Doing Business with VA Updated Aug 16 2010.ppt

Doing Business with the United States Department of Veterans Affairs INDUSTRY DAY ANNOUNCEMENT for PMA-274 Program Management, Acquisition Management, Technical and Administrative Support Services

VA’s Mission “With malice toward none, with charity for all, with firmness in the right as God gives us to see the right, let us strive on to finish the work we are in, to bind up the Nation’s wounds, to care for him who shall have borne the battle, and for his widow and orphan, to do all which may achieve and cherish a just and lasting peace among ourselves and with all nations.”

--Abraham Lincoln

Mission from Abraham Lincoln’s 2nd Inaugural Address VA’s mission is to fulfill President Lincoln’s promise “To care for him who shall have borne the battle, and for his widow, and his orphan” by serving and honoring the men and women who are America’s Veterans.

VA’s vision is to provide veterans the world-class benefits and services they have earned – and to do so by adhering to the highest standards of compassion, commitment, excellence, professionalism, integrity, accountability, and stewardship.

VETERANS ARE OUR CLIENTS, AND DELIVERING THE HIGHEST QUALITY CARE AND SERVICES IN A TIMELY, CONSISTENT, AND FAIR MANNER IS VA’s RESPONSIBILITY.

Three core missions:

VA Profile

2ND largest federal department

FY 2010 Budget - $15.1 increase(15%) from 2009

FY 2011 request for $125 Billion; up $11 billion/10% from enacted budget (excluding funds provided by the Agent Orange Supplemental) Purchase card holders – 32, 500

VA Organizational Structure

VHA operate the largest direct health care delivery system in America with over 1300 sites of care; with at least one in each state, Puerto Rico, DC, and the Philippines

VBA operates 57 Veteran Benefit Regional Offices across the country and in the Philippines & Puerto Rico; responsible for providing benefits to veterans and their eligible family members, including Disability Compensation payment, Pension payments, Education & Training payments, guaranteed home loans, Vocational Rehabilitation and life insurance.

NCA operates 128 National Cemeteries across the country and in Puerto Rico; five memorial Service Networks (MSNs) six new national cemeteries Bakersfield, CA, Birmingham, AL, Columbia-Greenville, SC, Jacksonville, FL, Sarasota, FL, and Southeastern, PA

Staff Offices largely serving policy & administrative functions including IT, human resource management, acquisition and facilities management

VHA Structure – “VISNs” Veterans Integrated Service Networks

21 VETERANS INTEGRATED SERVICE NETWORKS (VISNs). Although you see 23, VISN 13 & 14 have been consolidated to form VISN 23

REGIONAL OFFICE LOCATIONS

East (VISNs 1-8) – Pittsburgh, PA (VISN 4) Central (VISNs 9, 10, 11, 12, 15, 16, 23, Minneapolis, MN (VISN 23) West (VISNs 17, 18, 19, 20, 21, 22), Sacramento, CA (VISN 21) Program Office (CBC, HAC, HRC,CPAC, EES, CMOP), VHACO (Washington, D.C.)

FY 2009 Goals & Accomplishments (October 1, 2008 – September 30, 2009)

7% 16.28% HUBZone Small Business 3% 2.02%

SOCIOECOONOMIC PROGRAM GOALS & ACCOMPLISHMENTS

GREEN – Met or exceeded Secretary’s goal YELLOW – Within 1.5% percentage points of meeting Secretary’s Goal RED – Secretary’s goal not met by margin greater than 1.5 percentage points As of September 30, 2009, VA had expended 12.8 Billion procurement dollars (SDVOSB- 16.75%= 2.1 billion; VOSB – 19.68% = 2.5 billion)

2010 Goals have not been determined; 09 goal are still in effect until 10 goals have been determined

FY 2010 Goals & Accomplishments (October 1, 2009 – July 31, 2010)

10% 18.5% HUBZone Small Business 3% 1.8%

GREEN – Met or exceeded Secretary’s goal YELLOW – Within 1.5% percentage points of meeting Secretary’s Goal

As of September 30, 2009, VA had expended 12.8 Billion procurement dollars (SDVOSB- 16.75%= 2.1 billion; VOSB – 19.68% = 2.5 billion)

FY 2010 & 2011 Subcontracting Goals

3% HUBZone Small Business 3%

GREEN – Met or exceeded Secretary’s goal YELLOW – Within 1.5% percentage points of meeting Secretary’s Goal

What VA Buys Information Technology

GSA delegated authority to manage the FSS for medical equipment & supplies, pharmaceuticals, and allied & professional healthcare services to VA

What VA Buys (cont.)

Nursing Home Services Prescription Eyeglasses Readjustment Counseling Services Home Oxygen & Medical Gases Security Services

Security Services – Security requirements are mostly satisfied and provided by the Department of Homeland Security and GSA; however, there are some security requirements i.e. at the VISN level, outpatient clinics etc, of which are located on our FCO.

Construction needs may exist at the VISN level, within the Office of Facilities and Real Property Management and the National Cemetery Administration. Mr. Chris Kyrgos is the SB POC for OFM and he may be reached at chris.k.kyrgos@va.gov. Ms. Diane Campbell is the SB POC for NCA minor/major construction requirements and may be reached at diane.campbell@va.gov.

Office Supplies/Equipment is mainly procured off of the GSA FSS (of which we promote the use of a SDVOSB FSS holder) or through specific VISN BPA’s. However, VA is currently working with GSA for the Strategic Sourcing Office Supplies Acquisition. The solicitation has not been released yet and will be limited to 300 FSS firms. This acquisition contains an evaluation factor that is structured heavily favoring small businesses. VA is currently in the process of finalizing a contract with Ability One for all Office Supplies.

How VA Buys Prime Vendor Programs

Medical/Surgical Prime Vendor Distribution Program: This program provides alternative distribution strategies for the acquisition of medical and surgical products, and offers VA customers and other Government agencies (as authorized by the NAC) significant flexibility and choice. VA has three Prime Vendor Programs, two under the responsibilities of this Service--Pharmaceutical Prime Vendor and Medical/Surgical Prime Vendor Distribution Programs, and one for Subsistence Prime Vendor located in VA's Acquisition and Operation Analysis Staff (049A3) Washington, DC. To learn more about the Subsistence, contact Dennis Maloney (202) 254-0335 or Jeanne Myscofski at 708-786-5231. Besides the conventional distribution method, these programs also provide for Just-In-Time and Stockless deliveries. The medical/surgical prime vendor distributes medical and surgical supplies and equipment to Supply Processing and Distribution and other departments within VA medical centers, which are used to treat inpatients. The medical/surgical prime vendor program recently became mandatory within VA. The main contact for the Medical/Surgical Prime Vendor is Maria Ramirez, (708) 786-5181. For a listing of Medical/Surgical Prime Vendors and participating facilities, refer to the Med/Surg Prime Vendor Program web site.

Pharmaceutical Prime Vendor Program: The pharmaceutical prime vendor distributes drugs and pharmaceutical supplies that are provided to inpatients and outpatients within VA medical centers and other Government agency customers through their respective pharmacy services. Much of the work in this program is classified as contract administration. The staff works closely with its customer base to assure timely deliveries, accuracy of items requested versus delivered, accuracy of pricing and handling day-to-day issues regarding this distribution contract as they arise. The main contact for the Pharmaceutical Prime Vendor is German Arcibal (708) 786-7663. For a listing of Pharmaceutical Prime Vendors and participating facilities, refer to the Pharmaceutical Prime Vendor Program web site.

National Contracts: National Contracts and Blanket Purchase Agreements, which are established under the Federal Supply Schedule Program are open to VA medical centers, related facilities and some State Veterans Homes. Most of these contracts and agreements include other Government agencies such as the Department of Defense, Indian Health Service and Bureau of Prisons. Most of the solicitations for these contracts and agreements are competitive, best value procurements. The performance period for these contracts is normally one year with up to four option years.

How VA Acquires IT

*Mandatory Use **Preferred Acquisition Method

SEWP – Solution for Enterprise-Wide Procurement

VETS-GWAC – IT Services GSA Vehicle; 40 vendors; 5 billion program ceiling

GITSS (Global Information Technology Support Services)

FAR PART 12 – Acquisition of Commercial

Who Buys

The NAC is responsible for supporting the health care requirements of VA as well as the needs of other Government agencies. The NAC solicits, awards and administers VA's Federal Supply Schedule and National Contract Programs including the acquisition and direct delivery of pharmaceuticals, medical/surgical/dental supplies, high technology medical equipment and just-in-time distribution programs (also known as Prime Vendor Distribution Programs). The NAC is also responsible for Subsistence Program.

VA TECHNOLOGY ACQUISITION CENTER IN EATONTOWN, NJ purchase for OIT AND OED (Office of Enterprise Development)

Veteran Entrepreneurship P.L. 106-50, Veterans Entrepreneurship & Small Business Development Act of 1999 P.L. 108-183, Veterans Benefits Act of 2003 Executive Order 13360, the Service-Disabled Veterans Executive Order (October 20, 2004) P.L. 109-461, Veterans Benefits, Healthcare & Information Technology Act of 2006), December 22, 2006; Effective June 20,2007

Public Law 106-50 (1999) introduced the category of SDVOSB and set a goal of 3% of all Federal procurement be awarded to SDVOSBS.

Public Law 108-183 (2003) created specific contract programs for setting aside contracts exclusively for SDVOSBs, and a provision for sole source procurements. It also reinforced the goal of 3% of all Federal procurements be awarded to SDVOSBs.

EXECUTIVE ORDER 13360 (2004) reinforced the Federal government’s responsibility to develop a strategy to significantly increase contracting with SDVOSBs, designating a senior-level official in each Agency to be responsible for developing and implementing the strategy, report progress annually to the SBA, evaluate Agency-designated officials. Agency Chief Acquisition Officers, and small business representatives based on the results they demonstrate in meeting SDVOSB goals.

PUBLIC LAW 109-461, Veterans Benefits, Healthcare & Information Technology Act of 2006 (Effective June 20, 2007)

VA Hierarchy of Small Business Programs* (Open Market Acquisitions**) Service-disabled veteran-owned firms*** Veteran-owned firms*** HUBZone firms and 8(a) participants (tied) All others (including general small business)

*P.L. 109-461 ***Registered in VIP & Verified by VA **Not applicable to FAR Part 8 Acquisitions

P.L. 109-461 Set-Aside Authorities

SDVOSB:

VOSB:

VA’s P.L. 109-461 Verification Program

Online application process lunched on May 25th.

As of 9/10/09: 1637 approved applications and 1596 pending applications;

The final rule on the Veteran-owned Small Business Verification Program Regulations is expected to be published in early FY 2010. Interim regulation was published on May 19, 2008.

VA’s P.L. 109-461 Verification Program Who may apply:

Owners who are veterans, service-disabled veterans, or eligible surviving spouses Eligible Term:

One year with no change in ownership

Eligible owners complete online form when registering in the VIP database to:

Establish individual owner status;

Document the percent of the business owned by eligible individuals;

Affirm that eligible individuals control the business; and Provide personally identifiable information from eligible owners so VA may verify eligibility.

Verification Logos

Steal this at your own risk!!

Wouldn’t it be great to come to next year’s conference and notice a sea of these lapel pins?

This is your symbol. Wear it proudly, use it in your marketing materials. Spread the movement.

Mentor Protégé Program

SBA’s SUBNET- Prime contractors advertise subcontracting opportunities.

Federal Contractor Certification

SBA’s SUBNET- Prime contractors advertise subcontracting opportunities.

Prime & Subcontracting Opportunities

In accordance with Title V of Public Law 100-656, the Business Opportunities Development Reform Act, each agency with an annual procurement budget of $50 million or more is required to prepare and publish a FCO, that identifies the various supplies and services the agency will acquire during the course of the year. VA’s forecast is broken down by contracting activity and is published at the VA Office of Small and Disadvantaged Business Utilization’s website, shown on this slide. VA’s forecast also shows the small business point of contact for each VA facility and contracting activity, as well as the facility’s purchase card coordinator.

SBA’s SUBNET- Prime contractors advertise subcontracting opportunities.

The American Recovery and Reinvestment Act of 2009

$1.4 Billion for:

As of September 21st, funding commitment involves 90 of VA’S 153 Medical Centers in 38 states and 68 of its 130 national cemeteries. VA met its projection to award 259 projects totaling $151 million by September 4. VA awarded approximately 70% of non-recurring maintenance projects to VOSBs

Supplier Relationship Transformation

13 Greatest Challenges: (1) Eliminate Veteran Homelessness (2) Enable 21 Century Benefits Delivery and Services (e.g., Backlog Reduction) (3) Automate GI Bill Benefits (4) Implement Virtual Lifetime Electronic Records (VLER) (5) Improve Veteran Mental Health (6) Build Veteran Relationship Management (VRM) Capability to Enable Convenient, Seamless Interactions (7) Design a Veteran-Centric Healthcare Model and Right-Sized Infrastructure to Help Veterans Navigate the Healthcare Delivery System and Receive Coordinated Care (8) Expand Healthcare Access for Veterans, Including Women and Rural Populations (9) Ensure Preparedness to Meet Emergent National Needs (e.g., Hurricanes, H1N1 Virus) (10) Develop Capabilities and Enabling Systems to Drive Performance and Outcomes (11)Establish Strong VA Management Infrastructure and Integrated Operating Model (12)Transform Human Capital Management (13) Perform Research and Development to Enhance the Long-Term Health and Well-Being of Veterans Submission/Evaluation Process Issue pre-solicitation requesting information & ideas from potential offerors for Phase I & II; pre-solicitation notice is valid for 1 year Phase I – Industry partners submit concept paper against a specific challenge; concept papers evaluated; ideas with potential merit move to Phase II; other ideas retained for reassessment and future consideration Phase II- Provide technical proposal and oral presentation upon invitation in each Challenge Area; evaluation based on technical merit, feasibility and risk of success; ideas with potential merit will be invited to propose under PFP for Phase II; other offers will be advised if ideas are not viable, but per FAR 15.202 can still submit a proposal Phase III- Issue RFP specific to challenge for Phase III to obtain a full proposal and any supporting documentation; Industry submits full proposal, including price & past performance; a selection will be based on best value to meet VA’s challenge

As of September 21st, funding commitment involves 90 of VA’S 153 Medical Centers in 38 states and 68 of its 130 national cemeteries. VA met its projection to award 259 projects totaling $151 million by September 4. VA awarded approximately 70% of non-recurring maintenance projects to VOSBs

Improve Your Chances

Service-Disabled Veteran-Owned &

Veteran-Owned Rep/Verification*

*P.L. 109-461

Marketing assistance on Web site

PTAC – Procurement Technical Assistance Center SBDC – Small Business Development Center

CCR

ORCA (ONLINE REPRESENTATION & CERTIFICATION APPLICATION)

Federal Agencies OSDBU Business cards and capability statements THE ACQUISITION REGULATION CHANGE FOR VAs MENTOR-PROGEGE PROGRAM IS EXPECT TO BE PUBLISHED IN EARLY SUMMER OF THIS YEAR (2009) OR LATER

VA Office of Small & Disadvantaged Business Utilization 1-800-949-8387 202-461-4300 www.va.gov/osdbu VA Center for Veterans Enterprise 202-303-3332 www.VetBiz.gov