ATTACHMENT 3 RFP On-line Surplus Auction Services.docx

ATTACHMENT 3: TECHNICAL PROPOSAL & EVALUATION GUIDE (Page 1 of 5)

SECTION A: MANDATORY REQUIREMENTS: Page 1 of 1

OFFEROR NAME:

The Offeror must address ALL Mandatory Requirements section items and provide, in sequence, the information and documentation as required (referenced with the associated item references). The RFP Coordinator will review all general mandatory requirements, including but not limited to the following:

· Proposal received on or before the Proposal Deadline.

· Offeror did NOT submit alternate proposals. A n Offeror shall not submit more than one proposal. Submitting more than one proposal shall result in the disqualification of the Offeror.

· Offeror did NOT submit multiple proposals in a different form.

· Technical Proposal does NOT contain any restrictions of the rights of the MHTC or other qualification of the proposal.

The RFP Coordinator will also review the proposal to determine if the Mandatory Requirement Items (below) have been submitted. Offeror can use this form to assist in gathering and submitting a proposal on the Services described in this RFP.

NOTICE: In addition to these requirements, the MHTC will also evaluate compliance with ALL RFP requirements.

Proposal Page # (to be completed by Offeror) Mandatory Requirement Items

A.1 Provide the Proposal/Acceptance Form (detailed in RFP Proposal section, page 5) completed and signed, in the space provided, by an individual empowered to bind the Offeror to the provisions of this RFP and any resulting contract.

Each Offeror must sign the Proposal/Acceptance Form without exceptions or qualifications.

A.2 Provide the following as documentation of financial responsibility and stability.

· A current written bank reference, in the form of a standard business letter, indicating that the Offeror’s business relationship with the financial institution is in positive standing

· Two (2) current written, positive credit references, in the form of standard business letters, from vendors with which the Offeror has done business or, documentation of a positive credit rating determined by a accredited credit bureau within the last 6 months

A.3 Provide a statement of whether the Offeror or any individual who shall perform work under the contract has a possible conflict of interest (e.g., employment by MoDOT or the State of Missouri) and, if so, the nature of that conflict.

Any decisions regarding a conflict of interest shall be solely within the discretion of MoDOT. Further, MoDOT reserves the right to cancel any award.

ATTACHMENT 3: TECHNICAL PROPOSAL & EVALUATION GUIDE (Page 2 of 5)

SECTION B — PROPOSED METHOD OF PERFORMANCE AND TECHNICAL APPROACH

OFFEROR NAME:

The Offeror must address ALL Technical Approach section items. Offeror should provide, in sequence, the information and documentation as required (referenced with the associated item references). A Proposal Evaluation Team will independently evaluate and score the proposal’s “Proposed Method Of Performance And Technical Approach”

Proposal Page #

Technical Approach Items

B.1 Provide a narrative that illustrates the Offeror’s understanding of the State’s requirements and project schedule.

B.2 Provide a narrative that illustrates how the Offeror will complete the scope of Services, accomplish required objectives, and meet MoDOT’s project schedule. All items/deliverables referenced in this RFP must be addressed and identified. Include examples of screens and forms that will be used during the on-line auction process. This information may include, but not necessarily be limited to:

(1) Training plan,

(2) Implementation plan,

(3) General listing of items not suitable for sale on site,

(4) Policy on establishment of minimum or reserve bids and on establishing bid increments to be determined by MoDOT

(5) Additional publication advertisements you can offer for Fleet and/or other specialized equipment being sold, provide documentation on efforts to promote such items.

(6) Credit policies and procedures applied to the MHTC for bidders who do not complete sale after award (i.e.: pay but not pickup; bid but do not pay),

(7) Ability to generate MoDOT Bills of Sale for items sold and to send them to the winning bidder. MoDOT currently has seven (7) different bills of sale,

(8) Provide detailed information on the process used in order to allow a bidder to become registered with the Provider,

(9) How many agencies within the state of Missouri are utilizing your services? And, how many lots have they posted in the last 180 days?

(10) Provide information on the number of active/current bidders (have placed a bid within the last 180 days) for both bids placed in the state of Missouri and then for all other states, ATTACHMENT 3: TECHNICAL PROPOSAL & EVALUATION GUIDE (Page 3 of 5)

SECTION B — PROPOSED METHOD OF PERFORMANCE AND TECHNICAL APPROACH

(11) Provide information on the number of “hits” per month to the site, (bidders who have accessed the site within the last 180 days) for both bids placed in the state of Missouri and then for all other states,

(12) Provide information on how the Offeror assists bidders with locating the address of the location of surplus posted by MoDOT.

(13) Provide information on the number of bidders that have defaulted each year for the last three (3) calendar years. Provide information on Offeror’s default policy and how MoDOT can block defaulted bidders from bidding on all MoDOT sites, not just the MoDOT account/ site that originally posted the lot. Provide information on the process used to limit bidders from defaulting on finalized sales.

(14) Provide information on reports to be made available to MHTC. Include information for allowing the MHTC auditor to have access all MoDOT accounts without having to enter each account separately.

(15) Provide an outline on how bidders, and other interested parties, may access information on your site regarding what number and type of items were sold on your site and the number and type of items that did not sell on your site.

(16) Provide information on the customer service to be offered, i.e.: specifically identified contact for MoDOT or a general contact for all users of Offeror’s system.

B.3 Provide a narrative that illustrates how the Offeror will manage the project, ensure completion of the scope of Services, and accomplish required objectives within MoDOT’s project schedule. All items/deliverables in the RFP are to be addressed and identified. Include timeline and samples for proposed marketing strategy.

B.4 Describe your understanding and approach to providing Contract Transition Services as described in the RFP, paragraph 10.0: Contract Transition Services. The Offeror shall provide a detailed Initial Contract Transition Plan that must include at a minimum:

a. Offeror’s implementation team members.

b. Timeline, tasks and responsible parties for Contractor’s system to become fully functional and implemented within thirty (30) calendar days.

c. List customer support that will be provided during the initial transition such as on-site visits, technical assistance, program documentation assistance, etc.

d. Training plan for MoDOT personnel; on-site and/or computer based.

~ This section of the page intentionally left blank. ~

ATTACHMENT 3: TECHNICAL PROPOSAL & EVALUATION GUIDE (Page 4 of 5)

SECTION C – Qualifications & Experience: Page 1 of 2

OFFEROR NAME:

The Offeror must address ALL Qualifications and Experience section items and provide, in sequence, the information and documentation as required (referenced with the associated item references).

A Proposal Evaluation Team will independently evaluate and score the proposal’s “qualifications and experience” responses.

Proposal Page #

Qualifications & Experience Items

C.1 Describe the Offeror’s form of business (i.e., individual, sole proprietor, corporation, non-profit corporation, partnership, limited liability company) and detail the name, mailing address, and telephone number of the person MoDOT should contact regarding the proposal.

C.2 Provide a statement of whether there have been any mergers, acquisitions, or sales of the Offeror company within the last ten years, and if so, an explanation providing relevant details.

C.3 Provide a statement of whether there is any pending litigation against the Offeror; and if such litigation exists, an attached opinion of counsel as to whether the pending litigation will impair the Offeror’s performance in a contract under this RFP.

C.4 Provide a statement of whether, in the last ten (10) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details.

C.5 Provide a statement of whether there are any pending Securities Exchange Commission investigations involving the Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) will impair the Offeror’s performance in a contract under this RFP.

C.6 Provide information on the Offeror’s marketing of surplus items, including copies of promotions, ads and press releases. Give an example of a high value or unusual items auctioned on your site and submit documentation outlining how this item was marketed and the results of such marketing.

ATTACHMENT 3: TECHNICAL PROPOSAL & EVALUATION GUIDE (Page 5 of 5)

SECTION C – Qualifications & Experience: Page 2 of 2

C.7 Briefly describe how long the Offeror has been performing the Services required by this RFP (including the number of years in business), what geographic regions of the country are covered by the Offeror, describe the on-line auction service coverage for the state of Missouri (i.e.: how many agencies located in Missouri are presently posting items on your auction site, how many years have you been offering on-line auction services to public agencies in Missouri, etc.). Document the number of individual users who have registered with the Offeror to be bidders and are qualified to submit bids to the on-line auction Service.

C.8 Describe the Offeror organization’s number of employees, client base, and location of offices.

C.9 Provide a narrative description of the proposed project team, its members, and organizational structure.

C.10 Provide a personnel roster and resumes of key people who shall be assigned by the Offeror to perform duties or Services under the contract as well as an organizational chart highlighting the key people who shall be assigned to accomplish the work required by this RFP and illustrating the lines of authority and designate the individual responsible for the completion of each service component and deliverable of the RFP.

C.11 Provide a statement of whether the Offeror intends to use subcontractors, and if so, the names and mailing addresses of the committed subcontractors and a description of the scope and portions of the work the subcontractors will perform.

C.12 Provide customer references for similar projects representing both three of the larger accounts currently serviced by the vendor and three completed projects as well as a list, if any, of all current contracts with the State of Missouri and MoDOT and all those completed within the previous five (5) year period.

Each reference should include:

· the company name and business address;

· the name, title, and telephone number of the company contact knowledgeable about the project work; and

· a brief description of the service provided and the period of service.

The list of contracts with the State of Missouri and MoDOT should include:

· the contract number;

· the contract term; and

· the procuring state agency for each reference.