02)

For bidding purposes, which Work Item is to be included in CLINs 0005, 0105, 0205 and 0305? Will each Work Item and all MODs provided need to be priced, or only MOD 02?

All work items in Attachment J‐3 are included in CLINs 0005, 0105, 0205, and 0305.

Each work item (e.g., 997‐11‐001) shall be priced, including all MODs applicable to that work item provided with the J‐Attachment. One price capturing the scope included in the base work item and any associated MODs shall be provided for each work item.

RFP

Attachment J‐2 Work Item 593‐21‐001

Please provide the underlined References 593‐21‐001 Hazardous Waste Produced on Naval Vessels; Handling and Disposal Ref. 2.1 Resource Conservation and Recovery Act (RCRA) Ref 2.2 Hazardous Waste Manifest Form, EPA Form 8700‐22 and 8700‐22A, as implemented by the State Ref. 2.3 10 U.S.C. 7311 Laws and Regulation of the Armed Forces

All references are available on the internet; however, they are also provided with this document.

RFP

Attachment J‐2 Work Item 631‐21‐002

Please provide the underlined References 631‐21‐002 Interior and Exterior Non‐skid Deck Surfaces Replacement;

Accomplish.

Ref. 2.2 Systems and Specifications, Steel Structures Painting Manual, Volume 2.

(Note that Work Item 631‐21‐002 is titled Superstructure Paint Preservation;

Accomplish, vice the title stated in the bidder's question.) Reference 2.2, Systems Specifications, Steel Structures Painting Manual Volume 2, is an industry standard and should be readily available to the offeror since it is a requirement of NAVSEA Standard Item 009‐32 (Cleaning and Painting Requirements; Accomplish) which is referenced in the Tech Write Portion of work spec 631‐21‐002 and 643‐11‐004.

RFP

Attachment J‐3

Work Item 551‐62‐001

Work item 551‐62‐001 paragraph 3.1.2 directs, "Provide the services of a Rolls‐Royce Marine Field Service Technician to over see, disassemble, clean and inspect prairie air check valves in the hubs to verify proper working order. See Note 4.3" Paragraph 4.3 directs, "PSA Planning Yard will contract the services of the specified Vendors. The Executing Yard will provide work item schedule dates to the PSA Planning yard for coordinating the timeframe of the Vendors support to the PSA." Contractor requests clarification as to who will accomplish the work detailed in paragraph 3.1.2. Typically the Contractor accomplishes the work requested with oversight and technical guidance from the Rolls‐Royce technical representative.

As stated in the work specification the Rolls Royce Representative will be made available via the PSA Planning Yard to oversee, disassemble, clean and inspect prairie air check valves in the hubs to verify proper working order. The offeror should provide industrial support as needed and as stated in paragraph 3.1.2.1.

RFP

Attachment J‐2

Work Item 751‐11‐001

Work item 751‐11‐001 directs the Contractor to accomplish various tasks listed on pages 4 through 32. The work item pdf file provided only pages 1‐3 of the work item. Contractor cannot estimate work item requirements based on missing information.

Please provide pages 4‐32 of work item 751‐11‐001.

Pages 4‐32 of the work specification were omitted in error. A revised work specification with the omitted pages is included with Amendment 0003 to this solicitation.

Section B CLIN Structure &

Attachment S‐ 2 Cost Exhibits

Section B, page 2; & Attachment S‐2, Exhibit

L002

There is a disconnect between the RFP Section B CLIN Structure and the CLINs depicted in Attachment S‐2 Cost Exhibits, Exhibit L002. The Section B CLIN’s depict seven (7) CLINs per PSA/vessel; i.e., CLINs 0001 ‐ 0007.

However, Attachment S‐2 Exhibit L002 depicts eleven (11) CLINs per PSA/vessel. Exhibit L002 adds CLINs 0008, 0009, 0010, and 0011 for each PSA/vessel. Bidder assumes the Exhibit L002 added CLIN’s are in error.

Please advise.

The additional CLINs described in Exhibit L002 of Attachment S‐2, Cost Exhibits, were included in error. A revised version of Attachment S‐2, will be provided with Amendment 0003 to this solicitation.

RFP

Attachment J‐2

Work Item 634‐11‐004

Work Item 634‐11‐0004, Interior and Exterior Non‐skid Deck Surfaces Replacement; Accomplish.

Para 3.6.11 states "Apply nonskid coating using the material listed in Attachment A, at the locations listed in 1.2.

Is Attachment A the complete GFM list?

Please review and advise.

Attachment A had an incomplete GFM list. The Work Item has been updated to include the three missing items in Attachment A and two pages previously omitted from Attachment B. The revised Work Item will be provided with Amendment 0003 to the solicitation.

RFP

Attachment J‐3

Work Item 123‐11‐001

Paragraphs 3.3 & 3.5 refer to cleaning & air test of tanks listed in paragraphs

1.2.32 thru 1.2.37. Paragraph 1.2 has a listing of tanks ONLY thru 1.2.3.1.

Please clarify. Is the spec going to be amended to include tanks 1.2.32 thru 1.2.37? Or is the spec going to be amended to remove requirements for (tanks listed in para's 1.2.32 thru 1.2.37)?

Paragraph 5.1 lists GFM "Kits" (as listed on page 4). The spec ONLY goes thru page 3. Page 4 of 4 is missing. Please provide page 4.

The referenced version of the work specification was incorrect. Amendment 0003 to this solicitation will provide a revised version of Work Item 123‐11‐001 which includes the GFM list as page 4, and specifies all tanks listed in section 1.2 under applicable paragraphs.

RFP Section C, CLIN 0007 ‐

Data Statement of Work, Page 31 of 148

RFP

Attachments J‐8 & J‐9

RFP Includes the following CLIN SOW language; 2) Attachment J‐8, the CSDR plan for this contract (DD Form 2794), and the related Attachment J‐9, Resource Distribution Table, shall be the basis for reporting in accordance with the required Cost and Software Data Reporting (CSDR) data item descriptions (DIDs). Bidder requests clarification for the Use of Attachments J‐8 & J‐9? How do Attachments J‐8 & J‐9 relate to the Contract CDRL Requirements for Cost and Schedule Reporting? Based upon Bidder's experience, the typical 14 Week PSA work scope does not enable the contemplated Attachment J‐8 & J‐9 cost and schedule reporting requirements. Bidder requests that Attachments J‐8 & J‐9 be removed from the contract requirements and/or be modified to reflect the contemplated work efforts during a 14 week PSA environment. Please provide more information regarding the applicability of Attachments J‐8 & J‐9 as invoked in the contemplated 14 Week PSA schedule?

Attachments J‐8 and J‐9 are the basis for reporting in accordance with the CSDR DIDs. Instead of a specific CDRL requirement related to Attachments J‐8 and J‐9, the requirement is contained in DFARS 252.234‐7004 COST AND SOFTWARE DATA REPORTING SYSTEM – BASIC (NOV 2014) which is invoked for this contract. The program office is reviewing the plan with DoD, and any changes to these requirements will be provided to all offers in an RFP Amendment.

RFP

Attachment J‐2

Work Item 980‐31‐001

Regarding office space, there are two sources of requirements (Work Item 980‐31‐001 and Solicitation Clause C‐6) that differ in the attributes in bold underline below.

1. WI 980‐31‐001, Ship’s Force and Post Shakedown Availability (PSA) Support Teams Facility Ashore, requires the following among other things:

6,000 square feet of office space with 60 desks Male and female sanitary spaces Conference Table 5x12 feet w/30 chairs Facilities available 3 weeks prior to ship arrival through 1 week after the end of the PSA.

2. Solicitation Clause C‐6, AEGIS PROGRAM OFFICE, TEST TEAM, AND HII/BIW REPRESENTATIVE FACILITIES, requires the following among other things:

Office facilities for 50 persons Conference Room for 30 persons Facilities to be located within 200 yards of the ship Facilities available 2 weeks prior to ship arrival through 2 weeks after the end of the PSA.

3. Request the differences highlighted above be resolved.

4. Will the requirement to provide 6,000 sq. ft. of office space per PSA be reduced when two PSAs are being performed concurrently?

Inconsistencies between J‐2 work item 980‐31‐001 and clause C‐6 AEGIS PROGRAM OFFICE, TEST TEAM AND HII/BIW REPRESENTATIVES FACILITIES will be resolved in Amendment 0003 to accurately reflect the requirements, specifically:

Office space with desks for 60 persons, availability of office facilities within the contractor's facility from three weeks prior to PSA start to two weeks following PSA conclusion, and office facilities for the PSA support team within 400 yards of the location where the ship will be berthed. Additionally, the requirement to provide 6,000 square feet of office space per PSA will not be reduced while there are two simultaneous PSAs being conducted in the contractor's facility. There will be two separate PSA management/support teams per availability that will each require their own office facility.

Work Item 123‐

11‐001 Work Item 123‐11‐001

After further review of WI 123‐11‐001, the tanks listed in paragraph 1.2.1 thru 1.2.31 are NOT addressed at all in the specification requirements.

Please provide spec correction to address the above and/or the omission of Tanks “in para 1.2.32 thru 1.2.37”, as the spec received is written ONLY addresses tanks listed in para’s 1.2.32 thru 1.2.37, (which are not identified.)

Request clarify

See response to previous bidder's question #11 and associated update to the work item provided with Amendment 0003 to the solicitation.

RFP Section C and

Attachment J‐2

Page 34, C‐6 AEGIS

PROGRAM OFFICE, TEST

TEAM AND HII/BIW

REPRESENTATIVES

FACILITIES

Are the requirements of C‐6 and J‐2 work item 980‐31‐001 duplicative (albeit slightly conflicting) or do these represent two distinct requirements?

Please refer to bidder's question #13 for response.

RFP Section C and

Attachment J‐2

Page 34, C‐6 AEGIS

PROGRAM OFFICE, TEST

TEAM AND HII/BIW

REPRESENTATIVES

FACILITIES

Since the PSA's periods overlap, are the requirements of C‐6 and J‐2 work item 980‐31‐001 applicable on a per ship basis or is fulfilling one set a requirements sufficient for both ships?

Please refer to bidder's question #13 for response.

Attachment

J‐2 751‐11‐001

Only 3 out of 32 pages of this work item have been provided. Please provide a full copy of the work item.

Please refer to bidder's question #8 for response.

Attachment

J‐2 857‐11‐002

Since the PSA's periods overlap, will there be an individual barge for each ship or will both ships share a single barge?

There will be an individual barge for each ship.

Attachment

J‐3 631‐31‐001

The solicitation package contains a base, mod 2, and mod 3 version of this work item, and both mod 2 and mod 3 indicate they that are not applicable to follow on ships. What version or combination of versions of this work item should be used in responding to the non‐cost and cost proposal requirements of this solicitation?

Please refer to bidder's question #2 for response.

Attachment

J‐3 631‐31‐004

The solicitation package contains a base and a mod 1 version of this work item. What version or combination of versions of this work item should be used in responding to the non‐cost and cost proposal requirements of this solicitation?

Please refer to bidder's question #3 for response.