MSC REBID 2025 PREBID Conference.pdf
PDF 23 MB Posted
- Solicitation number
- PW-25-607
- Issued by
- California
About this file
This is a Pre-Bid Meeting presentation for the City of Long Beach, California, regarding Contract R-7213 REBID for a Multi-Service Center Energy Efficiency Upgrade project. The project involves replacement of existing roof-top mechanical equipment, installation of new roofing for the entire building, improvements to existing skylights, replacement of existing equipment screens, and installation of new screen walls at the Multi-Service Center located at 1301 and 1327 West 12th Street in Long Beach. The mandatory pre-bid conference was held on May 8, 2025, at 9:00 A.M., with a mandatory job site walkthrough scheduled for the same day at 11:30 A.M. Requests for Information (RFI) are due by May 15, 2025, with bids due electronically through Long Beach Buys by May 29, 2025, at 10:00 A.M. The project is scheduled to begin in December 2025 and conclude by May 2026, with council award anticipated in December 2025. Attendance at the pre-bid conference is mandatory, and failure to submit a sign-in email to the project manager by May 9, 2025, before 12:00 p.m. will result in bid rejection.
Contractors must hold a B license, C-20, or C-39 and must perform a minimum of 20 percent self-performance work. The engineer's estimate for the project is $2,300,000, with bid security set at 10 percent. The project is subject to California Prevailing Wage regulations, with a combined SBE/VSBE/LSBE small business goal of 9.07 percent. A Project Labor Agreement is required, establishing local hire goals of 40 percent and transitional/veteran worker hire goals of 10 percent, along with apprenticeship requirements and a jobs coordinator position. All contractors and subcontractors must be registered with the Department of Industrial Relations, upload certified payrolls weekly to LCPtracker, and comply with prevailing wage and labor compliance monitoring. The Multi-Service Center is a critical facility providing comprehensive supportive services to those experiencing homelessness and will require a scheduled seven-day facility closure coordinated with the contractor, with temporary HVAC systems and power upgrades provided in the contract drawings. The site is located within Harbor District jurisdiction and will require inspections from both Harbor District and City of Long Beach Building and Safety.
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PRE-BID MEETING
May 8, 2025
R-7213 REBID - Multi Service Center Energy Efficiency Upgrade
AGENDA
• Introductions
• Location & Existing Site Photos
• Project Overview & Scope of Work
• Bid Requirements
• Project Requirements
• Labor Compliance
• Project Labor Agreement (PLA)
• Bid Schedule
• Pre-Bid Sign-In
**Please remember to use the mute button whether joining via a computer or phone to avoid disruption during the meeting.
INTRODUCTIONS
• City of Long Beach – Public Works
• Kimvy Nguyen, Project Manager
E-mail: Kimvy.Nguyen@psomas.com
• City of Long Beach – Financial Management/Business Services Bureau
• Margaret Talamantes
Email: Margaret.Talamantes@longbeach.gov
• City of Long Beach - Economic Development
• Nicholle Moore
E-mail: Nicholle.Moore@longbeach.gov
Project Location – 1301 & 1327 W 12th St – Long Beach
Site Photo – Multi-Service Center
Site Photos – Multi-Service Center
Site Photos – Multi-Service Center
Project Overview and Scope of Work & Schedule
DESCRIPTION OF WORK: Replacement of existing roof-top mechanical equipment. New roofing for entire building, along with improvements to existing skylights. Existing equipment screens to be replaced with new in addition to new screen walls being installed.
APPROXIMATE PROJECT SCHEDULE:
• Start Date: December 2025
• End Date: May 2026
ENGINEER’S ESTIMATE: $2,300,000
Important Items to Note
• Facility closure scheduled for 7 calendar days. City project team will coordinate closely with contractor to determine best timeframe for closure. Facility expected to be open during the rest of construction duration. Design of temporary HVAC systems and associated power upgrade are provided in contract drawings.
• MSC is a very highly used facility comprehensive supportive services, resources to assist those experiencing homelessness with a great amount of traffic occurring everyday. As such, it is essential that all construction personnel exercise heightened care and awareness around patrons and staff to ensure safety, minimize disruptions, and maintain a functional environment.
• MSC is located in HD, under jurisdiction of POLB, during construction there will be inspections required from HD in additional to COLB Building & Safety.
Bid Requirements – Contract Documents
• Required License B license, C-20, C-39
• Submission of Bids Electronic Submittal through City of Long Beach - Long Beach Buys ONLY Note: Give yourself enough time for bid submittal as the system will close at 10 a.m. May 29th
• Bid Opening, Location, Day, Time Electronic through City of Long Beach - Long Beach Buys
• Bid Security 10% (see Division A, Bid Security, Page A-2)
• Self-Performance – 20% - Division H
• Contractor Minimum Qualifications – Division C
• Contractor to review all issued addenda and provide signature acknowledgement as required
Labor Compliance Prevailing Wage:
• This project is subject to State of California Prevailing Wage regulations (Labor Code § 1720). Please refer to Prevailing Wage Language - Bidding Document
• There is a small business goal of 9.07%. Please be sure to review the City’s LBSBE program, the goal must be a combination of SBE/VSBE and LBSBE firms. If you do not meet the goal, you must submit a completed Good Faith Efforts form (LBSBE Attachment C). See Division C of specifications for all LBSBE forms.
• Division D: Post Bid Documents - Contract Document contains all Prevailing Detail- Page 4-6
• Combined SBE/VSBE/LSBE goal of 9.07% has been assigned to the project.
• Division E: LSBE Program bidder instructions & attachments
Other Requirements:
• Contractor & all subs must be registered with DIR
• Apprenticeship requirements (DAS 140 and 142)
• Certified payrolls must be uploaded weekly in LCPtracker
• Assigned Labor Compliance Consultant will monitor the contract and request ancillary payroll documents on a monthly basis via “Discrepancy Notice”
• Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.
PLA – Project Labor Agreement
• Union VS Non-Union Contractors
• Letter of Assent
• Local Hire Goal – 40%
• Transitional/Veteran Worker Hire Goal – 10%
• Apprentices
• Jobs Coordinator
• Pre-Con/Pre-Job Conference
Pre-Bid Meeting Sign-in Requirement
IMPORTANT: The contractor attending today’s pre-bid meeting is responsible for registering that they attended by sending an e-mail to Kimvy Nguyen, Project Manager at Kimvy.Nguyen@psomas.com by May 9th, 2025 before 12:00pm (Pacific Time).
Include in the e-mail:
• Contractor (Company), Address, City, State, Zip Code and Phone Number
• Company Representative who attended the Teams pre-bid meeting
• Indicate whether Prime or Subcontractor
Failure to send the pre-bid sign-in e-mail will result in your bid being rejected as the pre-bid conference is mandatory. See Notice Inviting Bids – Division A.
For any questions or request for information (RFI), please send to Kimvy.Nguyen@psomas.com Note: The City will not respond to a RFI or questions after the deadline period.
Bid Schedule
• Bid Advertisement Date: April 25, 2025
• Mandatory Pre-Bid Conference: May 8, 2025 at 9 A.M.
• Mandatory Job Site walk through: May 8, 2025 at 11:30 A.M.
• Request for Information (RFI) due (14 calendar days prior to Bid Opening): May 15th,
• Bid Due Date & Bid Opening electronically through LB Buys: May 29, 2025 by 10:00
A.M.
• Council Award (Approximate): December 2025
Q&A
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