MT_SAC_VENDOR_PACKET.pdf
PDF 13 MB Posted
- Attached to
- Live Event Ticketing Software Platform
- Solicitation number
- 2026-034
- Issued by
- Los Angeles County, California
About this file
This vendor information packet is issued by Mt. San Antonio College, a California community college located in Walnut, Los Angeles County, in support of the College's Request for Proposal for a Live Event Ticketing Software Platform. The College seeks a comprehensive ticketing solution to manage approximately 50,000 paid tickets annually valued at $475,000, plus 11,000 free tickets for commencement ceremonies, with particular emphasis on high-volume events including the Mt. SAC Cross Country Invitational and Mt. SAC Relays. The platform must support multiple sales channels including web-based, mobile, and in-person point-of-sale transactions; accommodate various ticket types and pricing structures; provide real-time seat selection and inventory management; and integrate digital wallet functionality with multiple payment methods. Key dates include a mandatory pre-proposal meeting on February 12, 2026, at 1:00 PM via Zoom, a Request for Information cutoff of February 26, 2026, at 2:00 PM, and proposal submissions due March 3, 2026, at 2:00 PM via the College's eProcurement Portal. Optional vendor demonstrations and interviews are scheduled for March 25, 2026, with an award recommendation on March 27, 2026, and contract start date of May 14, 2026. The contract term is three years with the ability to renew for two consecutive one-year terms.
Vendors must submit a W-9 form and complete the vendor information packet, which includes fields for company information, remittance address, affiliation with College employees, and Automated Clearing House banking details. Vendors with addresses outside California must submit one of three applicable withholding forms: Form 590 (withholding exemption certificate), Form 588 (nonresident withholding waiver request), or Form 587 (nonresident withholding allocation worksheet). The vendor packet allows vendors to voluntarily disclose minority-owned, woman-owned, small business concern, or disabled veteran enterprise certifications, though no set-asides are specified. Vendors must demonstrate three references for similar projects, financial solvency, and operational stability; comply with WCAG 2.1 Level AA accessibility standards and Section 508 of the Rehabilitation Act; and maintain PCI DSS Level 1 compliance. Evaluation criteria include vendor experience (15%), scope of work evidence (25%), methodology and approach (20%), timeline and duration (10%), total cost of ownership (20%), and understanding of Mt. SAC campus needs (10%). Pricing proposals must be firm for the first year, with annual cost adjustments thereafter permitted up to the LA/Riverside Consumer Price Index. Vendors must maintain comprehensive insurance coverage including Commercial General Liability of at least $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability coverage, and Cyber Liability with minimum limits of $1,000,000 to $2,000,000. No incumbent vendors are identified, and the College reserves the right to reject proposals, cancel the RFP without obligation, or award multiple contracts.
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Text version
Mt. San Antonio College Purchasing Department 1100 N. Grand Ave.
Walnut, CA 91789
Phone (909) 274-4245 Fax (909) 274-2025
VENDOR INFORMATION
1. GENERAL INFORMATION
Company Name
Contact Name dba (if applicable)
Mailing Address
City, State & Zip Code
Phone Number Fax Number
E-Mail Address
Website Address
2. Remittance Address (If different from Item 1):
Company Name
Contact Name dba (if applicable)
Mailing Address
City, State & Zip Code
Phone Number Fax Number
E-Mail Address
Alternate E-Mail Address
3. Affirmative Action (Check One):
Minority-Owned/Disadvantaged Business Woman-Owned Business Small Business Concern Disabled Veteran Enterprise Other___________________________________ None of the Above
4. ACH Info:
Bank Name: __________________________________
Routing # : ___________________________________
Account Name: ________________________________
Account # : ___________________________________
Account Type: ____Checking ____Savings
Does an employee or officer of Mt. San Antonio College own, partly own, operate, or have a financial interest in this business? Yes No If yes, please provide the name of the Mt. San Antonio College employee or officer who is affiliated with this business. _________________________________________________
DISTRICT USE ONLY
VENDOR I.D. NO: DATE ENTERED:
By:
BANK VERIFICATION: DATE VERIFIED:
By:
PRE-NOTE: DATE COMPLETED:
By:
Dear Prospective Vendor, If your address is outside California our college may need one of the additional forms below.
To assist you in determining which form to submit, below are brief form descriptions:
Form 590 withholding exemption certificate: to be used if a company is claiming an exemption from withholding i.e. they have a presence in California
Form 588 Nonresident Withholding Waiver Request: to be used if a company is requesting a withholding waiver i.e. they are filing a California Tax Return for reason(s) listed on the form
Form 587 Nonresident Withholding allocation Worksheet: to be filled out by a company if the other two forms are not applicable i.e. the company does not have a presence (address) in California and are not filing California tax returns
Attached are additional forms that your company will need to review.
Please choose one and send back with W9 and company information. Thank you.
File details come from the government source that posted it. Updated .