The file's text, extracted by GovTribe without its formatting.
COMMONWEALTH OF MASSACHUSETTS
TRIAL COURT
RFR Title: MTC Catering, Conference Space and Hotel Accommodations RFR Number: BD-26-1107-1107T-TRC01-120387
Bidder Response Form
Office of Court Management, Fiscal - 2 Center Plaza, 9th Floor, Boston MA 02108
Bidders must use this form for their response.
| SECTION: |
| TITLE OF SECTION: |
| TO BE COMPLETED BY: |
| Section A |
| Bidder’s Information |
| ALL responding Bidders |
| Section B |
| Category 1 (Catering & Food Delivery Services ONLY) |
| Those responding to the Catering |
| Section C |
| Category 2 (Conference Space with Catering Services Available) |
| Those responding to the Conference space with Catering |
| Section D |
| Category 3 (Conference Space with Hotel Accommodations) |
| Those responding to the Conference Space with Hotel Accommodations |
| Section E |
| Additional Required Bidder’s Information |
| ALL responding Bidders |
Section A – Bidder’s Information (to be completed by all responding bidders)
| Contact Name (regarding response): |
| Customer Service Phone Number: |
List and identify additional locations, below (if applicable, please provide location addresses or attach an additional page):
Please check the category this response applies to:
| Category 1 (Catering & Food Delivery Services Only) |
| ☐ |
| Category 2 (Conference Space with Catering Services Available |
| ☐ |
| Category 3 (Conference Space with Catering and Hotel Accommodations) |
| ☐ |
Geographic Service Area Please check all the locations that this response will be able to service. Select region-wide if bidder will cover all locations in the region.
Region 1 Western Region 2 Central Region 3 Northern Region 5 Southern Region 6 Metro-Boston
| ☐ Region-wide |
| ☐ Region-wide |
| ☐ Region-wide |
| ☐ Region-wide |
| ☐ Region-wide |
| ☐ Chicopee |
| ☐ Ayer |
| ☐ Gloucester |
| ☐ Attleboro |
| ☐ Boston |
| ☐ Belchertown |
| ☐ Clinton |
| ☐ Haverhill |
| ☐ Barnstable |
| ☐ Brighton |
| ☐ Great Barrington |
| ☐ Concord |
| ☐ Lawrence |
| ☐ Brockton |
| ☐ Brookline |
| ☐ Greenfield |
| ☐ Dudley |
| ☐ Lowell |
| ☐ Edgartown |
| ☐ Cambridge |
| ☐ Hadley |
| ☐ East Brookfield |
| ☐ Lynn |
| ☐ Fall River |
| ☐ Charlestown |
| ☐ Holyoke |
| ☐ Fitchburg |
| ☐ Newburyport |
| ☐ Falmouth |
| ☐ Chelsea |
| ☐ North Adams |
| ☐ Framingham |
| ☐ Peabody |
| ☐ Hingham |
| ☐ Dedham |
| ☐ North Hampton |
| ☐ Gardner |
| ☐ Salem |
| ☐ Nantucket |
| ☐ Dorchester |
| ☐ New Bedford |
| ☐ East Boston |
☐ Westboro
☐ Worcester
☐ Suffolk
☐ Waltham
☐ West Roxbury
☐ Woburn
Trial Court staff may work with food truck operators in compliance with local ordinances to designate parking at Trial Court locations, if available.
Section B - Category 1 (Catering & Food Delivery Services ONLY) If you provide Catering Services only, please fill out this section (insert answers in the blank spaces provided)
Check off all that are offered:
| Breakfast |
| ☐ |
| Lunch |
| ☐ |
| Dinner |
| ☐ |
| Snack |
| ☐ |
| Concession |
| ☐ |
| Other |
| ☐ |
Other Explanation: ________________________________________________________________
| Question |
| Enter or checkoff answer |
| Identify the number of years in business: |
| # |
| Have you included a copy of your current license issued by your Municipal Board of Health with your response and any other applicable licenses or certifications (e.g. food truck permits, food safety, cleaning, etc.)? |
| Yes ☐ No ☐ |
| Do you offer food truck services? |
| Yes ☐ No ☐ |
| Have you included a Menu with pricing? |
| Yes ☐ No ☐ |
| What is your minimum serving capacity requirement? |
| # |
| What is your maximum serving capacity requirement? |
| # |
| Breakfast (provide the cost per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.) |
| $ |
| Lunch (provide the cost per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.) |
| $ |
| Dinner (provide the cost per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable). |
| $ |
| Snack (list items available and cost per person): |
| $ |
| Other: (list items available and cost per person): |
| $ |
Section C - Category 2 (Conference Space with Catering Services Available) If you provide Conference Space with Catering Services available (insert answers in the blank spaces provided)
| Breakfast |
| ☐ |
| Lunch |
| ☐ |
| Dinner |
| ☐ |
| Snack |
| ☐ |
| Concession |
| ☐ |
| Other |
| ☐ |
Other Explanation: ________________________________________________________________
| Question |
| Enter or check off answer |
| Identify the number of years in business: |
| # |
Is your catering done by in-house staff or by sub-contractors.
(If subcontractors, please list the name(s) of the catering company):
In house☐ Sub-contractor ☐
| Menu, with pricing, has been submitted with response? |
| Yes ☐ No ☐ |
| Conference Room price list, including capacity has been submitted with response? |
| Yes ☐ No ☐ |
| Is your facility handicap accessible? |
| Yes ☐ No ☐ |
| Does your facility allow outside food to be brought in? |
| Yes ☐ No ☐ |
| Did you provide your current license issued by your Municipal Board of Health to serve food and any other applicable licenses or certifications (e.g. food truck permits, food safety, cleaning, etc.)? |
| Yes ☐ No ☐ |
| Are AV services provided by in-house staff or by subcontractors. (If subcontractors, please name the AV Company). |
| In house☐ |
Sub-contractor ☐
| Did you provide a copy of the available A/V menu with pricing with your response? |
| Yes ☐ No ☐ |
| Is parking available on-site and/or off-site (indicate the cost per event $ and the number of spaces available) |
| Yes ☐ No ☐ |
| Is on-site security available? If yes, indicate the cost per event: $ |
| Yes ☐ No ☐ |
| Breakfast (provide the cost per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.) |
| $ |
| Lunch (provide the cost per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.) |
| $ |
| Dinner (provide the cost per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable). |
| $ |
| Snack (list items available and cost per person): |
| $ |
| Concession: (list items available and cost per person): |
| $ |
| Other: (list items available and cost per person): |
| $ |
| Conference Space Rental Fee Cost |
| $ |
| Maximum Capacity of Main Room |
| # |
| Number of Breakout Rooms |
| # |
| Maximum Capacity of each breakout room (if additional space is needed just attached or include capacity in floor plan for each room) |
| # # # |
| Floor plan per room attached? |
| Yes ☐ No ☐ |
Section D - Category 3 (Conference Space with Hotel Accommodations) If you provide Conference Space with Hotel Accommodations, please fill out this section only. (insert answers in the blank spaces provided)
| Breakfast |
| ☐ |
| Lunch |
| ☐ |
| Dinner |
| ☐ |
| Snack |
| ☐ |
| Concession |
| ☐ |
| Other |
| ☐ |
Other Explanation: ________________________________________________________________
| Question |
| Enter or check off answer |
| Identify the number of years in business: |
| # |
Is your catering done by in-house staff or by sub-contractors.
(If subcontractors, please list the name(s) of the catering company):
In house☐ Sub-contractor ☐
| Menu, with pricing, has been submitted with response? |
| Yes ☐ No ☐ |
| Conference Room price list, including capacity has been submitted with response? |
| Yes ☐ No ☐ |
| Is your facility handicap accessible? |
| Yes ☐ No ☐ |
| Does your facility allow outside food to be brought in? |
| Yes ☐ No ☐ |
| Did you provide your current license issued by your Municipal Board of Health to serve food and any other applicable licenses or certifications (e.g. food truck permits, food safety, cleaning, etc.)? |
| Yes ☐ No ☐ |
| Are AV services provided by in-house staff or by subcontractors. (If subcontractors, please name the AV Company). |
| In house☐ |
Sub-contractor ☐
| Did you provide a copy of the available A/V menu with pricing with your response? |
| Yes ☐ No ☐ |
| Is parking available on-site and/or off-site (indicate the cost per event $ and the number of spaces available) |
| Yes ☐ No ☐ |
| Is on-site security available? If yes, indicate the cost per event: $ |
| Yes ☐ No ☐ |
| Breakfast (provide the cost per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.) |
| $ |
| Lunch (provide the cost per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.) |
| $ |
| Dinner (provide the cost per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable). |
| $ |
| Snack (list items available and cost per person): |
| $ |
| Concession: (list items available and cost per person): |
| $ |
| Other: (list items available and cost per person): |
| $ |
| Conference Space Rental Fee Cost |
| $ |
| Maximum Capacity of Main Room |
| # |
| Number of Break out Rooms |
| # |
| Maximum Capacity of each break out room (if additional space is needed just attached or include capacity in floor plan for each room) |
| # # # |
| Floor plan per room attached? |
| Yes ☐ No ☐ |
| Indicate rate for single occupancy room rate per night |
| $ |
| Indicate rate for double occupancy room rate per night |
| $ |
Section E – Additional Required Bidder’s Information (to be completed by all responding bidders)
Business Experience: Please provide a brief description of your qualification/experience in the section below (do not exceed 1 page in total):
References: Did you attach 3 letters of reference? Yes ☐ No ☐
COMMBUYS Vendor ID: (You must be registered on COMMBUYS in order to respond to this bid)
Environmentally Preferable Products: Do you offer environmentally preferrable products or engage in other environmentally sustainable business practices? Such as recycling and/or composting. Please submit details:
Added Value Options: Please list any additional added value options available:
Emergency Contacts: Provide a list of emergency contacts including name, position/title, phone, email. This information will not be considered in the evaluation of the response.)
Please Note:
· The price of the conference space rental is inclusive of all conference incidentals (i.e., audiovisual equipment, internet connections, etc.). Any additional fees must be submitted at the time of response submission and approved upon award. No additional fees / services etc. will be approved after award. The department reserves the right to not award a contract if the service fees / additional fees are not acceptable and/or in the best interest of the Commonwealth.
· It is expected that pricing will remain in effect for the life of the contract. If this causes a hardship or increase in pricing is unavoidable, this may result in termination of the contract.
· MTC reserves the right to disqualify any bidder not responding to all requested information and pricing requirements listed within this section of the response form.
· The ability to receive E-mail is mandatory for this contract. E-mail will be the main method of communication used for this Contract by the team and contract users.
· A website is encouraged as the best way to market your company to eligible entities.
Created 08/2025 image1.png