REQUEST FOR PROPOSAL (RFP) MODOT 0000000350SL,1

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer MELISSA HARBIAN Location

Phone Fax

E-mail MELISSA.HARBIAN@MODOT.MO.GOV

State of Missouri

Missouri Department of Transportation

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS.

ATTENTION:

1. After reviewing the solicitation, the vendor must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance

Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS (Powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Section 1. DocuSign Information

2.2 Section 2. Required Exhibits

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

4.2 Alternate Lines Template

5 Contract Terms

1 Overview

1.1 General Information

Title On-Line Surplus Auction Services

Synopsis This Request for Proposal seeks a consultant to provide a comprehensive web-based online auction service for the purpose of selling surplus property for the MHTC and the Missouri Department of Transportation (MoDOT), as set forth in this RFP.

Proposals must follow the required format provided for in this RFP and must be submitted electronically via the MissouriBUYS MOVERS website and received on or before 2:00pm CST, August 17, 2026.

Amendment Date 07/30/2026 12:55 PM Amendment Description Adding Addendum 01 - Questions from Suppliers and Responses from MoDOT in

Attachments.

Buyer MELISSA HARBIAN Outcome Blanket Purchase

Agreement E-Mail MELISSA.

HARBIAN@MODOT.MO.

GOV

1.2 Schedule

Close Date 08/17/2026 2:00 PM Open Date 07/17/2026 2:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00

Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00

Tour Location Tour Contact Name

Tour Contact Phone # Tour Contact Email

1.4 Solicitation Controls

Response Visibility Sealed

Lines Settings Rank Indicator No indicator displayed

Ranking Method Multiattribute scoring

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD) Payment Terms Immediate Freight Terms

Shipping Method FOB Solicitation Currency USD (US Dollar)

Price Precision 2

1.6 Attachments

File Name or URL Type Description Addendum 01 - Q&A.pdf File ATTACHMENT 1 RFP On-line Surpl File ATTACHMENT 2 RFP On-line Surpl File ATTACHMENT 3 RFP On-line Surpl File

2 Requirements *Response is required

DocuSign Information - MoDOT utilizes DocuSign as the method to secure electronic signatures for all contract agreements.

Required Exhibits should be attached in this section.

2.1 Section 1. DocuSign Information

*1. Provide the name, email address, and cell phone number of the person(s) authorized to sign an agreement resulting from this solicitation.

Comments:

2.2 Section 2. Required Exhibits

*1. Exhibit 1 - Worker Verification or Exhibit 2 - Applicant Affidavit for Sole Proprietorship

Attachments:

File Name or URL Type Description Exhibit 1 - Annual Worker Elig

File

Exhibit 2 - SOLE-

PROPRIETORSHI

File

Response attachments are required.

Comments:

*2. Supplier must complete Exhibit 3 and attach it in this section.

Attachments:

File Name or URL Type Description Exhibit 3 - Pricing Page.pdf File

Response attachments are required.

Comments:

3 Lines Instructions Suppliers must enter "0" in the Response Price field to proceed to the next step in submitting a response.

3.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-Online Surplus Auction Service

EAC

H

3.2 Line Details

3.2.1 Line 1 Online Surplus Auction Service

To provide an alternate line, see appendix.

Category Name 80141705 - AUCTION

SERVICES

Item Revision Allow Alternate Lines Yes Alternate Line Provided Yes No

Target Minimum Release Amount (USD)

Start Price (USD)

4 Appendix: Alternate Lines

4.1 Instructions for Alternate Lines

Alternate lines are allowed for some solicitation lines. For these lines, you can propose one or more alternatives by entering information for each alternate line in the format given below. Print and insert multiple copies as per your requirement.

4.2 Alternate Lines Template

Solicitation Line (Number and description of the solicitation line for which you have an alternative)

Example:1-xxxxxx where xxxxxx is the line description of first solicitation line.

Alternate Line Number (Enter only numbers in sequence starting with 1 for every alternate line)

Alternate Line Description

Response Price (For a solicitation line with cost factors, enter your line price in the cost factors table)

Response Minimum Release Amount

Note to Buyer

5 Contract Terms

MODOT 0000000350SL,1

Contract Terms and Conditions

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

1.2. Proposals to be Submitted by Officer or Employee

1.3. MHTC Rights Reserved

1.4. Personal Privacy Protection Act Notification

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

2.2. Offeror's Certifications

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

3.2. Background

3.3. Contract Period

3.4. Renewal Period

3.5. Schedule of Events

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

4.2. Specific Services

4.3. General System Layout & Overview

4.4. Page Layout & Specifics

4.5. Authorized Customer Site

4.6. Restricted Site

4.7. Public Auction Site

4.8. Agency Access to System

4.9. Bidder Payments

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

5.1.1. Experience, Expertise and Reliability

5.1.2. Qualifications and Expertise of Key Personnel

5.1.3. Proposed Method of Performance and Technical Approach

5.1.4. Proposed Fee

5.1.5. References

5.1.6. Proposal Evaluation

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

5.2.2. Hard Copy Proposal Format

5.2.3. Signatures

5.2.4. Pricing

5.2.5. Proposal Life

5.2.6. Submission of All Information Required

5.2.7. Public Inspection

5.2.8. Clarification of Requirements

5.2.9. Initial Screening

5.2.10. Official Position of MHTC

6. MODOT RFP EVALUATION FACTORS AND PROCESS

6.1. Evaluation Factors

6.1.1. Evaluation Criteria

6.1.2. Historic Information

6.1.3. Responsibility to Submit Information

6.1.4. Follow Up Interviews and Demonstration of Services

6.1.5. Pricing

7. MODOT RFP TERMS AND CONDITIONS

7.1. Agreement Components

7.2. RFP Contact

7.3. Assignment

7.4. Amendments

7.5. Disputes

7.6. Successors and Assigns

7.7. Sole Beneficiary

7.8. Cancellation of Resulting Agreement

7.9. Bankruptcy

7.10. Status of Independent Contractor

7.11. Subcontractor

7.12. Nondiscrimination

7.13. Executive Order

7.13.1. Incorporation of Provisions

7.13.2. Failure to Comply

7.13.3. Offeror's Certification

7.14. Non-employment of Unauthorized Aliens

7.14.1. Enrollment in Federal Work Authorization Program

7.14.2. Annual Worker Eligibility Affidavit

7.15. Proof of Lawful Presence for Sole Proprietorships and Partnerships

7.16. Requirements to do Business in Missouri

7.16.1. Registration with Secretary of State

7.16.2. Transient Employer Certificate

7.17. Law of Missouri to Govern

7.18. Venue

7.19. Ownership of Records

7.20. Release to Public/Confidentiality

7.21. Prohibition Against Kickbacks and Gratuities/Non-solicitation

7.22. Preferences

7.23. Conflict of Interest

7.24. Audit of Records

7.25. Indemnification

7.26. Insurance

7.27. Section Headings

7.28. Severability

7.29. No Adverse Inference

7.30. Anti-Discrimination Against Israel Act Certification

7.31. The Domestic Products Procurement Act

7.32. Drug Free Workplace

VENDOR RESPONSIBILITY

The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

The State of Missouri's Privacy Policy can be accessed here.

VENDOR'S INSTRUCTIONS

Submission of Proposals

Vendors should complete and attach all applicable exhibits.

MODOT SECTION NUMBERING

Section Numbering

All section numbering contained in this solicitation is for the convenience of reference only and is not intended to define or limit the scope of any provision of this solicitation and may not be sequential.

SOLICITATION REQUIREMENTS

Instructions for Submitting a Response

The Missouri Department of Transportation advertises all bid solicitation documents on the MissouriBUYS Bid Board (https://www.missouribuys.mo.gov). MissouriBUYS is the State of Missouri's web-based statewide eProcurement system. To respond electronically to a solicitation, the vendor must first register with MissouriBUYS by going to the MissouriBUYS Home Page (https://missouribuys.mo.gov), clicking the "Supplier Register" button at the top of the page, and completing the Vendor Registration.

IMPORTANT NOTICE TO ALL VENDORS:

The Missouri Department of Transportation prefers receipt of all bid responses as electronic submissions. Hard copy submissions may be permitted based on the circumstances and content of the relevant solicitation with the approval of the buyer five (5) business days prior to the solicitation close date.

The solicitation as it appears digitally on the MissouriBUYS website is the official document of record. It is incumbent on the Vendor to inspect and ensure any downloaded or printed version of https://www.mo.gov/privacy-policy/ the solicitation contains all information, terms and conditions contained in the solicitation as it appears digitally on the MissouriBUYS website. In the event of any dispute regarding the contents of the solicitation, the solicitation as it appears digitally on the MissouriBUYS website shall take precedence and priority over any other downloaded or printed version of the solicitation.

1. MODOT RFP STANDARD PROPOSAL PROVISIONS

1.1. Solicitation Authority

The solicitation for the procurement of services referenced therein, is being issued under, and governed by, the provisions of Title 7 Missouri Department of Transportation, Division 10 Missouri Highways and Transportation Commission, Chapter 11 Procurement of Supplies, of the Code of State Regulations. The Missouri Highways and Transportation Commission (MHTC/Commission), acting by and through its operating arm, the Missouri Department of Transportation (MoDOT), draws the Offeror's attention to said 7 CSR 10-11 for all the provisions governing solicitation and receipt of proposals and the award of the contract pursuant to this solicitation.

1.2. Proposals to be Submitted by Officer or Employee

All proposals must be submitted by a responsible officer or employee of the firm. Obligations assumed by such submission must be fulfilled.

1.3. MHTC Rights Reserved

MHTC reserves the right to reject any and all proposals for any reason whatsoever. Time is of the essence for responding to the RFP within the submission deadlines.

1.4. Personal Privacy Protection Act Notification

MHTC and MoDOT comply with all provisions in the Personal Privacy Protection Act found in section 105.1500, RSMo, and follow practices to keep confidential and sensitive information secure. Bidders acknowledge that submission of information is voluntary and that MHTC is not asking or requiring the submission of "personal information" as defined in the act. By submitting a bid, Bidders and Contractors agree to not to bring a suit against MHTC, or any employees, under section 105.1500, RSMo.

2. MODOT RFP PROPOSAL CERTIFICATION

2.1. Fee Proposal

The Offeror shall provide a fee proposal to MHTC in accordance with the terms of this Request for Proposal (RFP). All services shall be performed at the fees offered and in accordance with the terms of this RFP.

2.2. Offeror's Certifications

By submission of the proposal, each Offeror, and in the case of a joint proposal, each party thereto as to its own organization, under penalty of perjury, certifies to the best of its knowledge and belief:

1. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or any competitor.

2. Unless otherwise required by law, the proposed prices have not been knowingly disclosed by the Offeror prior to the opening, directly or indirectly, to any other Offeror or to any competitor.

3. No attempt has been made or will be made by the Offeror to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition.

4. The Offeror certifies this proposal is made without any connection with any other person, firm, organization or business entity making a proposal for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other member, officer or employee or person whose salary is payable in whole or in part from the MHTC/MoDOT is directly or indirectly interested therein, or in any portion of the profits thereof.

3. MODOT RFP GENERAL DESCRIPTION AND BACKGROUND

3.1. General Description

This document constitutes an RFP from prospective qualified Offerors to provide comprehensive web-based online auction service for the purpose of selling surplus property for the MHTC, as set forth in this RFP. It is the intent of this RFP to have the successful Offeror enter into an Agreement with MHTC (hereinafter Resulting Agreement), to supply said services as outlined herein.

3.2. Background

MoDOT operates as a customer focused and results driven, state agency under a decentralized organization structure with headquarters in Jefferson City, Missouri and is governed by the MHTC, a six (6) member Commission appointed by the Governor. The Central Office provides oversight and support to seven

(7) geographical districts primarily responsible for delivery of MoDOT's mission and tangible results. Each district contains approximately fifteen percent (15%) of the total road mileage in the state highway system.

MoDOT employs approximately five thousand one hundred (5,100) full-time employees. About eighty percent (80%) of those employees work in the seven (7) districts with the remainder working in the various divisions within the Central Office facility.

Revenue is generated from a program utilizing an on-line auction service. It is anticipated that MoDOT will continue to utilize and maximize this method for all surplus items that are available under this type of surplus disposal. No minimum level of items to be auctioned or the estimated value of surplus property to be sold will be guaranteed under this contract. Surplus property that has been sold using this method of disposal consists of, but is not necessarily limited to, the following types of items:

• computer/electronic equipment

• office equipment

• vehicles

• builders' supplies

• electrical supplies

• HVAC equipment/supplies

• furniture

• highway equipment

• obsolete supplies

• scrap metal

• used lumber

The successful Offeror for the on-line surplus auction service (herein after referred to as "Service") will work directly with MoDOT employees assigned such surplus disposal tasks in each District and Central Office Divisions to coordinate implementation of the program and provide associated customer service to these employees. Individual MoDOT Districts may elect to use the on-line surplus auction service but are not required to do so. Each District and Central Office Division that signs up for this Service will be issued an individual account number.

Note on Payments by Successful Offeror: All payments for items sold thorough the on-line surplus auction must be via the on-line surplus auction's payment process. This may include various credit cards, debit cards, 3rd party payments to a business such as PayPal, wire transfers and other methods of payment. See Section 4, "Bidder Payments", for additional information.

3.3. Contract Period

The Contract Period for the performance of the services described in this RFP is from September 1, 2026 through August 31, 2029. The successful Offeror shall perform any and all the services listed herein as often as requested by MHTC for the entire duration of the Contract Period as defined herein at the Guaranteed-Not-To-Exceed Prices submitted by the successful Offeror in response in Exhibit 3:

Pricing Page.

3.4. Renewal Period

The contract shall not bind, not purport to bind, the MHTC for any contractual commitment in excess of the original contract period. The Commission shall have the right, at its sole option, to extend the contract for two (2) additional one-year renewals, or any portion thereof. In the event the Commission exercises its options to extend the contract, such extension must be accomplished by a formal contract amendment approved and signed by representatives of the Offeror and Commission, respectively, each of whom being duly authorized to execute the contract amendment on behalf of the Offeror and Commission, respectively.

3.5. Schedule of Events

Below is the schedule that will be followed. Unless otherwise specified, the time of day will be 7:30 a.m.

to 4:00 p.m. Central Time. MHTC reserves the right at its sole discretion to expand this schedule, as deemed necessary, without any notification except for the deadline date for submitting a proposal.

1. 07/17/2026 - Issuance of RFP

2. 07/24/2026 - Deadline for Offerors to submit written questions and requests for clarification to the

MHTC Representative

3. 07/30/2026 - Issuance of Amendment with resolution to any questions submitted.

4. 08/17/2026 at 2:00pm CST - Deadline for submission of proposals.

4. MODOT RFP SCOPE OF WORK AND SPECIFIC SERVICES

4.1. Scope of Work

The successful Offeror agrees to provide to MHTC comprehensive web-based online auction service for the purpose of selling surplus property for the MHTC. The contractor's system must be fully functional and implemented within thirty (30) calendar days of MoDOT's issuance of the notice to proceed to the contractor. The contractor should provide, at a minimum, the following services:

4.2. Specific Services

The Offerors agree to perform specific services within the above stated scope of work to include, but not be limited to the following:

1. At a minimum, the Contractor must provide MoDOT personnel with appropriate training utilizing on-line, computer-based training sessions.

2. The Contractor must have a toll-free telephone number and an email address for customer help desk assistance that is available from 8:00 a.m. - 4:00 p.m. Central Standard Time (CST), Monday through Friday, for timely reply to questions submitted by MoDOT personnel related to the system.

3. The MHTC must not be billed or charged additional fees by the Contractor for any type of upgrades.

4. The Contractor shall provide marketing of this web-based auction service site to enhance the number of bidders. Any news release, photographs, or public announcement pertaining to any activity conducted in association with the contract, or any advertising copy and placement, shall not be made without the prior written approval of the MHTC. The Contractor shall provide documentation of all marketing efforts, e.g., copies of print advertisements, schedules of radio or television spots, etc., to the MHTC. The Contractor shall alert, notify, publish, or otherwise communicate to electronic newsgroups, clubs, trade associations, professional associations, registered auction members, or other known interested individuals the presence of a MoDOT auction on the Contractor's web site. The Contractor shall, upon request by MoDOT, provide advertising services for unique or high value property.

5. The Contractor shall be responsible for securing all necessary licenses, certifications and permits, if any, for selling the MHTC's surplus property over the Internet.

6. The Contractor shall require the bidder to agree to the MHTC's Terms and Conditions (Section 7) before placing a bid.

7. A web link will be placed on the MoDOT web site to direct customers to the Contractor's auction site.

4.3. General System Layout & Overview

1. The Contractor shall supply a system that will have a minimum of three (3) distinct sites:

a.

Authorized Customer Site: City and county governments and their subdivisions and a uthorized non-profit agencies that are pre-qualified for direct purchase from the MHTC are classified as "Authorized Customer Site". The Authorized Customer Site will only be available to those customers which have access rights granted by MoDOT.

b.

Restricted Property Site: Restricted property is a specific item that, by its inherent na ture or state and/or federal regulation, requires prospective bidders to have appropriate licenses in order to purchase or possess these items. This site will only be available to pre-qualified bidders with valid credentials that have been verified by MoDOT.

c. Public Auction Site: This site shall be available to anyone with Internet access. There shall be no registration requirement with MoDOT or the Contractor to view property on this site. However, no customer shall be able to place a bid on an item unless they have registered with the Contractor.

2.

Items will remain on the Contractor's web page until removed by, or with the approval of, MoDOT. All ite m-specific information shall remain on the Contractor's system until removed by MoDOT.

3. The Contractor's system will provide a "help tab", or similar service, to assist bidders.

4. The Contractor's system will be accessible seven (7) days per week, twenty-four (24) hours per day, by customers. The Contractor shall take all reasonable measures to avoid any and all downtime, whether planned or unplanned. Downtime is defined as any period of time in which any or all of MoDOT's presence on the Contractor's web site is unavailable to a potential web site user.

a. In the event that unplanned downtime occurs, the Contractor shall notify the MHTC's Representative (refer to Section 7.2) of this event within one (1) hour of detection if event occurs between the hours 8 a.m. – 3: 00 p.m. Central Standard Time (CST). The Contractor must make all reasonable effort to provide this information directly to the MHTC Representative during the core working hours from 8:00 a.

m. - 3:00 p.m. Central Standard Time (CST), Monday through Friday. Email notification and telephone messages will be acceptable at other times.

b.

Cosmetic or design changes (planned downtime) to the Contractor's web site by the Contracto r, or on behalf of the Contractor, shall not interfere with or disrupt any MoDOT online auction, or cause any disruption with any MoDOT web page(s), without prior written consent of MoDOT.

c. Failure by the Contractor to maintain 95% uptime (5% or less downtime), whether due to planned or unplanned events, constitutes cause for the MHTC to terminate this contract (refer to Section 7.8). Failure by the MHTC to terminate the contract for cause in this circumstance shall not be construed a s a waiver or relinquishment of the MHTC's right to do so.

4.4. Page Layout & Specifics

1. The "lots for sale" screen(s) for the Contractor's system shall display the surplus item

(s) and include, but not be limited to, the following: at least one (1) thumbnail picture (if made available by MoDOT), the MoDOT assigned lot number, a short description, and the auction closing date.

2.

The Contractor's system shall have a search feature whereby the user can conduct a search of all pr operty that the user is qualified to purchase or acquire. This feature must allow the user to search, at a mi nimum, by state, by item description or item category.

3.

The Contractor's system will have ample space provided to load detailed descriptions and be able t o support the capacity to display a minimum of four (4) pictures of each item or no picture at all if so desired by MoDOT.

4. The Contractor's system shall include a feature that allows the user to enter specific contact data, e.

g., name, email address, phone, date, with an area to list questions or comments about the items, w hich in turn, will be sent by email to MoDOT.

4.5. Authorized Customer Site

1. The Contractor's system will have a secure viewing area that will list items for redistribution that will be accessible only to Authorized Customers registered with MoDOT. No other prospective customers will be allowed to view items in this area.

2. The Contractor shall provide a separate log-in for the Authorized Customer Site that will enable authorized customers to view available property. This site must have the capability to view photographs of the property and a field to indicate the fixed price for the item. The Contractor shall provide a link for each item that will allow an authorized customer to contact MoDOT to either request information about the item or to place a "hold" on the item. The Contractor's system shall have the capability to automatically return the item to the site if the customer does not acquire the item within the time frame established by MoDOT.

3. Items listed in the Authorized Customer Area will not be sold on-line. These items are available for the authorized customer to either view or to notify MoDOT of their intent to purchase. Items listed on the authorized customer site will be eligible for transfer to the public auction site after review by MoD

OT.

4.6. Restricted Site

1.

The Contractor's system shall provide a minimum of one (1) separate bidding area for restricted ite ms to be accessed only by pre-qualified bidders.

2.

The Contractor's system shall have the capability to block access to specified bidders within the re stricted bidding areas.

3.

Restricted site auction services shall be able to provide for a fixed auction end time to be determin ed by MoDOT.

4.7. Public Auction Site

1.

All property offered for sale on the public auction site will be available for viewing at all times wit hout requiring the viewer to be registered.

2. The Contractor's system shall offer members of the general public the ability to register on-line.

No bids shall be accepted by anyone not properly registered and in good standing with the Contractor and MoDOT.

3. All public auctions will be conducted in real time by an Internet-based bid acceptance system. Public auction services shall be able to provide for a fixed auction end time to be determined by MoDOT.

4.8. Agency Access to System

1. MoDOT will have sufficient access to the system in order to make additions or subtractions of items listed, edit item details or add photos of items as desired. MoDOT reserves the right to remove items from the web page at any time. MoDOT will not offer an option for the Provider to provide this requirement for MoDOT. MoDOT shall have access to the system, whether in a supervisory role or hands on role, in overseeing additions, deletions, etc., to auction listings.

2. This is an essential requirement. If, for whatever reason MoDOT deems necessary, a posted item is needed for use by MoDOT, such items will be withdrawn from auction. In addition, if substantial errors are discovered in the description of the property, MoDOT will remove the property from auction and re-auction it with a corrected description.

3. MoDOT will have the ability to determine minimum acceptable bids, bid increment amounts, terms of sale and control all timeframes for all items in regard to disposal phases and auction particulars.

4. MoDOT will handle all lotting and/or batching of property listed on the auction site. This option cannot be relinquished due to audit and inventory requirements.

4.9. Bidder Payments

1. After electronic award has been made, the Contractor shall be responsible for receipt of all bidder payments.

a. The Contractor shall be required to collect and hold all monies, i.e., bid price, commission, and any applicable fees, from thebidder in the course of an auction held on behalf of MoDOT. The Contractor must be responsible for all monies collected, for all sale prices announced and recorded and must assume all liability for handling the same.

b. The Contractor shall accept credit/debit cards as full payment for property purchased.

When accepting credit/debit payments, the vendor will do so at its own expense.

MoDOT will not be responsible for credit/debit card fees. The only allowable charge to the bidder will be the percentage that the contractor states in their proposal as a buyers' premium. If necessary, the Contractor may also a ccept other payments from bidders (i.e.: wire transfers from 3rd party), in order to complete the transaction. MoDOT WILL NOT COLLECT PAYMENTS FROM BIDDERS. The contractor will be responsible for handling all payments in whatever manner they are made.

c.

If sales tax collection is required for property sold by the Contractor on behalf of Mo DOT, it shall be the Contractor's responsibility to collect and remit the taxes.

d.

The customer will have minimum of five (5) calendar days, but no more than ten (10 ) calendar days, after the end of the auction to pay for all items that were awarded.

The customer will have a maximum of ten (10) business days (as defined by MoDOT) after the end of the auction to pick up all items that were awarded. Property removal extensions must be approved by MoDOT upon request fr om the customer. MoDOT will notify the Contractor if such extensions are granted.

e.

The Contractor will be responsible for providing a reminder to MoDOT and the buye rs that have not paid for their item(s) within the five (5) calendar day period or picked up their items within the ten (10) day period allowed. MoDOT is to be included as a recipient of these reminders for record keeping purposes.

f. After the bidder has paid for the property, the Contractor shall send a customer receipt/property release form by e-mail to MoDOT. The design and layout of the customer receipt/property release form shall be of a style and type approved by MoDOT and must include, at a minimum, the following information:

1. Customer name

2. Name the item is to be titled in (if applicable)

3. Valid physical mailing address

4. Telephone number

5. Facsimile number (if applicable)

6. E-mail address

7. MoDOT inventory control number (if provided by MoDOT during the posting process)

8. Unique document control number (issued by the Contractor)

9. Description of purchased property (must include quantity and all identifying mark(s) as supplied by MoDOT to the Contractor)

10. Price paid by the customer for the item(s)

11. Date the customer paid for the item(s)

5. MODOT RFP REQUIRED ELEMENTS OF PROPOSAL AND SUBMISSION

5.1. Required Elements of Proposal

Each Offeror shall provide a cover letter signed by an authorized firm representative stating he/she has read and understands all of the terms and conditions of doing business with MHTC in response to this request for proposal. The proposal must be divided into sections corresponding to the list of elements described below.

5.1.1. Experience, Expertise and Reliability

With regard to documenting its experience, expertise, and reliability in performing the requested services, the Offeror must provide information related to previous and current contractual relationships considered identical or similar in scope to the one anticipated to result between MHTC and the successful Offeror pursuant to this RFP. At a minimum, the following information must be provided:

1. Name, address, telephone number of contracting agency/entity, and a contact person who can verify all data submitted.

2. Contract dates.

3. A brief, written description of the specific services provided, methods used, and the results associated with the specific services provided.

4. List of any pending legal action(s) involving your firm that could directly or indirectly impact the services provided to MHTC.

5.1.2. Qualifications and Expertise of Key Personnel

Each Offeror must provide detailed information documenting the experience and qualifications of the key personnel who would be assigned to perform work under the Resulting Agreement between MHTC and the successful Offeror entered into pursuant to this RFP. Acceptable information shall include, but not be limited to, resumes detailing education, qualifications, previous work assignments, training, continuing education, certifications, etc. A work assignment organizational chart should be included in this section. Staff may be changed if those personnel leave the organization, are promoted or are assigned to another office. These personnel may also be changed for other reasons at the discretion of the Offeror provided that replacements have substantially the same or better qualifications or experience. However, in all cases, MHTC retains the right to approve or reject replacements.

5.1.3. Proposed Method of Performance and Technical Approach

Each Offeror must present a written narrative demonstrating the method and/or manner in which it proposes to satisfy the requirements of this RFP. The language of the narrative shall be straightforward and limited to facts, solutions to the problems, and plans of proposed action as well as the timeline for completion of proposed action.

1. By reading the proposal, MHTC must be able to gain a comfortable grasp of the services to be provided and the methods proposed by the Offeror to provide them. A detailed explanation should be included to understand how the services comply with the requirements of this RFP.

2. In order to show feasibility, a timetable setting forth appropriate milestones shall be included in Offerors proposal, with sufficient detail explaining how the Offeror will meet those timelines/milestones.

5.1.4. Proposed Fee

Offerors must complete the pricing information to this RFP as specifically directed therein.

5.1.5. References

Provide all references for which the Offeror firm provided services which are similar in nature to the services requested in this proposal over the past three (3) calendar years. MHTC reserves the right to determine which references to call and whether or not to call all references for all Offerors. The reference list should include:

1. The reference firm name, address, telephone number, and fax number.

2. List of reference firm owners names and addresses.

3. A brief description of services provided and location of work performed.

4. Dates of contract and/or performance of service.

5. A contact person familiar with the services provided including their name, address, email address and telephone number.

5.1.6. Proposal Evaluation

The proposals will be evaluated based on the adequacy of the Offeror's response in addressing each of the Required Elements of the Proposal listed above as well as any other evaluation methods referenced in this RFP.

5.2. Submission of Proposals

5.2.1. Electronic Proposal Format

If an Offeror (referred to here as registered vendor or vendor) is responding electronically through the MissouriBUYS System website, in addition to completing the on-line pricing, the registered vendor should submit completed exhibits, forms, and other information concerning the proposal as an attachment to the electronic proposal. The registered vendor is instructed to review the RFP submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing. Instructions on how a registered vendor responds to a bid on-line are available on the MissouriBUYS System website at: https://missouribuys.mo.gov/bidboard.html.

In the event that the vendor is an agency of state government or other such political subdivision which is prohibited by law or court decision from complying with certain provisions of an RFP, such vendor may submit a proposal which contains a list of statutory limitations and identification of those prohibitive clauses. The vendor should include a complete list of statutory references and citations for each provision of the RFP, which is affected by this paragraph. The statutory limitations and prohibitive clauses may (1) be requested to be clarified in writing or (2) be accepted without further clarification if the statutory limitations and prohibitive clauses are deemed acceptable. If MHTC determines clarification of the statutory limitations and prohibitive clauses is necessary, the clarification will be conducted in order to agree to language that reflects the intent and compliance of such law and/or court order and the RFP.

1. The exhibits, forms, and Pricing Page(s) provided herein can be saved into a word processing document, completed by a registered vendor, and then sent as an attachment to the electronic submission. Other information requested or required may be sent as an attachment. Additional instructions for submitting electronic attachments are on the MissouriBUYS System website. Be sure to include the solicitation/opportunity (OPP) number, company name, and a contact name on any electronic attachments. Electronic copies of the proposal and electronic attachments should be searchable.

2. In addition, a registered vendor may submit the exhibits, forms, Pricing Page(s), etc., through mail or courier service. However, any such submission must be received prior to the specified end date and time.

3. If a registered vendor submits an electronic and hard copy proposal response and if such responses are not identical, the vendor should explain which response is valid. MHTC will consider the response with the terms most favorable to MHTC.

5.2.2. Hard Copy Proposal Format

If the vendor is submitting a proposal via the mail or a courier service or is hand delivering the proposal, the vendor should include completed exhibits, forms, and other information concerning the proposal (including completed Pricing Page(s) with the proposal. The vendor is instructed to review the RFP submission provisions carefully to ensure they are providing all required pricing, including applicable renewal pricing.

1. The proposal should be page numbered and the signed page one from the original RFP and all signed addendums should be placed at the beginning of the proposal.

2. The vendor should include one (1) original proposal. The front cover of the original proposal should be labeled original.

5.2.3. Signatures

Any form containing a signature line in this RFP and any amendments, pricing pages, etc., must be manually signed and returned as part of the proposal.

5.2.4. Pricing

The Offeror is required to specify the pricing associated with this RFP as a firm fixed price. The successful Offeror will be responsible for performing all services listed in this RFP at the prices submitted. MHTC will not be liable for any charges beyond those detailed in the proposal.

1. MHTC shall not make any payment to the successful Offeror in advance of the services rendered by the successful Offeror.

2. Each Offeror is responsible for its own expense in preparing, delivering or presenting a proposal, and for subsequent interviews or negotiations with MHTC, if any, as provided for in this RFP.

5.2.5. Proposal Life

The Offeror must include a statement in the proposal that indicates the length of time during which MHTC may rely on all proposal commitments. All proposals made in response to this RFP and quoted pricing must remain in effect for a period of not less than 90 days after the date for proposal submission. Any proposal accepted by MHTC for the purpose of contract negotiations shall remain valid until superseded by a contract or until rejected by MHTC.

5.2.6. Submission of All Information Required

The Offerors must respond to this RFP by submitting all the information required herein for its proposal to be evaluated and considered for award. Failure to submit all the required information shall be deemed sufficient cause for disqualification of a proposal from consideration.

5.2.7. Public Inspection

The Offerors are hereby advised that all proposals and the information contained in or related thereto are subject to Missouri Open Records Act and after contract award and execution of the Resulting Agreement shall be open to public inspection and may be viewed and copied by any member of the public; therefore, MHTC does not assume any responsibility whatsoever in the event that such information is used or copied by individual persons or organizations.

1. Offerors claiming a statutory exception to the Missouri Open Records Act must clearly identify any confidential documents. The Offeror must also specify which statutory exception provision applies. MHTC reserves the right to make determinations of confidentiality. If MHTC does not agree that the information designated is confidential under one of the disclosure exceptions to the Missouri Open Records Act, it may either reject the proposal or discuss its interpretation of the allowable exceptions with the Offeror. If agreement can be reached, the proposal will be considered. If agreement cannot be reached, MHTC will remove the proposal from consideration for award and return the proposal to the Offeror.

2. MHTC will not consider prices to be confidential information.

3. The Offeror must submit its proposal based on the conditions contained in this paragraph without reservations.

5.2.8. Clarification of Requirements

It shall be the Offerors responsibility to ask questions, request changes or clarification, or otherwise advise MHTC/MoDOT if any language, specifications or requirements of the RFP appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or limit the requirements stated in the RFP to a single source.

1. Any and all communication from Offerors regarding specifications, requirements, competitive proposal, etc., must be directed to the RFP Contact listed herein, unless the RFP specifically refers the Offerors to another contact. Such communication shall be received by the date noted in the Schedule of Events.

2. Every attempt will be made to ensure that the Offeror receives an adequate and prompt response.

However, in order to maintain a fair and equitable proposal process, all Offerors will be advised, via the issuance of an addendum to the RFP, of any relevant or pertinent information related to the procurement. Therefore, Offerors are advised that unless specified elsewhere in the RFP, any questions received after the listed date may not be answered.

5.2.9. Initial Screening

After an initial screening of the written proposals, any, or all of the Offerors submitting a proposal in response to this RFP may be required to give an oral presentation of their proposal. Additional technical information may be requested for clarification purposes, but in no way to change the original written proposal submitted. MHTC reserves the right, in its sole discretion, to decide to conduct interviews with any or all of the Offerors. MHTC reserves the right, in its sole discretion, to determine the interview method, format and location. If an interview is conducted, it is preferred that the interviewed Offeror's personnel to be assigned to the work, as well as key representatives, be present at and participate in the interview.

5.2.10. Official Position of MHTC

Offerors are cautioned that the only official position of the MHTC and MoDOT is that which is issued by MHTC in the RFP or an amendment thereto. No other means of communication, whether oral or written, shall be construed as a formal or official response or statement.

6. MODOT RFP EVALUATION FACTORS AND PROCESS

6.1. Evaluation Factors

The following factors shall be considered in the evaluation of the proposals:

6.1.1. Evaluation Criteria

Any agreement for services Resulting from this RFP shall be awarded to the Offeror providing the best proposal to MHTC. After determining responsiveness, proposals will be evaluated in accordance with the following criteria and maximum points per each criterion:

1. Experience, Expertise and Reliability - 25 Maximum Points

2. Proposed Method of Performance and Technical Approach - 30 Maximum Points

3. Proposed Fee - 40 Maximum Points

4. Overall Clarity and Quality of Proposal - 5 Maximum Points

6.1.2. Historic Information

MHTC reserves the right to consider historic information and facts, whether gained from the Offeror's proposal, presentations or interviews as applicable, references, or other sources, including but not limited to the listed subcontractors, in the evaluation process.

6.1.3. Responsibility to Submit Information

Each Offeror is cautioned that it is the Offeror's sole responsibility to submit information related to the evaluation criteria and MHTC is under no obligation to solicit such information if it is not included with the Offeror's proposal. Failure of the Offeror to submit such information may cause an adverse impact on the evaluation of the Offeror's proposal.

6.1.4. Follow Up Interviews and Demonstration of Services

At its sole discretion, the MHTC may conduct such interviews and demonstrations with the highest ranked Offerors who submitted a proposal.

1. Offerors must be available for interviews/presentations at an MHTC facility or by telephone/telecommunication conference on specific dates to be determined by the

MHTC.

The MHTC reserves the right to require the Offeror to demonstrate the on-line surplus auction service being proposed to meet the requirements of this RFP. Decisions on whether or not to schedule such demonstrations, and which Offerors will be required to provide such demonstrations, are at the sole discretion of MoDOT. Information obtained during any interview and/or demonstration will be utilized, in part, to evaluate the Offeror's Quality of proposal submission/oral presentations.

6.1.5. Pricing

Fee Schedule: The Offeror must submit a proposed fee for all Services defined in the Scope of Work. This fee must be shown on Exhibit 3, Pricing Page, of this proposal which must be completed, signed and returned with the Offeror's proposal.

7. MODOT RFP TERMS AND CONDITIONS

7.1. Agreement Components

The Resulting Agreement between MHTC and the successful Offeror shall incorporate by reference as its components the following: the RFP and any written amendments thereto and the proposal submitted by the successful Offeror in response to the RFP. In case of a conflict between or inconsistency in the terms contained in the RFP and the proposal submitted by the Offeror in response to the RFP, the terms of the RFP shall govern. In the event of a conflict between or inconsistency in the terms of the RFP and the Resulting Agreement, the terms of the Resulting Agreement shall govern. MHTC reserves the right, in its sole discretion, to clarify any relationship in writing and such written clarification shall govern in case of any conflict with or inconsistency in the applicable requirements stated in the RFP and the successful Offeror's proposal.

7.2. RFP Contact

The General Services Director is designated as MHTC's representative with authority to act on behalf of MHTC for the purpose of administering the Resulting Agreement. MHTC's representative may designate by written notice other persons having the authority to act on behalf of MHTC in furtherance of the performance of the Resulting Agreement. Each Offeror shall fully coordinate its activities with the designated representative and shall consult the MHTC representative regarding any problem arising out of the provision of the services to the MHTC pursuant to this RFP and the Resulting Agreement. As the work of the successful Offeror progresses, advice and information on matters covered by the Resulting Agreement shall be made available by the successful Offeror to the designated representative throughout the effective period of the Agreement. MHTC reserves the right to limit the authority of MHTC's representative provided herein as it deems necessary in its sole discretion at any time and from time to time throughout the duration of the RFP process and the Contract Period.

7.3. Assignment

The successful Offeror shall not assign, transfer, or delegate any interest in the services to be provided under this RFP and the Resulting Agreement without the prior written consent of the MHTC representative.

The successful Offeror may at its own expense employ clerical or technical assistance in the performance of the services under this RFP and the Resulting Agreement, such clerical and technical assistance provider being as fully bound as the Offeror to all confidentiality and work product provisions of this RFP and the Resulting Agreement.

7.4. Amendments

Any change in the Resulting Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment approved and signed by representatives of the successful Offeror and Commission, respectively, each of whom being duly authorized to execute the contract amendment on behalf of the successful Offeror and Commission, respectively.

7.5. Disputes

Disputes Under the RFP and Resulting Agreement: The MHTC representative, as applicable, will decide all questions which may arise as to the quality, quantity, and acceptability of any Offeror's proposals submitted in response to this RFP, and of the services under this RFP and the Resulting Agreement performed by the successful Offeror and as to the rate of progress of the services; all questions which may arise as to the interpretation of the services to be performed under this RFP and the Resulting Agreement; all questions as to the acceptable fulfillment of the Resulting Agreement on the part of the successful Offeror; the proper compensation for performance or…