MS4 RFP Addendum 1 QA 2026.07.10.pdf
PDF 127 KB Posted
- Solicitation number
- 37660
- Issued by
- Hartford County, Connecticut
About this file
This is Addendum No. 1 to the Town of Simsbury Department of Public Works Request for Proposals for MS4 Stormwater Compliance and Industrial Stormwater Permit Services. The addendum addresses questions submitted by prospective bidders regarding the RFP documents. The contract encompasses two primary compliance areas: the Connecticut Department of Energy and Environmental Protection (CT DEEP) General Permit for Discharge of Stormwater from Small Municipal Separate Storm Sewer Systems (MS4) and Industrial Stormwater General Permits covering four town-owned facilities. The selected consultant will assume full ownership of all compliance obligations including sampling, testing, inspections, reporting, and permit development. Key deliverables include preparation of a revised Stormwater Management Plan, updated Illicit Discharge Detection and Elimination (IDDE) program documentation, and other compliance materials required under the new permit terms. The contract term is anticipated to be three years with an option for up to two additional one-year extensions. Responses to bidder questions were due July 8, 2026, with this addendum issued July 10, 2026, and proposals due July 14, 2026.
The RFP requires four separate fee schedules: a lump-sum or not-to-exceed fee for new permit development (broken out by MS4 transition and industrial stormwater facilities), an annual not-to-exceed fee for recurring MS4 compliance services, an annual not-to-exceed fee for industrial stormwater services (broken out by facility), and hourly billing rates for staff classifications for on-call services. Annual escalators for hourly rates are permitted with clear documentation required for the first three years, with future extensions allowing rate adjustments. The Town will cover all permit and reporting fees and will provide GIS mapping of the stormwater system, current Stormwater Pollution Prevention Plans (SWPPPs) for the four facilities, operational data, and site access during normal business hours. Training is to be included in the scope of work as an optional service. Bidders should recommend the quantity of dry and wet weather testing appropriate for the Town's needs based on the 2025 MS4 Annual Report and existing SWPPPs. The Town is exempt from Federal Excise Tax and Connecticut Sales and Use Tax.
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Text version
TOWN OF SIMSBURY
DEPARTMENT OF PUBLIC WORKS
933 HOPMEADOW STREET
SIMSBURY, CT 06070
RFP - MS4 STORMWATER COMPLIANCE AND INDUSTRIAL STORMWATER
PERMIT SERVICES
ADDENDUM NO. 1
Responses to Questions Regarding the RFP Documents
Question:
Please provide copies of current SWPPPs for the four IGP facilities (Public Works, Parks Department, WPCA facility and closed landfill/ bulky waste facility).
Response:
Please see the SWPPP documents posted on our RFP/Bid page – the same location where this addendum is posted.
Please verify if permit/report fees will be covered by the Town, or should be covered under this Scope?
Response:
The Town will cover all permit and reporting fees.
The contract period is anticipated for 3 years, with an option for up to two 1-year extensions…please verify if each year can have an annual not to exceed or if a yearly escalator can be included under Fee Schedules B and C? Can hourly rates be escalated yearly under Fee Schedule D?
Response:
Yes, hourly rates can be escalated – provide a clear note or separate attachment with requested escalations for first three years. Future contract extensions will allow for adjustments to rates.
Please provide quantity of outfalls that a) still require dry weather screening, b) still required impaired waters wet weather screening.
Response:
Review of the 2025 MS4 Annual Report should provide sufficient information to determine the appropriate level of effort for this engagement.
Please verify if the Town will manage training under the MS4 or if training should be included in this Scope?
Training should be provided in the scope of work as an optional service.
Under fee schedule B, is there a certain quantity of dry/wet weather sampling outfalls or days that should be assumed, to provide continuity among proposals?
Response:
Respondents should put the quantity of testing that they recommend for the Town’s dry/wet weather testing.
Please verify if accurate and complete mapping of the storm sewer network for the Town will be made available.
GIS mapping of the Town’s Stormwater system will be available.
Please confirm the four industrial sites have not been brought up to date under 2025 Industrial Stormwater General Permit (IGP) SWPPP requirements and associated Notice of Intents (NOIs) filed.
Response:
Current SWPPP are provided – Updating the Industrial Stormwater General Permit will be part of the first-year scope of work – fee will be broken out separately.
Please confirm Sectors (or SIC Codes) – o Public Works – Sector AF?
o Parks Dept – Sector AF?
o WPCA – Sector T?
o Bulky Waste – Sector L?
See SWPPPs.
Please confirm of any of the industrial sites feature existing mapping/figures? What are the dates of these plans?
See SWPPPs.
If no figures, please provide number of permitted outfalls each site features to understand monitoring efforts.
See MS4 annual report / SWPPPs.
Please verify access for inspections & sampling for each industrial facility (i.e., are sites accessible outside of normal business hours for sampling purposes)?
Sites are accessible during normal business hours.
Please verify if the Town will manage training under the IGP or if training should be included in this Scope?
Training should be provided in the scope of work as an optional service.
Please verify if any sampling and inspections have been completed in 2026?
See MS4 annual report.
TOWN OF SIMSBURY
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