Project Manual

Landscape Master Plan Phase 1

40 Library Street Mystic, CT 06355

Issued for Bidding August 23, 2026

The Mystic & Noank Library and the State of Connecticut are an Affirmative Action/Equal Opportunity Employer.

MBE/WBE AND SBE are encouraged to bid.

This project is paid for in part by State funds provided by the Connecticut State Library in the amount of $250,000.

The project is subject to contract compliance requirements set forth in the Connecticut State Library, State Grant

Program for Public Library Construction Guidelines 2025-2026.

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned Businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

Mystic & Noank Library Kent + Frost Landscape Architecture Landscape Master Plan – Phase 1 August 23, 2026

TABLE OF CONTENTS 000115 - 1

DOCUMENT 000115 – TABLE OF CONTENTS

PROJECT MANUAL

The following specification numbers, titles and content are based on Construction Specification Institute (CSI) standards (MasterFormat 2016)

DIVISION 00 – PROCUREMENT & CONTRACTING REQUIREMENTS

Legal Notice 000115 Table of Contents 001116 Invitation to Bid 003143 Permit Application & Inspections 004113 Bid Form – Stipulated Sum (Single-Prime Contract) 004322 Unit Prices Form 004393 Bid Submittal Checklist 006000 Project Forms

Standard AIA Contract forms to be incorporated into the contract for construction

AIA Document A701 – 2018 Instructions to Bidders AIA Document A201 – 2017 General Conditions of the Contract for Construction

Additional Required State of Connecticut Forms for this project

• CT State Library, State Grant Program for Public Library Construction, Timetable and Guidelines 2025-2026 https://libguides.ctstatelibrary.org/ld.php?content_id=72071274

• CHRO Contract Compliance Forms & Reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports o CHRO Contract Compliance Regulations - Notification to Bidders o Affirmative Action Plan

• CT State Ethics – Contractors Guide https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics- Rev-11-2021.pdf

• Prevailing Wage Rates

DIVISION 01 – GENERAL REQUIREMENTS

011000 Summary 012500 Substitution Procedures 012600 Contract Modification Procedures 012900 Payment Procedures https://libguides.ctstatelibrary.org/ld.php?content_id=72071274 https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf https://portal.ct.gov/-/media/Ethics/Guides/2021/Contractors-Guide-to-the-Code-of-Ethics-Rev-11-2021.pdf

TABLE OF CONTENTS 000115 - 2

013100 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 015000 Temporary Facilities and Controls 015639 Temporary Tree and Plant Protection 015713 Temporary Erosion and Sedimentation Controls 015714 Temporary Dust Control 016000 Product Requirements 017300 Execution 017700 Closeout Procedures 017839 Project Record Documents

DIVISION 02 – EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 03 – CONCRETE

033000 Cast-In-Place Concrete

DIVISION 04 – MASONRY

048000 Dry Laid Stone Masonry

DIVISION 05 – METALS

057300 Decorative Metal Railings

DIVISION 10 – SPECIALTIES

101453 Traffic Signage

DIVISION 26 – ELECTRICAL

265613 Lighting Poles and Standards 265619 LED Exterior Lighting

DIVISION 31 – EARTHWORK

311100 Site Clearing 312000 Earth Moving 316613 Precast Concrete Light Pole Base

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 Asphalt Paving

321313.13 Exposed Aggregate Concrete Paving

321373 Concrete Paving Joint Sealants

321613.23 Precast Concrete Curbing

321700 Detectable Warning Plate

321613.43 Granite Curbing (Alternate)

321723 Pavement Marking 329115 Soil Preparation (Performance Specification) 329200 Turf and Grasses 329300 Plants

DIVISION 33 – UTILITIES

TABLE OF CONTENTS 000115 - 3

3340000 Storm Drainage System

LIST OF DRAWINGS

Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled Mystic & Noank Library Landscape Master Plan – Phase 1, Construction Documents Issued for Bidding dated August 23, 2026 as modified by subsequent Addenda and Contract modifications.

END OF DOCUMENT

INVITATION TO BID 001116 - 1

DOCUMENT 001116 - INVITATION TO BID

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders are invited to submit bids for Mystic & Noank Library – Landscape Master Plan Phase 1 as described in this Document according to the Instructions to Bidders.

B. Project Identification: Mystic & Noank Library – Landscape Master Plan – Phase 1

1. Project Location: 40 Library Street, Mystic, CT 06355

C. Owner: Mystic & Noank Library 40 Library Street, Mystic, CT 06355

1. Owner Representative: Judy Munro

D. Architect: Kent + Frost Landscape Architecture, LLC. 1 High Street, Mystic, CT 06355

A. The Mystic & Noank Library Landscape Master Plan Phase 1 work consists of: Installation and maintenance of construction entrance and erosion and sediment controls, clearing and grubbing, selective demolition, site lighting; underground conduits and sleeves, catch basin top, area drain & stormwater piping; asphalt paving;

precast concrete curbing; exposed aggregate concrete sidewalks; concrete stairs, stone stairs on concrete; dry laid stone walls; metal handrails; native tree; shrub and perennial plantings; as shown and described in the Contract Documents

B. Work Under Separate Contracts:

1. Underground Electrical and Data Conduits

a. The following elements will be provided by others under a separate contract.

1) Underground Electrical and Data Conduits includes saw cutting of existing pavement, trenching, bedding material, conduit, pull ropes, hand holes, solvent welded pvc conduits, detectable warning tape and backfill of all trenches. Conduits will create a continuous path from interior portions of the building to 3 light pole locations surrounding the parking lot.

b. The site contractor will be responsible for the following;

1) Procuring, installing and electrifying the 3 light poles specified in the contract documents and modifying the conduits as required to accommodate the light pole footings.

C. Contractor Classification(s): Bids will be received for the following Work:

1. Site Work General Contract including the following classifications

a. Electrical

b. Landscape

c. Site Work

1.2 BID SUBMISSION AND OPENING

A. All sealed bids (1 original, 1 copy and 1 pdf on a usb drive) will be received until the bid date, time, at the office of the Library Director as noted below. At that time, bids will be opened publicly and read aloud and recorded within the Ames Room of the Mystic Noank Library. Bids must be received by the specified time after which time no further bids will be accepted. Each

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bidder must submit a sealed envelope, the outside of which must be clearly marked “Mystic & Noank Library – Landscape Master Plan Phase 1” and include the bidders company name and address. Bids shall be paper only, no plastic binders or dividers.

1. Bid Due Date: October 2nd, 2026

2. Bid Due Time: 2:00 p.m. local time.

3. Location: Mystic Noank Library

Attn: Christine Bradley 40 Library Street Mystic, CT 06355

1.3 PREBID CONFERENCE

A. An optional prebid conference for all bidders will be held on-site, 40 Library Street, Mystic, CT 06355 on September 3rd, 2026 at 9:00 a.m. local time. Prospective bidders and their sub-consultants are encouraged to attend.

1.4 DOCUMENTS

A. Bid documents are available after August 23, 2026, on the State of Connecticut DAS contracting portal, under https://portal.ct.gov/DAS/CTSource/ctsource.

B. Each proposer is responsible for checking the website to determine if addenda has been issued and, if so, to complete its proposal in accordance with the Invitation to bid as modified by the addenda.

1.5 BIDDING REQUEST FOR INFORMATION (RFI)

A. All questions pertaining to the bidding documents, bidding and construction procedures shall be directed to the Library Director Christine Bradley, cbradley@mysticnoanklibrary.org please copy the owners rep Judy Munro, jema12739@yahoo.com. The RFI submission deadline is until 2:00 pm local time on September 10th, 2026.

All answers will be published via addendum on September 17th, 2026 at 3:00 pm local time and shall become part of the Invitation to Bid Questions received verbally will not be answered.

B. Bidders are prohibited from contacting any Library employee, officer or official concerning this INVITATION TO BID other than the designated person(s) noted above. A proposer’s failure to comply with this requirement may result in disqualification.

1.6 DAS PRE-QUALIFICATION NOTIFICATION

A. Construction grant project contracts, with a total project cost over $1,000,000 must comply with C.G.S. Sec. 4a-

100. In such cases the contractors must be pre-qualified by the State of Connecticut Department of Administrative Services (DAS).

B. "Prequalification" means prequalification issued by DAS to bid on a contract or perform work pursuant to a contract for the construction, reconstruction, alteration, remodeling, repair or demolition of any public building or any other public work by the state or a municipality.

C. DAS prequalification is not required for contracts with values between $500,000 and $1,000,000 but the following may be required mailto:cbradley@mysticnoanklibrary.org

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1. Business Organization Information

2. Legal Administrative procedures

3. Qualification status

4. Workforce development initiative

1.7 BID BOND

A. Each bid for contracts or sub-contracts exceeding $50,000 or greater must be accompanied by a bid bond duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of five (5) percent of the bid. Such bid bonds will be returned to all but the three lowest bidders within thirty days after the opening of bids, and the remaining bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contract; or if no award has been made within 60 days after the date of the opening of the bids, upon demand of the bidder at any time there- after, so long as he has not been notified of the acceptance of his bid. The bid bond of the successful bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned. These bonds shall be issued from a surety company either licensed or approved by the State of Connecticut Insurance Commissioner and which has an A.M. Best’s rating of A-VII or better. The form of such bonds shall be AIA Document A312 or equal.

1.8 PERFORMANCE BOND

A. For contracts exceeding $100,000, the Contractor shall furnish a Performance Bond in amounts equal to at least one hundred percent (100%) of the contract price as security for the faithful performance of the Contract per C.G.S. 49-41. The Surety on such a bond shall be satisfactory to the Owner and the cost of the same shall be borne by the Contractor. Prior to the starting of any work, the bond must be approved by the Owner and be in the Owner’s hands. The bond shall be issued from a surety company either licensed or approved by the State of Connecticut Insurance Commissioner and which has an A.M. Best’s rating of A-VII or better. The bond shall clearly state that on default by the Contractor the surety company shall pay all payables associated with this work that are outstanding. The form of such bonds shall be AIA Document A312 or equal.

1.9 CHRO REQUIREMENTS

A. The grantees and their contractors will need to comply with Conn. Gen. Stat. Sections 4a-60, 4-60a, 4a-60g, 46a-56, 46a-68b, 46a-68c, 46a-68d, 46a-68e and 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5 and sections 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies.

The above statutes and regulations require the grantee to “aggressively solicit the participation of legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” on projects.

B. Only the lowest responsible bidder who enters into a contractual agreement must complete, sign, and return the proper form based on the State funding amount.

1. Public works projects with State funding less than $150,000 no Good Faith Plan is required to be submitted by the contractor.

2. Public works projects with State funding $150,000 to $999,999.00, the Good Faith Short Form Plan is required.

This form is attached, and can also be found at: https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

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3. Public works projects with State funding $1,000,00.00 or more, the Good Faith Long Form Plan is required. This form is attached, and can also be found at: https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

1.10 QUALIFICATION OF CONTRACTORS

A. All Bidders must submit a Contractors Qualification Statement: AIA Document A305, with the bid.

B. All Bidders must complete and submit the Bidder’s Statement of References Form in addition to AIA Document A305.

C. The Owner may make such investigations as necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner 3 references for similar projects completed within the past 5 years (as the same business with the same name as submitted on the bid Form). Provide project name, project size, project cost, contact person including email and phone number with your bid. The Contractor and the Contractor’s employees shall have the required background, license(s), technical knowledge and equipment, labor force and satisfactory prior work history to perform this work in a satisfactory manner. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Any Contractor, who is in litigation or arbitration with the Owner at the time of the bid opening, or prior to the execution of the Contract, may be considered an unacceptable Bidder and may be disqualified.

1.11 IDENTITY OF SUB-CONTRACTORS

A. If any portion of the work is to be performed by persons or entities not considered to be part of the bidder's own forces, the successful bidder shall, upon notification of the award of a contract, furnish a written list of such other persons or entities and a description of the work to be performed by them. If requested by the Owner, the successful bidder shall be required to establish, to the satisfaction of the Owner, the reliability and responsibility of such Sub-Contractors.

1.12 NON-RESIDENT CONTRACTORS

A. If the successful Bidder is a “nonresident contractor” as defined in Conn. Gen. Stat. § 12- 430(7)(A) as amended, it shall comply fully with the provisions of § 12-430(7) and, prior to execution of the Contract, shall furnish the Owner with proof that it is a “verified contractor” within the meaning of General Statutes Section 12- 430(7) or that it has posted a bond with the Commissioner of Revenue Services in compliance with General Statutes Section 12-430(7). The successful Bidder agrees to defend, indemnify, and hold harmless the The State of Connecticut and the Owner, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Owner Indemnified Parties”), from any and all taxes, interest and penalties that the State of Connecticut asserts are due with respect to the successful Bidder’s activities under the Contract.

B. Connecticut General Statute §12-430(7) requires that:

1. When a non-resident contractor enters into a contract, they must post a 5% cash (form AU-72) or guarantee bond (form AU-766) for the total amount with the Commissioner of Revenue Services;

https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports https://portal.ct.gov/chro/contract-compliance/contract-compliance/contract-compliance-forms-and-reports

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Or Any person dealing with a non-resident contractor without f irst obtaining a certificate of compliance must deduct 5% from the amount payable to the non-resident contractor and submit it to the state.

C. If the requirements are not met, the general contractor will be liable for all Connecticut taxes imposed.

D. All questions shall be directed to the State of Connecticut Department of Revenue Services Discovery Unit at 860-541-3280.

E. The successful Bidder shall also be required to pay any and all attorney’s fees incurred by the Owner Indemnified Parties in enforcing any of the successful Bidder’s obligations under this section, whether or not a lawsuit or other proceeding is commenced, which obligations shall survive the termination or expiration of the Contract.

1.13 LEGAL STATUS

A. If a Bidder is a corporation, limited liability company, or other business entity that is required to register with the Connecticut Secretary of the State’s Office, it must have a current registration on file with that office. The Owner may, in its sole discretion, request acceptable evidence of any bidders’s legal status. Each bidder must complete the Bidder’s Legal Status Disclosure Form.

1.14 TAX EXEMPTIONS

A. The Owner is exempt from the payment of federal excise taxes and Connecticut sales and use taxes.

Exemption from State sales tax per Conn. Gen. Stat. Chapter 219, § 12-412(1). Federal Tax-Exempt number will be provided to the selected firm prior to execution of contract.

1.15 NON-EMPLOYMENT RELATIONSHIP

A. The Owner and the successful bidder are independent parties. Nothing contained in the Contract shall create, or be construed or deemed as creating, the relationships of principal and agent, partnership, joint venture, employer and employee, and/or any relationship other than that of independent parties contracting with each other solely for the purpose of carrying out the terms and conditions of the Contract. The successful bidder understands and agrees that it is not entitled to employee benefits, including but not limited to worker’s compensation and employment insurance coverage, and disability. The successful Bidder shall be solely responsible for any applicable taxes.

1.16 CESSATION OF BUSINESS/BANKRUPTCY/RECEIVERSHIP

A. If the successful bidder ceases to exist, dissolves as a business entity, ceases to operate, files a petition or proceeding under any bankruptcy or insolvency laws or has such a petition or proceeding filed against it, the Owner has the right to terminate the Contract effective immediately. In that event, the Owner reserves the right, in its sole discretion as it deems appropriate and without prior notice to the successful Bidder, to make arrangements with another person or business entity to provide the services described in the Contract and to exercise any or all of its rights at Law, in equity, and/or under the Contract.

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1.17 LICENSES AND PERMITS

A. The successful bidder certifies that, throughout the Contract term, it shall have and provide proof of all approvals, permits and licenses required by the Town and/or any state or federal authority. The successful bidder shall immediately and in writing notify the Owner of the loss or suspension of any such approval, permit or license.

1.18 CERTIFICATE OF INSURANCE

A. The successful Bidder shall, at its own expense and cost, obtain and keep in force at least the insurance listed in the Insurance Requirements that are a part of this project manual. The Owner reserves the right to request from the successful Bidder a complete, certified copy of each required insurance policy. A sample Certificate of Insurance (ACCORD) should be submitted with bid proposal. The State of Connecticut and the Mystic & Noank Library must be identified and listed as additionally insured on all policies.

1.19 PREFERENCES

A. The successful bidder shall comply with the requirements of Conn. Gen. Stat. § 31-52(b), as amended.

Specifically, the successful Bidder agrees that in the employment of labor to perform the work under the Contract, preference shall be given to citizens of the United States who are, and have been continuously for at least three (3) months prior to the date of the Contract, residents of the labor market area (as established by the State of Connecticut Labor Commissioner) in which such work is to be done, and if no such qualified person is available, then to citizens who have continuously resided in New London County for at least three (3) months prior to the date hereof, and then to citizens of the State who have continuously resided in the State at least three (3) months prior to the date of the Contract.

1.20 COMPLIANCE WITH LAWS

A. The successful Bidder shall comply with all applicable laws, regulations, ordinances, codes and orders of the United States, the State of Connecticut and the Town related to its proposal and the performance of the Contract.

B. Immigration Laws

1. By submitting a proposal, each Bidder confirms that it has complied, and during the term of the Contract will comply with the Immigration Reform and Control Act (“IRCA”) and that each person it provides under the Contract will at all times be authorized for employment in the United States of America. Each Bidder confirms that it has a properly completed Employment Eligibility Verification, Form I-9, for each person who will be assigned under the Contract and that it will require each subcontractor, if any, to confirm that it has a properly completed Form I-9 for each person who will be assigned under the Contract.

2. The successful Bidder shall defend, indemnify, and hold harmless the State of Connecticut, the Owner, its employees, officers, officials, agents, volunteers and independent contractors, including any of the foregoing sued as individuals (collectively, the “Owner Indemnified Parties”), against any and all proceedings, suits, actions, claims, damages, injuries, awards, judgments, losses or expenses, including fines, penalties, punitive damages, attorney’s fees and costs, brought or assessed against, or incurred by, the Owner Indemnified Parties related to or arising from the obligations under IRCA imposed upon the successful Bidder or its subcontractor. The successful Bidder shall also be required to pay any and all attorney’s fees and costs incurred by the Owner Indemnified Parties in enforcing any of the successful Bidder’s obligations under this

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provision, whether or not a lawsuit or other proceeding is commenced. The successful Bidder’s obligations under this section shall survive the termination or expiration of the Contract.

C. Non-Discrimination and Affirmative Action

1. In the performance of the Contract, the successful Bidder shall agree and warrant that it will not discriminate or permit discrimination in any manner prohibited by the laws of the United States or of the State of Connecticut against any person or group of persons on the grounds of race, color, religious creed, age (except minimum age), marital status or civil union status, national origin, ancestry, sex, sexual orientation, mental retardation, mental disability or physical disability, including but not limited to blindness, unless the successful Bidder shows that such disability prevents performance of the work involved.

2. In the performance of the Contract, the successful Bidder will take affirmative action to insure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age (except minimum age), marital status or civil union status, national origin, ancestry, sex, sexual orientation, mental retardation, mental disability or physical disability, including but not limited to blindness, unless the successful Bidder shows that such disability prevents performance of the work involved.

3. Any violation of these provisions shall be considered a material violation of the Contract and shall be grounds for the Owner’s cancellation, termination or suspension, in whole or in part, of the Contract and may result in ineligibility for further Owner contracts.

D. Executive Orders

1. The contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgate June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgate February 15, 1973, concerning the listing of employment opening and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the contract as if they had been fully set forth in it. The contract may also be subject to Executive Order No.

7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of Governor M. Jodi Rell, promulgate April 1 7, 2006, concerning procurement of cleaning products and services, in accordance with their respective terms and conditions.

E. Occupational Safety and Health Administration Requirement

1. According to CGS, Section 31-53b (a) each contract entered into on or after July 1, 2007, for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public building project by the state or any of its agents, or by a political subdivision of the state or any of its agents, where the total cost of all work to be performed by all contractors and subcontractors in connection with the contract is at least $100,000 shall contain a provision requiring that, not later than thirty days after the date such contract is awarded, each contractor furnish proof to the Labor Commissioner that all employees performing manual labor on or in such public building , pursuant to such contract, have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration or, in the case of telecommunications employees, have completed at least ten hours of training in accordance with 29 CFR 1910.268. The aforesaid provisions shall be deemed to be incorporated into the Contract with the Owner. The contractors should familiarize themselves with all aspects of state law and any applicable regulations pertaining to these requirements in order to ensure full compliance.

2. All workers must hold current 10-hour OSHA Safety training certificate. Contractors shall submit verification of certification.

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1.21 NON COLLUSION AFFIDAVIT

A. Each Bidder shall submit a completed Bidder’s Non-Collusion Affidavit Form that is part of this INVITATION TO

BID.

1.22 REQUIRED DISCLOSURES

A. Each Bidder must, in its Required Disclosures Form, make the disclosures set forth in t h a t form. A Bidder’s acceptability based on those disclosures lies solely in the Owner’s Discretion.

1.23 COST FOR PREPARING PROPOSAL

A. Each Bidder’s costs incurred in developing its proposal are its sole responsibility, and the Owner shall have no liability for such costs.

1.24 OWNERSHIP OF PROPOSAL

A. All proposals submitted become the Owner’s property and will not be returned to Bidders.

1.25 PRESUMPTION OF BIDDERS FULL KNOWLEDGE

A. Each Bidder is responsible for having read and understood each document in this INVITATION TO BID and any addenda issued by the Owner. A Bidder’s failure to have reviewed all information that is part of or applicable to this INVITATION TO BID, including but not only any addenda posted on the Owner’s website and/or CT DAS Contracting Portal, shall in no way relieve it from any aspect of its proposal or the obligations related thereto.

B. Each Bidder is deemed to be familiar with and is required to comply with all federal, state and local laws, regulations, ordinances, codes and orders that in any manner relate to this INVITATION TO BID or the provision of goods or performance of the work described herein.

C. By submitting a proposal, each Bidder represents that it has thoroughly examined and become familiar with the scope of work outlined/the goods described in this INVITATION TO BID, and it is capable of performing the work/delivering/installing the goods to achieve the Owner’s objectives. If applicable, each Bidder shall visit the site, examine the areas and thoroughly familiarize itself with all conditions of the property before preparing its proposal.

1.26 METHOD OF AWARD

A. Unless all bids are rejected, The Owner shall award the bid to the entity it determines to be the lowest responsible and qualified or pre-qualified bidder. The lowest responsible and qualified or pre-qualified bidder shall be defined as that person or firm whose bid to perform the work or provide the product(s) specified is lowest, who is qualified and competent to do the work or provide the product(s) specified, whose past performance of work is satisfactory to the Owner, and whose bid documents comply with the procedural requirements stated herein or in any addenda.

B. The award process may also include additional considerations such as the information provided on the Bid Form, the bidder’s qualifications, and the bidder’s perceived ability to fulfill its obligations as prescribed by these specifications. The Owner may make such investigations as

INVITATION TO BID 001116 - 9

it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any or all bids if evidence submitted by or investigation of the bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract resulting from the bid and to complete the work or deliver the item(s) contemplated therein.

C. The Owner reserves the right to reject any bid by a joint venture. Should the Owner, at its sole discretion, choose to award to a joint venture each entity to such joint venture shall satisfy the Owner’s requirements as stated herein and the responsibilities of each entity in the joint venture shall be clearly identified.

D. The Owner will not accept the bid of a bidder whose firm, or any principal of the firm, is in default on the payment of taxes, licenses or other monies due the Owner. As used in this section, a “principal” shall mean an individual who is a director, an officer, an owner, a limited partner or a general partner. As used in this section, “in default on the payment of taxes” shall mean the failure to pay taxes by the date such taxes are due and payable or the failure to be current with respect to a delinquent taxes payment schedule as set forth in a written agreement with the Revenue Collector.

E. The Owner will issue a Preliminary Notice of Award. The preliminary notice of award may be subject to further negotiations with the bidder. The making of a preliminary award to a Bidder does not provide the bidder with any rights and does not impose upon the Owner any obligations. The Owner is free to withdraw a preliminary award at any time and for any reason. A bidder has rights, and the Owner has obligations, only if and when a Contract is executed by the Owner and the bidder.

F. Notice of acceptance of bid will be given to the successful bidder by the Owner by mail to the bidders’ address as stated on the Bid Form. If, within ten (10) calendar days immediately after receipt of Notice of Acceptance of Bid, the successful bidder shall fail or refuse to deliver the Performance and Labor & Material Payment Bonds properly executed, Bidder’s Bid and Acceptance, at the option of the Owner, shall become null and void. The Bidder shall forfeit to the Owner, as liquidated damages for such failure or refusal, the Bid Bond or certified check accompanying this Bid, and the Owner may proceed to accept another of the Bids.

G. Following award by the Owner and the signing of a Contract, the Contractor shall start work under the Contract and shall continue to completion with all practical dispatch and regularity. Work shall be started and completed within times which Contractor has stated in the Contract.

H. Proposals will be evaluated on their qualifications and value by the Owner or his/her appointees using the following criteria:

1. Bid proposal adherence to technical specifications.

2. Ability to deliver goods and services in a timely fashion.

3. Proposed project schedule.

4. Value of proposed fees.

5. Compliance/completion with/of submission requirements noted above in Section 1.4.

1.27 AWARD TO OTHER THAN THE APPARENT LOW BIDDER

A. The Owner reserves the r ight to award the work to a Bidder other than the one which submitted the lowest price if it deems such action to be in the best interest of the Owner.

INVITATION TO BID 001116 - 10

1.28 RIGHT TO TERMINATE THE INVITATION TO BID

A. All work done as a result of this bid shall be completed to the satisfaction of the Architect and Owner. The Owner reserves the right to terminate this agreement upon ten (10) calendar days written notice of failure by the Contractor to provide service to the satisfaction of the Architect and Owner. If the Contractor does not start the work within time limits identified by the Owner or does not prosecute the work in accordance with these specifications to the satisfaction of the Architect or Owner, the Owner reserves the right to engage other Contractors and to charge the difference or extras in cost, if any, or to recover in bond.

1.29 EXECUTION OF THE CONTRACT AND NOTICE TO PROCEED

A. The Owner within twenty (20) days of receipt of the acceptable Performance Bond and Contract signed by the party to whom the Contract was awarded shall sign the Contract and return to such party an executed duplicate of the Contract. Should the Owner not execute the Contract within such period, the Bidder may by written notice withdraw his signed Contract. Such notice of withdrawal shall be effective upon receipt of the notice by the Owner.

B. The Notice to Proceed shall be issued within thirty (30) days of the execution of the Contract by the Owner.

Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the Owner and the Contractor. If the Notice to Proceed has not been issued within the ten (10) day period or within the period mutually agreed upon, the Contractor may terminate the Contract, whereupon it shall become null and void and all rights and obligations created thereunder shall be extinguished.

1.30 DAMAGES FOR FAILURE TO ENTER INTO CONTRACT

A. The party to whom the Contract is awarded will be required to execute the Contract within thirty (30) calendar days from the date when Notice of Award is delivered to the Bidder. In case of failure of the Bidder to execute the Contract, the Owner may at his option, consider the Bidder in default, in which case the bid security accompanying the proposal shall become the property of the Owner as liquidated damages and not as a penalty.

1.31 HAZARDOUS MATERIALS

A. The Contractor, when providing, using, storing, delivering or disposing of any toxic, hazardous or potentially dangerous materials, shall advise the Owner, in writing, of the condition of such hazardous materials in advance of conducting any work and is responsible for protecting the Contractor's own employees, those of the Owner, and all its' agents from the hazards associated with such materials. The Contractor shall furnish direction, precautions, or training, provided or made available from the supplier of the materials, or other acceptable source, for use by all persons who may be subject to the hazard. The Contractor shall comply with all applicable regulations and laws. The Contractor shall dispose of any hazardous or toxic substances in accordance with all applicable regulations or laws, including E.P.A. and D.O.T., and shall provide the Owner with the appropriate generator E.P.A. number. The Contractor shall do all things necessary to ensure that there will be no discharge, spillage, uncontrolled loss, seepage or filtration of any hazardous or toxic waste on the site caused by the Contractor's operations. The Contractor is responsible for any and all costs and liabilities associated with the cleanup of any such spillage, etc., or as required by any regulating authority, and holds the State of Connecticut and the Mystic & Noank Library harmless against any current or future liabilities resulting from such an incident.

INVITATION TO BID 001116 - 11

The Mystic & Noank Library and the State of Connecticut are an Affirmative Action/Equal Opportunity Employer. MBE/WBE AND SBE are encouraged to bid.

This project is paid for in part by State funds provided by the Connecticut State Library in the amount of $250,000. The project is subject to contract compliance requirements set forth in the Connecticut State Library, State Grant Program for

Public Library Construction Guidelines 2025-2026.

The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the total state-funded value with DAS-certified Small Businesses and 6.25% of the total state-funded value with DAS-certified Minority-, Women-, and/or Disabled-owned

Businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

PERMIT APPLICATION & INSPECTIONS 003143 - 1

DOCUMENT 003143 - PERMIT APPLICATION & INSPECTIONS

1.1 PERMIT APPLICATION INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' own investigations. This Document and its attachments are not part of the Contract Documents.

B. Permit Application: The Contractor shall complete the required building permit applications and file with authorities having jurisdiction within five days of the Notice to Proceed. A copy of the Permit Application is available for download on the Town’s web site.

https://groton-ct.gov/departments/plandev/permits.php

Permits Required but not limited to (consult Town of Groton Planning and Development Department):

- Footing Inspection

- Electrical

C. Permit Fees: Permit Fees will be paid by the Contractor for this project.

D. Inspections: Inspections by the Town of Groton building official are required.

E. Material Testing: A third party testing agency hired by the Contractor. See each specification section for testing requirements. The contractor shall coordinate with the Owner, Architect and testing agency to schedule the required tests.

1. 033000 Cast In Place Concrete

2. 312000 Earth Moving

3. 321216 Asphalt Paving

4. 321313 Concrete Paving https://groton-ct.gov/departments/plandev/permits.php

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - 1

DOCUMENT 004113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: Mystic & Noank Library Landscape Masterplan – Phase 1

C. Project Location: 40 Library Street Mystic, Connecticut 06355

D. Owner: Mystic & Noank Library

E. Architect: Kent + Frost Landscape Architecture, LLC.

F. Architect Project Number: 2021018

1.2 CERTIFICATIONS AND BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Kent + Frost Landscape Architecture, LLC. and the Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sum of:

1. ________________________________________________Dollars ($______________).

The above amount may be modified by amounts indicated by the Bidder on the attached Document 004322 "Unit Prices Form"

1.3 ALTERNATES

A. The Contractor shall provide a lump sum price for the following alternates and include a break-out for the base bid item where a substitution is requested. All base bid break-outs and alternates shall be inclusive of all material, labor, equipment, services and overhead and profit, as required to complete construction of the item.

Alternate No. 1 - Substitute granite for all precast concrete curbing;

Base Bid Break-out – Precast Concrete Curb

________________________________________________Dollars ($______________).

Alternate – Granite Curb

________________________________________________Dollars ($______________).

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - 2

1.4 BID BOND

A. Each bid must be accompanied by a bid bond duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of five (5) percent of the bid.

Such bid bonds will be returned to all but the three lowest bidders within thirty (30) days after the opening of bids, and the remaining bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contract; or if no award has been made within sixty (60) days after the date of the opening of the bids, upon demand of the bidder at any time there- after, so long as he has not been notified of the acceptance of his bid. The bid bond of the successful bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned.

1. ________________________________________________Dollars ($______________).

1.5 PERFORMANCE BOND

A. Upon award and prior to any work being performed, the Contractor shall furnish a Performance Bond in amounts equal to at least one hundred percent (100%) of the contract price.

1. ________________________________________________Dollars ($______________).

1.6 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated (attach additional sheets if required):

1. Site Work: ____________________________________________________________.

2. Asphalt Paving: ________________________________________________________.

3. Handrails: _____________________________________________________________.

4. Paver Work: ___________________________________________________________.

5. Masonry: _____________________________________________________________.

6. Electrical Work: ________________________________________________________.

7. Landscape Work: _______________________________________________________.

8. ______________________________________________________________________.

9. ______________________________________________________________________.

1.7 CHRO SUBCONTRACTOR SET-ASIDE

A. The following subcontractors shall be utilized to achieve state set aside goals

1. Contractor Name: ________________________________SBE,MBE,WBE,DisBE (circle)

________________________________________________Dollars ($______________).

2. Contractor Name: ________________________________SBE,MBE,WBE,DisBE (circle)

________________________________________________Dollars ($______________).

3. Contractor Name: ________________________________SBE,MBE,WBE,DisBE (circle)

________________________________________________Dollars ($______________).

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - 3

1.8 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect, and shall fully complete the Work by October 30, 2027.

1.9 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated ____________________.

2. Addendum No. 2, dated ____________________.

3. Addendum No. 3, dated ____________________.

4. Addendum No. 4, dated ____________________.

1.10 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and shall be submitted with all bids:

1. Bid Bond Form (AIA Document A310)

2. 004322 – Unit Prices

3. 004323 – Alternates (If Applicable)

4. Legal Status Disclosure

5. Non-Collusion Affidavit

6. Required Disclosures

7. Affirmative Action Affidavit

8. Certificate of Insurance: AIA Document G715 in the amounts listed in the Insurance Requirements

9. Contractors Qualifications Statement (AIA Document A305, 2020)

10. Bidder’s Statement of Reference Form

11. Proposed Schedule of Values Form (AIA Document G703)

12. CHRO Notifications to Bidders Form

13. DECD Non-Discriminatory Certificate Form A, B, or C

14. 004393 – Bid Submittal Checklist

Copies of AIA standard forms may be obtained from The American Institute of Architects -www.aiacontracts.com

1.11 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in Connecticut and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.12 SUBMISSION OF BID

A. Respectfully submitted this ____ day of ____________, 2025.

B. Submitted By______________________________(Name of bidding firm or corporation).

C. Authorized Signature:____________________________________(Handwritten signature).

http://www.aiacontracts.com/ AndreaBarella Text Box October 2, 2027.

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - 4

D. Signed By:______________________________________________(Type or print name).

E. Title:___________________________________(Owner/Partner/President/Vice President).

F. Witness By:___________________________________________(Handwritten signature).

G. Attest:_______________________________________________(Handwritten signature).

H. By:____________________________________________________(Type or print name).

I. Title:_________________________________(Corporate Secretary or Assistant Secretary).

J. Street Address:___________________________________________________________.

K. City, State, Zip___________________________________________________________.

L. Phone:__________________________________________________________________.

M. License No.:_____________________________________________________________.

N. Federal ID No.:_____________________________________(Affix Corporate Seal Here).

UNIT PRICES FORM 004322 - 1

DOCUMENT 004322 - UNIT PRICES FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: Mystic & Noank Library Landscape Masterplan – Phase 1

C. Project Location: 40 Library Street Mystic, Connecticut 06355

D. Owner: Mystic & Noank Library

E. Architect: Kent + Frost Landscape Architecture, LLC.

F. Architect Project Number: 2021018

1.2 BID FORM SUPPLEMENT

A. This form is required to be attached to the Bid Form.

B. The undersigned Bidder proposes the amounts below be added to or deducted from the Contract Sum on performance and measurement of the individual items of Work

C. If the unit price does not affect the Work of this Contract, the Bidder shall indicate "NOT

APPLICABLE."

1.3 UNIT PRICES

A. Unit-Price No. 1: Silt Fence

1. _______________________________________ Dollars ($_____________) per LF.

B. Unit-Price No. 2: Erosion Control Matting

1. _______________________________________ Dollars ($_____________) per SY.

C. Unit-Price No. 3: Free Draining Fill

1. _______________________________________ Dollars ($_____________) per CY.

D. Unit-Price No. 4: Rock excavation and replacement with pervious structural backfill (greater than 2CY in size).

1. _______________________________________ Dollars ($_____________) per CY.

E. Unit-Price No. 5: Crushed Stone

1. _______________________________________ Dollars ($_____________) per CY.

F. Unit-Price No. 6: Processed Stone

UNIT PRICES FORM 004322 - 2

1. _______________________________________ Dollars ($_____________) per CY.

G. Unit-Price No. 7: Granite Curbing

1. _______________________________________ Dollars ($_____________) per LF.

H. Unit-Price No. 8: Precast Concrete Curb

1. _______________________________________ Dollars ($_____________) per LF.

I. Unit-Price No. 9: Asphalt Pavement

1. _______________________________________ Dollars ($_____________) per SY.

J. Unit-Price No. 10: Exposed Aggregate Vehicular Concrete Pavement

1.…