ATTACHMENT 1 RFP On-line Surplus Auction Services.docx

This is an attachment to a Request for Proposals (RFP) for online surplus auction services for the Missouri Department of Transportation (MoDOT). The document specifies the activity report template that the contractor must provide to MoDOT at minimum, detailing transaction information for each auction conducted. The required reporting fields include auction identification numbers, invoice identifiers, item descriptions, buyer names, auction end dates and times, auction type classifications, high bid amounts, additional fees, total contractor fees, net pay to sellers, item pickup dates, payment reference numbers, and seller payment dates. The contractor must compile this transaction-level data into monthly summaries and fiscal year-to-date totals, with clear delineation between total fees received and total contractor fees withheld.

The report template demonstrates MoDOT's requirement for comprehensive financial and operational transparency throughout the auction process. The contractor must track and segregate all fees collected, amounts paid to sellers, and fees retained, enabling MoDOT to monitor both auction performance metrics and financial accountability. This structured reporting framework ensures MoDOT can verify that auction operations are conducted efficiently and that all financial transactions are properly documented and accounted for in accordance with the procurement requirements.