MRO001 Bidder Response Form Final~1.xlsx
XLSX spreadsheet 228 KB Posted
- Attached to
- MRO001 Floorcoverings and Accessories, Floorcoverings, Installations, Maintenance and Repairs
- Solicitation number
- BD-24-1080-OSD03-SRC3-99988
- Issued by
- Massachusetts
About this file
The document is a Bidder Response Form (BRF) for the Massachusetts Operational Services Division (OSD) Statewide Contract MRO001 for Floorcoverings and Accessories, Floorcovering Installation, Maintenance, and Repairs. The contract will replace the current FAC98 contract effective 7/1/2025 and covers three primary categories: Category 1 for carpet products, Category 2 for hard surface flooring, and Category 3 for installation, maintenance, and repair services with an optional turn-key service. Bidders can respond to one or multiple categories and must submit comprehensive documentation through the COMMBUYS platform, including a bidder response form, price sheets, references, insurance certificates, and various required forms such as a Supplier Diversity Plan and Climate and Environmental Practices Form.
The solicitation requires bidders to have at least three years of business experience in their specific trade, provide statewide service coverage across Massachusetts, and submit detailed qualifications including OSHA 10 certification, insurance documentation, and three professional references. While no specific budget or award value is mentioned, the contract includes specific requirements for pricing, with Category 1 and 2 requiring line-item pricing and Category 3 requiring markup over prevailing wage and turn-key service pricing. The procurement does not provide set-aside designations and is open to all qualifying organizations, with an emphasis on comprehensive documentation, diverse supplier participation, and adherence to state procurement guidelines.
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Other files
| File | Type | Posted |
|---|---|---|
| Prompt Pay Discount Form (2).pdf | ||
| MRO001 Bidders Conference 3.12.2025.pptx | PPTX presentation | |
| SDP PLAN FORM.xlsx | XLSX spreadsheet | |
| Reference Standard Contract Form and Terms and Conditions~30.pdf | ||
| Notice To Vendors 4.24~1.docx | DOCX document | |
| MRO001 CEP Form 3 12 25.xlsx | XLSX spreadsheet | |
| MRO001 RFR V4 04.02.2025.docx | DOCX document | |
| MRO001 Bidder Response Form Final.xlsx | XLSX spreadsheet | |
| Notice of Intent to Bid WTO for FAC130 ~2.pdf | ||
| MRO001_Mandatory Environmental Specifications and Desirable Criteria Amendment V3 04.02.2025.docx | DOCX document | |
| MRO001 Price Sheet.xlsx | XLSX spreadsheet | |
| Notice of Intent to Bid WTO for MRO001.pdf |
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Text version
INSTRUCTIONS
INSTRUCTIONS FOR BIDDERS:
| This is the Bidder Response Form for MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. |
| This is a required document for all bidders responding to bid solicitation for all contract categories. |
Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR:
| · | Instructions |
| · | Submission Checklist |
| · | Bidder Profile & Qualifications |
| · | Category Questionnaires (Must fill out for categories that you are bidding on) DELETE CATEGORY TABS THAT YOU ARE NOT BIDDING ON |
| · | Bidder Reference Form (Must also submit 3 reference letters in addition to the form) |
| Bidders must ensure to submit the Required Forms listed on the Submission Checklist | |
| · | Climate and Environmental Practices Form (CEP Form) |
| · | Supplier Diversity Plan |
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Comment:
the CEP form will be a stand alone form now. You can remove this tab from the BRF. Also what is the difference between the price sheet and the pricing files?
| Bidders must submit pricing using the separate Price Sheet document. If bidding on Categories 1 and Category 2 must submit line item pricing. | |
| Category 3 must submit markup over prevailing wage and turn key service pricing (if applicable) | |
| Bidder Price Sheet - | |
| MSRP Pricing Files (Category 1 and Category 2) bidders may submit separate price line item by manufacturer | |
| if saving by manufacturer, product line, etc. file name should follow “Company Name_MRO001_Manufacturer” |
| Questions about the bid must be submitted through COMMBUYS using the Q&A feature before the Q&A deadline. |
| See the RFR Estimated Procurement Schedule Section 1.4 |
Failure to provide the requested information may result in your response being disqualified.
Submission Checklist
| MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | ||||
| Bidders must follow the file naming convention specified in RFR Section 7.1: Required Forms. | ||||
| This tab is intended as a guide to assist you in file organization while completing your quote submission. FILES MUST NOT BE PASSWORD PROTECTED and PDF files must be searchable. | USE DROP DOWN ARROW AND SELECT YES OR NO | |||
| Required/Mandatory Documents | ||||
| Description Enter in COMMBUYS during upload | File format | File Name Assign when creating files | Submitted (Yes/No) | |
| Bid Submissions Checklist | EXCEL | Company Name_ MRO001_Bid Submission Checklist | ||
| Company Name Bidder Response Form | EXCEL | Company Name_ MRO001_Bidder Response Form | ||
| Bidder Price Sheet | EXCEL | Company Name_ MRO001_Price Sheet | ||
| MSR Price Files (Categories 1 and 2 only) | EXCEL | Company Name_MRO001_Price Files | ||
| *if saving by manufacturer, product line, etc. file name should follow "Company Name_MRO001_Manufacturer" | ||||
| Company Name Required License, Certificates, etc. for Trade Specific Category | Company Name_MRO001_License_Certificate Name | |||
| OSHA 10 Certification card | Company Name_MRO001_OSHA | |||
| Comprehensive Commercial/Business Motor Vehicle Liability Insurance certificate (NOTE: Commonwealth of MA must be listed as certificate holder) | Company Name_MRO001_Insurance | |||
| Required Forms: | ||||
| Company Name Prompt Pay Discount Form | Company Name_MRO001 _PPDform | |||
| Company Name Supplier Diversity Plan Form | EXCEL | This is a separate document. Submit with the following naming convention: Company Name_MRO001 _SDPform | ||
| Company Name Certificate of Non Collusion | Company Name_MRO001_NonCollusion | |||
| Company Name Certificate of Good Standing from Dept. of Revenue | Company Name_MRO001_Certificate of Good Standing | |||
| Climate and Environmental Practices Form | EXCEL | This is a separate document. Submit with the folling naming convention: Company Name_MRO001_CEPForm | ||
| Climate and Environmental Practices Form Attachements | EXCEL, WORD, or PDF | Company Name_MRO001_CEPForm_Attachment Name | ||
| Company Name Reference Letters (3) | Each reference letter should be added separately with the following file name “Reference Organization Name_MRO001_Reference Letter” | |||
| If applicable - SDO Certification Letter | Company Name_MRO001_SDO Letter | |||
| If applicable - Apprentice Card | Company Name_MRO001_Apprentice Card | |||
| Additional Documents for Review | Company Name_MRO001_Additional Documents |
Bidder Profile & Qualifications
| SWC MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | |||
| BIDDER PROFILE AND QUALIFICATIONS | |||
| Instructions | Bidders must respond to all questions in the sections below unless stated otherwise. | ||
| Beige boxes are required fields. Once filled, boxes will turn white, for example: | Company Name, Inc. | ||
| Provide answers by selecting the corresponding gray box next to the desired field | |||
| Sections left blank without justification will not be considered | |||
| Bidder Profile | |||
| 1. Bidder Information (provide information below) | |||
| Full Legal Company Name (Same as MA W9): | Company Email: | ||
| Full Legal Name DBA | Years in Business: | ||
| Full Legal Company Address (Same as MA W9): | Days/Hours of Operation: | ||
| Company Phone: | Company Website (optional): |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the OSD Contract Manager.
| Name | Phone | ||
| Primary Account Manager (AM): | |||
| Primary Reporting Contact (if not AM): | |||
| Secondary Reporting Contact (if not AM): | |||
| Primary Admin Fee Contact (if not AM): | |||
| Secondary Admin Fee Contact (if not AM): | |||
| Customer Contact (if not AM): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possible) | |||
| Name | Phone | ||
| Emergency Contact Person: | |||
| Categories | |||
| 4. Categories Being Bid (Answer Yes/No or mark "X" Bidder may respond to one or multiple categories) | |||
| Category 1: Carpet products in this category includes carpet tile, broadloom, flocked, area rugs, mats, adhesives, and other related products and accessories | |||
| Category 2: Hard Surface Flooring, products in this category includes resilient flooring (all types, including vinyl, linoleum, cork, rubber and vinyl only for repairs), ceramic tile, wood flooring (all types, including engineered wood flooring and solid wood (pre-finished or unfinished), bamboo, and cork), laminate flooring, stone, adhesives and other related products and accessories | |||
| Category 3: Installation, maintenance, and repair services with a turn-key service option | |||
| Turn Key Service: INDICATE YES OR NO | |||
| Company Experience | |||
| 5. RFR Section 3.1 Business background (provide information below) Bidders must have been in the business of providing service in your specific trade for at least the 3 years. The most recent consecutive years prior to the RFR submission deadline. (See RFR Section 1.4, Estimated Procurement Calendar). |
6. RFR 3.2 Employee and/or business technical/business experience, certifications, licenses
| 7. RFR 3.3 Continuity of Operations Plan (COOP) (Provide Bidder Instructions for this section here) <Delete if N/A> |
| Yes/No: |
| If 'Yes' Provide copy of COOP Plan as attachment. If 'No' provide justification |
8. RFR 3.4 Emergency Response Capabilities (Provide Bidder Instructions for this section here) <Delete if N/A>
| Qualification Specifications and Required Documents with Bid Submission | |
| RFR 3.2 | Bankruptcy, litigation, and contract defaults: Bidders must submit a Certificate of Good Standing from the MA Department of Revenue (DOR). If the certificate of Good Standing has not been provided by DOR the bidder will be required to submit a COPY of the confirmation from the DOR that the bidder is pending receipt of the certificate. |
| RFR 3.4 | Bidder must provide three (3) letters of reference from a government entity or from its largest customers in Massachusetts if available. (See Bidder References Tab) |
| RFR 3.3 | Bidder must submit a copy of their Comprehensive Commercial/Business Motor Vehicle Liability Insurance certificate. (NOTE: Commonwealth of MA must be listed as a certificate holder if awarded) |
| Geographic Service | |
| 10. RFR 7.0 Geographic Service (Provide a Yes/No answer as well as justification if necessary below) | |
| Bidders are required to provide service to cover the entire state of Massachusetts. Can you provide Statewide Service (with islands)?: | |
| Berkshire | |
| Barnstable | |
| Bristol | |
| Dukes | |
| Essex | |
| Franklin | |
| Hampden | |
| Hampshire | |
| Middlesex | |
| Nantucket | |
| Norfolk | |
| Plymouth | |
| Suffolk | |
| Worcester |
| Insurance | |
| 11. RFR 3.3 (Provide limits for each) | |
| RFR 3.3.1 | Worker's Compensation Insurance |
| RFR 3.3.2 | Comprehensive General Liability Insurance |
| RFR 3.3.3 | Comprehensive Business Motor Vehicle Liability Insurance |
Category 1
| MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | ||
| Category 1: Carpet | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Beige boxes are required fields. Once filled, boxes will turn white, for example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested mandatory information listed below. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
REQUIRED DOCUMENTS Required Documents-failure to provide may result in disqualification.
Indicate YES/NO using dropdown that the requested information is included in Bid submission
| Bidder must thoroughly review RFR and provide all requested Certifications, documentation, etc. that is required |
| Bidder must submit OSHA 10 Certification card with Bid submission. |
| If applicable - If the Bidder holds a Home Improvement Registration issued by the Commonwealth of Massachusetts please provide a copy with Bid submission. |
QUESTIONS Use this column for response. Bidders must answer all questions. Indicate none or N/A if not applicable
| Business Experience – Firm Profile - Describe experience and qualifications as it relates to elevator by your company. Also provide company’s experience as a provider for a similar governmental authority servicing commercial and if applicable, public sector accounts. Specifically detail who the services were provided for, length of time, and scope and volume of services provided. Utilize all space provided below and summarize the principal points of the Proposal. |
| OSHA Violations – Bidder must disclose any safety violations received within the last five (5) years. Bidder must provide explanation of circumstances and status. |
| Additional Licenses/Certifications – List any additional qualifying licenses not specified in the Required Documents section above and provide copies with your Bid Response. |
| If applicable - If the Bidder is a participant of the Commonwealth’s Approved Apprentice Program Bidder must provide a copy of must provide a copy of the Apprentice Card. |
| Bond Agent – Name surety. |
| While not required for this contract, does your company participate in the Small Business Purchasing Program (SBPP)? |
| While not required for this contract, is your company a Supplier Diversity Office (SDO) certified business? If Yes, Bidder must provide certification letter from Supplier Diversity Office with Bid submission. |
Category 2
| MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | ||
| Category 2: Hardwood Flooring | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Beige boxes are required fields. Once filled, boxes will turn white, for example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested mandatory information listed below. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
REQUIRED DOCUMENTS Required Documents-failure to provide may result in disqualification.
Indicate YES/NO using dropdown that the requested information is included in Bid submission
| Bidder must thoroughly review RFR and provide all requested Certifications, documentation, etc. that is required |
| Bidder must submit OSHA 10 Certification card with Bid submission. |
| If applicable - If the Bidder holds a Home Improvement Registration issued by the Commonwealth of Massachusetts please provide a copy with Bid submission. |
QUESTIONS Use this column for response. Bidders must answer all questions. Indicate none or N/A if not applicable
| Business Experience – Firm Profile - Describe experience and qualifications as it relates to elevator by your company. Also provide company’s experience as a provider for a similar governmental authority servicing commercial and if applicable, public sector accounts. Specifically detail who the services were provided for, length of time, and scope and volume of services provided. Utilize all space provided below and summarize the principal points of the Proposal. |
| OSHA Violations – Bidder must disclose any safety violations received within the last five (5) years. Bidder must provide explanation of circumstances and status. |
| Additional Licenses/Certifications – List any additional qualifying licenses not specified in the Required Documents section above and provide copies with your Bid Response. |
| Apprentice Card If applicable - If the Bidder is a participant of the Commonwealth’s Approved Apprentice Program Bidder must provide a copy of must provide a copy of the Apprentice Card. |
Category 3
| MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | ||
| Category 3: Installation, Maintenance and Repair Services and Turn Key Services | ||
| Instructions: | Bidders must respond to all questions in the sections below unless stated otherwise. | |
| Beige boxes are required fields. Once filled, boxes will turn white, for example: | Company Name, Inc. | |
| Provide answers by selection the corresponding red box next to the desired field | ||
| Sections left blank without justification will not be considered |
| QUESTIONNAIRE INSTRUCTIONS |
| Please provide the requested mandatory information listed below. Boxes may be expanded to fit your needs, or a separate attachment may be provided. |
REQUIRED DOCUMENTS Required Documents-failure to provide may result in disqualification.
Indicate YES/NO using dropdown that the requested information is included in Bid submission
| Bidder must submit documentation that verifys bidder has completed at least two (2) government, commercial and/or industrial floor installations with the types of materials |
| Bidder must submit OSHA 10 Certification card with Bid submission. |
| If applicable - If the Bidder holds a Home Improvement Registration issued by the Commonwealth of Massachusetts please provide a copy with Bid submission. |
QUESTIONS Use this column for response. Bidders must answer all questions. Indicate none or N/A if not applicable
| Business Experience – Firm Profile - Describe experience and qualifications as it relates to elevator by your company. Also provide company’s experience as a provider for a similar governmental authority servicing commercial and if applicable, public sector accounts. Specifically detail who the services were provided for, length of time, and scope and volume of services provided. Utilize all space provided below and summarize the principal points of the Proposal. |
| OSHA Violations – Bidder must disclose any safety violations received within the last five (5) years. Bidder must provide explanation of circumstances and status. |
| Additional Licenses/Certifications – List any additional qualifying licenses not specified in the Required Documents section above and provide copies with your Bid Response. |
| If applicable - If the Bidder is a participant of the Commonwealth’s Approved Apprentice Program Bidder must provide a copy of must provide a copy of the Apprentice Card. |
Bidder References Form
| MRO001 - Floorcoverings and Accessories, Floorcovering Installation, Maintenance and Repairs. | ||
| BIDDER REFERENCES FORM | ||
| INSTRUCTIONS | Each box is a response field For example: | Company Name, Inc. |
| Provide answers by selecting the corresponding box next to the desired field | ||
| Sections left blank without justification will not be considered |
| Bidder References | |||
| RFR 3.1 Bidders must submit 3 professional references - 3 Letters are Required | |||
| Reference/Entity Company | Contact Person | Phone |
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