Question_and_Answer_Log_12_September_2013.xlsx
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- Solicitation number
- N00019-12-R-0007
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Question and Answer Log 12 September 2013
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Draft RFP
| Number | Industry Question | Government Response |
| 1 | In reference to paragraph 10.2 Security Clearances, are interim secret’s acceptable if not handling COMSEC? | In accordance with PWS paragraph 10.2, “The Contractors performing aviation maintenance … who are assigned COMSEC duties shall be a U.S. citizen and possess a current personnel security investigation favorably adjudicated for access to classified information to at least the SECRET level.” |
Per the DD254, Block 10a final adjudicated clearances are required from DON CAF to access COMSEC.
| 2 | Will historical failure/usage data be available for us to use in our evaluation of unplanned maintenance requirements? | The information will be accessible through the Technical Library. |
| 3 | When was the last CNAF inspection conducted and are those results available? | The CNAF inspection occurred 30 Oct 12 – 02 Nov 12. The Government does not intend to provide the results. |
| 4 | How often is full aircraft painting accomplished? | The draft RFP has been updated to identify FFP CLINs for full A/C painting with a max QTY of 5 per year. |
| 5 | Which of the hangars is certified for aircraft painting? | BLDG/HANGAR 98 |
| 6 | In reference to paragraph 4.19 Aviators’ Personal Protective and Survival Equipment, will the Government provide list of the required flight equipment? How many sets of equipment are required to be RFI? | The Government currently has gear for our 130 aircrew and, for F-16s, 4 spares that are always Ready for Issue (RFI). The Aviation Life Support System (ALSS) list will be provided in the Technical Library. |
| 7 | In reference to paragraph 4.12 Detachments and Off-Site Aircraft Services, will the Government provide copy(s) of previous 5 year detachment schedules to include sites for the NSAWC aircraft represented by this DRFP? | The Government will provide one year of detachment history in the Technical Library. |
| 8 | In reference to paragraph 4.23.9 Materials Inventory and Forecasting, will the Government provide Individual Material Readiness List(s) for previous 5 years of NSAWC aircraft? | The current Individual Material Readiness List will be provided in Section J Attachment 5. |
| 9 | In reference to paragraph 7.1 Material Management, will the Government provide Full Range Listings (FRLs), Material Requirements List and/or Bill of Materials (BOMs) to include historical failure/usage data/occurrence factors for previous 5 years for us to use in our evaluation of planned and unplanned maintenance requirements? | The government will provide AV3M Historical Data in the Technical Library. |
| 10 | How do we gain access to the Competition Library (Management and Maintenance Approach Library) to review data? | A technical library of information directly related to the requirements of this contract is available to all offerors. The technical library, called the Central Technical Publications Library (CTPL), is physically located at NSAWC, NAS Fallon NV. The Final RFP, Section L will provide a POC for offerors to obtain access. |
| 11 | Will recent data for scheduled and unscheduled maintenance be made available? | The Government will provide maintenance data in the Technical Library. |
| 12 | What interval are the aircraft phases for each TMS? | F/A-18A/C/E/F & EA-18G: 200 hrs |
MH-60S: 175 hrs F-16: 300 hrs E-2: 400 hrs
| 13 | Are the work centers using hard copy tech pubs or Interactive Electronic Technical Manual (IETMS)? | Both formats are maintained in the technical Library, however, some older technical manuals are not available in IETMs. |
| 14 | The PWS draft indicates that the government will provide 43 NMCI seats at NSAWC. What kind of seats are they (e.g., deployable, non-deployable, etc.)? | The PWS reference 3.3.6. "Navy Marine Corps Internet Access (NMCI). The Government will provide 43 NMCI seats to the Contractor at NSAWC." identifies non-deployable port access on site. |
| 15 | If we determine that more NMCI seats are necessary can we simply request them and if so do we pay for additional seats beyond the initial 43 allotted? If so, how much are they? | The 43 seats are the only NMCI seats that are currently being provided. Section L of the final RFP will request that offerors identify any proposed/required Government Property beyond that already identified in Section J Attachment 5. |
| 16 | Is the use of a commercial internet service provider authorized in the government furnished spaces? | Use of a commercial internet service is allowable as permitted and in accordance with the local NAVFAC regulations. |
| 17 | What type of vehicles are being used for the Supply effort (e.g., number of forklifts, vans, etc.)? Are these vehicles GFE or provided by the contractor? | On site, "3.3.5. Contractor Vehicles. The Contractor shall provide ground transportation for Contractor use at the primary site, on and off installation, flight line use, and movement of materials and equipment in the performance of this contract. ... All operating costs for Contractor vehicles shall be the responsibility of the Contractor." |
For detachments, in accordance with the PWS 4.12.3. "The Government will provide required detachment vehicles for the transportation of Contractors between the detachment worksite and lodging. The Government will provide transportation of materials and squadron “pack-ups” to and from detachment locations."
| 18 | HAZMAT - Is the site currently operating as an issuing facility and collection point or is the HAZMAT being collected at some other location? | Contractor maintains HAZMAT storage/issue lockers. HAZMAT/HAZWASTE is collected by the contractor and turned into the base HAZMAT/HAZWASTE collection site. |
| 19 | Is there one person currently working full time as the Occupational Safety and Health Program Coordinator? | See section 4.25 of the PWS for support position requirements. |
| 20 | Approximately how many personnel are on hand to provide Physical Security? | See section 4.26 of the PWS for physical security requirements and section 3.5.2 for the spaces the contractor will be occupying. |
| 21 | Are depot personnel dispatched to weigh aircraft after full aircraft painting is accomplished upon request or are scales being maintained on site? | Yes, depot personnel are dispatched for all T/M/S, except for the F-16 aircraft. The contractor will be responsible for weighing the F-16A/B with onsite scales. |
| 22 | Are there any more details as to the level of qualification required for the welder besides what is listed in para. 12.8 of the maintenance PWS? | The requirement for the Aircraft welder will be removed from the PWS for the Final RFP. |
| 23 | Will historical parts usage be made available for the NSAWC aircraft? | The information will be accessible through the Technical Library. |
| 24 | What are the total maintenance man hours expended on an annual basis for this contract? | The information will be accessible through the Technical Library. |
| 25 | Would the government consider a reduction in the cost of repair of repairable as part of section L or M evaluation criteria? | Section M criteria will be provided in the Final RFP. |
| 26 | When will NAVAIR release drafts of Sections L & M? | The Government anticipates releasing the Final RFP within the next 30 days. |
| 27 | Will Sections L & M list guidelines on minimum input requirements for comparable contract performance and quality metrics, i.e. Sortie Completion and RFT rates? | Sections L & M will be provided with the Final RFP. |
| 28 | When will the formal solicitation RFP be released? | The Government anticipates releasing the Final RFP within the next 30 days. |
| 29 | PWS p. 8 Section 2.8 Type Commander Instructions/Directives and Maintenance Instruction Manuals: Please provide information on how to access the technical library at Fallon, NV. Identify the technical documents available for review. Will technical documents be available on the FBO and/or NAVAIR Open Solicitations website? If so, when will documents be available? Can bidder personnel make electronic or hard copies of any/all documents available at Fallon technical library? | A technical library of information directly related to the requirements of this contract is available to all offerors. The technical library, called the Central Technical Publications Library (CTPL), is physically located at NSAWC, NAS Fallon NV. The Final RFP, Section L will provide a POC for offerors to obtain access. |
| 30 | PWS p. 13 Section 4.8 Aircraft Preservation: Contractor shall perform aircraft preservation in accordance with the applicable MRC. Provide number of aircraft currently in preservation by T/M/S and average number of aircraft preserved in the preceding 12 months of the current contract. | No aircraft have been in preservation in Fallon from July 2012-June 2013. |
| 31 | Is historical data for flight hours and maintenance summaries to be provided? | The information will be accessible through the Technical Library. |
| 32 | What is the average age of aircraft in flight hours by T/M/S? | The information will be accessible through the Technical Library. |
| 33 | What are the historical flight hours for the current contract by T/M/S? | The information will be accessible through the Technical Library. |
| 34 | What is the average flight time per sortie by T/M/S? | The information will be accessible through the Technical Library. |
| 35 | PWS p. 11 Section 4.1 Transition Phase In: Confirm whether there is an associated Item No. (CLIN) for transition phase in within Section B. | The offeror will be reimbursed for Transition Phase In under CLIN 0101 O&I Maintenance. |
| 36 | PWS p. 13 Section 4.10 and p. 26 Section 12.3: Does current contractor utilize Level III NDI personnel? Does the level of effort require hiring full time Level III NDI personnel? | The Requirement for Level III NDI personnel has been removed. This will be reflected in the final RFP. |
| 37 | PWS Page 26 Section 12.8 Aircraft Welder: Is Aircraft Welder position included in current CBA or a salaried position? | The requirement for the Aircraft welder will be removed from the PWS for the Final RFP. |
| 38 | If current CBA provided in the draft RFP is renegotiated early (prior to the 8/21/14 expiration date), will bidders have immediate access to the new terms/conditions? | The offeror will be responsible for bidding in accordance with the CBA identified in the formal RFP. |
| 39 | CBA Page 3 references random drug testing. Confirm if random drug testing will be a requirement in the formal solicitation RFP. | Please reference, RFP Section I clauses 52.223-6 Drug-Free Workplace May 2001 and 252.223-7004 Drug Free Work Force Sep 1988. |
| 40 | What are the work scope requirements with respect to 1st, 2nd, and 3rd shift? | The PWS will be updated to reflect the normal flight hours of operation. It is the contractors responsibility to determine the distribution of personnel to meet the requirements of the contract. |
| 41 | A number of questions were received regarding the Collective Bargaining Agreement (CBA) posted as Section J Attachment 7 to the Draft RFP on 10 June 2013. | The CBA provided represents the current agreement between the incumbent contractor and the labor union. Section J Attachment 7 has been updated to reflect additional labor categories that are incorporated as part of the CBA. Section J Attachment 7 represents the CBA in effect for contract N00019-09-D-0007 which is the predecessor contract to the contract contemplated under this RFP. The contract resulting from this RFP would be a successor contract to N00019-09-D-0007. |
Interested parties should refer to Section I clause 52.222-41 Service Contract Act Of 1965 Nov 2007, the Service Contract Act of 1965 (41 U.S.C. 351, et seq.), and 29 CFR Part 4 with respect to CBA questions as they relate to compliance with the Service Contract Act.
Formal RFP
| Number | Industry Question | Government Response |
| 1 | There is a requirement for a Transition Phase-In per the PWS 4.1 and Section LA-1, Part B, 2.1. In Section B there is no separate sub CLIN for Transition Phase-In and in Section C the referenced PWS paragraph is identified as belong to CLIN 0X01. Should the offeror propose price for Transition Phase-In be included in each sub CLIN of 0X01 or will the government amend the RFP to add a separate sub CLIN for Transition Phase-In? | The costs for Transition Phase-In should be included within the existing subline items of CLIN 0001. The Government does not intend to add a separate subline item for Transition Phase-In. |
| 2 | Section LA-1, Part A, 3.0, Table 3.0 indicates that Table T-1 Small Business Goals be an Attachment L-3 of Volume 2 Technical. The last paragraph in 3.0 states that “No price information, (e.g., DOLLAR VALUES AND / OR HOURLY RATES) shall be included in any volume other than Annex A (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); . . .” Having Table T-1 as part of Volume 2 conflicts with the requirement in the last paragraph. Recommend that the reference to Table T-1 be removed from Table 3.0. | The last paragraph of Section L A 3.0 reads: "No price information, (e.g., DOLLAR VALUES AND / OR HOURLY RATES) shall be included in any volume other than Annex A (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals); Volume 4 Price, or Volume 5 Contract Administration." |
This allows for price information that is contained in Annex A and Table T-1 to be included in Volume 2.
REVISED RESPONSE
Include Table T-1 in Annex A rather than Attachment L-3 of Volume 2. The RFP will be amended to reflect this change.
| 3 | Section LA-1, Part A, 7.0 Technical Library states that the library is located at NSAWC, NAS Fallon NV. Could the government provide a listing of the content of the library? | List of contents of the Technical Library will be posted to the Federal Business Opportunities (FBO) website. |
| 4 | Section LA-1, Part A, 2.0 states that “All pages should be numbered with volume, paragraph, and page numbers.” What paragraph number should be used if multiple paragraph numbers on the same page? Recommend the requirement for paragraph number be changed to major section number (i.e. X.X) per Table 3.2 Cross Reference Matrix. | A one decimal place paragraph number (i.e.X.X) is acceptable for the paragraph number in the page numbering and would be in accordance with Section L A 2.0 instructions. |
| 5 | The PWS, paragraph 4.1.1d. states “It shall also identify the "ramp-up" required to achieve full manning levels and performance”. The implication of this requirement is that the incumbent contractor is performing work in support of the mission. Attempting to scope our work, we need to understand the scope of the incumbent and there role in fulfilling the mission requirements. Does the phase-in period of 60 days overlaps the incumbent’s final period of performance excluding their phase-out? Will the incumbent be responsible for their current scope of work during the phase-in period? | The transition phase-in period will overlap with the period of performance under the predecessor contract. As stated in paragraph 4.1.1 of the PWS at Section J Attachment 1, "The successor Contractor shall assume 100 percent responsibility for all requirements under the contract and PWS on the first day after the Transition Phase-In period ends." |
| 6 | Section I, Contract Clauses. Would like to request that the following two clauses be removed from the RFP and the resulting Contract: 252.227-7026 Deferred Delivery of Technical Data or Computer Software and 252.227-7027 Deferred Delivery of Technical Data or Computer Software. If an offeror takes exception to such clauses in its proposal would its proposal be considered non-compliant? | See Section L, LA-1 CONTENT OF PROPOSALS (SERVICES), Part B, 5.0, c. Terms and Conditions. An exception or deviation from the provisions of the solicitation and its applicable documents is considered a deficiency. The Government does not intend to remove DFARS clauses 252.227-7026 and 252.227-7027 from the RFP. |
| 7 | Can the Government provide the current weekly or monthly flight schedule? Specifically, how many aircraft are committed to a daily flight schedule for by T/M/S? | The technical library contains selected flight data including the entire month of June 2013 flight schedules to show a typical month's requirements. |
| 8 | Paragraph 4.23 of the PWS (RFP Attachment 1) requires the Contractor to maintain a Web-based Information System (WIS). Is the WIS to be provided by the Government for the Contractor’s use or is the Contractor expected to provide the WIS? | The contractor is expected to provide the WIS. |
| 9 | Multiple questions were received regarding a potential pre-proposal conference. | The statement regarding the anticipated pre-proposal conference timeframe was deleted from the Federal Business Opportunities (FBO) website on August 6, 2013. If the Government chooses to hold a pre-proposal conference the necessary information will be provided on the FBO website. |
| 10 | Table ES-2 in Attachment L-2 to Section L of the RFP contains a column for Volume 4 (Experience). Section L does not show a requirement for Volume 4 – Experience. Please clarify. | The column referencing Volume 4 (Experience) within Table ES-2 in Attachment L-2 is erroneous will be deleted in an amendment to the RFP. There is no requirement for submission of an Experience volume. |
| 11 | Our assumption is that the Government will award the contract annually and not on a monthly basis. The RFP contains SLINs for three different ranges of monthly flight hours (SLINs 0X01AA, AB and AC). How does the Government intend to order these SLINs? In other words, does the Government intend to exercise the same SLIN for the entire 12-month period based on flight hour projections for that period, or will the Government order different SLINs within the same ordering period? | The Government may order different SLINs within the same ordering period. The specific SLIN ordered will vary based upon the total number of flight hours flown by the aircraft maintained by the contractor in a particular month (all Type/Model/Series (T/M/S)). |
| 12 | Paragraph 6 of the PWS (RFP Attachment 1) requires the Contractor to paint aircraft in its entirety. Will the contractor be required to media blast aircraft? | The contractor is expected to perform aircraft painting in accordance with the COMNAVAIRFOR INST 4790.2B, NAVAIR 01-1A-509-2, the COR directions, and all applicable Navy, Air Force, local and base instructions/tech manuals. Media blasting is not required. Aircraft are sanded down to the primer. |
| 13 | The face page of the RFP (SF 33) fails to indicate whether or not the resulting contract will be administered by the DCMA. Likewise, NAVAIR clause 5252.242-9511 refers contractors to the administered by block on the SF 33. This block refers bidders back to the NAVAIR Contracting Office in Block 7 of the SF 33; indicating that the contract will be administered by the NAVAIR Contracting Office. However, within the same NAVAIR clause, (b)(1) and (b)(2) having to do with the Administered By block, indicate contract administration functions are “to be determined at the time of contract award”. Please clarify the plan for administering the resulting contract. | NAVAIR anticipates delegating contract administration authority to DCMA. Specific contract administration functions to be retained by NAVAIR or additional functions to be assigned to the Contract Administration Office will be specified at contract award. The ADMINISTERED BY block of the SF 33 or SF 26 will be completed at contract award with the cognizant Contract Administration Office. |
| 14 | Attachment L-10 (Manpower) has a column for Labor Category Title. Is the Labor Category title the CBA titles or does it imply that we should use internal company job titles? | Follow the template example provided in attachment L-7. For Labor Category Titles that are included in the CBA, use those titles, for Professional and other titles that are not in the CBA, use internal titles. See RFP section L 4.1d Ground Rules and Assumptions. |
| 15 | Is the contractor responsible for loading and unloading ordinance on any aircraft platform? | No |
| 16 | Is the contractor responsible for removal/installation of any support Aircraft Munitions Equipment (AME) requirements? | No, if this question is referring to Aircraft Armament Equipment (AAE)(launcher rails, pylons, and bomb racks) |
| 17 | Page 96, Section 2.5(a)(4): Does the Government intend to provide specific Small Business Subcontracting Goals to all offerors for the T-1 Table? Or should the offeror provide its own unique Small Business Goals? | The Government does not intend to specify Small Business Subcontracting Goals. It is the responsibility of each offeror to provide their unique Small Business Subcontracting Goals and fill in Table T-1 accordingly. |
| 18 | Page 102, Section 4.2 indicates that the Offeror shall provide Section B in “Volume 4 – PRICE.” However, Page 105, Section 5.0(d)(3) also indicates that Section B should be included in “Volume 5 – CONTRACT ADMINISTRATION.” Is it the Government’s intent that offerors include Section B in both Volume 4 and Volume 5? | Yes, it is the Government’s intent that offerors include Section B in both Volume 4 - Price and Volume 5 – Contract Administration. |
| 19 | Page 105, Section 5.0(d)(2) references “…or Online Representations and Certifications Application (ORCA) reference.” If the offeror chooses the ORCA option, would the Government accept a hyperlink for the ORCA reference? If not, please advise regarding the intent of ‘ORCA reference.’ | Offerors should refer to Section K provisions FAR 52.204-8 and DFARS 252.204-7007 Alternate A for specific instructions related to completing the annual representations and certifications electronically via the System for Award Management (SAM) website. |
| 20 | RFP Section L, Part B, Paragraph 2.2.1.1 requires personnel position descriptions and resumes for five key personnel: Program Manager, Contractor Operations Site Manager, Maintenance Supervisor, Material Control Supervisor, and QA Supervisor/Manager. PWS 12.1 – 12.6 identifies six key personnel/professional positions: Program Manager, Contractor Operations Site Manager, Maintenance Supervisor, Material Control Supervisor, QA Supervisor/Manager, and Facility Security Officer (FSO). Request the Government please verify whether or not the Facility Security Officer (FSO) is considered one of the key personnel. | The FSO does not require a resume due to the prerequisite training requirements of the position in the PWS. The PWS will be amended to remove from the FSO description in Section 12.6 the Key Professional refererence. |
| 21 | RFP Section L, Part B, Paragraph 2.2.3 states “Detachment sites may include any combination of sites identified in the PWS Section 4.12.2.t.” Upon review of the final PWS it was determined that PWS Section 4.12.2.t does not exist. PWS Section 4.12.4 does; however, list the bases that NSAWC will deploy to including: MCAS Miramar, CA; NAS Key West, FL; NAS Lemoore, CA; NAS Oceana, VA; Nellis AFB, NV; and NAWC China Lake, CA. PWS 4.12.4 further states that the list is representative of the typical base detachments, but the list is not inclusive of all potential detachment sites. Request the Government provide clarification regarding the referenced PWS Section 4.12.2.t. | The reference to PWS Section 4.12.2. t. in LA-1, Part B, Paragraph 2.2.3 is erroneous and will be corrected in an amendment to the solicitation. The PWS numbering under Section 4.12 will also be corrected in an amendment to the RFP. |
| 22 | RFP Section L.A.3.0, Table 3.0, requires 1 original and 5 copies of Volume 5, Contract Administration. Section L.A.2.1.1, Electronic Proposal Media, requires two sets of CD-ROMS (Master & Backup) containing Annex A (Small Business Plan), and Table T-1 (Small Business Goals); Volume 4 (Cost/Price), and Volume 5 (Contract Administration). Per RFP Section L.B.5.0, Volume 5 – Contract Administration, the model contract is to be provided as section 5.0.d of volume 5. Is the separately bound hard-copy of the Model Contract and the separate CD-ROM disk specified in paragraph 5.0.d, in addition to the Volume 5 submittal requirements identified in RFP Sections L.A.3.0, Table 3.0 and L.A.2.1.1? If so, do we understand correctly that only one copy of this “Model Contract Only” book and CD is required? | As the Model Contract is to be included as part of Volume 5, one hard copy and one CD of the "Model Contract Only" as described in Section L 5.0 d is sufficient. |
| 23 | The PWS indicates support outside of the normal hours listed in 1.1.1 will be occasionally required, to include weekend/holiday flight operations support. Upon review of the CLINs listed in Section B and the corresponding descriptions and specifications found in Section C, there appears to be no “over and above” CLIN included in the solicitation. Under what CLIN will the cost for any support outside the times specified for normal flight operations be authorized and funded? | There is no CLIN for over and above included in the solicitation. The cost associated with supporting flight operations outside of normal hours should be included in CLIN 0X01. |
| 24 | RFP Section L.A.2.1.1 states “The Offeror should submit two sets of CD-ROMS that contain its proposal.” RFP Section L.B.3.3.a states “…for each referenced contract, provide one electronic copy (i.e. a hard copy is not requested) of the full SOW/PWS as part two of Annex B.” Is the one electronic copy of the full SOW/PWS as part of Annex B in addition to the TWO electronic versions required of all sections of the proposal? | No. One Master and One Backup copy of any electronic submission is sufficient. |
| 25 | The U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, has released a revision identified as follows: |
Wage Determination No.: 2005-2333 Revision No.: 13 Date of Revision: 06/19/2013 Is it the Governments intent for offerors use AWD Revision No. 12, dated 06/13/2012, or should we use the more recent AWD Revision No. 13, dated 06/19/2013? The Area Wage Determination at Section J Attachment 6 will be changed to the Wage Determination No.: 2005-2333, Revision No.: 13, Date Of Revision: 06/19/2013 version in an amendment to the RFP. It is the Government's intent for offeror's to use the Area Wage Determination provided in the amended RFP.
| 26 | In Section B of the RFP the “O” and “I” level maintenance Base Period CLIN is 12 months. There is no Transition Phase-In CLIN listed in Section B. Per Section 4.1, “The Phase-In Transition period is defined as the first 60 days of contract performance”. Will the Government consider establishing a separate Transition CLIN so transition can be separately priced and evaluated? Otherwise, the transition cost will have to be factored into all three SLINs for 0X01 “O” and “I” level maintenance. | The costs for Transition Phase-In should be included within the existing subline items of CLIN 0001. The Government does not intend to add a separate subline item for Transition Phase-In. | |
| 27 | In Section B of the RFP SLINs 0X01AA, 0X01AB, and 0X01AC each state “total flight hours flown by the aircraft maintained by the contractor in a particular month”. | ||
| Clause 5252.216-9506 states the” Maximum quantity is the cumulative total value of: the SLIN 0X01AC unit price multiplied by the max quantity…….”. Based upon this information, is it possible to operate in one SLIN one month and another SLIN the next, and another SLIN the next month? Will the contractor bill monthly in the appropriate SLIN for the flight hours flown in that month. Does the Government intend to provide the contractor a quarterly or annual flight hour projection, by month, in order for the contractor to plan staffing levels? | The Government may order different SLINs within the same ordering period. The specific SLIN ordered will vary based upon the total number of flight hours flown by the aircraft maintained by the contractor in a particular month (all Type/Model/Series (T/M/S)). | ||
| 28 | Are offerors allowed only one visit to the Technical Library or can we coordinate follow on visits if needed? | Offerors may coordinate follow on visits to the Technical Library if needed. | |
| 29 | Does the incumbent currently possess a Management Information System (MIS) / Web – based Information System (WIS), other than NALCOMIS/OOMA or DECKPLATE, that provides real time access to all information maintained in the MIS? If so, will this information be exportable to the successor contractor during transition? | No, the only management system is NALCOMIS/OOMA. | |
| 30 | Does PMA 207 have real time visibility into the incumbent MIS / WIS systems? | No it does not. | |
| 31 | Does the NSAWC at Fallon currently use electronic logbooks for all T/M/S? | No, not all aircraft have electronic logbooks. | |
| 32 | Does NSAWC currently provide NALCOMIS Web Hosts for detachments? | NALCOMIS is loaded on a stand alone computer with the files of the aircraft on detachment. It is not web enabled so it is operated in a stand alone mode until the det returns and the updated files are uploaded to the host computer. | |
| 33 | If NSAWC does not currently establish NALCOMIS WEB Hosts for detachments, will NSAWC provide Detachment WEB Hosts during the course of this contract? | See question 32 for answer | |
| 34 | If NSAWC does not currently establish NALCOMIS WEB Hosts for detachments, how does NSAWC and the incumbent handle NALCOMIS reporting for detachments? Are VIDSMAFS back-fitted into NALCOMIS upon return? | See Question 32 for answer | |
| 35 | Can the Government provide the purpose of the WIS requirement indicated in Paragraph 4.23 of the PWS; specifically, is it the intent of the Government for the WIS to duplicate NALCOMIS on a real time basis or to provide a back-up system for NALCOMIS type information? | WIS is not intended to be a back-up to NALCOMIS. The WIS is a collaborative system that shares data both CDRL and Non-CDRL data and is a means of data delivery. | |
| 36 | Section L, page 105 of 111, Paragraph 5.0 d.(1) states "The SF33 Block 12 "fill-in" (proposal validity date) shall be completed in accordance with paragraph 2 of the Section L Executive Summary instructions." Paragraph 2 of Section L Executive Summary contains no such instructions. Please clarify how Block 12 of the SF33 is to be handled. | LA-1 CONTENT OF PROPOSALS (SERVICES), Part B, 1.0 VOLUME 1 – EXECUTIVE SUMMARY, states "This Volume shall state the proposal validity date of 31 August 2014." Offerors shall complete the SF 33 Block 12 "fill-in" (proposal validity date) such that the proposal is valid until 31 August 2014. | |
| 37 | PWS 12.6 Facility Security Officer (FSO) is listed as a “Key Professional”, same as the PM, Site Manager, Maintenance Supervisor, Material Control Supervisor and QA Manager. In Section L, 2.2.1.1 Key Personnel, does not list the FSO. Is the FSO considered Key personnel requiring a resume? | No, see question 20 | |
| 38 | Is the intent to eventually replace NALCOMIS at NSAWC with a contractor MIS? | No, there is no intent to replace NALCOMIS. | |
| 39 | If an MIS is already in place will we be able to have access to the data to speed up the transition? | No, see question 38. | |
| 40 | Will we be allowed to link the new MIS to NALCOMIS and DECKPLATE in order to reduce duplicate entries? | No linkage will be allowed. | |
| 41 | Has OOMA been implemented? | Yes, for all but the F-16 platform which is on legacy NALCOMIS. | |
| 42 | With regard to Aircraft Armament Equipment (AAE), will the Government configure/deconfigure AAE for the daily flight schedule or is it the responsibility of the contractor? | The Government will load and unload ordnance. | |
| 43 | Can the government clarify the security requirements indicated in Paragraph 4.26. How many security posts total (to include fixed entry posts and roving patrols)? Please clarify by post the requirement for 24/7 security or by normal duty hours. | There is one security control point for access to the NSAWC Hangar that is manned 24/7. Roving security is also required. | |
| 44 | Reference Paragraph 4.27 / CDRL A00C, OPSEC plan requires program Critical Information (CI’s) provided by the government. At what point will the Government provide this information. | DI-MGMT-80934C does not require the Government to provide Critical Information. Offerors should refer to DI-MGMT-80934C in preparing the OPSEC plan. | |
| 45 | Paragraph 10.4 indicates the contractor should conduct employment screening which includes a credit check. Will the government provide information regarding which credit scores it deems unacceptable for employment under this contract? | The Government does not intend to identify specific credit scores as acceptable or unacceptable for employment. It is up to the Offeror to determine what is a reasonable or acceptable employment/hiring standard. | |
| 46 | Will the Government revise the DD Form 1423’s to reflect the current PWS? | The cross referencing between the PWS and the CDRLs will be corrected in an amendment to the RFP. | |
| 47 | Reference the requirement in Paragraph 10.4 of the PWS which requires “All Contractor employees working on board NAS Fallon must complete an in-depth pre-employment screening that will include, at a minimum a criminal history check, employment history check, citizenship verification, credit check and drug screening.” Does the requirement for the credit check apply to all employees or only those who are required to possess a Secret security clearance? | Yes. The requirement for credit check applies to all employees working on board NAS Fallon. | |
| 48 | Reference the requirement in Paragraph 10.4 of the PWS which requires “All Contractor employees working on board NAS Fallon must complete an in-depth pre-employment screening that will include, at a minimum a criminal history check, employment history check, citizenship verification, credit check and drug screening.” Do these requirements apply to all potential employees or do some of these requirements only apply to those potential employees who are required to possess a security clearance? | Yes. The requirements apply to all potential employees working on board NAS Fallon. | |
| 49 | Reference the requirement in Paragraph 10.4 of the PWS which requires “All Contractor employees working on board NAS Fallon must complete an in-depth pre-employment screening that will include, at a minimum a criminal history check, employment history check, citizenship verification, credit check and drug screening.” If some of these requirements are only required of potential employees who possess Secret security clearances, please advise which requirements apply to those potential employees with Secret security clearances. | The requirements apply to all potential employees working on board NAS Fallon. | |
| 50 | The PWS does not address the contractor maintaining SE Custody and Maintenance History Records (OPNAV 4790/51). NSAWC obviously has a large quantity of SE there to track. Will the Military be maintaining these records? | See PWS Section 4.24, Record Keeping, "The contractor shall maintain all records, reports, and data for the NSAWC platforms," to include SE records. | |
| 51 | The GFE listing (Attachment 5 Part 1, 2, and 3) does not include aircraft tiedown chains in the inventory, which require SE Custody and Maintenance History Records (OPNAV 4790/51) on grouped lots (usually 10 chains per lot). Will the Government provide Tiedown chains for this contract? | Yes, the Government will provide Tiedown chains. | |
| 52 | The PWS does not address the contractor maintaining SEATS program. | See PWS Section 4.24, Record Keeping, "The contractor shall maintain all records, reports, and data for the NSAWC platforms," to include SEATS. | |
| 53 | Wrt RFP Section “H”, page 42, (d) “Aircraft public and passenger liability: $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability; $200,000 per occurrence for property damage. Passenger bodily injury liability limits of $200,000 per passenger, multiplied by the number of seats or number of passengers, whichever is greater.” Isn’t this liability covered by Worker’s Compensation considering that contractor personnel would be passengers in Government aircraft? | The requirement for Aircraft public and passenger liability insurance specified in paragraph (d) of Section H clause 5252.228-9501 is in addition to the requirement for Standard Workman’s Compensation and Employer’s Liability Insurance specified in paragraph (c). | |
| 54 | Will the Government provide Support Equipment Phase I training for all SE required to be operated in support of the contract? If so, is there any other training that the Government will provide to the Contractor (i.e. Initial Fuel Pit training/qualification, Airfield taxiway indoctrination, etc.)? | FRC West det Fallon does provide Support Equipment Phase I training only. See Section 11.2 of the PWS. The contractor shall establish a training plan for its personnel whose jobs require formal certification and/or licensing prior to assumption of duties. | |
| 55 | Are Contractor personnel low power/high power turn qualified? | Yes, they are. Para 4.2 of the PWS covers this requirement. | |
| 56 | The latest WD for California and Nevada is Wage Determination No.: 2005-2333, Revision No.: 13, Date of Revision: 06/19/2013. Will the Government update Attachment 6 to use the latest WD? | The Area Wage Determination at Section J Attachment 6 will be replaced by Wage Determination No.: 2005-2333, Revision No.: 13, Date Of Revision: 06/19/2013 version in an amendment to the RFP. It is a requirement for Offerors use the Area Wage Determination provided in the RFP as amended. | |
| 57 | Are there existing MOAs/MOUs between the incumbent contractor and the Detachment sites regarding Base Support Services? If yes, can we have copies of the documents? | There are no known MOAs/MOUs between the incumbent contractor and detachment sites. | |
| 58 | There was a recent migration from Individual Subcontracting Reports (SF294’s) to the Electronic Subcontracting Reporting System eSRS. The solicitation specifically references the SF294 not the eSRS. Will the government accept both ISRs and reports filed within the eSRS? | LA-1 CONTENT OF PROPOSALS (SERVICES), Part B, 3.3 b. (5) Small Business Utilization, provides that, "The Large Business Offeror shall provide copies of the final or most recent SF 294s/Individual Subcontracting Reports (ISRs) for the three most relevant government contracts provided in the Past Performance section of their proposal." This allows large business offerors to submit either SF 294s or Individual Subcontracting Reports (ISRs) submitted through the Electronic Subcontracting Reporting System (eSRS), as appropriate. | |
| 59 | PWS 4.23 and 4.23.4 requires the Contractor to develop and maintain a Web-based Information System that provides maintenance and logistics support information and functions with query and update capability on a real time basis. These capabilities are not dissimilar to those found in NALCOMIS OOMA and the reporting capabilities of DECKPLATE. PWS 4.6 requires the contractor to report all discrepancies and order all parts in NALCOMIS OOMA. PWS 4.24.3 requires the documentation of all completed maintenance actions within NALCOMIS OOMA. PWS 7.1.1 requires the use of NALCOMIS OOMA to order materials. PWS 12.12 identifies the requirement for a NALCOMIS administrator. Is it the Government’s intent for the Contractor to provide a system that duplicates the data and functionality in NALCOMIS and DECKPLATE? Will the Government allow for Contractor system interface with NALCOMIS and DECKPLATE in order to provide the real time information and query capability required by PWS 4.23 and 4.23.4? If so, when will this interface capability be provided in order to assure development and validation prior to full performance - contract start? Please clarify what is meant by “real-time”. | The Government's intent for the WIS was to have electronic access to deliverables and non-deliverable electronic correspondence, such as white papers ect, as required. The proposed WIS does not need to duplicate any functions currently available through OOMA, Deckplate, or any other Government owed Information System. | |
| 60 | The final PWS dated 25 July 2013 has paragraph numbers that are missing, to include: 4.12.1, 4.12.2, 4.20.1, 4.20.2, 4.21.1, 4.21.2, 4.23.1, 4.23.2, 4.24.1, and 4.24.2. Based upon paragraph numbering and the contents of these paragraphs within the Draft PWS dated 8 July 2013, it appears the paragraph numbers may have been numbered incorrectly. Did the Government intend to add additional PWS requirements where the paragraph numbers are missing or were the paragraphs inadvertently numbered incorrectly? | ||
| The cited paragraphs were inadvertenly numbered incorrectly. The paragraph numbering will be corrected in an amendment to the RFP. | |||
| 61 | The PWS references identified in some of the CDRLs do not match the PWS paragraph structure. The differences are summarized as follows: CDRL; CDRL Contract Reference; Final RFP PWS Reference |
A006/AA06/AB06/AC06/AD06; 4.24.5; 4.24.7
A007/AA07/AB07/AC07/AD07; 4.24.8 and 8; 4.24.10 and 8
A008/AA08/AB08/AC08/AD08; 4.24.9; 4.24.11
A009/AA09/AB09/AC09/AD09; 4.24.10; 4.24.12
A00A/AA0A/AB0A/AC0A/AD0A; 4.24.11; 4.24.13
A00F/AA0F/AB0F/AC0F/AD0F; 9.2.3 (2); 9.2.2 (2)
AA02; 4.5; 4.4
AX04; 4.23.3; 4.23.5
| Request Government clarification concerning the correct PWS reference for indicated CDRLs. | The cross referencing between the PWS and the CDRLs will be corrected in an amendment to the RFP. | ||
| 62 | With omission of an O&A CLIN, should offeror include O&A activities i.e. severe corrosion and modifications to O&I maintenance CLIN or will an O&A contract modification be issued? | The solicitation does not contain provisions for performance of Over and Above Work. | |
| 63 | In Attachment L-6, clarify whether Option Year 2 Technical Data CLIN should read 0205 instead of 0005 and Transition Phase-Out CLIN read 0206 instead of 0006? | In the Option Year 2 tab, the technical data CLIN should read 0205 and the Transition Phase-Out CLIN should read 0206. This will be corrected in an amendment to the solicitation. | |
| 64 | Given Attachment L-6 formula calculates average price of the three ranges, does NAVAIR intend to apply equal weight to each range? | See Section M, MA-1 EVALUATION FACTORS FOR AWARD (SERVICES), II. Specific Information, C. Price. TOTAL EVALUATED PRICE a., "For Fixed Price CLIN 0X01, the total evaluated price is defined as the average of the SLINs’ Max Amounts for CLIN 0X01. The SLIN Max Amount is defined as the proposed Unit Price multiplied by the Max Quantity for that SLIN. The average of the SLINs’ Max Amounts is defined as the sum of the Max Amounts for the Low, Normal, and Surge Ranges (SLINs 0X01AA, 0X01AB, and 0X01AC) divided by three." | |
| 65 | Is use of an approved offeror's safety plan, used in similar NAVAIR Programs, sufficient to meet OSHA requirements considering OPNAV 5100.23G provision does not apply to contractors as defined in section 0105. | The offeror should refer to PWS paragraph 4.25 for safety plan requirement. OPNAV 5100.23G, Section 0105, c. applies to contractor responsibilities. | |
| 66 | What contract modification will be utilized by NAVAIR if and/or when flight hours exceed the maximum surge range? | The Government does not expect that the aircraft maintained by the contractor will fly more than the total flight hours cited in the surge range in a particular month. | |
| 67 | Request a two (2) week proposal extension for submittal of responses to the solicitation from 19 September 2013 to 03 October 2013. This extension request is driven by the lack of data in the bidder’s library, the lack of offerors ability to access the bidder’s library (having a one day appointment to physically visit the site) and offerors inability to photocopy or otherwise electronically capture the data. Currently offerors have to take pencil and paper and manually write down what they could. This manual effort has reduced offerors ability to evaluate the entire library for useful data. | At this time, the Government does not intend to extend the proposal submission due date. Multiple visits to the Library are permitted. Items 1 through 11 of the NSAWC technical library content list will be made available to the Offerors on DVD if requested. To obtain a copy of the DVD, contact the Contract Specialist at steven.j.preston@navy.mil. |
SUPPLEMENTAL DATA AVAILABILITY
Supplemental AV3M and MMP data will be made available to offerors on DVD if requested. To obtain a copy of the DVD, contact the Contract Specialist at steven.j.preston@navy.mil.
| 68 | Clause 52.245-2 in Section I states that the Contractor is responsible for replacing Government property, at Contractor’s expense, that is lost or becomes no longer usable and the Contractor will have title to all replacement property. To assess risk and accurately price the effort, Offerors must know the condition of the Government property. The Clause also states: “The Contractor shall be afforded the opportunity to inspect the Government property as specified in the solicitation.” When does the Government intend to allow Offeror’s to inspect the Government property? | Section I clause 52.245-2 will be removed. |
| 69 | Paragraph 5.0, b. in Part B of Section L instructs offerors to “. . . provide a separately bound hard-copy Model Contract. Should the Model Contract be included in the Volume 5 – Contract Administration binder, or is it to be submitted in a separate binder? | Provide the model contract in its own binder. See Q&A #22 |
| 70 | Section L, paragraph 2.1.2, page 86 states that “Offeror shall submit 2 identical proposals in separate, electronic versions: one version in .pdf and one version in Microsoft Office 2007.” Is it Government’s intent that “Master” CD-ROM shall contain proposals in Microsoft Office 2007 format and “Back-up” CD-ROM shall contain proposals in .pdf format? Request Government to clarify if the offeror is required to convert Excel Attachments L-6, L-7 and L-8 into .pdf formats. | Yes, please provide both .XLS and .PDF format. |
| 71 | The Government provided attachment 6 – Wage determination 2005-2333, Revision 12 , dated 06/13/12 as part of the solicitation. However, Department of Labor (DOL) website www.wdol.gov <http://www.wdol.gov> has WD 05-2333, Revision 13, dated 06/19/13 as the most current wage determination for Fallon, NV. Request the Government to incorporate the latest WD for Fallon, NV as part of this solicitation. | The Area Wage Determination at Section J Attachment 6 will be changed to the Wage Determination No.: 2005-2333, Revision No.: 13, Date Of Revision: 06/19/2013 version in an amendment to the RFP. It is the Government's intent for offeror's to use the Area Wage Determination provided in the amended RFP. |
| 72 | Attachment L-7, Prime CCS, FFP Roll-up worksheet, does not include totals for Transition Period. Can the Government please confirm that this is correct. | A Total for Transistion Period section will be added to the FFP Price Roll-Up worksheet within Attachment L-7 in an amendment to the RFP. |
| 73 | Attachment L-7, Prime CCS, FFP Base Year – Option Years worksheets include columns for Materials and ODCs (Columns Y and Z). Is it the Government’s intent that the offeror is to include Not-To-Exceed (NTE) plug numbers provided in Attachment L-9 in those columns? | No, Attachment L-7 is intended to be used for only the Firm Fixed Price CLINs/SLINs. Accordingly, only the costs associated with the Firm Fixed Price CLINs/SLINs should be included in Attachment L-7. |
| 74 | Section L, paragraph 4.2.1, Section 2, page103 states that “ If principal and critical subcontractor choose not to submit their rates along with the Prime contractor’s proposal, they may submit their rate information directly to the Government for evaluation. Request the Government to confirm that principal subcontractor are only required to submit Volume 4 in the same format and number of copies as the prime offeror. | In accordance with Section L, LA-1 CONTENT OF PROPOSALS (SERVICES), Part B, 4.2.1 Price Proposal Instructions on pp 102, attachment L-8 (Subcontractor Cost Summary), the Subcontractor shall complete L-8 (Subcontractor Cost Summary) with the appropriate price buildup information. Subcontractors submitting rate information directly to the Government should follow the same formatting instructions provided in the RFP. |
| 75 | Will the contractor be subject to various command inspections such as CNAF, and if so, what type of inspections? | AMMT is performed by CNAF inspectors, CWTPI is performed by Lemoore Wing inspector and CMMT audit all of the QA program annually IAW CNAFINST 4790.2B and local GFRs. |
| 76 | Page 95, Section 2.5(a)(4), states “…The Offeror shall provide Table T-1 Small Business Goals as part of Annex A (Small Business Subcontracting Plan) and Table T-1 (Small Business Goals).” Is it the Government’s intent that Table T-1 Small Business Goals be solely part of Annex A, without any reference or inclusion in Volume 2 - TECHNICAL? | Include Table T-1 Small Business Goals in Annex A, not in Volume 2. The RFP will be amended to reflect this change. |
| 77 | With regard to the requirement for the contractor to submit a safety plan in accordance with CDRL A00B, CDRL A00B references DID DI-SAFT-81626 System Safety Program Plan (SSPP). DI-SAFT-81626 references MIL-STD-882D DoD Standard Practice for System Safety. MIL-STD-882D applies to acquisition, development and MILCON. Is it the Government’s intent to include the requirements in MIL-STD-882D or is it the Government’s intent to have a comprehensive Occupational Safety and Health Program in accordance with OPNAVINST 5100.23G CH-1, OPNAVINST 3750.6R and applicable Federal regulations? | Section 4 of MIL-STD-882D lists general safety requirements and some of them are applicable to this RFP. It is the Government’s intent to have a comprehensive Occupational Safety and Health Program in accordance with OPNAVINST 5100.23G CH-1, OPNAVINST 3750.6R and applicable Federal regulations as well as the MIL-STD-882D. |
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