Myrtle Court Pipe Repair Project.pdf

CITY OF HOLLAND

REQUEST FOR PROPOSALS

Myrtle Court Pipe Repair Project

The City of Holland (“City”) is soliciting proposals for the construction project referenced above. Please use the attached Proposal Summary Form and submit your quote to the City of Holland, Transportation Services, 333 Wyngarden Way, Holland, Michigan, 49423, by 10:00 a.m. local time on Thursday, August 28, 2025, at which time the proposals will be opened and read publicly. Proposals may be mailed or hand delivered in a sealed envelope directed to the Transportation Services Department, and endorsed on the outside of the envelope, “Myrtle Court Pipe Repair Project.” The Contractor will be responsible for verifying that their proposal has been received by the City.

The project generally consists of the following work:

1. Pipe patching

2. Removal and Replacement of 42” Storm Sewer

3. Restoration

The Contractor shall be responsible for furnishing all labor, materials, tools, equipment, and services necessary to complete all the work related to the project. All materials and workmanship shall be provided in accordance with the 2020 Michigan Department of Transportation Standard Specifications for Construction unless otherwise specified. Proposal documents consist of the attached map, plans, general conditions, special provisions, request for proposal, proposal form and referenced material.

Contractors and subcontractors shall be prequalified with MDOT for the type of work being performed under this contract or provide the City with at least 3 references from past projects with a similar scope of work. Utility work, if applicable, shall be in accordance with Holland Board of Public Works specifications or the specifications adopted by the appropriate utility owner.

Upon award by Holland City Council, staff will notify the selected Contractor of the proposal award and request the required bonds and insurance documents, prepare the contract agreement and schedule a pre-construction meeting to review the project. Upon receipt and approval of the bonds, insurance, and the executed contract agreement, city staff will issue a “Notice to Proceed” to the Contractor. Liquidated damages will be assessed at $500.00/calendar day for failure to meet the specified completion date.

The City of Holland hereby reserves the right to reject any or all proposals and to waive irregularities and informalities in any proposal, or accept the proposal that in its judgment will be in the best interest of the City of Holland. Collusion among contractors will be grounds for dismissal from this and all future construction projects with the City. The City of Holland may perform reference checks on the Contractor to determine their ability to successfully perform the work. Results of the reference checks may be grounds for disqualification of a contractor proposal.

Questions regarding the project shall be directed to Ryan Ng at the City of Holland Transportation Services Department (preferably by email to r.ng@cityofholland.com). Questions will not be accepted on the day of or day prior to proposal opening.

Brian White, P.E.

Transportation Services Director

PROPOSAL SUMMARY FORM

Myrtle Court Pipe Repair Project

We, the undersigned, being familiar with the Request for Proposal, General Conditions, Special Provisions, and Plans, and having inspected the premises, propose to furnish all labor, material, and equipment necessary to complete the work as described and submit a quote therefore.

Line Description Unit Qty Unit Price Subtotal

1 Pipe Patch* Ea 5 $ $

2 42” Storm Sewer Removal Ft 126 $ $

3 42” Storm Sewer Installation Ft 126 $ $

4 Sewer Tap, 42” Ea 1 $ $

5 _Mobilization LS 1 $ $

6 _Restoration LS 1 $ $

7 _Traffic Control LS 1 $ $

Total $ *List and Images of Locations Attached

This proposal is irrevocable for a period of Ninety (90) days from the proposal opening date and may not be withdrawn, modified or altered after initial submittal of the proposal without approval from the City. In the event of a math error on the proposal form, the City shall use unit pricing to determine the total project cost. The contractor proposal package shall include this proposal summary form, 5% proposal bond and subcontractor list.

Authorized Signature of the Contractor:_________________________________ Date:_________

Printed Name:_________________________________ Telephone:______________________

Company ___________________________________________ Work Schedule:

Address _____________________________________________ Start Date - ______________

Email Address_________________________________________ Finish Date - _____________

Photo #1 Station 23 – Crack in pipe

Photo #2 Station 36 – Hole in pipe

Photo #5 Station 63 – Hole in pipe

Photo #10 Station 106 – Hole in pipe

Photo #11 Station 119 – Crack in pipe

Photo #8 Station 135 – Hole in pipe

Photo #7 Station 160 – Erosion around pipe

Photo #6 Station 178 – Hole in pipe

Photo #17 Station 195 – Crack in pipe

Photo #18 station 201 – Crack in pipe

Photo #14 Station 211 – Crack in pipe

Photo #13 Station 218 – Crack in pipe

Photo #12 Station 226 – Crack in pipe

Photo #19 Station 232 – Pipe is eroded

Photo #20 Station 240 – Cracks in pipe

Photo #3

Photo #9

Photo # 15

Photo #16

Photo #21

Photo #24

Photo #23

Photo #22

Photo #25

Photo #26

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that we_____________________________

(hereinafter called "Principal) as Principal and __________________________________ a corporation organized and existing under the laws of the State of Michigan and authorized to transact business in the State of Michigan, (hereinafter called "Surety"), as Surety, are held firmly bound unto the CITY OF HOLLAND, a municipal corporation of Ottawa and Allegan Counties, Michigan, (hereinafter called "Obligee") as Obligee, in the penal sum of _______________dollars ($______________), good and lawful money of the United States of America, for the payment of which, well and truly to be made, we bind ourselves, our heirs, administrators, executors, successors, and assigns, jointly and severally, firmly by these presents.

Signed, Sealed, and Dated this _______ day of _____________________ 2025. Whereas, the above bounden Principal has entered into a certain written contract with the above named Obligee, dated the ________day of __________________ 2025 for "Myrtle Court Pipe Repair Project" which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein.

NOW, THEREFORE, the condition of the above obligation is such that if the above bounden Principal shall well and truly keep, do and perform, each and every, all and singular, the matters and things in said contract set forth and specified to be by the said Principal kept, done and performed at the time and in the manner in said contract specified, and shall pay over, make good and reimburse to the above named Obligee, all loss and damage which said Obligee may sustain by reason of failure or default on the part of said Principal, then this obligation shall be void; otherwise to be and remain in full force and effect.

(Principal)

By_____________________________________ (name and title)

(Surety)

By_____________________________________ (Attorney-In-Fact)

LABOR AND MATERIAL BOND

KNOW ALL MEN BY THESE PRESENTS that we, ________________________ ____________________________________________________________________ (hereinafter called the "Principal") and ____________________________________ ____________________________________________________________________ (hereinafter called the "Surety"), are held and firmly bound unto the City of Holland in the sum of ___________________________________________________ Dollars ($____________) lawful money of the United States of America, to the payment whereof, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

Sealed with our seals, and dated this _______ day of ______________, 2025.

WHEREAS, the above named Principal has entered into a certain contract with the CITY OF HOLLAND dated the ____ day of ______________, 2025, (hereinafter called the "Contract" for "Myrtle Court Pipe Repair Project" which contract and specifications for said work shall be deemed a part hereof as fully as if set out herein.

AND WHEREAS this bond given in compliance with and subject to the provisions of Act No. 213 of the Public Acts of Michigan, for the year 1963.

NOW, THEREFORE, the condition of this obligation is such that if payment shall be made by the Principal to any Sub-contractor or by him or any Sub-contractors as the same may become due and payable of all indebtedness which may arise from him to a Sub-contractor or a party performing labor or furnishing materials or supplies, or any Sub-contractor to any person, firm or corporation on account of any labor performed or materials or supplies furnished in the performance of said contract, then this obligation shall be void, otherwise the same shall be in full force and effect.

AND PROVIDED, that any alterations which may be made in the terms of said contract, or in the work to be done under it, or the giving by the part of the first part to said contract any extension of time for the performance of said contract or any other forbearance on the part of either party to the other, shall not in any way release the Principal and the Surety or either of them, their heirs, executors, administrators, successors or assigns from any liability hereunder, notice to the Surety of any such alterations, extensions of time or of any forbearance being hereby waived.

(Witness) (Principal)

By_____________________________ (signature & title)

(Witness) (Surety)

By_____________________________ (Attorney-In-Fact)

GENERAL CONDITIONS

Myrtle Court Pipe Repair Project

Contractor Site Visit – The Contractor shall examine the project documents and make a personal visit to the project site and become familiar with the sites and all local conditions that may affect the work.

Proposal Package Questions – The Contractor shall direct all questions or concerns regarding the propsals documents in writing to the City Engineering Department, preferably by email to r.ng@cityofholland.com. Contractor questions or concerns will not be accepted on the day of or the day before proposal opening. The City will issue proposal addendum as necessary to all listed plan holders.

Additional Work – The Contractor shall not be authorized to perform any additional work under this contract until written authorization and approval of pricing is provided by the City Engineer.

Payments – Payment shall be made based on the proposal items and final quantities completed by the Contractor. One progress payment may be issued while the project is under construction. Final payment shall be made after all work has been completed and accepted by the City and after a sworn statement has been submitted by the Contractor that all bills for labor and material have been paid. A retainer of 10% of the base proposal amount may be withheld by the City until all punch list items and restoration have been completed and restoration is established.

Bonds – The Contractor shall provide a proposal bond with the Contractor’s proposal submittal in the amount of 5% of the overall proposal amount. Prior to the issuance of the notice to proceed, the contractor shall also furnish duly executed performance and labor & material bonds in the amount of 100% of the awarded contract amount, including any proposal alternates that may be awarded, as per the attached documents.

Contract Documents – The contract documents shall include the Request for Proposal, Proposal Addendum, Proposal Summary Form, General Conditions, Special Provisions, Progress Clause, Plans, Specifications, Subcontractors List, Contract Agreement, Bonds, and Contractor Insurance.

Quality of the Work – All work shall be completed in accordance with the attached plans, special provisions, general conditions and the 2020 Michigan Department of Transportation Standard Specifications for Construction.

Rejected Work – The Contractor, at their own expense, shall be responsible for immediately removing all material and work that is determined to be unacceptable by the City Engineer.

Worksite Protection – The Contractor shall furnish all labor, material, and equipment required to complete the work specified in this contract, to protect the work during construction, to properly guard the public against harm as well as interfering with the construction operation.

Subcontractors – None of the work shall be sub-let without approval from the City Engineer. With the submission of the proposal, the Contractor shall include a list of subcontractors and their work responsibilities for the project. Subcontractors shall be prequalified with MDOT or provide at least 3 references from past projects with a similar scope of work.

Insurance- The Contractor shall not commence work under this contract until he has obtained all insurance required under this contract and such insurance has been approved by the City of Holland, nor shall the Contractor allow any subcontractor to commence work on the project until all similar insurance required by the subcontractor has been obtained and approved. The Contractor and all subcontractors must maintain coverage for the duration of the project that meets this specification.

The Certificate Holder shall be: City of Holland 333 Wyngarden Way Holland, MI 49423

Each insurance policy shall have an endorsement naming the Holland Board of Public Works and the City of Holland, its officials, officers, agents, directors, and employees as additional insureds and the Contractor shall provide a certificate and endorsement form GC-20-37 as evidence of the insurance. An endorsement from the issuing company for comprehensive general liability and excess liability shall waive subrogation of all claims against parties named as additional insured.

Insurance policies must include a Notice of Cancellation stating that before the stated expiration date the Insurance Company will not cancel or reduce the insurance afforded on the policies until at least 30 days written notice has been mailed to the Certificate Holder.

Additional insurance coverage may be required depending on the particular work involved. The Contractor shall expect, at a minimum, the following limits of liability for the insurance required by this contract.

A. Workers’ Compensation State Statutory Employer’s Liability -$100,000.00 Each Accident/Occurrence B. Comprehensive General Liability Bodily Injury or Death (including completed operations and products liability):

- $500,000.00 Each Person

- $1,000,000.00 Each Occurrence Property Damage:

- $500,000.00 Each Occurrence

- $1,000,000.00 Annual Aggregate C. Comprehensive Automobile Liability:

This insurance coverage shall not be required unless the Contractor is required to use a motor vehicle in the performance of the work.

Bodily Injury and Death

- $500,000.00 Each Person

- $1,000,000.00 Each Accident/Occurrence Property Damage

- $500,000.00 Each Accident/Occurrence

- $1,000,000.00 Aggregate Policies shall be written on a comprehensive form to include hired and non-owned vehicles.

Order of Precedence – The coordination of specifications and plans shall be in accordance with Section

104.06 of the 2020 edition of the Michigan Department of Transportation Standard Specifications for Construction.

Saw Cutting – All existing concrete surfaces shall be sawcut at limits of the construction or as directed by the engineer and shall be included in the removal pay items. If the edge is damaged prior to the placement of a new surface, the edge shall be recut as directed by the City at no additional cost.

Project Site and Cleanup – The Contractor shall keep the work site safe, organized and clean throughout the duration of the project.

Debris and Tracking on Haul Routes – In no instance is the tracking of any debris acceptable along haul routes for the project. The Contractor shall be responsible for immediately cleaning up these areas.

Sediment & Erosion Control Measures – The Contractor shall install erosion and sedimentation control measures in order to remain in compliance with all applicable laws and ordinances. At a minimum, the Contractor should be expected to delineate the worksite boundary with silt fence and install silt sacks in all catch basins within the vicinity of the work. The Contractor must take all appropriate measures to prevent construction materials and debris from entering the stream. Payment for these items will not be made separately, but shall be considered included in the pay items provided on the proposal form.

Restoration – The Contractor must take care not to damage existing lawns, sidewalks, pavement, driveways or curbs throughout the duration of the project. After the work has been completed, the Contractor shall restore the construction site back to original site conditions and make repairs to all areas damaged or impacted by the work. Prior to opening the road back up to traffic, the project area shall be swept clean.

Damage to Vegetation – Any branches or limbs that are damaged during the prosecution of the work shall be neatly pruned and the Contractor shall be responsible for disposal of the vegetation at no addition cost to the City of Holland.

Monuments – The Contractor shall not disturb any street monument unless authorized to do so by the City Engineer. If a monument is uncovered during the work, the Contractor shall notify the City Engineer immediately.

Water – The Contractor shall, at the Contractor’s expense, furnish water for all purposes necessary to complete this contract.

Weather – The work may be suspended by the City Engineer whenever, in his opinion, the weather or conditions are not suitable for performing the work.

Salvaged Materials – No salvaged or second-hand materials shall be used on the project without prior approval from the City Engineer. The City may elect to salvage material that is scheduled for removal on the project or that is discovered and identified during the course of the project. The City will coordinate these salvage activities with the Contractor.

Adjustments to the Work – The City shall have the right to make alterations to the line, grade, plan, form or quantity of the work under this contract either before or after the work has commenced. If alterations diminish the quantity of work to be done, the alteration shall not constitute a claim for lost work or for anticipated profits under this contract. If alterations increase the amount of work, the increase shall be paid for at the unit prices specified in the proposal for this contract.

Removal of Worker – If any person employed by the Contractor on the work shall appear to the Engineer to be incompetent or disorderly, the worker shall, at the request of the City Engineer, be immediately removed from the job site and the worker shall not be assigned to the project again without permission from the City Engineer.

Contract Suspension or Annulment – The City Council reserves the right to suspend or annul this contract, or to suspend the performance of any work thereunder at any time, for failure on the part of the Contractor to fulfill same, or for other good causes, and for failure of the Contractor to perform the work, or furnish material according to contract; and if this contract shall be suspended or annulled, said Contractor shall not be entitled to any damages on account thereof, nor shall such annulment or suspension in any way affect the right of said City of Holland to seek damages or penalty claimed by it on account of causes existing prior to the date of such annulment or suspension.

Additional Withholding of Payment - The City Council of the City of Holland, may by resolution withhold money due the Contractor in the amount considered necessary by the City of Holland, in addition to retained percentages, for payment of just claims for labor and services rendered and materials furnished necessary to complete the work. The City of Holland shall have the right to act as the agent for the Contractor, to apply such retained amounts to the payment of such just claims. The City of Holland shall through its City Clerk, serve a certified copy of said resolution upon said Contractor at his last known legal address, by mailing said copy by registered mail.

Working Hours – Work shall be confined to normal working hours of 8:00 a.m. to 7:00 p.m.

Other Requirements – During the performance of this contract, the Contractor, for itself its assignees and successors, in interest (hereinafter referred to as the "Contractor") agrees, as follows:

1. Compliance with Regulations: The Contractor shall comply with Regulations relative to nondiscrimination in Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 27, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The contactor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection, retention, and treatment of subcontractors, including procurements of materials in the discrimination prohibited by Section 2l.5 of the Regulation, including employment practices when the Contractor covers a program set for in Appendix B of the Regulations.

3. Solicitation for Subcontracts Including Procurements of Materials and Equipment: ln all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor shall provide all information and reports required by the

Regulations, or directives issues pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the State Highway Department of the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to the State Highway Department or the Federal Highway Administration, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event the Contractor's noncompliance with the nondiscrimination provisions of this contract, the State Highway Department shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding payments to the Contractor under the contract until the Contractor complies and/or

b. Cancellation, termination or suspension of the contract, in whole or in part.

6. Incorporation of Provisions: The Contractor shall include provisions of paragraphs (1) through (6) in every subcontract, including procurement of material and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the State Highway Department or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the State Highway Department to enter into such litigation to protect the interests of the State, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

SPECIAL PROVISIONS

Myrtle Court Pipe Repair Project

Pipe Patch – In all cases, the Contractor shall use hydraulic cement to patch.

42” Storm Sewer Installation – The storm sewer installed by the Contractor shall be dual wall plastic.

Protection of the Work Areas – In all cases, the Contractor shall assume full responsibility for the protection of the public during the progress of the work and shall be responsible for any damage to any adjacent premises that resulted from the progress of the work. The Contractor shall be responsible for protecting the work areas from damage due to early use or vandalism and protecting the public from construction areas that are unsafe for use during construction. Signage, barricades, tape, and warning lights shall delineate work areas and be incorporated into the work.

Repairs to Existing Sprinkling Systems - The Contractor shall be responsible for the repair and/or replacement of materials necessary to make whole, sprinkling systems damaged during the project. In the event a sprinkler system is found to be nonfunctional or damaged prior to the project, Contractor shall contact the Engineer and property owner, so that verification can be documented. No additional compensation shall be provided to the Contractor for such repairs.

Traffic Control - Traffic shall be maintained in accordance with the most current edition of the Michigan Department of Transportation Standard Specifications for Construction, including any Supplemental Specifications, and as specified herein. All traffic devices shall be in accordance with the latest edition of the Michigan Manual for Uniform Traffic Control Devices, (MMUTCD) as revised.

The Contractor shall be responsible for all flagging, traffic control, detour signage, and maintenance of these items. When construction work causes all or part of any traffic lane to be closed, the Contractor shall have in place proper flagging personnel, signage, and barricades to control traffic. This must be accomplished by providing, erecting, and maintaining: flaggers, advance warning signage, barricades, plastic drum and cones, traffic regulators, and any necessary precautions for the protection of the public.

If equipment is left along the road shoulder, the Contractor shall be responsible for safely parking and securing the equipment. All traffic controls delineating the equipment shall be fitted with working lights if these devices are left in place during nighttime hours.

The Contractor shall notify the Engineer and the Transportation Services Center in writing so that parking restrictions can be set up and all public services can be made aware of the impending work and street/lane closures. Contact: Karen Moes, k.moes@cityofholland.com, a minimum of 3 business days prior to the implementation of any lane closures and major traffic shifts.

Right-of-way - The contractor shall confine work to the public right-of-way unless easements have been obtained. Any other area required for equipment or material storage or for construction operations shall be the contractor’s responsibility.

Submittals – The following submittals shall be submitted by the Contractor to the City Engineer for approval.

a. Progress Schedule shall be submitted for approval prior to the pre-construction meeting.

Completion Date – Work on the project shall be completed by October 18, 2025. Additionally, work on the project shall be completed within 2 weeks of starting.

Additional Special Provisions – See included.

SPECIAL PROVISION

FOR

RESTORATION

CITY OF HOLLAND:RWN 1 of 2 03/2025

Description – This work consists of establishing or re-establishing turfs in disturbed areas within the construction limits as shown on the plans or as directed by the Engineer in conformance with Section 816 of the 2020 Standard Specifications for Construction of the Michigan Department of Transportation, except as modified herein.

Materials – Restoration shall include all disturbed lawn areas, including areas along the back of new curb and gutter and along the edges of new sidewalk that have a depth greater than 4-inches. Topsoil shall not be salvaged and re-used from within the project limits unless it has been finely screened of all extraneous matter and written approval and acceptance has been given by the Engineer. Topsoil shall be fertile, humus bearing, friable, representative of local productive soils, capable of sustaining vigorous plant growth, free of lumps, subsoil, noxious weeds, or other foreign matter (i.e., stones larger than ½ inch, roots, sticks, litter or other extraneous matter), not frozen or muddy. Acidity range shall be between ph 5.0 and 7.5;

organic content not less than 5% nor more than 30% clay content.

The Rate of Seeding Based on Type of Mixture shall be as follows:

Seed Type Lbs Per Acre Perennial Ryegrass 150 Kentucky Bluegrass 15 Creeping Red Fescue 35 Total Pounds Per Acre 200

Construction – Disturbed areas to be restored shall be prepared to the required grade and properly trimmed. In lawn areas, spread topsoil to a minimum depth of 4-inches after raking, light rolling, and natural settlement.

Seed, chemical fertilizer nutrient, mulch, and mulch anchor with tracer shall be evenly applied on the prepared areas to be seeded at the following rates: 200-lbs per acre of seed mixture;

228-lbs per acre of Class A chemical fertilizer nutrient; 750-lbs per acre of wood fiber mulch mixed with Conweb 2000 (excelsior/guar gum base adhesive mulch anchor), or an approved equal, mulch anchor and 250-lbs per acre recycled newsprint as a tracer. Mulch blanket, selected from the qualified product list, may be used to supplement and/or substitute the adhesive mulch anchor. Mulch blanket should only be placed on slopes greater than 1 on 4.

Adhesive mulch anchor shall be mixed in accordance with the manufacture’s recommendations.

Measurement and Payment – Restoration will be paid for at the contract unit price for the following contract item (pay item), which shall include all materials, equipment, and labor to complete the work.

CITY OF HOLLAND:RWN 2 of 2 03/2025

Pay Item Pay Unit Restoration Square Yard

Total restoration area is approximately 100 square yards. Areas determined by the Engineer which acceptable results are not achieved shall be reworked and reseeded at the Contractor’s expense until satisfactory results are achieved.