MMHE- Follow On RFP Amendment II_ Apr 3 2025.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE LIFE CYCLE MANAGEMENT CENTER (AFMC)

EGLIN AIR FORCE BASE, FLORIDA

DATE: 03 APR 2025

Munitions Materiel Handling Equipment Focal Point

AFLCMC/EBDA

102 West D. Ave.

Bldg. 11, Suite 220 Eglin, AFB FL 32542

SUBJECT: Amendment 2- Request for Proposal for Munitions Materiel Handling Equipment (MMHE) Indefinite Delivery Indefinite Quantity (IDIQ) Follow-On Multiple Award Contract

1. This is a competitive selection for multiple awards of an IDIQ contract conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 15.3 and 16.504. The minimum ordering amount for the IDIQ is $1,000.00. Delivery Orders placed under FAR 16.505(b)(1), Ordering procedures are not source selections and are not subject to FAR 15.3 procedures. Award of basic IDIQ contract, should an award be made, are in accordance with this solicitation.

2. The objective of Munitions Materiel Handling Equipment Focal Point (MMHE-FP) is to provide munition support handling equipment to domestic and international locations.

MMHE requires the assembly and manufacturing of munition support equipment, as stated in the Statement of Work (SOW), Attachment 1. Please provide the required documentation as stated in Section 10a, and a proposal for the initial requirement in response to this solicitation.

3. This requirement is for the establishment of an Indefinite Delivery/Indefinite Quantity (IDIQ) that will have an ordering period of five (5) years. The Government currently anticipates up to six (6) IDIQ contracts to be awarded; however, this is subject to change.

4. Delivery orders issued under the resulting IDIQ will fall under the contract type of Firm

Fixed Price (FFP). The initial delivery order to be awarded with this IDIQ will be for the manufacturing, assembly and delivery of a JSM Trailer Chock Sets. The Government has a need for a total of up to six (6) sets to be delivered to Eglin AFB. The total quantity of sets will be divided among the selected awardees. Equipment shall be delivered per the instructions provided in Attachment 2, DOPR JSM Trailer Chock Set.

5. IDIQ CLIN Structure:

Table 1- MMHE IDIQ CLIN Structure

CLIN Title Description 0001 Prototype Production The contractor shall develop prototypes and new production munitions support and handling equipment as required by delivery orders and IAW the

SOW

0002 Equipment Manufacturing The contractor shall manufacture munition support and handling equipment as required by delivery orders and IAW the

SOW

0003 Equipment Refurbishment The contractor shall provide refurbishment support for required equipment IAW the

SOW

0004 Program Management The contractor shall provide Program Management support as required IAW the SOW

6. The Government will not reimburse the offeror for proposal preparation costs. The

Government reserves the right to cancel this solicitation prior to or after receipt of proposals with no obligation of reimbursement to the offerors by the Government.

7. Contract financing will not be offered for any Delivery Order issued under this IDIQ.

8. Government Furnished Equipment will not be provided under this IDIQ.

9. Government Advisors: Respondents to this solicitation are advised that proprietary, confidential, or privileged data submitted as part of your response may be accessed by non- Government advisors supporting the Government in this acquisition. Although the Government's contracts with these advisors require non-disclosure agreements, please indicate in your response to this solicitation if your firm has objections to the use of these advisors. These advisors are employed by HX5. State the specific basis of the objection, and the specific portions of your proposal that you object to disclosing to non-Government advisors.

10. Proposal Instructions.

a. The offeror shall prepare the proposal as set forth in the table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2 below

Table 2- Proposal Instructions

Volume/Section Title Page Limit Volume I Executive Summary 2 pages Table of Contents 1 page Volume II Factor I-

Technical/Management

- Part A Subfactor 1: Technical Approach

12 pages

- Part B Subfactor 2: Program Management Approach

4 pages

- Part C Glossary of

Abbreviations and Acronyms

2 pages

Volume III Factor II – DOPR- JSM Trailer Chock Set

Proposal 3 pages Volume IV Reps and Certs No specified limit

Pages exceeding the provided page limits listed will not be reviewed or evaluated.

Each volume should be stand alone and not rely upon cross reference to other volumes of the proposal. Required information missing from the designated volume shall be assumed to have been omitted from the proposal.

Proposals shall be submitted electronically in PDF or Microsoft Word format, maximum total of 24 pages. Page size shall be 8 1/2 x 11; line spacing shall be set at 1.0 or greater;

text size shall be 12-point, Times New Roman. Margins on all four (4) edges of each page shall be at least 1 inch. In the header on the upper right corner of all pages, CUI markings shall be placed in both, top and bottom margins.

Offerors shall apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information.

Proposals will be evaluated against the technical subfactors. Using the information provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these factors. All the requirements specified in the solicitation, and any resulting contract are mandatory. By the offeror’s proposal submission, they are representing that their firm will perform all the requirements specified in the solicitation and FAR clauses per Attachment 3 for any resulting contract.

It is not necessary or desirable for the offeror to tell us so in the proposal. Please do not reiterate the objectives or reformulate the requirements specified in the solicitation.

The Government does not wish to receive, and will not evaluate, elaborate brochures or documentation, detailed artwork, or other embellishments in the proposal. Offerors providing such information will not receive an advantage in evaluations.

b.Volume I: Executive Summary. Include brief company summary, CAGE code, address, and point of contact authorized to consult with the Government. Volume I shall be limited to 3 pages with separate page allowances as detailed per Table 2 in Section 10a.

Legibility, clarity, and coherence are very important.

c. Volume II: Technical/Management Proposal. The Technical Volume shall cover

Subfactors 1 and 2 and shall be limited to 18 pages with separate page allowances as detailed per Table 2 in Section 10a. Legibility, clarity, and coherence are very important.

Subfactor 1: Technical Approach. This subfactor is comprised of the following five elements. The offeror shall address each of the elements in their proposal. Offerors must provide past experience in the areas below. Specifically outline utilization of subcontractors. Identify their relevant technical past experience and any ongoing relationships. Past experience that is similar in terms of scope, complexity, and magnitude is considered to be “relevant” for selection purposes. Past experience shall be provided in terms of years of experience working on relevant projects equivalent to the requirements of MMHE-FP. The offeror must furnish contract numbers or cite reports/references to previous similar work to assist the Government’s assessment of past experience

Element 1: Equipment Manufacturing The offeror shall demonstrate a clear understanding and the process to perform full manufacturing of MMHE equipment in accordance with standards listed in SOW Sections 3a through Sections 3c. The offeror shall provide comprehensive evidence (objective and subjective) of their (and/or intended suppliers) past experience and current capabilities in equipment manufacturing.

Element 2: Equipment Completion The offeror shall demonstrate a clear understanding and process to perform all areas of completion in accordance with SOW, Sections 3d through 3e. The offeror shall provide comprehensive evidence (objective and subjective) of their (and/or intended suppliers) past experience and current capabilities in finishing equipment.

Element 3: Equipment Refurbishment The offeror shall demonstrate a clear understanding and process to perform all areas of refurbishment in accordance with SOW, Section 3f. The offeror shall provide comprehensive evidence (objective and subjective) of their (and/or intended suppliers) past experience and current capabilities in refurbishing equipment.

Element 4: Prototype Production The offeror shall demonstrate a clear understanding and process of producing materiel handling equipment prototypes. The offeror shall describe their technical methodology and approach to manufacturing equipment as stated in SOW, Section 3g. The offeror shall provide comprehensive evidence (objective and/or subjective) of their (and/or intended suppliers), past experience and current capabilities with producing materiel handling equipment.

Element 5: Calibration The offeror shall describe their methodology and approach to ensure accurate measurement of equipment, per Government drawings. The offeror shall explain any techniques, systems, processes, of their (and/or intended suppliers) past experience and current capabilities in calibration which demonstrate their capability in performing the requirements as stated in the SOW, Section 3h.

Subfactor II: Program Management. This subfactor is comprised of the following five elements. The offeror shall address each of the elements in their proposal.

Element 1: Execution Approach The offeror shall describe their methodology which enables successful execution the requirement of a Program Manager (PM). The offeror shall appoint a PM that can balance cost, schedule, and performance of the requirements as stated in the SOW, Section 4.

Element 2: Delivery The offeror shall describe their methodology for successful delivery of equipment both domestic and internationally. The offeror shall explain any techniques, systems, processes, which demonstrate their capability in performing delivery requirements.

The offeror shall demonstrate a balance between cost and delivery of the equipment as stated in the SOW, Section 4a.

Element 3: Quality Assurance The offeror shall describe their methodology and approach to ensure and maintain Quality Management. The offeror shall explain any techniques, systems, processes, which demonstrate their capability in performing the requirements as stated in the SOW, Section 4b.

Element 4: Management The offeror shall describe their methodology and approach to Configuration, Risk, and Supply Chain management. The offeror shall explain any techniques, systems, processes which demonstrate their capability in performing the requirements as stated in the SOW, Sections 4c and 4d.

Element 5: Security & Schedule Risk The offeror shall be responsible and required to maintain all security requirements as stated in the SOW Section 5. Denote your experience and ability to maintain the security of data and drawings.

The offeror shall provide a proposed plan of action to meet the requirements of the SOW, Section 5. The Offeror shall provide approach to security that ensures analysts, facilities, and network accreditations to access, process and store Controlled Unclassified Information (CUI) data are/will be in place to support this effort. The offeror shall identify and describe any risks to meeting the objectives of the SOW, Section 5 within the proposal and include risk avoidance or mitigation strategies.

d. Volume III: Delivery Order Proposal Request (DOPR). The offeror shall submit separate pricing for the initial delivery order requirement. The initial delivery order will be for the manufacturing and delivery of JSM Trailer Chock Set, the contractor shall propose to a quantity of 1 unit. Proposals shall clearly state the price per unit and cover all requirements per Attachment 2, DOPR, MMHE-FP JSM Trailer Chock Set. Offeror must have and provide proof of JCP Certification to request access to the drawing. Request must be made to the Contracting Officer.

11. Proposal Evaluation. The Government anticipates awarding up to six contracts to the most highly qualified offerors, Contractors receiving qualifying ratings will be awarded contracts under the IDIQ, and to perform the requirements of the first delivery order. Government personnel will first determine contractor responsibility by utilizing Past Performance to assess previous contractual work performed over the last five years relevant to the requirements of

MMHE-FP

The Government will then utilize a combination of past experience and submitted detailed proposal information as required per Volume II to evaluate the technical capability of the Offeror(s). The Government will utilize the information within the proposal as required per Volume II to evaluate managerial abilities of the Offeror. The Government is seeking to obtain superior manufacturing experience and delivery for orders placed under this IDIQ.

a. Technical Subfactor I - The technical factors will be evaluated based on the Offeror’s process and responses to the criteria listed for Subfactor I as referenced above in section 10c.

Table 3- Subfactor I: Technical Capability, Approach and Past Experience Ratings

Adjectival Rating Description Outstanding Offeror’s proposal strongly demonstrates they possess the knowledge and capability to excel in assembly and manufacture of support handling equipment. Offeror’s proposal contains ample details of direct or subcontracted past experience in assembling and manufacturing support handling equipment.

Offeror has successfully performed all tasks required under Subfactor I on other Government contracts for equipment of essentially the same scope, complexity, and magnitude.

Acceptable Offeror’s proposal demonstrates they possess the knowledge, and capability to assemble and manufacture support handling equipment. Offeror’s proposal contains details of direct or subcontracted past experience in assembling and manufacturing support handling equipment. Offeror has performed the tasks required under Subfactor I on other contracts for equipment of similar scope, complexity, and magnitude.

Marginal Offeror’s proposal demonstrates they possess the knowledge to assemble and manufacture support handling equipment. Offeror’s proposal contains minimum details of direct or subcontracted past experience in assembling and manufacturing support handling equipment. Offeror has performed few of the task required under Subfactor I on other contracts for similar equipment.

Unacceptable Offeror’s proposal demonstrates they do not possess the knowledge, and or capability to assemble and manufacture support handling equipment. Offeror’s proposal contains little to no details of direct or subcontracted past experience in assembling and manufacturing support handling equipment.

Offeror has performed none of the task required under Subfactor I on other contracts for similar equipment.

b. Program Management Subfactor II - The managerial factors will be evaluated on the Offeror’s managerial approach and responses to the criteria listed for Subfactor II as referenced above in section 10c. The evaluation will be a measurement of the Government’s confidence of how well the offeror’s proposal demonstrates their capability of executing each task and a measure of risk to successful completion and delivery. Relevant experience refers to the scope, magnitude, complexity, and years of experience.

Table 4 - Subfactor II: Program Management

Rating Description

High Confidence

(HC)

Evaluation of the proposal leaves virtually no doubt that the offeror will successfully perform the required effort. Little or no Government oversight is expected to be required in achieving the required level of performance.

Can provide 5 years or greater of relevant experience.

Significant Confidence

(SC)

Evaluation of the proposal leaves little doubt that the offeror will successfully perform the required effort. Minimal Government oversight is expected to be required in achieving the proposed level of performance. Can provide 3-4 years of relevant experience.

The Government is more concerned with obtaining superior technical and program management capabilities than price.

c. Price The proposed price will not be rated or scored, but the proposed pricing for the first

Delivery Order (DO) shall be evaluated for Price Reasonableness. For pricing to be reasonable it must represent a price that a prudent person would pay in the conduct of competitive business. Price analysis will be conducted on each DO as it is considered for award.

12. Basis for Contract Award. This is a selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.304, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS) and the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). These regulations are available electronically at the Government FAR Site, https://www.acquisition.gov/.

A contract may be awarded to each and a qualifying offeror(s). A "qualifying offeror" is one with at an "Outstanding" Technical rating with at least a "High Confidence" Program Management rating, and who is deemed responsible, and whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, certifications and all other information required of this solicitation).While the Government will strive for maximum objectivity, the selection process, by its nature, is subjective, and therefore, professional judgment is implicit throughout the entire process. Price will not be evaluated or used to determine selection for the IDIQ. However, competitive pricing will be evaluated to determine selection for subsequent delivery orders.

The Government reserves the right to confer with offerors to clear up proposal details as necessary in the Government’s discretion and to make no award. The Government intends to award without discussions, but reserves the right to do so, if it is determined to be in the best interest of the Government.

Medium Confidence

(MC)

Evaluation of the proposal leaves some doubt that the offeror can successfully perform the required effort, however it is believed there is a high probability that the offeror can perform successfully. Some Government oversight is expected to be required to meet the contract requirements.

Can provide 1-2 years of relevant experience.

Little Confidence

(LC)

Evaluation of the proposal leaves substantial doubt that the offeror will successfully perform the required effort. Substantial Government oversight or intervention is expected to be required in achieving the proposed level of experience. Changes in the offeror’s existing processes may be necessary to achieve contract requirements.

Can provide less than 1 year of relevant experience.

No Confidence

(NC)

Evaluation of the proposal leaves extreme doubt that the offeror will successfully perform the required effort, regardless of the degree of Government oversight.

Offerors are on notice that an offeror is solely responsible for furnishing in its proposal with adequate details to allow the Government to assess the offer by technical merit. An offeror’s failure to submit adequate details may result in the Government assigning unacceptable or increased risk to successful experience associated with the offeror’s proposal. The offeror must furnish contract numbers or cite reports/references to previous similar work to assist the Government’s assessment of past experience.

The Government reserves the right to reject any offeror’s proposal that includes any assumption or condition that the Government in its sole discretion determines would adversely impact or affect the Government’s requirements or is outside the scope as defined in the SOW.

The Government will permit the submission of pictures of manufactured equipment.

Submission of pictures must remain within the page limits established in Section10a Table 2.

Offeror shall provide no more than five (5) pictures of manufactured equipment. Offerors are prohibited from submitting pictures from Google images, or any search engine image results, or Artificial Intelligence (AI) generated images. Pictures shall only be of contractor manufactured equipment.

Offerors shall meet all solicitation requirements, JCP certification and be in accordance with Attachment 3 FAR Clauses. Failure to comply with all terms and conditions of this solicitation may result in the offeror being ineligible for award. Offerors shall clearly identify any exception to this solicitation terms and conditions and shall provide complete supporting rationale.

13. An electronic copy of the proposal shall be delivered via DOD SAFE. Please submit notification of proposal submission to AFLCMC.EBDA.KTS@us.af.mil. Subject, MMHE Follow on IDIQ Drop-DoD SAFE. Desired format for the electronic submission is the current Microsoft Office compatible (i.e., MS Word for text, MS PowerPoint for pictures, and MS Excel for spreadsheets). DOD Safe shall be used for any file greater than 5 MB via https://safe.apps.mil/. Contact AFLCMC.EBDA.KTS@us.af.mil for an upload request link if needed.

14. All proposals shall be valid for 90 days from proposal submission date. Oral Offers will not be considered or accepted.

15. If an Offeror believes that the requirements in the solicitation instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

16. Please submit any questions to AFLCMC.EBDA.KTS@us.af.mil. Attention James Barnes.

The deadline to submit questions is 2:00 PM Central Time (CT) Monday, April 07, 2025.

Questions received after this date may or may not be addressed. All proposals are due by 2:00 PM Central Time (CT) on Monday, April 21, 2025. All correspondence sent via mailto:AFLCMC.EBDA.KTS@us.af.mil mailto:AFLCMC.EBDA.KTS@us.af.mil mailto:AFLCMC.EBDA.KTS@us.af.mil email shall contain a subject line that reads “MMHE Follow on IDIQ.” If this subject line is not included, the e-mail may not get through e-mail filters.

ASHLEY GOODMAN

CONTRACTING OFFICER

Attachments:

1) Statement of Work dated 11 FEB 2025

2) Initial Requirement, DOPR JSM Trailer Chock Set

3) FAR & DFARS Clauses

4) FAR 52.204-8 Annual Representations and Certifications.