Info_PO_Engagement for Services Agreement.docx
DOCX document 53 KB Posted
- Attached to
- MTC-OCM-CATERING, CONF SPACE & HOTELS
- Solicitation number
- BD-26-1107-1107T-TRC01-120387
- Issued by
- Barnstable County, Massachusetts
About this file
This document is a Commonwealth of Massachusetts Purchase Order for Commodities and/or Services, specifically a template for procuring goods or services across state departments. The form provides a structured framework for capturing vendor and department information, delivery instructions, and service engagement details, though specific project details are not completed in this sample document. The purchase order indicates provisions for documenting item descriptions, quantities, unit prices, and total order amounts, with spaces for department and vendor approvals.
The purchase order template includes specific instructions for vendors, such as requiring invoice details like purchase order number, item descriptions, quantities, unit prices, and total pricing. The document outlines vendor responsibilities including risk of loss during transit, subject to inspection upon delivery, and potential rejection of commodities delivered after the requested delivery date. While no specific pricing, funding sources, or contract amounts are populated in this template, the form provides a standardized mechanism for the Commonwealth of Massachusetts to procure goods and services with clear administrative and documentation requirements.
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| MTC Catering Conference Space and Hotels RFR 20250827~1.docx | DOCX document | |
| MTC Catering Conference Space and Hotels Bidder Response Form~1.docx | DOCX document | |
| Form_Certificate of Non-Collusion.docx | DOCX document | |
| Info_Sample Mandatory Contract Forms~3.pdf | ||
| Form_Vendor Acceptance Form~2.docx | DOCX document | |
| Court Divisions by County.xlsx | XLSX spreadsheet | |
| Form_Prompt Pay Discount Form~1.pdf | ||
| Form_No Contact Policy Acknowledgement Form~2.docx | DOCX document |
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Text version
COMMONWEALTH OF MASSACHUSETTS
PURCHASE ORDER
FOR COMMODITIES AND/OR SERVICES
| * |
| |_|COMMODITY/EQUIPMENT |
| |_|SERVICE |
THIS PURCHASE ORDER CONFIRMS AN ORDER THAT WAS PREVIOUSLY PLACED. PLEASE DO NOT DUPLICATE.
*Purchase Order Issue Date:
*Purchase Order Number:
Contract Number:
Requested Delivery Date:
Call to Schedule Delivery Appointment:
|_| yes (tel. ) |_|no Freight Terms:
|_| Freight on Board - Destination |_| Other (Specify)______________
Vendor Information
| *Name: | |
| *Address: |
*City, State, Zip Code:
Contact Person:
Telephone:
Fax:
Email:
Quote Number (if applicable):
Department Information
*Ship to Department Name:
*Contact Person:
*Address:
*City, State, Zip Code:
*Telephone:
Email:
Delivery Instructions:
*Bill to Department Name:
*Contact Person:
*Address:
*City, State, Zip Code:
Telephone:
Email:
Prompt Payment Discount (Terms & %):
Instructions to the Vendor:
1. The vendor’s invoice must include the following minimum information: Purchase order number, quantity and description of item(s) shipped, unit of measure, unit price, total dollar amount of any discount, total price and the vendor’s invoice number.
2. The purchase order number must appear on the vendor’s packing list.
3. See attached specifications, if any, related to this purchase order. If this purchase order is for services, please see the section entitled Engagement of Services below. Additional specifications are not necessary if the details of the performance are covered in the contract.
4. Vendor assumes risk of loss for commodities in transit. All commodities are subject to inspection upon delivery. Commodities delivered after the Requested Delivery Date above may be rejected. Rejected commodities will be returned at the vendor’s expense.
* Engagement of Services (may be required for services): If this Purchase Order is for the provision of services which have been negotiated with the vendor, provide a brief description here of those services (attach detailed specifications, if appropriate). Also, include the dates of service, the number of hours and the hourly rates associated with this engagement. The vendor must sign this form for the engagement of services. Note: This form or additional specifications are not required if the RFR and contract contain all of the required Purchase Order information.
| Line # |
| Vendor Item Number |
| Item |
Description
| Unit of Measure |
| Quantity |
| Unit Price |
| Subtotal (Quantity x Unit Price) |
| ** Discount |
| Total Price (Subtotal minus Discount) |
| 1 |
| 2 |
| 3 |
Department Approval Signature: _________________________________ *Printed Name:
*Date:
Subtotal:
Shipping and Handling:
Total Order Amount:
* Vendor Approval (only required for the Engagement of Services) *Signature: ________________________________ *Printed Name:
*Date:
* Indicates required field. ** Discount includes any Prompt Payment Discounts.
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