37660_Jul_20_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Simsbury, Connecticut, for MS4 stormwater compliance and industrial stormwater permit services. The Town seeks proposals to manage compliance obligations under the CT DEEP General Permit for Discharge of Stormwater from Small Municipal Separate Storm Sewer Systems (MS4) and Industrial Stormwater General Permits covering four town-owned facilities. Key deliverables include preparation of a revised Stormwater Management Plan, updated Illicit Discharge Detection and Elimination (IDDE) program documentation, sampling, testing, inspections, reporting, and permit development. The solicitation opened June 25, 2026, with a proposal submission deadline of July 14, 2026, at 10:00 a.m. EDT. Questions from vendors may be submitted through July 8, 2026, at 4:00 p.m. EDT, with responses provided by July 10, 2026. The contract term is anticipated at three years with options for up to two additional one-year extensions. No site visits or bidders' conferences are specified in the solicitation documents.

The fee proposal must include four separate schedules: lump-sum or not-to-exceed fees for new permit development (separated by MS4 transition and industrial stormwater facilities), annual not-to-exceed fees for recurring MS4 compliance services, annual not-to-exceed fees for industrial stormwater services (broken out by facility), and hourly billing rates for on-call services. The Town is exempt from Federal Excise Tax and Connecticut Sales and Use Tax and should not be charged these amounts. The selected contractor must provide comprehensive insurance coverage including workers' compensation, employer's liability of at least $1,000,000, public liability with $1,000,000 limits, automobile liability with $1,000,000 limits, and excess liability insurance of $5,000,000, with the Town named as additional insured and coverage maintained for 24 months after project acceptance. Evaluation criteria include relevant MS4 and industrial stormwater permit compliance experience with Connecticut municipalities, qualifications of key personnel, proposal quality and approach, fee proposals, and familiarity with CT DEEP requirements. Proposals must be submitted in one hard copy and one flash drive to Amy Meriwether, Director of Finance.