MRO001 CEP Form 3 12 25.xlsx
XLSX spreadsheet 136 KB Posted
- Attached to
- MRO001 Floorcoverings and Accessories, Floorcoverings, Installations, Maintenance and Repairs
- Solicitation number
- BD-24-1080-OSD03-SRC3-99988
- Issued by
- Massachusetts
About this file
The document is a Climate and Environmental Practices (CEP) Form for the Massachusetts Operational Services Division (OSD) related to the FAC130 contract for Floorcoverings and Accessories, Floorcovering Installation, Maintenance, and Repairs. The contract, which will replace the current FAC98 contract effective 7/1/2025, is a World Trade Organization (WTO) procurement covering carpet, hard surface flooring, and related installation, maintenance, and repair services for Suffolk County and Boston City jurisdictions. The form is designed to evaluate bidders' sustainability practices, requiring comprehensive responses about environmental policies, practices, monitoring efforts, and carbon footprint reduction strategies.
The form includes detailed sections for assessing bidders' sustainability policies, specific environmental measures, supply chain responsibility, transportation impact reduction, staff training, and greenhouse gas emissions monitoring. Bidders must provide evidence for their responses, with weightings assigned to different environmental criteria. The procurement does not include set-aside designations or restrictions on participating organizations, and bidders are required to submit their responses through the COMMBUYS platform. The evaluation process emphasizes transparency in environmental practices, with points allocated for areas such as renewable energy implementation, responsible sourcing, climate action targets, and sustainability certifications.
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Text version
Climate and Env Practices Form
MRO001: Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs
| OBJECTIVE & INSTRUCTIONS |
| Objective: Bidders are encouraged to communicate existing business policies, practices and monitoring efforts that promote sustainability in their facilities and operations. This form is not meant to describe information about the products/services you would provide on the contract, but how you manage your business to minimize environmental and public health impacts and reduce your carbon footprint. This may include, but is not limited to: having a sustainability or environmental policy; implementing measures to improve energy efficiency at your facilities; monitoring and reporting greenhouse gas (GHG) emissions; and promoting employee training and awareness on sustainability and environmental stewardship, etc. |
Instructions: Bidders must answer all questions to be considered responsive. Cells shaded beige in Fields 1, 2 and 3 are designated for Bidder input. For each question, select a response from the drop-down menu in Field 1. When requested, provide supporting evidence in Field 2, such as a description of the climate or environmental measure, and include links to relevant documents in Field 3. If supporting documents are unavailable online, attach them to the bid, naming the documents as follows: CEP_FORM_Q[enter question number]_[enter your organization name]. Responses without supporting evidence will not be credited. Note that Field 2 has a 250 character limit. If your response exceeds this, include it in a separate document, and specify the document name in Field 3.
Additional Guidance: For further guidance, see the following links:
| Guidance on Completing the Climate and Environmental Practices (CEP) Form | Climate and Environmental Practices Form Overview (video) | |||||||||||||
| Organizational Profile | (Field 1) | (Field 2) | ||||||||||||
| Legal Organization Name: | ||||||||||||||
| Legal Organization DBA: | ||||||||||||||
| What is the number of full-time staff in your organization? | ||||||||||||||
| What was the annual gross revenue for your organization for the last calendar year? | ||||||||||||||
| What is your business type? If you select "Other," specify the type in Field 2. | Numeric value of text response | Value of validated answer | Importance or weight of this question with respect to others (needs to total 100%) | Score adjusted for weight and validation | Importance or weight of this question with respect to others (needs to total 100%) | Score adjusted for weight and validation | ||||||||
| A. Sustainability Policies | (Field 1) | (Field 2) | (Field 3) | CSU Validation: | Ignore for Evaluation | Notes: | Answer Value | Validated Value | Standard Weight | Standard Validated Weighted Score | Custom Weight | Custom Validated Weighted Score | ||
| A.1 Has your organization adopted a sustainability policy, strategy or plan? If "No" skip to Question B.1. | ||||||||||||||
| If "Yes," provide the date of issuance in Field 2 and a link or the name of the attached document for your policy, strategy or plan in Field 3. | 0% | 0 | 10% | 0% | 0% | |||||||||
| A.1.1 What climate and environmental focal areas are covered by your policy, strategy or plan? |
From the list below, specify the environmental focal areas covered by your policy by selecting "Yes" from the drop-down menu in Field 1. If your policy is comprehensive, provide the chapter and page number(s) in Field 2 where the selected focal areas are discussed. If these areas are addressed in separate individual policies, provide a link or the name of the attached document for each policy.
| • Climate action | 0% | 0 | 0 | 5% | 0.00% | 0% | |||
| • Renewable energy | 0% | 0 | 0 | 3% | 0% | ||||
| • Energy efficiency | 0% | 0 | 0 | 2% | 0% | ||||
| • Water conservation | 0% | 0 | 0 | 0% | |||||
| • Waste reduction (including recycling) | 0% | 0 | 0 | 0% | |||||
| • Toxics reduction | 0% | 0 | 0 | 0% | |||||
| • Low-emissions transportation (including logistics, as well as employee travel and commuting) | 0% | 0 | 0 | 0% | |||||
| • Responsible sourcing (also called "green" or "sustainable" procurement) | 0% | 0 | 0 | 0% | |||||
| • Other: Provide details in Field 2 for any additional environmental focal area not covered above. | 0% | 0 | 0 | 0% | |||||
| B. Sustainability Practices | (Field 1) | (Field 2) | (Field 3) | ||||||
| B.1 Has your organization implemented specific measures in the last two years to improve sustainability at your facilities? If "No" skip to Question B.2. | |||||||||
| B.1.1 What specific measures has your organization implemented in the last two years to improve sustainability at your facilities? |
From the list below, specify the measures taken by selecting "Yes" from the drop-down menu in Field 1 and providing a summary of the actions in Field 2. Your summary should include details such as the product or technology type, the scope or scale of the implementation, the impact of the change, and any relevant certifications (e.g. ENERGY STAR). If available, include a link to a supporting document (such as a sustainability report) in Field 3, specifying the chapter/page number(s) where the measure is addressed. If no link is available, attach the document to the bid and provide the document name in Field 3.
| • Renewable energy (e.g. installation of on-site or on-building renewable energy, such as solar panels, etc.; renewable energy power purchase agreements). | 0% | 0 | 0 | 10% | 0.00% | 0% |
| • Energy efficiency (e.g. upgrading to energy-efficient lighting, appliances, office and IT equipment, energy-efficient production technologies; improved insulation and energy efficient windows; installation of heat pumps; implementing energy management systems, smart light switches, etc.). | 0% | 0 | 0 | 6% | 0% | |
| • Water conservation (e.g. installation of water saving plumbing fixtures and appliances, planting drought tolerant plants, recycling water, etc.) | 0% | 0 | 0 | 4% | 0% | |
| • Waste reduction (e.g. optimizing production processes, reducing packaging, implementing recycling programs, and promoting the use of reusable materials, etc.). | 0% | 0 | 0 | 0% | ||
| • Toxics reduction (e.g. identifying safer alternatives, such as certified low-toxicity cleaning products, implementing cleaner production techniques, etc.). | 0% | 0 | 0 | 0% | ||
| • Other: Provide details in Field 2 for any additional measures not covered above. | 0% | 0 | 0 | 0% | ||
| B.2 Has your organization implemented specific measures in the last two years to ensure climate and environmental responsibility in your supply chain? If "No" skip to Question B.3. | 0% | |||||
| B.2.1 What specific measures has your organization implemented to ensure climate and environmental responsibility in your supply chain? |
From the list below, specify the measures taken by selecting "Yes" from the drop-down menu in Field 1 and provide a summary of the actions in Field 2. If available, include a link to a supporting document (such as a sustainability report) in Field 3, specifying the chapter/page number(s) where the measure is addressed. If no link is available, attach the document to the bid and provide the document name in Field 3.
| • Responsible sourcing (also called "green" or "sustainable" procurement): Integration of environmental and social criteria into purchasing decisions. Describe the sustainability criteria used in decision-making in Field 2. | 0% | 0 | 0 | 10% | 0.00% | 0% |
| • Supplier Code of Conduct: Establishment of a set of guidelines for suppliers to ensure that their practices align with your organization's environmental and social goals. Include a link your organization's Supplier Code of Conduct in Field 3 or the name of the attachment. | 0% | 0 | 0 | 0% | ||
| • Due diligence and audits: Conduct regular audits and assessments of suppliers to verify compliance with environmental and social specifications. Describe frequency and scope of audits in Field 2. | 0% | 0 | 0 | 0% | ||
| • Performance metrics: Establish and monitor key performance indicators (KPIs) related to environmental impact and social practices, and require suppliers to report on these indicators on a regular basis. Describe focus areas of KPIs in Field 2. | 0% | 0 | 0 | 0% | ||
| • Training (and support): Provide training and resources to suppliers to help them understand and meet the organization's environmental and social expectations. Provide a brief description of the training, including its objective, key topics, target audience, and delivery method in Field 2. Attach training materials to the bid and indicate name of file in Field 3. | 0% | 0 | 0 | 0% | ||
| • Other: Provide details in Field 2 for any additional measures not covered above. | 0% | 0 | 0 | 0% | ||
| B.3 Has your organization implemented specific measures in the last two years to reduce the climate and environmental impact of transportation/distribution and/or employee business travel and commuting? |
If "No" skip to Question B.4.
B.3.1 What specific measures has your organization implemented to reduce the climate and environmental impact of transportation/distribution and/or employee business travel and commuting?
From the list below, specify the measures taken by selecting "Yes" from the drop-down menu in Field 1 and providing a description of the measure in Field 2. If available, include a link to a supporting document (e.g., sustainability report) in Field 3, specifying the chapter/page number(s) where the measure is discussed. If no link is available, attach the document to the bid and provide the document name in Field 3.
| • Logistics optimization: Specify the route planning software or telematics systems used. | 0% | 0 | 0 | 5% | 0.00% | 0% | |||||||
| • Electric vehicles (EV): List the types of EV vehicles (e.g. passenger, delivery vans, trucks, etc.) and the scope of the measure. | 0% | 0 | 0 | 3% | 0% | ||||||||
| • Low-emissions logistics providers: Provide the names of the low-emissions logistics and transportation companies your organization uses. | 0% | 0 | 0 | 2% | 0% | ||||||||
| • Remote work: Describe your organization’s remote work policy and the number or percentage of staff participating. | 0% | 0 | 0 | 0% | |||||||||
| • Public transportation: Describe any programs or incentives offered to employees to encourage public transportation use (e.g., transit passes, subsidies). | 0% | 0 | 0 | 0% | |||||||||
| • Electric vehicle charging: Describe the number and types of electric vehicle charging stations available, and specify who can access them (e.g., employees, clients). | 0% | 0 | 0 | 0% | |||||||||
| • Low-emissions employee business travel: Describe the number and types of electric vehicle charging stations available, and specify who can access them (e.g., employees, clients). | 0% | 0 | 0 | 0% | |||||||||
| • Other: Provide details in Field 2 for any additional measures not covered above. | 0% | 0 | 0 | 0% | |||||||||
| B.4 How many total hours per week does your organization dedicate to climate, sustainability, and/or environmental issues? | |||||||||||||
| Select the total number of hours per week from the drop-down menu in Field 1. In Field 2, provide the titles and roles of the staff members dedicating time to these areas, as well as the names of any consultants or consulting firms providing assistance if this work is outsourced. | 0% | 0 | 0 | 5% | 0% | 0% | |||||||
| B.5 Does your organization provide regular training for staff on its sustainability policies and practices? | |||||||||||||
| Select "Yes" or "No" from the drop-down menu in Field 1. In Field 2, provide a brief description of the training program, including its objective, key topics, target audience, and delivery method. In Field 3, provide a link to training-related materials (e.g., training agenda, slides, webinar, etc.), or attach the documents to the bid if no link is available, and specify the document name in Field 3. | 0% | 0 | 0 | 5% | 0% | 0% | |||||||
| C. Monitoring and Reporting | (Field 1) | (Field 2) | (Field 3) | ||||||||||
| C.1 Has your organization established specific targets to achieve its environmental objectives? |
If "No" skip to Question C.2.
C.1.1 What specific targets has your organization established?
From the list below, specify the targets set by selecting "Yes" from the drop-down menu in Field 1. In Field 2, provide a detailed description of each target and outline the key performance indicators (KPIs) used to track progress.
| • Climate action (GHG emissions reduction) | 0% | 0 | 0 | 3% | 0.00% | 0% | ||||
| • Renewable energy | 0% | 0 | 0 | 1% | 0% | |||||
| • Energy efficiency | 0% | 0 | 0 | 1% | 0% | |||||
| • Water conservation | 0% | 0 | 0 | 0% | ||||||
| • Waste reduction (including recycling) | 0% | 0 | 0 | 0% | ||||||
| • Toxics reduction | 0% | 0 | 0 | 0% | ||||||
| • Low-emissions transportation (including logistics, as well as employee travel and commuting) | 0% | 0 | 0 | 0% | ||||||
| • Responsible sourcing | 0% | 0 | 0 | 0% | ||||||
| • Other | 0% | 0 | 0 | 0% | ||||||
| C.2 Does your organization regularly communicate its climate and environmental achievements? | ||||||||||
| If "Yes," provide a description of these communications in Field 2, and a link to a supporting evidence, such as an annual sustainability report, newsletter, etc. in Field 3. If no link is available, attach the document to the bid and provide the document name in Field 3. | 0% | 0 | 0 | 5% | 0% | 0% | ||||
| C.3 Does your organization measure Greenhouse Gas (GHG) emissions? If "No" skip to Question D.1. | 0% | |||||||||
| C.3.1 Which Greenhouse Gas (GHG) emissions does your organization measure? |
From the list below, specify the measurement categories from the drop-down menu in Field 1, and describe the standard or framework your organization uses to measure its emissions in Field 2.
| • Scope 1: Direct emissions from owned or controlled sources (i.e. emission associated with fuel combustion in boilers, furnaces, vehicles). | 0% | 0 | 0 | 3% | 0% | 0% |
| • Scope 2: Indirect emissions from the generation of purchased energy. | 0% | 0 | 0 | 3% | 0% | 0% |
| • Scope 3: All indirect emissions (not included in Scope 2) that occur in the value chain of the reporting organization, including both upstream and downstream emissions. | 0% | 0 | 0 | 3% | 0% | 0% |
| C.3.2 Which sustainability assessment platform(s), if any, does your organization use to report its GHG emissions? |
Select up to four platforms from the drop-down menu in Field 1. If "Other" is selected, list the sustainability assessment platform or organization in Field 2.
| • CDP (Carbon Disclosure Project) | 0% | 0 | 0 | 0% | 0% | 0% | |||||||
| • EcoVadis | 0% | 0 | 0 | 0% | 0% | 0% | |||||||
| • SBTi (Science-Based Target initiative) | 0% | 0 | 0 | 0% | 0% | 0% | |||||||
| • Other | 0% | 0 | 0 | 0% | 0% | 0% | |||||||
| D. Certifications/Awards | (Field 1) | (Field 2) | (Field 3) | ||||||||||
| D.1 Has your organization earned any environmental or sustainability management certifications, endorsements, and/or awards during the past three years? | |||||||||||||
| If "Yes" list the name of the certification, endorsement and/or award in Field 2 and provide a link to website or document name in Field 3. | 0% | 0 | 0 | 10% | 0% | 0% |
100% 0.00% 0% 0%
| Total evaluation points given by Sourcing: | 5 | |
| Total score for Sourcing Bid Evaluation: | 0.00 | 0.00 |
| 0.00 |
| FORMULAS-don't edit | |
| A1 | A1 |
| Yes |
| B1 | B1 |
| Yes |
| B2 | B2 |
| Yes |
| B3 | B3 |
| Yes |
| C1 | C1 |
| Yes |
| C3 | C3 |
| Yes |
Climate and Environmental Practices (CEP) Form (Best viewed on a computer or laptop) https://www.mass.gov/doc/guidance-on-completing-the-cep-form/downloadhttps://www.youtube.com/watch?v=wx39AapsjNEhttps://www.youtube.com/watch?v=wx39AapsjNE image1.png
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