Multi-Year-Purchase-Order-Cover-Page-with-TCs.pdf

This is a Multi-Year Purchase Order Cover Page and Terms and Conditions template from the City of Pasadena, Department of Transportation, for the procurement of traffic signs and materials on an annual on-call basis for Fiscal Year 2027. The contract covers the purchase of traffic signs, street name signs, and in-street pedestrian crosswalk signs. The template provides fields for contract number, contractor/vendor information, contract purpose, start and expiration dates, total purchase order amount, and project manager details. The document accommodates multi-year agreements with designated sections for fiscal years one through five, allowing for extended contract terms. The cover page requires vendor signature and date as acceptance of the purchase order terms, with the acknowledgment that acceptance constitutes unqualified agreement to all stated conditions.

The document establishes that pre-existing contract language, as agreed upon between the City and contractor, shall prevail over conflicting terms. The template includes provisions for up to five attachments that would contain specific contract requirements, specifications, or supporting documentation. Vendor acceptance can occur through signature on the purchase order, payment receipt, or shipment of goods and provision of services. The City of Pasadena retains the right to revoke the purchase order at any time prior to acceptance. This framework allows for flexible procurement of traffic signs and related materials with the ability to structure multi-year agreements and adjust allocations across multiple fiscal years as operational needs require.